Planning Commission

COOKEVILLE PLANNING COMMISSION MINUTES JUNE 28, 2010 The Cookeville Planning Commission met on Monday, June 28, 2010 at 5:30 p.m., in the Council Chambers, 45 E. Broad Street, Cookeville, Tennessee. MEMBERS PRESENT: Jim Stafne, Dr. Roy Loutzenheiser, Judy Jennings, Chris Wakefield, Aaron Bernhardt, Randy Dalton, and Matt Swallows. MEMBERS ABSENT: Dr. Angelo Volpe and Ryan Williams. STAFF MEMBERS PRESENT: James Mills, Jayne Barns, and Ken Young. STAFF ABSENT: Jim Shipley. OTHERS PRESENT: Jim Woodford, Deborah Sam, Ed Butler and Liz Engel. CONSIDER FOR APPROVAL THE AGENDA AS SUBMITTED. James Mills stated that he would like to add the following study item to the agenda: CONSIDER FOR STUDY REZONING 1100 OLD CAVALRY (TAX MAP #57-7.01) FROM RS-20 (SINGLE-FAMILY RESIDENTIAL) TO QM (QUARRY & MINING) AND REZONING A PORTION OF 1805 EAST SPRING STREET (TAX MAP #67-15.00) FROM RS-20 (SINGLE-FAMILY RESIDENTIAL) TO CL (LOCAL COMMERCIAL). REQUESTS SUBMITTED BY DON JOHNSON ON BEHALF OF PROPERTY OWNERS COOKEVILLE LIMESTONE, LLC AND BURCH MCCORMICK. Dr. Roy Loutzenheiser made the motion to approve amending the agenda. Chris Wakefield seconded the motion and the motion carried unanimously. APPROVED, ADDING THE STUDY ITEM TO THE AGENDA. CONSIDER FOR APPROVAL THE AGENDA AS AMENDED. Dr. Roy Loutzenheiser made the motion to approve the agenda as amended. Chris Wakefield seconded the motion and the motion carried unanimously. APPROVED. CONSIDER FOR APPROVAL THE MINUTES OF MAY 24, 2010. Chris Wakefield made the motion to approve the minutes of May 24, 2010. Judy Jennings seconded the motion and the motion carried unanimously. APPROVED. CONSIDER FOR ACTION FINAL PLAT OF QUAIL HOLLOW SUBDIVISION, 39 LOTS LOCATED OFF WEST 12TH STREET (GAINESBORO GRADE/HIGHWAY 290). REQUEST SUBMITTED BY ED BUTLER ON BEHALF OF H & E ENTERPRISES. THIS ITEM WAS POSTPONED AT LAST MONTH’S MEETING. James Mills stated that Mr. Ed Butler on behalf of H & E Enterprises has submitted for approval a Final Plat of Quail Hollow, a 39 lot single family residential development of their property off of West 12th Street, also known as Gainesboro COOKEVILLE PLANNING COMMISSION 2 JUNE 28, 2010 Grade and Highway 290. The preliminary plat was submitted and approved by the Planning Commission at the May 18, 2009 meeting. The development property is identified on Tax Map 39 as Parcel 58.00 and consists of approximately 6.70 acres. This parcel is zoned as RS-5, single family residential. The eastern boundary of the tract is bordered by property zoned as RM-8, multi-family residential. The western boundary is adjacent to property zoned as CL, Local Commercial on the northern section and the remainder is adjacent to property zoned as RS-10, single family residential. A new looped street with the name of Quail Hollow Drive has been completed through the gravel base stage of construction and will serve the new building lots. The developer was granted a request by the Planning Commission at the May 2009 meeting to reduce the required right-of-way of the new street from 45 feet to 40 feet. On June 11, 2009 the Board of Zoning Appeals granted variances to allow a rear setback reduction from 15’ to 14’ on Lots 16, 17 and 20 and a reduction to 13’ on Lot 21. The developer was also granted a variance by the BZA to reduce the front setback off West 12th Street which is a major street, from 50’ to 45’ for Lot 1. After receiving Preliminary Plat approval the developer discovered a previously undetected gas well on Lot 23. The exact location is shown on the submitted street profile. The developer has submitted documentation from TDEC in the form of a “Plug and Abandon Report” dated June 10, 2010 that the well has been closed under the guidance of Jeff Patton of TDEC. A new six-inch waterline has been installed which connects to the existing waterline located in the right-of-way of West 12th Street and the sewer lines have been installed. A sewer easement containing an eight-inch sewer main bisects the parcel from east to west crossing lots 2, 24 and 25. The developer indicates that an easement from the existing Soard property has been obtained in order to access the sewer. The Water Quality Control Department reports that the sewer has been tested and approved but the water line tests have not been completed. They also advise the location of some of the meter boxes may have to be adjusted which will require final “as-built” plans for that component. The “as- built” plans for sewer have been submitted and approved. The Gas Department is in the process of installing the gas lines and stated that all necessary road cuts have been completed in conjunction with Public Works. The Electric Department has confirmed that the installation of the electric lines has been completed. At the request of Public Works, the developer is taking steps to relocate the guardrail on the east side of the first entrance to allow proper road clearance. The developer has been notified that prior to moving the guardrail all utilities must be properly located in this area. Public Works reports that the street subgrade is acceptable and the base stone depth is an average of four inches in depth and is also acceptable. A new sidewalk is to be installed along the front of all the interior lots. The developer submitted all required fees and financial guarantees on May 24th, 2010. The submissions included $20,000 fee for final COOKEVILLE PLANNING COMMISSION 3 JUNE 28, 2010 street surfacing, a letter of credit in the amount of $59,250 for final base rock, asphalt, curbing and seeding. A letter of credit in the amount of $30,000 was submitted to guarantee the completion of the sidewalks within two years. Lastly a letter of credit in the amount of $10,000 has been submitted as a Warranty of Improvements for two years. Staff recommended conditional final plat approval subject to the relocation of the guardrail, any necessary corrections/modifications to installed water appurtenances, submission of final “as-built” plans for the water lines and the completion of corrections or additions to the Final Plat as determined necessary by the Planning Department and/or other appropriate city departments. Ken Young reiterated that no building permits will be issued until all the requirements of final plat approval have been met. Randy Dalton made the motion to grant conditional final plat approval subject to the relocation of the guardrail, any necessary corrections/modifications to installed water appurtenances, submission of final “as-built” plans for the water lines and the completion of corrections or additions to the Final Plat as determined necessary by the Planning Department and/or other appropriate city departments. Dr. Roy Loutzenheiser seconded the motion and the motion carried unanimously. CONDITIONAL FINAL PLAT APPROVAL. Dr. Roy Loutzenheiser made the motion to take the following items for study. Aaron Bernhardt seconded the motion and the motion carried unanimously. STUDY ITEMS. (1) CONSIDER FOR STUDY PRELIMINARY PLAT OF THE COTTAGES OF COOKEVILLE, 51 LOTS LOCATED OFF MCCULLEY ROAD AND SPRINGBORO ROAD. REQUEST SUBMITTED BY R. L. OAKLEY JR. AND TIM HUDDLESTON. STUDY ITEM #2 WAS ADDED TO THE AGENDA AT THE PLANNING COMMISSION MEETING. (2) CONSIDER FOR STUDY REZONING 1100 OLD CAVALRY (TAX MAP #57- 7.01) FROM RS-20 (SINGLE-FAMILY RESIDENTIAL) TO QM (QUARRY & MINING) AND REZONING A PORTION OF 1805 EAST SPRING STREET (TAX MAP #67-15.00) FROM RS-20 (SINGLE-FAMILY RESIDENTIAL) TO CL (LOCAL COMMERCIAL). REQUESTS SUBMITTED BY DON JOHNSON ON BEHALF OF PROPERTY OWNERS COOKEVILLE LIMESTONE, LLC AND BURCH MCCORMICK. STAFF REPORTS: (1) MINOR PLAT APPROVALS: • WINDSOR HILL REDIVISION OF LOT 10 – 2 LOTS LOCATED ON NOTTINGHAM DRIVE – CLARENCE TAYS. COOKEVILLE PLANNING COMMISSION 4 JUNE 28, 2010 • MOLLY BETH ESTATES – 2 LOTS LOCATED ON PIGEON ROAD – KENNETH JUDD. • REVISED PLAT OF LOTS 3 & 4 OF THE RE-SUBDIVISION OF UNIVERSITY-HOSPITAL URBAN RENEWAL AREA – 2 LOTS LOCATED ON MCCLELLAN COURT – PUTNAM COUNTY HABITAT FOR HUMANITY. (2) COMPREHENSIVE PLAN – DISCUSS FUTURE LAND USE MAP AND IMPLEMENTATION. James Mills stated that the Cookeville 2030 Comprehensive Plan has been completed except for the Implementation Schedule and that the Schedule could be adopted separately. Mr. Mills discussed with the Planning Commission if they were ready to move forward with scheduling special called meetings for the purpose of soliciting public comments. The Board agreed that they would like to go ahead and schedule the following Special Called Meetings: Worksession on Thursday, July 15, 2010 from 11:00 a. m. to 1:00 p.m. in the Community Meeting Room to review the plan; and Special Called Meetings on Tuesday, July 20, 2010 at 5:30 p.m. and Thursday, July 29, 2010 at 5:30 p.m. in the City Council Chambers of the Cookeville Municipal Building for public comments. ADJOURNMENT: 5:55 P.M. SUBMITTED FOR APPROVAL SUBMITTED FOR RECORDING ____________________________ _________________________________ JAYNE BARNS CPS JIM STAFNE, CHAIRMAN PLANNING ASSISTANT COOKEVILLE PLANNING COMMISSION