City Council

7887 E. 60th Ave. Commerce City Commerce City, CO 80022 c3gov.com Meeting Minutes - Final City Council Monday, July 21, 2014 6:00 PM Council Chambers 1. Call to Order/Roll Call A regular meeting of the City Council of the City of Commerce City was called to order by Mayor Ford on July 21, 2014, at 6:00 PM. Present: 8 - Mayor Sean Ford , Council Member Rick A. Teter, Council Member Crystal Elliott, Council Member Steven J. Douglas, Council Member Andrew Amador, Council Member Jadie Carson, Council Member Jason McEldowney and Mayor Pro Tem René Bullock Absent: 1 - Council Member Jim Benson 2. Executive Session A motion was made by Council Member McEldowney, seconded by Council Member Douglas, to enter into executive session pursuant to C.R.S. 24-6-402(4)(e) for the purpose of instructing negotiators regarding an agreement for the Victory Crossing development and DIA issues. VOTE: Aye: 8- Mayor Ford, Council Member Teter, Council Member Elliott, Council Member Douglas, Council Member Amador, Council Member Carson, Council Member McEldowney and Mayor Pro Tem Bullock Excused: 1- Council Member Benson 14-42 Executive session pursuant to C.R.S. 24-6-402(4)(e) for the purpose of instructing negotiators regarding an agreement for the Victory Crossing development 14-44 Executive session pursuant to C.R.S. 24-6-402(4)(e) for the purpose of instructing negotiators regarding DIA issues 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Audience Introduction The audience introduced themselves. 5. Citizen Communication Guillermo Serna, 14122 E. 102nd Pl, asked for a report on minority hiring practices. Commerce City Page 1 City Council Meeting Minutes - Final July 21, 2014 6. Approval of Minutes Min 14-173 Meeting minutes of May 19, 2014 A motion was made by Mayor Pro Tem Bullock, seconded by Councilman Teter to allow Mayor Ford to abstain from voting on the minutes of May 19, 2014, because of his excused absence. ROLL CALL VOTE: 7 aye, 1 abstain (Ford), 1 absence (Benson) A motion was made by Mayor Pro Tem Bullock, seconded by Council Member McEldowney, that the minutes be approved. VOTE: Aye: 7- Council Member Teter, Council Member Elliott, Council Member Douglas, Council Member Amador, Council Member Carson, Council Member McEldowney and Mayor Pro Tem Bullock Abstained: 1- Mayor Ford Min 14-174 Meeting minutes of May 5, 2014 A motion was made by Council Member McEldowney, seconded by Council Member Amador, that the minutes be approved. VOTE: Aye: 8- Mayor Ford, Council Member Teter, Council Member Elliott, Council Member Douglas, Council Member Amador, Council Member Carson, Council Member McEldowney and Mayor Pro Tem Bullock 7. Consent Agenda A motion was made by Mayor Pro Tem Bullock, seconded by Council Member Carson, to approve the consent agenda as amended. ROLL CALL VOTE: Aye: 8- Mayor Ford, Council Member Teter, Council Member Elliott, Council Member Douglas, Council Member Amador, Council Member Carson, Council Member McEldowney and Mayor Pro Tem Bullock Res 2014-51 RESOLUTION APPROVING AN AGREEMENT FOR CONSTRUCTION CONTRACT BETWEEN THE CITY OF COMMERCE CITY AND A-1 CHIPSEAL COMPANY FOR 2014 SLURRY SEAL PROJECT Councilwoman Carson asked to remove this item from the consent agenda for separate discussion and vote. Public Works Director Maria D'Andrea responded to questions by stating that the engineer estimates are provided in-house and this time the estimates were much higher than the bids. Given the late time of year and the contractor's hauling costs being much lower than anticipated, the award winning bid was significantly lower. A motion was made by Mayor Pro Tem Bullock, seconded by Council Member Teter, that this resolution be adopted. VOTE: Aye: 8- Mayor Ford, Council Member Teter, Council Member Elliott, Council Member Douglas, Council Member Amador, Council Member Carson, Council Member McEldowney and Mayor Pro Tem Bullock Commerce City Page 2 City Council Meeting Minutes - Final July 21, 2014 Res 2014-71 ESTABLISHING AND AUTHORIZING THE TAX TASKFORCE AND THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE COMPLETION OF THE PURPOSE CONTEMPLATED BY THIS RESOLUTION Councilman Douglas asked to remove this item from the consent agenda for separate discussion and vote. Interim Administrative Services Manager Roger Tinklenberg responded to Councilman Douglas's concern by stating that the purpose of this task force is to provide clarity to the city's tax code for both the taxpayer and auditors. A motion was made by Mayor Pro Tem Bullock, seconded by Council Member McEldowney, that this resolution be adopted. VOTE: Aye: 8- Mayor Ford, Council Member Teter, Council Member Elliott, Council Member Douglas, Council Member Amador, Council Member Carson, Council Member McEldowney and Mayor Pro Tem Bullock Res 2014-73 RESOLUTION IMPLEMENTING THE COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE AS THE RECORD RETENTION POLICY FOR THE CITY OF COMMERCE CITY Res 2014-76 RESOLUTION APPROVING AMENDMENT TO COOPERATIVE AGREEMENT FOR NORTHEAST GREENWAY CORRIDOR RESTORATION PLAN PROCESS Res 2014-77 RESOLUTION APPROVING INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF COMMERCE CITY AND ADAMS 14 SCHOOL DISTRICT REGARDING PUBLIC USE OF TENNIS COURTS Res 2014-78 RESOLUTION IMPLEMENTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE STANDARD FOR INCIDENT MANAGEMENT IN THE CITY OF COMMERCE CITY, COLORADO Res 2014-79 RESOLUTION APPROVING INTERGOVERNMENTAL AGREEMENT REGARDING ADAMS COUNTY 2014 STREET PAVING PROJECT 8. Ordinances on 1st Reading Ord 2016 AN ORDINANCE AMENDING THE 2014 BUDGET OF THE CITY OF COMMERCE CITY, COLORADO BY REAFFIRMING PRIOR APPROPRIATIONS IN THE POLICE DONATION FUND IN THE AMOUNT OF $28,706.45 FOR THE SUPPORT OF MISCELLANEOUS PROGRAMS AND THE AUTHORIZATION OF THE EXPENDITURES THEREOF. A motion was made by Mayor Pro Tem Bullock, seconded by Council Member McEldowney, that this ordinance be introduced by council as seated and Commerce City Page 3 City Council Meeting Minutes - Final July 21, 2014 approved on first reading. VOTE: Aye: 8- Mayor Ford, Council Member Teter, Council Member Elliott, Council Member Douglas, Council Member Amador, Council Member Carson, Council Member McEldowney and Mayor Pro Tem Bullock Ord 2017 AN ORDINANCE AMENDING THE 2014 BUDGET OF THE CITY OF COMMERCE CITY, COLORADO BY REAFFIRMING PRIOR APPROPRIATIONS IN THE URBAN RENEWAL AUTHORITY FUND IN THE AMOUNT OF $65,175 FOR THE SUPPORT OF THE DERBY CATALYST PROGRAM AND THE AUTHORIZATION OF THE EXPENDITURES THEREOF. A motion was made by Council Member McEldowney, seconded by Mayor Pro Tem Bullock, that this ordinance be introduced by council as seated and approved on first reading. VOTE: Aye: 8- Mayor Ford, Council Member Teter, Council Member Elliott, Council Member Douglas, Council Member Amador, Council Member Carson, Council Member McEldowney and Mayor Pro Tem Bullock 9. Presentations Pres 14-716 Live Well Commerce City Overview Erin Mooney with Community Enterprises gave a PowerPoint presentation on behalf of Live Well Commerce City. Community Enterprise serves as the fiscal agent for Live Well Commerce City. Live Well Colorado is a statewide non-profit with a mission of reducing obesity. Live Well Commerce City was grant funded from 2005 through 2013 and was managed by Tri-County, then Partnerships for Healthy Communities which became Community Enterprise. Over the 9 years, LWCC leveraged over $12m for programs. In 2014, the following are some of the programs sponsored by Live Well Commerce City: Family Leadership Training Institute at Adams City Hgh School, gardening classes at Los Valientes and Healthy Kids At Home Curriculum. 10. Administrative Council Business Councilwoman Elliott would like a meeting scheduled with the railroad to involve staff, elected officials and railroad representatives in an attempt to resolve the issues with trains blocking main roads throughout the city. A motion was made by Councilwoman Carson, seconded by Councilman Amador to allow Mayor Ford to send a letter to the railroads calling for a meeting regarding the issues with the trains blocking traffic for long periods of time. VOICE VOTE: 8 aye, 1 absent (Benson) A motion was made by Councilman Douglas, seconded by Mayor Pro Tem Bullock to purchase a foursome for an annual memorial scholarship golf tournament in honor of Jacob Bustos at a cost of $360. VOICE VOTE: 8 aye, 1 absent (Benson) Councilman Douglas requested the removal of a large plastic construction pipe at Commerce City Page 4 City Council Meeting Minutes - Final July 21, 2014 104th & Landmark. 11. Reports City Manager McBroom asked Council to reach out to him with any questions regarding his weekly report. Mayor and Council reported on their attendance at various meetings and events. 12. Adjourn The meeting adjourned at 9:00 pm. In accord with the city charter, the city attorney read the title to all ordinances and resolutions adopted by Council at this meeting. Commerce City Page 5