Quality Community Foundation

7887 E. 60th Ave. Commerce City Commerce City, CO 80022 c3gov.com Meeting Minutes - Final Quality Community Foundation Tuesday, February 27, 2024 6:30 PM Zoom Meeting Link: https://c3gov.zoom.us/j/95258950261 1. Call To Order - 6:30pm Theresa Wilson called the meeting to order at 6:35pm. Board members Theresa Wilson, Kayla Burby, and Stephanie Levi were present. Chair Lindy Larson and Board member Sarai Thomas were absent. 2. Approval of Minutes Theresa Wilson made a motion to approve the minutes. The motion was seconded by Kayla Burby, which was approved unanimously. Min 24-038 Meeting Minutes - January 23, 2024 3. Monthly Treasurer's Report Theresa Wilson presented. There is $200 added to the scholarship fund from a previous uncashed check. Wilson will send the year end report to the group soon. 4. Subcommittee Reports A. Nonprofit Grants Calendar was reviewed. Grant numbers are aligned with what we have seen in the past. A social media post has been made to remind organizations to apply. Scoring process was reviewed by Theresa Wilson. If board members have questions about the Kaleidoscope program, they should reach out to Melissa Sumner. B. Scholarship Program Calendar was reviewed. Commerce City Page 1 Quality Community Foundation Meeting Minutes - Final February 27, 2024 C. Curt Holland Golf Tournament Golf tournament construction will require the event to acquire a tent. Discussions were had to determine how to cover funds. Theresa Wilson is following up with the golf course to negotiate pricing of the facility while under construction. Stephanie Levi shared current bid pricing she received ($3,429 for a 30x50 tent on concrete), and she will continue to research more. Event kick-off event is scheduled for March 12 at noon at the golf course. All are encouraged to attend. Information will be shared soon to promote to potential sponsors. Kayla Burby is working on the silent auction. Discussion was had regarding the sharing of net proceeds after the event. Theresa Wilson has committed to announcing funds raised by Aug 30 (7 days post event). This will be shared with a video from the Community Relations team. D. Prom Updates Concern was expressed with the diminishing board's capacity to be involved in this event. All agreed that they would like to withdraw their participation and refocus on recruitment. Staff liaison Melissa Sumner will follow up with Chair Lindy Larson to get her thoughts on this event. 5. New Business Vice Chair Braden Hellewell resigned. Theresa Wilson made a motion to nominate Stephanie Levi as the new Vice Chair. Kayla Burby seconded the motion, which passed unanimously. 6. Old Business The April meeting will be hybrid. 7. Other Business The committee asked Staff Liaison Melissa Sumner to pursue 3-4 community night fundraisers at local restaurants. Board members Stephanie Levi and Kayla Burby shared events and volunteer opportunities happening in the community. 8. Adjourn - 8:30pm Theresa Wilson adjourned the meeting at 7:44pm. Commerce City Page 2