Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE COUNCIL AGENDA TUESDAY, OCTOBER 3, 2023 – 6:40 PM COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments 5. Committee / Commission minutes: Beautification 8/16/23, Cable 5/4/23, 6/7/23, 7/24/23, Recreation 6/12/23, Tourism 8/7/23, Utilities 8/24/23 6. Discuss Ruekert Mielke Pay Request #1 – 2023 Street Maintenance 7. Presentation on the Draft 2024 City of Columbus Budget a. Department Presentations b. Overall Budget Information 8. Discuss Dodge County 911 Joint Powers Agreement 9. Discuss LPFM application from Cable Commission 10. Discuss Chris Swartz's (PAA) recommendations 11. Discuss Community & Economic Development Director job description 12. Discuss wages for specific City positions 13. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential sale of 1400 Park Avenue in the City of Columbus 14. Reconvene to open session 15. Adjourn  CITY OF COLUMBUS Beautification Advisory Board Tuesday, August 16th, 2023 6:30PM Columbus City Hall 1. Roll Call a. Began at 6:38PM b. Ian Gray - absent c. Amy Sandow - excused d. Sherry Culhane - present e. Patricia Boness - present f. Natalie Fowler - present g. Paula Steiner - present 2. Notice of Open Meeting 3. Approve Agenda a. Patricia motioned to approve; Sherry second 4. Approval of Previous Meeting Minutes a. Sherry motioned to approve; Paula second 5. Citizen Comments a. No citizens in attendance 6. Committee Jobs a. Assigning roles now that the committee has established objectives i. Flowers - Patricia ii. Murals - Sherry iii. Marketing - Natalie 7. Banner Updates a. About 30 banners along James St. from Waterloo St. to Charles St. b. 4 corners of Downtown c. Every other placement along lampposts d. Brackets can be relocated e. Charlie Cardinal banners placed downtown f. Seasonal banners placed along James St. g. ‘Welcome to Columbus’ banners alternating throughout Charlie Cardinal and seasonal banners i. Motion to allow committee to purchase banners for Downtown not to exceed $3,600 by Sherry Culhane; Patricia seconded 1. Sherry Culhane - Ay 2. Patricia Boness - Ay 3. Natalie Fowler - Ay 4. Paula Steiner - Ay 8. Mural Update - Sign Permit, Quote, and Certificate of Appropriateness a. Permit and certificate have been submitted to CHLPC b. Closeup of redbud flower discussed c. Presenting to City Council on August 22nd d. Presenting to CHLPC on August 23rd 9. Paint A Barrel  a. Presenting to City Council on August 22nd 10. Fundraising Letter a. Mural and flower baskets included in fundraising letter b. Open-ended donation request 11. Art Walk Fall 2024 a. August 24th, 2024 as date selected b. Held on blvd. in front of Columbus City Hall c. Art vendors stationed on the blvd. i. $50 for single parking spot ii. $100 for double parking spot d. Food truck vendors stationed in the Community Center parking lot i. $100 fee for electricity 12. Holiday Parade a. Committee agreed to not take responsibility for the Columbus Holiday Parade 13. Columbus Endowment Grant a. Due Sept. 1st 14. Dragons of Deforest a. Future project 15. Treasurer Report a. About $6,000 in account 16. Set Meeting Day a. September 26th at 6:30PM at Columbus City Hall 17. Adjourn a. Paula motioned to adjourn; Patricia second City of Columbus Cable Commission Regular Meeting Minutes Thursday, May 4, 2023 6:30 PM, Columbus City Hall  Join by Zoom: https://us02web.zoom.us/j/88377273382?pwd=aldBSGE3V1BVV3VGdzZxK2YyVzIyZz09  Meeting ID: 883 7727 3382, Passcode: 259545, One Tap Mobile: 312 626 6799 1. Call to order at 6:30pm 2. Roll call - Determination of quorum  Pulver, Pyfferoen, and Famularo were present. Zeigler arrived via Zoom at 6:37pm. Staff member Bennett was also present. 3. Notice of public meeting  Meeting was properly noticed. 4. Approve agenda  Motion to approve agenda by Famularo, second by Pulver. Motion is approved 3-0. 5. Approve minutes for October 5, 2022  Motion to approve October 5, 2022 minutes as written by Pulver, second by Famularo. Motion is approved 3-0. 6. Comments of citizens present  No citizens present for comment. 7. Financial Updates  Bennett gave a brief financial update and listed off the largest expenses incurred with $2,198.98 for Cablecast Reflect subscription, $1,051.79 for trying to replace the aging Jerrold transmitter, $509.94 for Adobe Creative Cloud subscription, and $275 for Wisconsin Community Media membership dues. 8. Programming Updates  Bennett provided a list of various events that were covered and new programs that were aired on the channels since the last meeting. Bennett noted that Municipal Court would no longer be filmed as it no longer takes place in City Hall since rejoining the Eastern Columbia County Joint Municipal Court.  Bennett gave some brief metrics of the channels highlighting that over 500 programs were aired in 2022 from 41 different producers. Bennett also noted that musical performances and theatrical performances required additional licensing in order to film and broadcast. 9. Equipment Updates  Bennett gave several updates regarding equipment. Bennett is in process of upgrading the Cablecast broadcast server from 7.4 to 7.6 and addresses analytic issues regarding Google’s new updates in June in addition to providing functionality for automating and will replace the public site with internet channels making it easier to organize meeting videos and link them to appropriate pages of the City website. Bennett is researching various options to replace the TriCaster video switcher unit. Bennett brought up replacing some 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Cable Commission Regular Meeting Minutes Thursday, May 4, 2023 6:30 PM, Columbus City Hall field equipment and electrical issues noted in the A/V room that is contributing to equipment malfunctioning.  Bennett is working to restore broadcast to cable channels 980 and 981 as they have been down since near mid-March, a day after Charter moved their head- end to a new location and forcing Columbus to get a new transmitter that can push the signal out further to wherever the facility is. Bennett has worked with an engineer from Charter and has tried out several pieces of equipment to resolve the issue with no luck.  Pulver asked if the Cablecast linked videos can be linked to the City Council page on the website. 10. Old Business a. Updated Cable Ordinance  Bennett presented the revised Cable Ordinance as approved during the November 15, 2022 Council meeting. The changes reflect the dissolution of the Water and Light Commission and eliminates the 6th member and maintaining the other 5 members. This means that only 3 Cable Commission members are needed for a quorum instead of 4. Bennett noted that the ordinance needs to be revised in regards to the Lead Cable Coordinator position since it’s technically a contracted positon as currently written.  Pulver would like this item to be included in the next Cable Commission meeting in June. 11. New Business a. School District involvement for channel 981  Zeigler updated the commission on various upgrades the district is making to cover school events. Zeigler and Athletic Director, Jay Freerking are working on getting Wi-Fi to the football field over the summer to hopefully film games in the fall.  Pulver asked about rights and licenses needed for music and plays. Bennett will email Zeigler information about those and Zeigler will bring it up to the School Board. b) Wisconsin Community Media membership  Bennett wanted the Commission’s input as to whether or not to continue with member in Wisconsin Community Media (WCM) and presented a list of reasons to stay or not. Famularo gave a brief background to the current state of WCM as a former board member of WCM. The Commission discussed some concern of WCM doubling down on cable only. Pulver commented about the need to transition to online. Famularo would like a decision to be made by budget time at the October meeting. 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Cable Commission Regular Meeting Minutes Thursday, May 4, 2023 6:30 PM, Columbus City Hall c) Columbus Cable master plan  Bennett brought up the need to update Sec. 26-45 of the Cable Ordinance regarding language for the Lead Cable Coordinator and have it differentiate between cable, City staff, and independent contractors and implement the differentiations within the rest of the Ordinance as needed.  Bennett addressed a need for the complete overhaul of Cable’s policies and procedures document since parts directly contradict itself and the Cable Ordinance. It currently violates WI Open Records laws regarding videos of official City business and does not address copyright issues and broadcast licensing of music and plays. Pulver would like Bennett to send a draft highlighting changes to both the policies and the Ordinance and to send current versions of both to the group so they can add their input.  Bennett lastly addressed the future of cable television in general due to cord-cutting, ongoing threats to franchise fee, and Charter’s transition to being an internet service provider and suggested a sustainability and viability study that could help transition to online and other broadcast platforms. Pulver would like to bring in other groups and Pyfferoen asking to reach out to get representation of community groups. Famularo agreed and suggested bringing in Tourism. d) Authorize spending to get cable channels back on the air.  Bennett would like to try to keep utilizing current department head and City Administrator purchasing authority to find a solution to getting the cable channels back on air. If a solution comes along however and exceeds the City Administrator’s authority, Bennett made a recommendation to be able to have authority to purchase a solution before the next Cable Commission meeting or instead of trying to hold a special meeting. of  Famularo motions to authorize spending exceeding City Administrator’s authority, but not exceeding $17,485. Second by Pulver. Roll call vote: Pulver – aye, Pyfferoen – aye, Famularo – aye, Zeigler – aye. Motion passes 4-0. 12. Future agenda items  The Commission will need to pick a date and time for regular meetings. Bennett will send a Doodle poll to determine the next meeting.  The Commission will need to reorganize at the next meeting. 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Cable Commission Regular Meeting Minutes Thursday, May 4, 2023 6:30 PM, Columbus City Hall 13. Adjourned at 7:33 pm Submitted by David Bennett 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Cable Commission Regular Meeting Minutes Wednesday, June 7, 2023 6:30 PM, Columbus City Hall  Join by Zoom: https://us02web.zoom.us/j/88377273382?pwd=aldBSGE3V1BVV3VGdzZxK2YyVzIyZz09  Meeting ID: 883 7727 3382, Passcode: 259545, One Tap Mobile: 312 626 6799 1. Call to order at 6:40pm 2. Roll call - Determination of quorum  Pulver, Pyfferoen, and Famularo were present. Staff member Bennett was also present. 3. Notice of public meeting  Meeting was properly noticed. 4. Approve agenda  Motion to approve agenda by Famularo, second by Pulver. Motion is approved 3-0. 5. Reorganization  Officers were elected.  Motion to elect Pulver as the Chair by Pyfferoen. Second by Famularo. Motion approved 3-0. Pulver has been elected by a vote of 3-0.  Motion to elect Pyfferoen as Vice-Chair by Famularo. Second by Pulver. Motion approved 3-0. Pyfferoen is elected by a vote of 3-0.  Motion to elect Bennett as Secretary by Famularo. Second by Pyfferoen. After discussion, staff member Bennett cannot be Secretary as he is not a voting member of the Commission. A new motion to elect Famularo as Secretary by Pyfferoen was declined. Motion to elect Ziegler as Secretary by Pulver. Second by Pyfferoen. Motion approved 3-0. Ziegler has been elected by a vote of 3-0. 6. Approve minutes for May 4, 2023  Motion to approve May 4, 2023 minutes as written by Pyfferoen with an amendment to correct the date at the top header, second by Famularo. Motion is approved 3-0. 7. Comments of citizens present  No citizens present for comment. 8. Financial Updates  Bennett gave a brief financial update and listed off the largest expenses incurred with $970 RF to Fiber transmitter that was returned for refund after seller no longer could get the device shipped from the manufacturer. $80.99 for compact Coax to Fiber transmitter that did not transmit far enough, but could be repurposed. $43.21 for tools and adapters in anticipation of getting another transmitter and replacing modulators. 9. Programming Updates  Bennett provided a list of various events that were covered and new programs that were aired on the channels since the last meeting. Bennett covered Redbud Day, a Tap into History presentation, and the Library’s Star Wars Family Fun Day. 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Cable Commission Regular Meeting Minutes Wednesday, June 7, 2023 6:30 PM, Columbus City Hall Bennett will be covering an oral history presentation taking place at the At Home Again assisted living center and will be coordinating with a few summer projects for the library. 10. Equipment Updates  Bennett gave several updates regarding equipment. Bennett is in process of upgrading the Cablecast broadcast server from 7.4 to 7.6 and addresses analytic issues regarding Google’s new updates in June in addition to providing functionality for automating and will replace the public site with internet channels making it easier to organize meeting videos and link them to appropriate pages of the City website. Bennett is researching various options to replace the TriCaster video switcher unit. Bennett brought up replacing some field equipment and electrical issues noted in the A/V room that is contributing to equipment malfunctioning.  Bennett is working to restore broadcast to cable channels 980 and 981 as they have been down since near mid-March, a day after Charter moved their head- end to a new location and forcing Columbus to get a new transmitter that can push the signal out further to wherever the facility is. Bennett has worked with an engineer from Charter and after finally getting in-depth diagnostics performed, have determined the problem may be the modulators. The transmitter has yet to be ruled out. Bennett will try to replace the modulators to see if that fixes everything. 11. Old Business a. Updated Cable Ordinance  Bennett presented his edits to the Ordinance. Changes to the Ordinance focused on updating who could be designated as Lead Cable Coordinator. The Commission consolidated a few sections differentiating between City and Cable staff and independent contractor.  The edits for the Policies and Procedures were discussed. Main edits included official City videos retention to align with State Statutes and aligning policy with FCC regulations. The Commission discussed the option of renting equipment by for-profit businesses resulting in the creation of a fee schedule. The Commission would like a contract drafted and to possibly include a deposit clause for residents. Minor edits to staff usage and editing policies were discussed. Pulver would like the streaming and video-on-demand for producers clarified. 12. New Business a. Broadcasting license(s)  Bennett gave a brief overview of what broadcast licenses for music and theatrical performances the Cable Commission currently uses which 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Cable Commission Regular Meeting Minutes Wednesday, June 7, 2023 6:30 PM, Columbus City Hall only includes ASCAP for just cable TV broadcasts. Bennett stated the plan is to acquire proper licenses or a blanket license in order to broadcast copyrighted material to streaming, OTT apps, and video-on- demand. Bennett presented a list of additional music licenses such as BMI, GMR, SESAC and Sound Exchange and noted that theatrical performances are very limiting and generally propriety. Bennett listed a few theatrical licenses such as MTI, Stage Rights and DPS.  Famularo noted that various places use a blanket license to play big music and run a couple of grand a year. The Commission would like Bennett to get pricing.  Pyfferoen asked about policy for City employees filming copyright material. Bennett stated that all copyrighted material should have permission, and in the case of government, would be subject to open records laws rendering copyrighted material as public domain. Due to the open records being public domain, Bennett advises against City employees filming copyright material to respect those appropriate rights holders. Famularo would like to have this topic run by the City Attorney. b. New meeting date / time  Pyfferoen motions to establish the 4th Monday of each month as the new date for Cable Commission meetings. Famularo seconds. Motion approved 3-0. 13. Adjourned at 7:33 pm  Topics for future agendas include budget, licensing and carryover request information. Submitted by David Bennett 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Cable Commission Regular Meeting Minutes Monday, July 24, 2023 6:30 PM, Columbus City Hall  Join by Zoom: https://us02web.zoom.us/j/88377273382?pwd=aldBSGE3V1BVV3VGdzZxK2YyVzIyZz09  Meeting ID: 883 7727 3382, Passcode: 259545, One Tap Mobile: 312 626 6799 1. Call to order at 6:37pm 2. Roll call - Determination of quorum  Roelke, Pyfferoen, and Famularo were present. Staff member Bennett was also present. Pulver via Zoom at 6:40pm. 3. Notice of public meeting  Meeting was properly noticed. 4. Approve agenda  Motion to approve agenda by Famularo, second by Roelke. Motion is approved 3-0. 5. Approve minutes for June 7, 2023  Motion to approve June 7, 2023 minutes as written by Roelke, second by Famularo. Motion is approved 3-0. 6. Comments of citizens present  No citizens present for comment. 7. Financial Updates  Bennett gave a brief financial update and listed off the largest expenses incurred with new mini demodulator for testing future replacement modulators along with new coax cables and adapters. Bennett is in process of purchasing a replacement transmitter and modulators. 8. Programming Updates  Bennett provided a list of various events that were covered and new programs that were aired on the channels since the last meeting. Bennett covered a library S.T.E.A.M. event, an oral history program at the At Home Again Assisted Living facility, and a Tap into History presentation about Governor Lewis. 9. Equipment Updates  Bennett gave several updates regarding equipment, but focusing on replacement of failed modulators and an RF-fiber transmitter. After being let down by several A/V sales companies, Bennett is working with Marketek to procure replacement modulators, especially as backups. Bennett will be picking up a bunch of discarded modulators from Monona. New coax cables and adapters and a mini demodulator were purchased in anticipation of a possible new equipment.  Bennett is waiting to hear back from several companies about the replacement transmitter and in the meantime is working with Charter to borrow a transmitter once the old modulators are replaced.  Bennett had asked Charter about going digital rather than analog and received a reply from them advising to save the money and stay analog and that there’s 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Cable Commission Regular Meeting Minutes Monday, July 24, 2023 6:30 PM, Columbus City Hall not much desire on their end to upgrade their equipment. Charter receives analog signal and so we have to transmit in analog to them. State Statute dictates that we send signal that has to work with whatever Charter’s willing to receive it in. 10. Old Business a. Updated Cable Ordinance and Policies  Bennett presented the cleaned up edits to the Cable Ordinance and Policies. Pyfferoen had a question about approval by Lead Cable Coordinator or Cable Commission for lending equipment. Pulver would like it to be at coordinator’s discretion due to being the point of contact and to decide in specific situations if a deposit is required.  Pulver asked about the difference in the online streaming and VOD policy. Bennett stated that it is now simplified.  Roelke motions to move the updated Ordinance and Policies to the Ad Hoc Committee for review. Second by Pyfferoen. Motion passes 4-0. 11. New Business a. LPFM Discussion  Bennett gave a brief overview of the LPFM licensing window that takes place from November 1 to November 8, 2023. Famularo added that it’s the first time in a decade and gave Sun Prairie as an example. She added that it would be an opportunity for sponsorships, but can require a lot from staff. Pyfferoen asked if cities our size use it and if there were enough interest. Famularo addressed questions about programming and cost. Startup costs range from $15,000 - $45,000 and would require a high place for a tower. Additional costs would be licensing for music at about $3,000 per year. Pulver asked about feasibility and Roelke suggested partnering with the School District. Famularo, Pyfferoen, and Roelke will help research and talk to the schools. The Commission would like to keep this item for the next agenda. b. 2024 Budget  Bennett presented a simple worksheet for the 2024 budget. The Commission only had an issue with the Salary / Wages and Social Security / Medicare line items for the part-time Production Specialist position. Pulver suggested that we increase it or give up trying to hire since the position has been open before Bennett was hired. Pyfferoen would like to reallocate the funds. Bennett may possibly use AI or a robotic system to film meetings. Bennett may keep it as is, just in case, but ultimately agrees to reallocate it if there’s no hire in 2024.  The Commission had no further comments or direction regarding the budget. 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Cable Commission Regular Meeting Minutes Monday, July 24, 2023 6:30 PM, Columbus City Hall 12. Future Agenda Items  LPFM information – for next meeting  Budget update  Ad Hoc update 13. Adjourned at 7:29 pm Submitted by David Bennett 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com  Recreation Advisory Committee Monday June 12, 2023 The 161 Building 161 N. Dickason Blvd. 6:30 pm 1. Roll Call – 6:35 - Hoppe, Meyers, Hart, Steiner, Klomberg, Lawson. Absent – Carthew, Vos 2. Determination of Quorum- met 3. Notice of an Open and Posted Meeting - posted 4. Approve Agenda – Motion Hart, 2nd Klomberg. Motion passed. 5. Approve Minutes March 13, 2023 – Motion Hoppe, 2nd Steiner. Motion passed. 6. Citizen Comments & Communications - none Introduction of new committee member Lisa Lawson Old Business 1. Easter wrap up – Huge turnout. Drone video shared. Few bats to distribute. 2. CBO, CAYSO & CSA MOU approved – CSA/CBO sponsorship banners MOU. CBO Fireman’s Park use? New Business 1. Summer programming a. Camp – No Pee Wee. Tentative additional week June 26-29 at Avalon. Planning Friday field trips, pool days. Requesting Council to approve Rotary Foreign Exchange Student Volunteer for a few days. b. Tennis – Two instructors for 1.5 sessions. 2. Scout Cabin volunteer work – Lot of maintenance work needed. Go to council to request to form subcommittee to determine what work is needed and if there is any work that volunteers could do. 3. Tennis Courts – Council approved stencils for existing tennis courts to also be used as four pickleball courts. Director Report HLPC Liaison, pool meetings, Summer Concert Series, working with 4th of July group. Adjourn – 7:28 – Motion Hart, 2nd Hoppe. Motion passed. Next meeting date: July 10, 2023 at 6:30pm. Minutes submitted by Kristen Hart City of Columbus Tourism Commission Regular Meeting Minutes Monday, August 7, 2023 6:30 PM, Columbus City Hall  Join by Zoom: https://us02web.zoom.us/j/88377273382?pwd=aldBSGE3V1BVV3VGdzZxK2YyVzIyZz09  Meeting ID: 883 7727 3382, Passcode: 259545, One Tap Mobile: 312 626 6799 1. Call to order at 7:01pm 2. Roll call - Determination of quorum  Hammer, Roelke, Walcott, and Belschner were present. Staff member Bennett was also present. 3. Notice of open meeting  Meeting was properly noticed. 4. Approve agenda  Motion to approve agenda by Belschner, second by Roelke. Motion is approved 4-0. 5. Approve minutes for July 10, 2023  Motion to approve July 10, 2023 minutes as written by Hammer, second by Belschner. Motion is approved 4-0. 6. Comments of citizens present  No citizens present for comment. 7. Financial Report  Bennett presented the 2023 website costs with $422.77 for GoDaddy services and $587.91 for CivicPlus. The $700 for the Chamber’s 2023 Redbud Day event has not been processed yet. 8. Old Business a. Staff updates on projects  Bennett updated the Commission that the buildout of the Visitors section of the City website that will replace the WordPress Tourism website is currently taking place. Bennett will be updating everything rather than simply copying all old content from the Wordpress site. b. Tourism Survey Update  No new responses. c. 2024 Budget  Bennett presented the Council’s timeline for the 2024 budget process. Deadline to submit budgets is August 22, 2023. An accompanying list of recurring expenses was presented featuring items that could be discontinued if necessary.  Roelke motioned to discontinue the Website Hosting and SSL Certificate from the WordPress website and add .INFO and .NET domain from GoDaddy. Second by Belschner. Motion approved 4-0.  Bennett presented a worksheet highlighting 2023 budget numbers. The Commission discussed how much to allocate toward each line item. The Commission is anticipating $40,000 in room tax funding and will plan to 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com City of Columbus Tourism Commission Regular Meeting Minutes Monday, August 7, 2023 6:30 PM, Columbus City Hall carry over $5,000 from 2023. Materials and Services line item was agreed to be $10,900 for 2024. Website would be increased to $1,600, Marketing and Advertising would be increased to $17,500, Special Events would be decreased to $2,500 due to lack of use, and the Contribution to the General Fund to pay for staff would be increased to $12,500.  Motion to submit proposed budget by Roelke. Second by Belschner. Roll call vote: Belschner – aye, Hammer – aye, Roelke – aye, Walcott – aye. Motion passes 4-0. 9. New Business a. Nothing listed for new business. Action planning was tabled for next meeting. 10. Future agenda items  Action Plan  WI Film Commission information  Branding 11. Adjourned at 8:21 pm Submitted by David Bennett 105 N Dickason Blvd • Columbus WI 53925-1565 920-623-5900 • www.cityofcolumbuswi.com  COLUMBUS UTILITY COMMISSION MEETING AUGUST 24, 2023 Columbus Utility Commissioner President Motiff called the Columbus Utility Commission meeting to order at 6:30 pm. Commissioners present: Motiff, Andler Rule and Curtis. Also, present at the meeting was Jodi Dobson of Baker Tilly, Municipal Services Director Gahlman, Wastewater Treatment Director Anding and Business Manager Kaltenberg. Excused: Beckman, Hammer and Thom It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Curtis, second by Rule. Motion carried. The Consent Agenda, which consisted of the July 20th Commission Meeting minutes and the Outage Report. The Commission reviewed the July Cash Disbursements Report; checks numbered 23199-23239 and 41 wire and ACH transfers, totaled $941,395.40. The Commission reviewed the Accounts Payable Reports totaling $470,278.54 and the Purchase Order Register totaling $237,010.32. Motion by Rule, second by Andler to the consent agenda and approve paying the requests from the AP Report and the Purchase Order Registers. Roll call vote: Motiff aye, Curtis aye, Rule aye, and Andler aye. Motion carried. Reports were approved and placed on file. UNFINISHED BUSINESS: NEW BUSINESS: Jodi Dobson, CPA Partner, from Baker Tilly presented the 2022 Water and Light audit. Treasurer Larson presented reclassifying Wastewater Designated Funds to Unrestricted Funds. Motion was made by Motiff, second by Curtis to close the Connection Fees Fund and move the balance of $273,942.00 to unrestricted as of 12-31-2022. Roll call vote: Curtis aye, Motiff aye, Andler aye and Rule aye. Motion carried. Motion was made by Motiff, second by Rule to move $57,934.25 from the Main Replacement designated fund to the unrestricted fund as of 12-31-22, and to move $39,594.65 from the Pump Replacement designated fund to the unrestricted fund as of 12-31-22, and to move $55,081.10 from the Vehicle Replace designated fund to the unrestricted fund as of 12-31-22. Roll call vote: Rule aye, Andler aye, Motiff aye and Curtis aye. Motion carried. Anding reported that while getting an estimate for repair/replacement of the Filter Building Boiler for 2024 budget, the boiler was inspected. It was determined that is has severe rusting and leaking, the current state of the boiler is beyond repair and may not be operational this fall/early winter. Motion was made by Andler, second by Curtis to approve the quote from 1901 Inc to replace the boiler for $95,949.68. Roll call vote: Rule aye, Curtis aye, Motiff aye and Andler aye. Motion carried. 2024 Columbus Utilities Budget Discussion: Municipal Services Directory Gahlman presented a very rough draft spreadsheet that outlines the “Capital projects and Additions” that are needed for each of the Utilities in 2024. Motion by Curtis, second by Andler to adjourn at 7:22 pm. Motion carried. **Next Scheduled Meeting – Thursday, August 24th, 6:30 pm at Columbus City Hall** Respectfully Submitted, Brook Andler Columbus Utility Commission Secretary September 12, 2023 TO: City Mayors, Village Presidents, Town Chairpersons FROM: Lieutenant Christine Churchill RE: 911 Joint Powers Agreement Enclosed please find the 911 Joint Powers Agreement. Per the Wisconsin Attorney General's Office a 911 Joint Powers Agreement needs to be executed and filed on a yearly basis. The agreement is effective January 1, 2024 through December 31, 2024. To comply with Sec. 256.35(9), Wisconsin statutes, please sign the enclosed agreement and return to: Summer Zuhlke Dodge County Sheriff's Office 124 West Street Juneau, WI 53039 Upon your request, with returned agreement, a final copy will be mailed to you. If you have any questions, please feel free to call me at (920)386-3224. Thank you. 124 West St., Juneau, WI 53039 I Non-emergency (920) 386-3726 I Fax: (920)386-3742  JOINT POWERS AGREEMENT COUNTY911EMERGENCY SYSTEM WHEREAS, Dodge County and the municipalities located within the boundaries of Dodge County have implemented an Emergency 911 System for the purposes of providing emergency services to residents and visitors of these municipalities, including fire fighting, law enforcement, ambulance, medical and other emergency services; and WHEREAS, Sec. 256.35(9), Wis. Stats., "Joint Powers Agreement," requires that in implementing a 911 system as has been done in Dodge County, municipalities shall annually enter into a Joint Powers Agreement, which Agreement shall be applicable on a daily basis and which shall provide that if an emergency services vehicle is dispatched in response to a request through the Dodge County 911 System, such vehicle shall render its services to the persons needing the services, regardless of whether the vehicle is operating outside the vehicle's normal jurisdictional boundaries. - -- rnEREFORE�-iriconsideratiori oftlie -mutual promises, agreements, - and coifdition-s contained herein, it is hereby jointly agreed between Dodge County and the City of Columbus, "municipality," as follows: 1. That effective January 1, 2024, this Agreement shall, thereafter, be applicable on a daily basis from said date through December 31, 2024. 2. That if an emergency services vehicle operated by the municipality, or operated by an agency with which the municipality contracts for that particular emergency service, is dispatched in response to a request through the Dodge County Emergency 911 System, such vehicle (whether owned and operated by the municipality or by the agency) shall render its services to the persons needing the services, regardless of whether the vehicle is operating outside the vehicle's normal jurisdictional (or as defined by contract) boundaries. 3. That a copy of this Agreement shall be filed with the State Department of Justice, as required by Sec. 256.35(9)(c), Wis. Stats. --DODGE COUNTY (dispatching agency) By:-------------­ (County Clerk) City of Columbus (participating agency) By: -------------­ (Mayor)  2023 AGENDA ITEM Committee of the Whole Meeting date: October 3, 2023 ___________________________ Council Meeting date: ______________________________ Cable Commission request for low-power radio station license ITEM: _______________________________________________________ SUBMITTED BY: Cable Commission ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: The Columbus Cable Commission would like to ask for support from the Common Council to proceed with applying on behalf of the City for a low-power FM (LPFM) radio station from the Federal Communications Commission (FCC) from November 1 to 8, 2023 during the FCC’s licensing window. In order to apply for the LPFM license, a government entity will need to create a mission statement, select a channel and call sign (station ID), tower location, and a possible studio site. The deadline to apply is by November 8, 2023 and if approved, construction of the tower and transmitter would take place no later than a year and a half after approval. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Consider request of Cable Commission to apply for low-power FM radio station license  2023 AGENDA ITEM Committee of the Whole Meeting date: October 3, 2023 Council Meeting date: ______________________________ ITEM: Review of Job Description for a Community and Economic Development Director to Replace the Planning Director position; Rescinding Assistant City Administrator position SUBMITTED BY: Lisa Wilson, City Administrator DETAILED DESCRIPTION OF SUBJECT MATTER: The Planning Director position has been vacant; and as a result, projects and requests have been shifted between the City Administrator’s office, the Building Inspector, or a planner on contract with Vandewalle & Associates, Inc. With the number of projects and requests, the City needs to have someone on board to take on this role. In addition, the “floating” Assistant City Administrator position is not needed at this time. If such a position is needed in the future, a new description could be created and implemented to the meet the needs of the community. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: 1. New Job Description for a Community and Economic Development Director 2. Planning Director position description (Replaced by CEDD position) 3. Assistant City Administrator (Rescinded) ACTION REQUESTED OF COUNCIL: Staff is requesting approval of the proposed position description for a Community and Economic Development Director to replace the Planning Director position; and rescinding the Assistant City Administrator position. While this item is for discussion at the Committee of the Whole, staff would request approval to post for the position. Position Description Class Title: Community and Economic Development (CED) Director Department: City Administration Location: City Hall FLSA Status: Exempt – Administrative Exemption Wage Range: Salary range $75,000 - $85,000 GENERAL STATEMENT OF DUTIES: Under the direction of the City Administrator, administers, oversees and coordinates all planning, economic development, property management, building inspections, zoning enforcement, and grant application efforts in support of policies, objectives, and goals established by the City Administrator and City Council by performing the following duties. This position entails considerable initiative and independent judgement and the ability to work with others to accomplish short and long-term departmental and City goals and objectives as they relate to community and economic development efforts. SUPERVISION: Supervision received: Works under direct supervision of the City Administrator. General day-to- day supervision, administrative direction, and performance evaluation shall be received from the City Administrator, who may consult with the Mayor and Common Council as necessary to provide the employee direction. Supervision exercised: Supervises the contract Building Inspector’s activities. Work includes exercising discretion and facilitating intradepartmental collaboration as it pertains to community and economic development activities of the City. ESSENTIAL DUTIES AND RESPONSIBILITIES: Coordinate, supervise, and monitor all economic development projects and programs, as identified by the City Administrator, and provide regular reports to the City Administrator. Work cooperatively with the City Administrator and City Council to formulate mutually agreed upon annual goals and measurable expectations as they relate to economic development initiatives. Develop and implement a strategy to obtain competitive and entitlement grant funds to further the implementation of the strategic plan, comprehensive plan, capital improvements, and economic development plan for the City. Oversee inspections and enforcement duties of the contracted building inspector. Work cooperatively with other city departments, governmental agencies, contractors, developers, engineering firms, business owners and other interested parties to provide consistent and superior customer service. 1 Seek and act upon methods, programs, partnerships, and other opportunities to promote the implementation of a comprehensive economic development strategy. Supervise, monitor, and report on all economic development programs to include but is not limited to Revolving Loan Fund, Tax Incremental Financing Districts, Façade Improvement Programs, etc. Prepare, implement, and report on operating and capital improvement budgets for the Tax Increment Financing Districts. Conduct negotiations in coordination with the City Administrator on behalf of the City with developers, property owners, business owners; local, state, and federal agencies and others to promote the growth and development of the City consistent with adopted plans, policies, and programs. Oversee development and implementation plans, programs, and policies for the general growth and development of the City to include, but is not limited to comprehensive plan, neighborhood/area/corridor plans, zoning and development codes, etc. Plan, coordinate, and implement the Comprehensive Plan and any related planning documents. Develop, organize, facilitate and implement on-going comprehensive planning processes and procedures for current and long-range needs; ensure implementation and enforcement of planning and zoning ordinances; convert goals and policies into action. Interpret and initiate studies regarding zoning issues, development of ordinances, regulations, permit reviews, architectural design, code enforcement, etc. Interpret ordinances and regulations as they apply to development and zoning applications and building permits. Ensure that City development ordinances are reviewed, updated and enforced. Confer with builders, engineers, contractors, attorneys, architects, and the public concerning department procedures, interpretation and application of City planning policies and ordinances, and conditions imposed on approved applications. Supervise the preparation and maintenance of Department records, maps (zoning, land use, floodplain,etc.), charts, approved and adopted reports; and all other related materials. Reviews and processes planning application analyzing consistency with City ordinances, plans, policies and all applicable laws; prepares recommendations and reports, public hearing notices and all associated documentation. Serves as the staff liaison to the Plan Commission, Board of Adjustment, Historic Landmarks and Preservation Commission, Community Development Authority, and other boards/commissions as directed. Responsible for the coordination and/or preparation of various community and economic development projects and long-range planning efforts as directed by the City Administrator. Oversees financial aspects of the department’s operations, including accounting for department revenues and expenditures, preparing the annual department budget, applying for appropriate grants and other outside funding opportunities. Oversees related capital expenditures. Performs any other duties as assigned, which correlate to the position description. 2 QUALIFICATIONS: Minimum Training and Experience: • Bachelor’s degree and five (5) years of progressively responsible supervisory experience in public administration, business administration, economic development, urban planning or related field; and/or any equivalent combination of training and experience which provides the required knowledge, skills, and ability. Preferred Training and Experience: • Master’s degree and seven (7) years of progressively responsible supervisory experience in public administration, business administration, economic development, urban planning or related field; and/or any equivalent combination of training and experience which provides the required knowledge, skills, and ability. Knowledge, Skills, and Abilities: • Excellent knowledge of acceptable practices and standards of economic development, land use, urban planning, site planning, redevelopment, and housing; thorough knowledge of the laws and regulations that impact the work performed and supervised. • Understanding of state and federal laws underlying general plans, environmental matters, zoning and land use, and building codes. • Exceptional interpersonal and public relations skills with an ability to negotiate development agreements with private developers; maintaining effective working relationships with city officials, employees, contractors, architects, business and property owners and the public; resolving conflict; dealing with the public tactfully and courteously and working harmoniously with other employees; excellent skills in directing the operations of a multi-functional department. • Development and enforcement of departmental policies and procedures; and in effectively supervising and leading employees; skill in making public presentations to a variety of audiences; written and oral communications, contract administration, and operating Microsoft Office software programs. • Ability to manage all aspects of the city economic development, community development and city planning activities. • To maintain absolute confidentiality of the situations, information and materials encountered on the job; to respond effectively to inquires or complaints or requests for service from elected and appointed officials, developers, engineers, government agencies and the general public; to identify problems, collect data, establish facts, draw valid conclusions and deal with a variety of abstract variables in situations. • To present complex issues and information in an understandable format to a wide variety of audiences; to effect and implement community and economic development strategies and plans, and to facilitate new private investment into the community. Certificates, Licenses, Registrations • Valid Wisconsin Driver’s License • AICP Certification preferred • Certified Economic Development Professional preferred 3 TOOLS AND EQUIPMENT USED: Personal computer, local area computer network, word processing and spreadsheet software, website maintenance software, telephone, electric typewriter, copy machine, fax machine, optical scanner, postage meter, and all other modern office equipment required to perform the duties and responsibilities of this position. GENERAL STATEMENT: The statements listed above are intended to describe the general nature and level of duties performed by the person appointed to this position. These duties are essential to the performance of this job. This position description does not state or imply that these statements are the only duties assigned to this position, and the employee appointed to this position will be required to perform any other job-related duties as requested by management. The position description for the Community and Economic Development Director does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approved by City Council on October 17, 2023 Received by the Community and Economic Development Director on ______________ __, 2023 ___________________________ ________________ Name Date 4 Position Description Class Title: Planning Director Department: City Administration Location: City Hall FLSA Status: Exempt – Administrative Exemption Wage Range: Salary range $50,000 - $65,000 GENERAL STATEMENT OF DUTIES: Under the direction of the City Administrator the Planning Director initiates, creates and is accountable for implementation and continuous improvements of plans, programs, and ordinances. Under the direction of the City Administrator, the Director pursues goals and objectives established by the City Council or other Boards, Committees, or Commissions. Performs duties as required by Ordinance, serving as the Zoning Administrator, coordinating review of proposed developments and ensuring state and local standards are met. Participates as a member of the City’s Development Team, and assists in the recruitment, retention, and expansion of local business and the marketing of relevant grant, loan and assistance programs. As an important contributor on the City’s Leadership Team, the Planning Director is often the first point of contact for residents and businesses that have questions about zoning and land use, and has a substantial role in ensuring their first impression is outstanding. The Director exercises considerable judgment, professionalism, and creativity in managing day to day responsibilities of their program areas, including reviewing zoning applications, evaluating proposed developments, ensuring zoning compliance, supporting economic growth and vitality, and marketing the City’s tourism events and assets. SUPERVISION: Supervision received: Works under direct supervision of the City Administrator. General day-to-day supervision, administrative direction, and performance evaluation shall be received from the City Administrator, who may consult with the Mayor and Common Council as necessary to provide the employee direction. Supervision exercised: Supervises the Contract Building Inspector’s activities. Work includes exercising discretion and facilitating intradepartmental collaboration as it pertains to zoning, development, and other matters of significance to the City. EXAMPLES OF WORK AND ESSENTIAL DUTIES AND RESPONSIBILITIES: Planning: • Acts as Zoning Administrator and reviews all applications for compliance with zoning and historic rules in Municipal Code (subdivisions, site plans, annexations, conditional uses, historic, etc.). • Provides staff support for Comprehensive Plan updates and public outreach. 1  • Provides staff support for Park and Outdoor Recreation Plan updates. • Recommends policy and ordinance updates consistent with vision guided by Comprehensive Plan, Common Council and Plan Commission. • Provides staff support for implementation of economic development strategy. • Provides staff support for other long-range planning activities. • Monitors zoning permits for compliance as necessary. • Generates periodic reports of zoning and development activities for communication to the Council and public. Technical and Professional Advice: • Staff support and coordination of Plan Commission, Tourism Commission, Historic Landmarks Preservation Commission and other committees/boards as directed. • Participates in meetings of the Development Team and leads the Property Maintenance Committee. • Advises applicants in pre-application meetings for zoning inquiries and permits (subdivisions, site plans, annexations, conditional uses, historic, etc.) when practical. • Provides oversight for Building Inspector’s contracted work. • Maintains parcel and development files/records at City Hall. • Acts as Floodplain Administrator and assists with other related duties. Economic Development: • Under the direction of the City Administrator, participates as a member of the economic development team, assisting with various economic development activities, including: • Marketing the City to prospective visitors, residents, businesses and developers. • Participates in outreach efforts to support positive business relationships. • Participates in business retention and expansion (BRE) visits in conjunction with City Administrator and other staff or representatives as appropriate. • Promotes resources such as the City’s Revolving Loan Fund, Tax Increment incentives, Building Improvement Grants, State and County Grant/Loan Programs, Focus on Energy, and other programs when applicable. • Coordinates updates of available properties on relevant databases to ensure increased exposure to potential businesses and developers. • Maintains and updates business development resources such as: community profile, community investment maps, and other useful reports. New Development: • Meets with City Administrator, new development applicants and other City staff to assist in the evaluation and troubleshooting of projects. • Works in conjunction with the City Administrator to assist development applicants through “red tape” to better streamline the development process. • Assists in monitoring development agreements for compliance. • Applies for and administers state/federal grants as appropriate. 2 Tourism: • Coordinates development of content for brochures and flyers. • Monitors supply and distribution of brochures and flyers. • Works with the Communications & Multimedia Coordinator and Tourism Commission to provide and populate tourism content for the City’s website and calendar. • Provides staff support for the Tourism Commission. Other: • Promotes Columbus’ role as a family and business-friendly community, with strong character and a vibrant culture. • Attends, at the direction of the City Administrator, Chamber of Commerce meetings, events, and ribbon cuttings. • Represents, at the direction of the City Administrator, the City in intergovernmental groups as necessary. • Collaborates on community development content to populate and maintain City’s website. • Assists Finance Department employees with Grant, Loan, Room Tax and Tax Increment Financing (TIF) reporting/administration. • Maintains involvement in professional organizations and training. • Supervises the Building Inspector’s work, ensuring compliance with building and municipal code requirements, property maintenance standards, and historic preservation requirements. • Regular, consistent and predicable attendance. • Performs such additional duties as may, from time to time, be directed by the City Administrator. DESIRED JOB KNOWLEDGE, SKILLS AND ABILITIES: • Bachelor’s degree in architecture, landscape architecture, urban design, business development, public administration, finance or closely related field is required. OR • Significant combination of education and experience directly related to municipal planning and zoning. • Thorough knowledge of federal, state, and local laws and regulations regarding land use planning and zoning. • Thorough knowledge of the functions and organization of municipal government and of the workings of the common council, plan commission, and other City committees. • Knowledge of economic development, business finance, marketing, and real estate. • Knowledge of tax increment financing, grant writing and administration. • Knowledge in geographic information systems (GIS). • Ability to establish and maintain satisfactory working relationships with staff and other City employees. • Ability to establish and maintain satisfactory working relationships with contractors, developers, owners, and the general public. • Ability to communicate clearly and concisely in speech and writing. • Ability to exercise good professional judgment. 3 Tools and Equipment Used: Personal computer, local area computer network, word processing and spreadsheet software, website maintenance software, telephone, electric typewriter, copy machine, fax machine, optical scanner, postage meter, and all other modern office equipment required to perform the duties and responsibilities of this position. The statements listed above are intended to describe the general nature and level of duties performed by the person appointed to this position. These duties are essential to the performance of this job. This position description does not state or imply that these statements are the only duties assigned to this position, and the employee appointed to this position will be required to perform any other job-related duties as requested by management. The position description for the Planning Director does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approved by City Council 6/21/2022 Received by the Planning Director on ______________ __, 2022 ___________________________ ________________ Name Date 4 Position Description Class Title: Assistant City Administrator Department: City Administration Location: TBD FLSA Status: Exempt – Administrative Exemption Wage Range: Salary TBD GENERAL STATEMENT OF DUTIES: This position is an “add-on” position, and will be incorporated with the duties of an existing Department Head level position. Specific assignments and program oversight responsibilities will be determined based on the City’s needs after considering the background and experience of the successful candidate. The duties listed here are in addition to the existing duties of the Department Head, which may require the re- balancing of workflow. The Assistant City Administrator, under the general administrative direction of the City Administrator performs highly responsible and complex management and administrative duties and undertakes a variety of special projects; assists the City Administrator with the direction and coordination of the activities of all City Departments; directly supervises assigned program areas; provides leadership in policy formation and implementation of policies and procedures, promotes effective and efficient operations throughout the organization by facilitating interdepartmental cooperation and sharing of resources; provides responsible staff assistance to the City Administrator, City Council, Mayor and department heads; and serves as acting City Administrator as required. The Assistant City Administrator participates positively and effectively as a member of the City’s Management Team. SUPERVISION: Supervision received: Works under direct supervision of the City Administrator. General day-to-day supervision, administrative direction, and performance evaluation shall be received from the City Administrator, who may consult with the Mayor and Common Council as necessary to identify goals and initiatives. Supervision exercised: The Assistant City Administrator will have direct supervisory responsibility over several Department Heads, and will be responsible for annual job performance evaluations, approving schedules and leave, recommending disciplinary action, and assigning tasks and duties. Work includes the exercise of discretion and independent judgment with respect to matters of significance. 1 EXAMPLES OF WORK AND ESSENTIAL DUTIES AND RESPONSIBLITIES: Supervise Department Head level employees and others as necessary, providing guidance and oversight for multiple municipal services. a. Assist with strategic financial management efforts, including the monitoring and planning of general obligation or revenue debt, and preparation and maintenance of Capital Equipment and Improvement Plans in consultation with staff, the City Administrator, engineers, and other consultants as required. b. Assists the City Administrator with the annual budget process and preparation. c. Assist in the development and implementation of policies, procedures, ordinances, and resolutions as needed. d. As necessary, serves as an Administrative liaison to City Boards, Committees and Commissions, and represent the City at meetings. e. May serve as Acting City Administrator in their absence. f. Assist the City Administrator with human resource and personnel tasks. g. Assist with Economic Development tasks and serve as a member of the Development Team. h. Identify relevant grants and other opportunities to benefit the City. i. Other duties as assigned. DESIRED QUALIFICATIONS: Education and Experience: • Minimum Associates or Bachelor’s degree in the field(s) of Public Administration, Accounting, Finance, Business Administration, Mathematics, Economics or other field of study related to municipal operations. • Municipal work experience may substitute for minimum education requirements, with a minimum of 4 years of experience in local government or closely related field required. • Must currently serve in a full-time Department Head level position with the City of Columbus. REQUIRED JOB KNOWLEDGE, SKILLS AND ABILITIES: • Analyze and assess programs, policies and operational needs and recommend appropriate adjustments. • Identify and respond to sensitive community and organizational issues, concerns and needs. • Assist with the selection, training and evaluation of staff. 2  • Analyze problems, identify alternative solutions, project consequences of proposed actions and suggest recommendations in support of goals. • Research, analyze and evaluate new service delivery methods and techniques. • Oversee, manage or respond to requests and inquiries from the general public. • Prepare clear and concise administrative and financial reports. • Assist in the preparation and administration of complex budgets. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. • Act as a motivator who can develop strong staff and employee morale while attaining a high level of productivity and accomplishment from the work force. • Maintain, and actively promote, effective working relationships with the Mayor, Common Council, Department Heads, other employees, residents and the general public. • Ability to think logically, exercise initiative and independent judgment. • Ability to deal with and maintain confidential information. • Organization skills, ability to prioritize workload, and meet deadlines as given. • Maintain a valid driver’s license with the ability to lawfully operate all assigned City vehicles. • Ability to advise and provide interpretation to others on how to apply policies, procedures and standards to specific situations. • Ability to attend various evening City committee and Council meetings as required. Tools and Equipment Used: Personal computer, local area computer network, word processing and spreadsheet software, website maintenance software, telephone, electric typewriter, copy machine, fax machine, optical scanner, postage meter, and all other equipment required to perform the duties and responsibilities of this position. The statements listed above are intended to describe the general nature and level of duties performed by the person appointed to this position. These duties are essential to the performance of this job. This position description does not state or imply that these statements are the only duties assigned to this position, and the employee appointed to this position will be required to perform any other job-related duties as requested by management. 3 The position description for the Assistant City Administrator does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approved by City Council June 21, 2022. Received by the Assistant City Administrator on , 2022 Name Date 4  WAGE RANGES AND RECOMMENDATIONS RECOMMENDED 2024 POSITION LOW MEDIAN HIGH ACTUAL 2023 WITH 5% INCREASE INCREASE DPW Maintenance I $24.00 $26.00 $28.00 $23.83 $25.72 $27.00 DPW Maintenance II $22.00 $24.00 $26.00 $24.53 $24.77 $26.00 DPW Maintenance II $22.00 $24.00 $26.00 $22.17 $22.86 $24.00 DPW Maintenance II $22.00 $24.00 $26.00 $21.00 $22.38 $23.50 DPW Admin. Assistant $19.00 $21.00 $23.00 $18.72 $20.48 $21.50 Street Superintendent $32.00 $34.00 $36.00 Vacant $30.48 $32.00 City Clerk $31.25 $33.25 $35.25 $28.94 $30.48 $32.00