Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE AGENDA TUESDAY, SEPTEMBER 5, 2023 – 6:40 PM COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments 5. Committee / Commission Minutes: Beautification 7/18/23, CUC 7/10/23, 7/20/23, Library Board 7/18/23, PFC 7/26/23; Hillside Cemetery by laws, August 2023 6. Review Resolution for Columbia County Library Tax Exemption – 2024 7. Review Resolution for Dodge County Library Tax Exemption – 2024 8. Discuss refuse collection cart options 9. Discuss Council member-at-large vs by district 10. Convene into Closed Session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session to discuss the sale of city owned land at 1149 W. James Street 11. Reconvene to open session 12. Adjourn  CITY OF COLUMBUS Beautification Advisory Board Tuesday, July 18th, 2023 6:30PM Columbus City Hall 1. Roll Call a. Began at 6:31PM b. Ian Gray - excused c. Brandon Bledsoe - present d. Amy Sandow - present e. Sherry Culhane - excused f. Patricia Boness - present g. Natalie Fowler - present h. Paula Steiner - present 2. Notice of Open Meeting 3. Approve Agenda a. Amy motioned to approve; Patricia second 4. Approval of Previous Meeting Minutes a. Brandon motioned to approve; Paula second 5. Citizen Comments a. No citizens in attendance 6. Banner Updates a. Working through layout of banner placements on James Street 7. Mural Update a. Redbud branch designed by Sherry b. Will be attending another CHLPC meeting 8. Paint A Barrel a. Will be attempting to get onto City Council agenda b. Addressing initial concerns regarding paint supplies, maintenance, and youth group participation 9. Fundraising Letter Ideas a. Letter regarding mural fundraising i. Use of photographs ii. Redbud design of mural b. Face-to-face interactions as well when introducing the letters & providing additional information 10. Art Walk on March 9th a. Discussions around current date and potentially pushing the date back 11. Treasurer Report a. About $6,000 in account 12. Set Meeting Day a. August 15th at 6:30PM at Columbus City Hall 13. Adjourn a. Brandon motioned to adjourn; Amy second  COLUMBUS UTILITY COMMISSION SPECIAL MEETING Columbus Utilities 950 Maple Ave. Columbus WI JULY 10, 2023 Columbus Utility Commission President Motiff called the Columbus Utility Commission meeting to order at 7:00 pm. Commissioners present via video conference call: Andler, Beckman, Mayor Hammer, Thom and Curtis. Also present at the meeting via video conference call was Business Manager Kaltenberg. Excused Rule. It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Beckman, second by Andler. Motion carried. NEW BUSINESS: 1. Motion by Andler, second by Curtis to adjourn to closed session under Wis. Stat.§ 19.85 (1) (C) to consider the employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss Interview Committee Recommendation for Municipal Services Director and Compensation. Roll call vote: Andler aye, Motiff aye, Curtis aye, Thom aye, Hammer and Beckman aye, motion carried and the meeting convened to closed session at 7:02 pm. Motion by Hammer, second by Andler to reconvene to open session. Motion carried. The meeting reconvened to open session at 7:32 pm. Motion by Andler, second by Curtis to accept the Interview Committee’s recommendation to offer the candidate the Municipal Services Director’s position as discussed. Roll call vote: Beckman aye, Hammer aye, Thom aye, Curtis aye, Motiff aye and Andler aye. Motion carried. Motion by Thom, second by Beckman to adjourn at 7:34 p.m. Motion carried. **Next Scheduled Meeting – Thursday, July 20th, 6:30 pm at Columbus City Hall** Respectfully Submitted, Brook Andler Columbus Utility Commission Secretary  COLUMBUS UTILITY COMMISSION MEETING JULY 20, 2023 Columbus Utility Commissioner President Motiff called the Columbus Utility Commission meeting to order at 6:30 pm. Commissioners present: Motiff, Mayor Hammer, Andler and Curtis. Also, present at the meeting was Jason Lietha of Ruekert Mielke, Interim City Administrator Swartz, Wastewater Treatment Director Anding and Business Manager Kaltenberg. Excused: Beckman, Rule and Thom It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Hammer, second by Curtis. Motion carried. The Consent Agenda, which consisted of the June 15th, June 22nd, and July 10th Commission Meeting minutes and the Outage Report. The Commission reviewed the June Cash Disbursements Report; checks numbered 23154-23198 and 44 wire and ACH transfers, totaled $1,095,449.44. The Commission reviewed the Accounts Payable Reports totaling $221,298.48 and the Purchase Order Register totaling $30,379.26. Motion by Hammer, second by Andler to the consent agenda and approve paying the requests from the AP Report and the Purchase Order Registers. Roll call vote: Andler aye, Motiff aye, Curtis aye and Hammer aye. Motion carried. Reports were approved and placed on file. UNFINISHED BUSINESS: NEW BUSINESS: Mallory Kleven from WPPI Energy, Presenting: Electric Proposed Rate Application. Motion was made by Hammer, second by Motiff to approve filing the Electric Rate Application with the Public Service Commission. Jason Lietha from Ruekert & Mielke, Presenting: Task Order 2023-03: 2024 Street and Utility Improvements. Motion was made and amended by Andler, second by Hammer to approve the Task Order 2023-03: 2024 Street and Utility Improvements for $9,211 for Sanitary Sewer Utility and for $6,141 for Water Utility. Roll call: Hammer aye, Andler aye, Motiff aye and Curtis aye. Motion carried. Jason Lietha from Ruekert & Mielke, Presenting: Water Plant #1 Assessment: There was discussion on the comprehensive assessment of the Columbus utility needs for aging infrastructure related to water supply. The Commission would like more information on replacing the booster pumps for the budget year 2024. Motion by Curtis, second by Hammer to adjourn to closed session under Wis. Stat. § 19.85 (1) (C) to consider the employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss a specific employees’ compensation and a specific employee’s evaluation data. Roll call vote: Motiff aye, Hammer aye, Cutis aye and Andler aye. Motion carried and the meeting convened to closed session at 7:27 pm. Motion by Curtis, second by Hammer reconvene to open session at 8:13 pm. Motion carried. Motion was made by Hammer, second by Motiff to approve • Increasing the hiring range for Operator B to $25.06 - $31.73 • Reinstating the 4th operator position (now advertising for 2, Operator B positions) • $.25 per hour for each of the 7 subclasses certification the operators need to pass. With the requirement of 2 each year. • Increasing the current Operator B wage increase to $28.39 • Moving the current Operator A from exempt status to non-exempt status • Effective date to be the next pay period. Roll call vote: Andler aye, Hammer aye, Motiff aye and Curtis aye. Motion carried Update of WWTP job descriptions: Updated Wastewater job descriptions to add Municipal Services Director as Supervisor and remove DPW Director as Supervisor and minor adjustments in the Operator B description. Motion was made by Hammer, second by Curtis to approve the updated Wastewater job descriptions with the noted amendments as discussed. Motion carried. Changing the August CUC meeting to Thursday, August 24th. Requesting the CUC meeting be changed to Thursday, August 24th. Motion by Hammer, second by Andler to approve changing the August CUC meeting to Thursday, August 24th. Motion carried. Motion by Curtis, second by Hammer to adjourn at 8:27 pm. Motion carried. **Next Scheduled Meeting – Thursday, August 24th, 6:30 pm at Columbus City Hall** Respectfully Submitted, Brook Andler Columbus Utility Commission Secretary Columbus Public Library Library Board Meeting Tuesday, July 18, 2023 Phyllis Luchsinger Callahan Meeting Room Pete Kaland called the meeting to order at 5:04 p.m. Roll Call: Present in person: Amanda Wakeman, Pete Kaland, Sue Salter, Deb Haeffner, Trina Reid, Nora Vieau, Jim Schieble, Shirley Berkley, Merry Anderson. Absent: Dana Pike Adoption of the Agenda: Nora moved and Jim seconded a motion to approve the Agenda. Motion carried. Disposition of Minutes: Nora moved and Deb seconded a motion to approve the Minutes. Motion carried. Financial Report: CDAR 1 renews 8/31/23 at 4.35%. SCLS Foundation account continues to reflect market volatility and is up $10,515.48. Deb moved and Nora seconded a motion to approve the Financial Report. Motion carried. Approval of Bills: Bills of $6,934.40 presented. The Director approves bills up to $1,000 the Board President then approves over this amount. Per query, should another board member i.e., vice president also review? After brief discussion, no further action. Amanda explained that the City is updating inputting process and also allowing CPL on city server because currently library staff has to go to City Hall to input data. Jim moved and Deb seconded a motion to approve the bills. Motion carried. Director’s Report: Many patrons coming to the library for the first time to participate in Summer Reading Program. Helen and Amanda continue to attend the monthly market at Savanna Oaks to sign people up for library cards. Currently 309 people are signed up for Summer Reading Program. Foam and More with Absolute Science was a hit. On 6/10 Susan conducted storytime at Astico Park as part of the Friends of Dodge County Parks summer series. Adult book clubs continue along with cancer and Alzheimer’s support groups. Jim suggested using some funds from the CPL bank accounts for worthwhile special programs that are not in the budget. Members encouraged to bring ideas to the Board. Roofing company reports the roof is complete and broken window repaired by Prairie Glass; roofing company will subtract this cost from final bill. The solar charging pole is installed and advertised to community with positive response. We may need to get some additional cords. Canales Flooring repaired carpet under leaking radiator. Strategic Planning Committee met to review survey results. See Committee Reports. All SCLS Directors meeting 7/20. CPL will host Columbia County Library Board meeting and Columbia County Directors meeting 7/21. Staff continues to attend Rotary and Kiwanis meetings. Goals: Goal #2—Maintain library buildings to they remain structurally sound and safe for staff and patrons. Amanda looking at ADA compliance issues; checking on a grant to lower front checkout desk (to accommodate wheelchairs) and auto doors on restrooms. President’s Report: We welcomed Shirley Berkley to the Board Friends of the Library: None Literacy Council Report: None Correspondence: None Committee Reports: Personnel Committee: Did not meet. Strategic Planning Committee: Amanda presented the results of the survey which were highly positive. We received 98 responses of which 90.8% were cardholders. The majority of resondents-69.4%-reside in Columbus. Nearly all said the library was important to them. Positive comments included helpful staff, access to LinkCat services, kids’ programs and book groups. Some areas for improvement include extended hours, larger facility/more space, groups for “people who work,” homework help, computer classes for older patrons/educational classes. Building and Grounds Committee: Major problems resolved Trustee Training: Pete presented a history of the library. Columbus was founded because of water power and the railroad. The population was largely German Lutheran, Irish Catholic, Methodists, Scandinavians and Welsh Presbyterians. Congregationalists came from the east and became part of the merchant class. In January 1877, a group met at City Hall to form a library. It’s 54 volumes were donated by Governor Lewis and housed above Sharrow Drugs, now Forward Pharmacy. The Chadbourne library fund donated $550 for some of the first books. By 1880 the library had 75 members each paying $75 with 1,000 volumes in circulation. In 1901 the first free library was in City Hall in what is now the clerk and treasurer’s office. The staff was a librarian and an assistant. Seventeen years prior to receiving a $10,000 Carnegie grant, the Mayor and City Council were engaged in lengthy negotiations the primary issue being the $1,000 in annual taxes need to support the library. In 1910 the City voted to approve the library. Mrs. George Griswald, owned what is today the Zeidler Funeral and the lots along Dickason Blvd. She agreed to sell the lots as long as the property was used for a library and the trees remained. Finally, in 1912 the building was completed. It was built in the Prairie style to look like a house. About 2,000 books, magazines, and newspapers were available for patrons. Women were a guiding force in creating a library. In 1909 the Women’s Civic Club started a kindergarten and raised money through cookbook and rummage sales. The Women’s Club furnished the library basement as their meeting room. About 50 years ago the Columbus Pre-School was held in the basement which later became a teen center. In 1990 the library was remodeled to include an elevator. Unfinished Business: Crosswalk Safety: Per Trina, City Council representative, this issue is on hold until key city positions are filled. New Business: Election of Officers: As all current officers indicated willingness to continue service, Sue moved and Shirley seconded a motion to approve the following current officers: President-Pete Kaland Vice President-Nora Vieau Secretary-Merry Anderson Financial Secretary-Jim Schieble Motion carried. Adjournment: Nora moved and Jim seconded a motion to adjourn. Motion carried. Meeting adjourned at 6:37 p.m.. Next scheduled board meeting August 15, 2023. Respectfully submitted. Merry Anderson, Secretary  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION July 26, 2023 City of Columbus, Columbus Fire Station 123 W Harrison Street,Columbus, WI 53925 1) Meeting called to order at 6:00 p.m. by PFC Chair Olson. 2) Roll Call: PFC Members present: L. Olson, Z. Kianovsky, M. Meier. Members absent: L. O’Donnell and R. Rule. (CFD Captain Dan Retzlaff also in attendance.) 3) Notice of compliance with Open Meeting law—Notice of Meeting and Posted Agenda by Olson. 4) Motion by Meier to approve agenda. Seconded by Kianovsky. Motion carried unanimously. 5) Motion by Meier to approve minutes of meeting of 07/13/2023. Motion seconded by Olson. Motion to approve minutes carried unanimously. 6) Public Comments: None. 7) New Business. Motion by Kianovsky to convene in closed session per state statute 19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data of any public employee(s) over which the PFC has jurisdiction or exercises responsibility. Motion seconded by Meier. Motion to go into closed session carried unanimously. Whereupon the PFC convened in closed session at 6:03 p.m. to consider and interview candidate(s) for Columbus Fire Department Captain position and Columbus Fire Department Firefighter position. Motion by Kianovsky to reconvene in open session. Seconded by Meier. Motion passed unanimously. Whereupon the PFC reconvened in open session at 7:24 p.m. Motion by Kianovsky to place Nate Olson on eligibility list for position of CFD Captain. Seconded by Meier. Motion carried unanimously. Motion by Meier to place Nate Barnes on eligibility list for position of CFD Captain. Seconded by Kianovsky. Motion carried unanimously. Motion by Meier to place Derek Bohner on eligibility list for position of CFD Firefighter. Seconded by Olson. Motion carried unanimously. 8) Motion by Meier to adjourn. Seconded by Kianovsky. Motion to adjourn carried unanimously. PFC adjourned at 7:29 p.m. 1  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION July 26, 2023 City of Columbus, Columbus Fire Station 123 W Harrison Street,Columbus, WI 53925 The next regular meeting of the PFC is scheduled for 6:00 p.m., on Wednesday, August 23, 2023, at the City of Columbus Council Chambers. Special Meetings may be called in the interim as needed. Minutes submitted by Zev Kianovsky, Secretary, Columbus Police and Fire Commission, City of Columbus, Wisconsin. Minutes are drafted for approval. Minutes approved by PFC on __8/23/2023____________ 2  2023 AGENDA ITEM September 5, 2023 Committee of the Whole Meeting Date: ___________________________ September 19, 2023 Council Meeting date: ______________________________ ITEM: County Library Tax Exemption - Columbia & Dodge Counties ______________________________________________________ SUBMITTED BY: Chris Swartz, Interim Administator ________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Each year, the City needs to request, via resolution, an exemption from County Library Tax. Since the Columbus Public Library's service area lies within both Columbia & Dodge Counties, a resolution for each county is necessary. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Resolutions provided by Columbia & Dodge County ACTION REQUESTED OF COUNCIL: Consider both resolutions and forward to September 19 regular meeting for approval.  RESOLUTION REQUEST FOR EXEMPTION FROM DODGE COUNTY LIBRARY TAX per WI STATUTES 43.64(2)(b) The Dodge County Board levies a county library tax and Section 43.64(2)(b) of the Wisconsin Statutes provides that such units of government which expend an amount equal to that which would be levied by the County Board for library purposes may apply for exemption for this tax. The City of Columbus hereby requests exemption from the above cited tax levy for the year 2024. This municipality supports a public library at a rate equal to or greater than the Dodge County levy for Library Services. _____________________________________________ Mayor Signature _____________________________________________ Municipal Clerk Signature Date: Estimated Municipal Library Appropriation 0 $_______________________ Please submit to the County Clerk prior to November 1, 2023. Karen J. Gibson Dodge County Clerk 127 E. Oak Street Juneau WI 53039 920-386-3601 clerk@co.dodge.wi.us  Dodge County Wis Stat 43.64(2) Library Exemption Calculations Budget Year 2024 Municipality 2022 EQ Value Exempted Levied 2023 EQ Value 2023 Budget Min Reqd Levy 2023 Budget Municipalities Municipalities 2024 Budget Levy Rate 2024 Budget T-Ashippun 364,793,600 364,793,600 393,792,900 T-Beaver Dam 459,900,200 459,900,200 512,493,800 T-Burnett 98,412,000 98,412,000 105,729,700 T-Calamus 129,649,300 129,649,300 151,335,000 T-Chester 71,413,700 71,413,700 79,468,000 T-Clyman 93,793,200 93,793,200 100,102,700 T-Elba 141,151,800 141,151,800 167,462,100 T-Emmet 193,350,600 193,350,600 202,351,700 T-Fox Lake 306,911,700 306,911,700 387,027,300 T-Herman 137,858,300 137,858,300 156,057,300 T-Hubbard 267,155,600 267,155,600 311,704,900 T-Hustisford 210,482,000 (210,482,000) 0 219,282,700 0.000261100 57,255 T-Lebanon 175,769,900 175,769,900 203,366,800 T-Leroy 110,257,100 110,257,100 133,959,000 T-Lomira 168,435,000 168,435,000 180,483,600 T-Lowell 146,669,200 146,669,200 170,045,700 T-Oak Grove 132,687,500 132,687,500 140,629,700 T-Portland 138,863,400 138,863,400 167,090,300 T-Rubicon 304,524,600 304,524,600 353,711,700 T-Shields 68,145,900 68,145,900 80,385,300 T-Theresa 118,836,400 (118,836,400) 0 125,935,900 0.000261100 32,882 T-Trenton 161,801,700 161,801,700 170,759,900 T-Westford 200,952,400 200,952,400 228,785,200 T-Williamstown 49,600 0 49,600 55,500 V-Brownsville 97,069,500 (97,069,500) 0 114,791,600 0.000261100 29,972 V-Clyman 27,905,000 27,905,000 31,845,900 V-Hustisford 97,939,500 (97,939,500) 0 110,118,300 0.000261100 28,752 V-Iron Ridge 67,985,800 (67,985,800) 0 81,692,300 0.000261100 21,330 V-Kekoskee 112,543,400 112,543,400 128,841,100 V-Lomira 194,728,900 (194,728,900) 0 224,602,400 0.000261100 58,644 V-Lowell 19,353,400 19,353,400 22,208,800 V-Neosho 55,456,100 55,456,100 64,757,800 V-Randolph 98,325,900 (98,325,900) 0 120,641,400 0.000261100 31,499 V-Reeseville 41,940,700 (41,940,700) 0 44,413,000 0.000261100 11,596 V-Theresa 76,589,500 (76,589,500) 0 79,342,700 0.000261100 20,716 C-Beaver Dam 1,498,565,200 (1,498,565,200) 0 1,648,324,700 0.000261100 430,377 C-Columbus 0 0 0 0 C-Fox Lake 108,671,300 (108,671,300) 0 120,766,800 0.000261100 31,532 C-Hartford 60,051,700 (60,051,700) 0 66,558,400 0.000261100 17,378 C-Horicon 289,935,600 (289,935,600) 0 311,541,100 0.000261100 81,343 C-Juneau 151,982,300 (151,982,300) 0 164,094,000 0.000261100 42,845 C-Mayville 480,651,700 (480,651,700) 0 520,292,800 0.000261100 135,848 C-Watertown 663,449,900 (663,449,900) 0 767,669,100 0.000261100 200,438 C-Waupun 284,285,100 (284,285,100) 0 319,540,600 0.000261100 83,432 Dodge County 8,629,295,200 (4,541,491,000) 4,087,804,200 9,684,059,500 1,315,840 Total library levy for 2023 budget year 1,067,324 Applicable municipalities equalized value (2022 EQ value for 2023 budget) 4,087,804,200 County Library tax rate for budget year 2023 (non-mill rate) 0.000261100 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\Amt for Exemption calculations budget year 2024.xlsx Data 8/22/2023,4:27 PM  RESOLUTION EXEMPTING THE MUNICIPALITY FROM PAYING COLUMBIA COUNTY LIBRARY TAX - 2024 WHEREAS, The Columbia County Board levies a county library tax; WHEREAS, Section 43.64(2)(b) of the Wisconsin Statutes provides such units of government which levy a tax for public library service and appropriate and expend for a library fund as defined by s.43.52 (1) during the year for which the county tax levy is made a sum at least equal to the county library tax rate in the prior year multiplied by the equalized valuation of property in the city or village for the current year, may apply for exemption from this tax; and WHEREAS, The City of Columbus does levy a library tax in excess of the amount calculated in accordance with 43.64(2)(b), NOW THEREFORE BE IT RESOLVED, that the City of Columbus be exempted from the payment of any county library tax as provided in Section 43.64(2)(b) inasmuch as it will expend for its own library fund for 2024 an amount in excess of that calculated in accordance with 43.64(2)(b). Exemption from the payment of said county library tax shall not preclude the City of Columbus participation in county library service in all other respects; and BE IT FURTHER RESOLVED, that confirmed copies of the Resolution be forwarded by the City of Columbus to the Portage Public Library and to the Columbia County Clerk no later than September 29, 2023. Dated this ______ day of September, 2023 CITY OF COLUMBUS _____________________________ Joseph Hammer, Mayor _____________________________ Patricia Goebel, City Clerk  Columbia County Library Tax Exemption Calculations for 2024 2022 Equalized 2023 Equalized 2024 Needed 2023 Requested Municipalities that pay Value Reduced Municipalities Value Reduced Appropriation Appropriation county library tax by TID with libraries by TID from Municipality from Municipality Arlington (town) $ 125,591,700 Cambria $ 74,401,100 $12,097 $63,153 Caledonia $ 300,469,700 Columbus $ 608,125,600 * $98,877 $290,000 Columbus (town) $ 108,681,600 Lodi $ 399,225,300 $64,911 $133,000 Courtland $ 66,117,400 Pardeeville $ 207,020,100 $33,660 $87,500 Dekorra $ 513,499,800 Portage $ 930,469,800 $151,288 $589,571 Fort Winnebago $ 106,584,100 Poynette $ 280,344,100 $45,582 $150,704 Fountain Prairie $ 126,833,100 Randolph $ 164,051,600 * $26,674 $124,400 Hampden $ 89,941,300 Rio $ 95,439,100 $15,518 $98,233 Leeds $ 105,863,900 Wisconsin Dells**$ 480,267,300 * $78,088 $230,009 Lewiston $ 170,723,300 Wyocena $ 61,470,700 $9,995 $22,500 Lodi (town) $ 701,699,700 Lowville $ 131,529,200 *Columbus and Randolph have residents in both Columbia and Dodge counties. Marcellon $ 129,046,200 Wisconsin Dells is a joint library and has residents in Columbia, Sauk, Juneau, and Newport $ 91,547,400 Adams counties. The equalized values from the appropriate counties have been added Otsego $ 95,722,100 to result in these figures above. See below for the Columbia County portions only: Pacific $ 387,339,300 Randolph (town) $ 103,387,900 Municipality Columbia County Scott $ 79,034,100 Columbus $ 608,125,600 *** $98,877 Springvale $ 77,751,700 Wisconsin Dells $ 342,888,900 $55,751 West Point $ 518,483,000 Randolph $ 43,410,200 $7,058 Wyocena (town) $ 259,044,500 Arlington (village) $ 94,284,900 ***2023 Dodge County equalized value for Columbus = 0 Doylestown (village) $ 18,401,400 Fall River (village) $ 197,804,100 The tax levy rate is determined by dividing the 2023 Columbia County library budget by Friesland (village) $ 25,428,800 the 2022 equalized value of those municipalities that pay the county library tax. The 2023 equalized value of those municipalities with libraries is then multiplied by that tax levy rate to determine the municipal appropriation needed in order to exempt from the TOTAL: $4,624,810,200 county library tax in 2024. The 2023 municipal library appropriations (taken from information provided on the library's 2022 Annual Report ) are provided as an indication 2023 Columbia County of the municipality's current level of support. Library Budget Total $751,963 Tax Levy Rate 0.000162593 Wisconsin Statutes s43.64 (2)(b) **Wisconsin Dells and Lake Delton are a joint library. Due to Act 20, the municipalities that fund joint libraries have a second method they can use to determine the necessary level at which they need to fund the library in order to exempt from county library tax. Per 43.64(2)(c)(2), a municipality in a joint library may appropriate an amount that is not less than the average of the last three years. Wis. Dells (Adams) $ 43,516,600 Wis. Dells (Juneau) $ 420,000 Wis. Dells (Sauk) $ 93,441,800 Randolph (Dodge) $ 120,641,400 Columbus (Dodge) $0 08/15/2023 Tracie Miller, South Central Library System  2023 AGENDA ITEM Committee of the Whole Meeting: September 5, 2023 _____________________________________ Council Meeting Date: _______________________________________________ 2024 Refuse Collection contract ITEM: _____________________________________________________________ Chris Swartz, Interim City Administrator SUBMITTED BY: ____________________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: The City Council approved the proposal for refuse and recycling from LRS, Janesville Wisconsin. There remains some decisions regarding the contract that the Council needs to consider. 1. Refuse and recycling carts. ➢ Currently the carts we utilize are leased from Columbia County. Columbia County proposal is to charge the City $56,000 to purchase the carts from them or $.48 per household over the five year contract. ➢ The proposal from LRS, to lease their carts is $1.10 per household per month or $126,390 over the five year contract. Comparing the two on the surface, the monthly charge for buying carts from the county saves the customer $37.20 over the five year contract or $7.54 per year ➢ $1.10 (per household) X 5 (years of contract per household) = $66.00 ➢ $.48 (per household)x 5(years of contract per household) = $28.80 However, leasing carts from LRS provides for brand new carts with free replacement of broken carts. Purchasing the existing carts from Columbia County which are as old as up to seven years require that the city pay for broken carts. In analyzing this additional costs, staff found an annual replacement cost of 6% of the 3, 830 carts would take away any savings from purchasing the carts outright from the county. However a more conservative lost rate of 3% would yield a five year cost of $34,470; added to the $56,000, the total cart cost would be $90,470, or $.78 per household(the amount we would recommend to charge the refuse/recycling customer or $3.84 per year. In conclusion, the estimated difference between leasing the carts from LRS and purchasing existing carts from Columbia County is .32 a month or $19.20 over the five year contract, Staff is asking for the Council to provide direction as to which option they would prefer. Total refuse/recycling cost per household with new carts would be $205.80 in 2024 Total refuse/recycling cost per household with existing carts would be $201.96 in 2024. 2. Annual Bulk Item Pick-up The proposal has an option for $.95 a year per month per household to provide pick up of one bulk item per month per household or $11.40 per year. The contract includes an annual front yard bulk pick up, and there is an opportunity for residents to drop bulk items at the DPW garage during business owners. This would be an additional service. Adding this to the total 2024 cost would be $217.20 with new carts and $213.36 with Columbia County carts. Please let me know if you have any questions in this regard.