Planning Commission

Cookeville Municipal Planning Commission Agenda January 25, 2021 5:30 P.M. Welcome New Members: Jim Woodford, Lauren Metts & Chad Gilbert. Election of Chairman and Vice-Chairman Action Items: (1) Consider for approval the agenda as submitted. (2) Consider for approval the minutes of November 23, 2020. (3) Consider a Resolution, determining that, due to the COVID-19 pandemic, meetings of the Cookeville Municipal Planning Commission shall be by electronic means as permitted by Executive Order No. 16, No. 32, No. 51, No. 60, No. 65, No. 71 & No. 73. Request submitted by staff. (4) Consider for action six (6) month extension of the preliminary plat of Highlands Residential Road Dedication, 1 lot located at 761 Buffalo Valley Road. Request submitted by Highlands Residential Services. (5) Consider for action six (6) month extension of the preliminary plat of Westbrook Farms Phase II Subdivision, 30 lots located on Cora Road. Request submitted by Harold Brown. (6) Consider for action resubmission of the preliminary plat of Claremont Subdivision, 11 lots located at 507 West Stevens Street. Request submitted by Bernhardt Construction. (7) Consider for action the final plat of University Park, 18 lots located on Chestnut Ave. Request submitted by Bernhardt Construction. (8) Consider for action the final plat of Revised Lots 82, 83 & 84 of Green Acres Subdivision, 3 lots located at Fairbanks Street & Southgate Drive. Request submitted by Steve Hertzfeltd on behalf of the Estate of Reba Gentry. (9) Consider for action the final plat of Downton North Phase I, eight (8) lots located on East Hudgens Street. Request submitted by Jerry Gaw. Study Items: (1) Consider for study 2020 Annual Report & Program Design. Request submitted by staff. (2) Consider for study amendment to the Future Land Use Concept Plan of the Cookeville 2030 Plan to depict an area located along West Broad Street in the vicinity of County Farm Road and Royal Oak Drive from being classified as appropriate for Lower Density Residential to being appropriate for Local Commercial. Request submitted by Kevin McBroom of Sandcastles, LLC on behalf of property owners. (3) Consider for study the rezoning of 1639, 1681, 1691, 1727, 1729, 1743, 1771 and 1797 West Broad Street & 10 Royal Oak Drive from RS-20 (Single-Family Residential) to CL (Local Commercial). Request submitted by Kevin McBroom of Sandcastles, LLC on behalf of property owners. Staff Reports: (1) Updated Zoning Code (2) Minor Plats Approved & Recorded: • Garrett, Steve & Paula Division, two (2) lots located at Missouri Avenue & East 18th Street – Steve & Paula Garrett • Eich, Daniel & Cynthia Division, one (1) lot located at 1015 Buffalo Valley Road – Daniel & Cynthia Eich • Allen, Pat Phase II Lot 1 & 2 Redivision, two (2) lots located at 5213/5215 Lovelady Road – A New Day Contracting, LLC (Pat Allen) • Commerce Avenue Lot Line Division, two (2) lots located at Commerce Avenue – Gary McNabb • Commerce Avenue Lot #1 2-Lot Division, two (2) lots located at Commerce Avenue – Gary McNabb • Stites, Jack CC Camp Road Lot Line Adjustment, two (2) lots located at CC Camp Road – J & S Construction • Burchett/Peek/Gentry Combination Plat, one (1) lot located at 2795 Lee Seminary Road – Tashana Burchett (Owner: J.L. & Elise Gentry Shepherd) • Dealmakers – Willow Avenue Tract 1 Revision #1, one (1) lot located at 749 South Willow Avenue – Dealmakers & Firstbank  COOKEVILLE PLANNING COMMISSION MINUTES November 23rd, 2020 The Cookeville Planning Commission met on Monday, November 23rd, 2020 at 5:30 p.m., in the Council Chambers, 45 E. Broad Street, Cookeville, Tennessee. MEMBERS PRESENT: Jim Cobb, Tracy Cody, Judy Jennings, Jim Stafne, Kay Starkweather, Chris Wakefield & Eric Walker. MEMBERS ABSENT: Leslie Sullins. STAFF MEMBERS PRESENT: Jon Ward, Ken Young & Haley Dickson. STAFF MEMBERS ABSENT: James Mills. OTHERS PRESENT: Ben Wheeler & Larry Stone. ESTABLISHMENT OF QUORUM: Chairman Stafne announced that a quorum was present for the meeting. CONSIDER FOR APPROVAL THE AGENDA AS SUBMITTED. Jon Ward recommended removing Action Item 3 due to no electronic meeting being held and the addition of item number 7. Kay Starkweather made the motion to approve the agenda as submitted. Jim Cobb seconded the motion and the motion carried unanimously. APPROVED. CONSIDER FOR APPROVAL THE MINUTES OF OCTOBER 26TH, 2020. Jim Cobb made the motion to approve the minutes of October 26th, 2020. Chris Wakefield seconded the motion and the motion carried unanimously. APPROVED. CONSIDER A RESOLUTION, DETERMINING THAT, DUE TO THE COVID-19 PANDEMIC, MEETINGS OF THE COOKEVILLE MUNICIPAL PLANNING COMMISSION SHALL BE BY ELECTRONIC MEANS AS PERMITTED BY EXECUTIVE ORDER NO. 16, NO. 32, NO. 51, NO. 60 & No. 65. Item removed from agenda. CONSIDER FOR ACTION SIX (6) MONTH EXTENSION OF THE REVISED PRELIMINARY PLAT OF DOWNTON NORTH, 19 LOTS LOCATED ON EAST HUDGENS STREET. REQUEST SUBMITTED BY JERRY GAW. Jon Ward stated that Developer Jerry Gaw has submitted for approval a newly Revised Preliminary Plat of Downton North, which has been reduced from a 20 lot single family attached development of his property located between East Spring Street and East Hudgens Street across from Downton Square to 19 lots. A revised 20 lot plat was previously considered and approved at the November 25, 2019 Planning Commission meeting. The revised plat will also serve as a six (6) month extension of the preliminary plat. Analysis: The subject property is identified on Tax Map 053L Group C as Parcels 11.00-14.00. The property contains approximately 2.35 acres and is zoned CG, “General Commercial” as are the adjacent properties to the east and west. Section 221.3 of the Zoning Code stipulates that single family detached townhouses are allowed as a use permitted on review by the Planning Commission in the CG zone. The proposed development now consists of 18 building lots and Lot 19 will encompass the remaining common areas. Lots 1-12 front East Hudgens Street and the City agreed to allow additional on street parking in the right-of-way for these lots as shown on the plat. A new five (5) foot wide ADA compliant sidewalk (with easement) is to be constructed on the subject property along East Hudgens Street. The remainder of the lots 13-18 front a new private street with the proposed name of Downton North. All of the units have been addressed on the new private street. New four (4) foot sidewalks are proposed for construction internally. There are now 17 three (3) bedroom units and one COOKEVILLE PLANNING COMMISSION 2 NOVEMBER 23, 2020 (1) two (2) bedroom unit for a total of 53 bedrooms. Parking is calculated at 1.25 spaces per bedroom which comes out to a total minimum requirement of 67 parking spaces. All units have two (2) car garages and there is a total of 91 designated parking spaces. This include 16 spaces in the East Hudgens Street right-of-way. The plat depicts the proposed location of a storm water detention pond as required by Public Works. The plat also depicts the proposed location of a dumpster for solid waste management. A central mailbox unit receptacle (CBU) is shown on the plat for mail pickup and delivery as required by the USPS. Each dwelling unit is to be outfitted with sprinkler systems that meet the National Fire Protection Association design standard 13D. There is an existing hydrant (2000+ GPM) located on East Hudgens Street in front of the site. Water for the lots will be public and sewer is to be private. The Electric Department requires that all electric must be installed underground per CED specifications. The developer previously stated he does not intend to install natural gas. All remaining property including the driveway, parking areas and other common areas and infrastructure components other than water are private. Repair and maintenance of the common elements will be covered under a homeowner’s association agreement that is to be submitted in a timely manner after the final plat is recorded. Recommendation: The Planning Department recommends conditional approval of the revised preliminary plat subject to all previously established stipulations and a six (6) month extension. Tracy Cody made the motion to approve the request recommended by staff. Kay Starkweather seconded the motion and the motion carried unanimously. CONDITIONAL APPROVAL. CONSIDER FOR ACTION THE FINAL PLAT OF 700 BROAD PHASE III, 28 LOTS LOCATED AT 731 EAST BROAD STREET. REQUEST SUBMITTED BY CHAD GILBERT ON BEHALF OF PUTNAM PROPERTIES. Jon Ward stated that Chad Gilbert, on behalf of Putnam Properties, has submitted for approval a Final Plat of 700 Broad Phase III (Lots 23-49 and 63), a 28 lot single family residential development on East Broad Street with secondary access to East Spring Street. This last phase consists of 21 cluster type dwelling units and six (6) single family attached townhomes. The remainder is shown as common area (portion of Lot 63) outside of the building lots. Analysis: The development property is identified on Tax Map 053L Group C as Parcel 016.00. A plat titled the Burgess Family Partnership Lot Line Revision was recorded in March that provides an ingress/egress access easement to East Spring Street. Lots 14-22 are zoned RM-14 (Multi-family Residential) as is the remainder of the property to the west. The adjacent Wright parcel to the east is zoned RS-15 (Single-family Residential). Lots 23 and 24 are zoned CL (Local Commercial) as are adjacent properties to the east and west. Phase III contains approximately 2.31 acres of the approximately 5.45 acres development site. Sections 216.3 and 221.3 of the Zoning Code stipulate that single family attached dwellings (townhouses) and detached single-family cluster developments are allowed in the RM-14 and in the CL zone as a use permitted on review, subject to the submission of a plat in accordance with the Cookeville Subdivision Regulations. The lots in Phase III front a new private street named Allison Way that is completed up to final surfacing. Public Works stipulates that the final surface must be installed. All stop signs and street name signs have already been purchased and installed. The plat also depicts newly constructed four (4) foot wide sidewalks along portions of the interior perimeter in front of the dwelling units. Public Works has confirmed the storm water detention has been constructed and approved. COOKEVILLE PLANNING COMMISSION 3 NOVEMBER 23, 2020 Public water service connects to the existing six (6) inch water line located in the right-of-way of East Broad and the lots have individual water meters. 20’ wide water line easements are shown on the plat as required by Water Quality Control. Private sewer connects to the existing eight (8) inch gravity sewer line also located within the East Broad right-of-way. There is one (1) existing hydrant located at the northeast corner of East Broad and Terry Avenue, one (1) was installed in Phase I and a new hydrant has been installed between Lots 6 and 7 in Phase II. A third hydrant has been installed in Phase III as shown on the plat. These hydrants provide adequate fire protection coverage as required by the Subdivision Regulations. In addition, all the dwelling units have 13D residential sprinkler systems installed. All common areas, streets and infrastructure improvements with the exception of water are private and will be maintained via an amended Homeowner Association Agreement that includes Phase III which will be required upon final plat recording. Developer has incorporated specific language on the plat as well as the HOA agreement pertaining to the water system as directed by Water Quality Control. In addition, the developer previously submitted a two (2) year Warranty of Improvements letter of credit payable to the City of Cookeville in the amount of $10,000 as a condition of final plat recording. This warranty must be renewed with the date to coincide with the endorsement of the Phase III plat. Recommendation: Conditional approval of the Phase III Final Plat subject to the following: • Developer shall install final surfacing • Developer shall submit “as-built” water plans to the Water Quality Control Department • Developer shall submit a revised two (2) year $10,000 Warranty of Improvements letter of credit payable to the City of Cookeville, with submission timing and subsequent renewal to be coordinated with Planning Department staff • Developer shall provide all utility easements as required by the Electric and Water Quality Control Departments • Developer shall submit a copy of the recorded revised Homeowner’s Association agreement that includes Phase III to the Planning Department as soon as possible after the plat is recorded • Completion of corrections or additions to the plat as determined necessary by the Planning Department and/or other appropriate city departments Jim Cobb made the motion to approve the request recommended by staff. Eric Walker seconded the motion and the motion carried unanimously. CONDITIONAL APPROVAL. CONSIDER FOR ACTION THE FINAL PLAT FOR RESERVE AT THE COUNTY CLUB RE-DIVISION OF LOT #107, THREE (3) LOTS LOCATED AT EAGLE DRIVE & RESERVE DRIVE. REQUEST SUBMITTED BY TOM SERGIO. Jon Ward stated that Mr. Tom Sergio on behalf of Design Development of TN LLC has submitted for approval a Final Plat of The Re-division of Lot 107 of The Reserve at the Country Club Phase I located at the corner of Reserve Drive and Eagle Drive. The proposed three (3) lot re-division is to facilitate the construction of smaller dwellings units. Analysis: The subject lot is identified on Tax Map 041A Group B as Parcel 107.00 and contains approximately .345 acres. The subdivision is zoned RS-5, single-family residential and each of the new lots will be approximately 5009 square feet or .115 acre. The previously platted 15’ wide drainage easement has been reconfigured to accommodate the new lots. Recommendation: Conditional final plat approval subject to any additions or corrections to the plat as requested by the Planning Department and/or any other appropriate city departments. COOKEVILLE PLANNING COMMISSION 4 NOVEMBER 23, 2020 Kay Starkweather made the motion to approve the request recommended by staff. Chris Wakefield seconded the motion and the motion caried unanimously. CONDITIONAL APPROVAL. CONSIDER FOR ACTION CANCELLING THE DECEMBER PLANNING COMMISSION MEETING. REQUEST SUBMITTED BY STAFF. Jon Ward recommended that the December Planning Commission Meeting be cancelled. Chris Wakefield made the motion to approve the request recommended by staff. Eric Walker seconded the motion and the motion carried unanimously. APPROVED. Staff Reports: Minor Plats Approved & Recorded: • Whitson & Dyer Lot 2 Block Combination Plat, one (1) lot located at North Peachtree & West 3rd Street – Peter Metts & Robert Brooksbank • Kline, Boyd Division, two (2) lots located at Spruce Avenue, West 5th Street & Ash Avenue – Boyd Kline • Midway Heights Lot 8 Subdivision, two (2) lots located at East 10th Street, Wall Avenue & Inglewood Drive – John Wall • Twin Oaks Re-Division Lots 11 & 12 (P/O), two (2) lots located at Cora Road and Rachel Lane – Chris & Carrie Clinton • Frye & Watkins Division, two (2) lots located at West Broad Street & Holder Avenue – David Frye & Deloris Watkins ADJOURNMENT: 5:41 P.M. SUBMITTED FOR APPROVAL SUBMITTED FOR RECORDING ____________________________ _________________________________ HALEY DICKSON JIM STAFNE, CHAIRMAN PLANNING ASSISTANT COOKEVILLE PLANNING COMMISSION  Action Item 3 Consider a Resolution, determining that, due to the COVID-19 pandemic, meetings of the Cookeville Municipal Planning Commission shall be by electronic means as permitted by Executive Order No. 16, No. 32, No. 51, No. 60, No. 65, No. 71 & No. 73. Request submitted by staff.  RESOLUTION A RESOLUTION OF THE COOKEVILLE MUNICIPAL PLANNING COMMISSION DETERMINING THAT, DUE TO THE COVID-19 PANDEMIC, THE JANUARY 25TH, 2021 MEETING OF THE COOKEVILLE MUNICIPAL PLANNING COMMISSION SHALL BE BY ELECTRONIC MEANS AS PERMITTED BY EXECUTIVE ORDER NO. 16, NO. 34, NO. 51, NO. 60, NO. 65, NO. 71 & NO. 73. WHEREAS, Executive Order No. 16 issued on March 20, 2020, Executive Order No. 34 issued on May 6, 2020, Executive Order No. 51 issued on June 29, 2020, Executive Order No. 60 issued on August 28, 2020, Executive Order No. 65 issued on October 28, 2020, Executive Order No. 71 and No. 73 issued on December 22, 2020 by the Honorable Bill Lee, Governor of the State of Tennessee as a reasonable measure to protect the health and safety of citizens and government officials while ensuring that government business may continue in a manner that is open and accessible to the public, has declared that the provisions of the Open Meetings Act, Tennessee Code Annotated, Title 8, Chapter 44, Part 1, are suspended to the extent necessary to allow a governing body, as defined in Tennessee Code Annotated, Section 8-44-102, including the Cookeville Municipal Planning Commission, to meet and conduct essential business by electronic means, rather than being required to gather a quorum of members physically present at the same location; and WHEREAS, the Cookeville Municipal Planning Commission has determined that meeting electronically is necessary to protect the health and safety of citizens, government officials and staff in light of the COVID-19 pandemic. NOW, THEREFORE, BE IT RESOLVED, that pursuant to Executive Order No. 16, No. 34, No. 51, No. 60, No. 65, No. 71 & No. 73 and in a manner consistent with Article I, Section 19 of the Tennessee Constitution, Cookeville Municipal Planning Commission meetings shall be conducted by electronic means and shall be open and accessible to public attendance by electronic means. Executive Order No. 16, No. 34, No. 51, No. 60, No. 65, No. 71 & No. 73 do not in any way limit existing quorum or voting requirements under law, and all provisions of Tennessee Code Annotated, Section 8-44- 108(c), remain in effect. ADOPTED AND EFFECTIVE THIS 25TH DAY OF JANUARY 2021. ____________________________________ Jim Stafne, Chairman, Cookeville Municipal Planning Commission ATTEST: ___________________________________ Haley Dickson, Secretary, Cookeville Municipal Planning Commission  Action Item 4 Consider for action six (6) month extension of the preliminary plat of Highlands Residential Road Dedication, 1 lot located at 761 Buffalo Valley Road. Request submitted by Highlands Residential Services.  Action Item 5 Consider for action six (6) month extension of the preliminary plat of Westbrook Farms Phase II Subdivision, 30 lots located on Cora Road. Request submitted by Harold Brown.  Action Item 6 Consider for action resubmission of the preliminary plat of Claremont Subdivision, 11 lots located at 507 West Stevens Street. Request submitted by Bernhardt Construction.  Action Item 7 Consider for action the final plat of University Park, 18 lots located on Chestnut Ave. Request submitted by Bernhardt Construction.  Action Item 8 Consider for action the final plat of Revised Lots 82, 83 & 84 of Green Acres Subdivision, 3 lots located at Fairbanks Street & Southgate Drive. Request submitted by Steve Hertzfeltd on behalf of the Estate of Reba Gentry.  Action Item 9 Consider for action the final plat of Downton North Phase I, eight (8) lots located on East Hudgens Street. Request submitted by Jerry Gaw.  Study Item 1 Consider for study 2020 Annual Report & Program Design. Request submitted by staff. I. PURPOSE OF REPORT This Annual Report and Program Design has four primary purposes. First, it presents the status of memberships of the Planning Commission, Board of Zoning Appeals, and Historic Zoning Commission. Second, it summarizes the meetings of these bodies from the previous year. Third, it provides an annual assessment of the city’s planning program, including the activities of the Planning Commission, Board of Zoning Appeals, Historic Zoning Commission, and the Planning Department. Fourth, it establishes a general schedule of future work activities for the Planning Commission and its staff. II. MEMBERSHIP STATUS A. Planning Commission 4 year & 5 year terms appointed by City Council Member Term Jim Stafne 1/01/2024 5 years Judy Jennings 1/01/2022 5 years Chris Wakefield 1/01/2021 5 years Kay Starkweather 1/01/2025 5 years Leslie Sullins Draper 1/01/2024 5 years Daniel Odom 1/01/2024 5 years Jim Cobb 1/01/2023 5 years Eric Walker (Council Member) 8/01/2022 4 years Tracy Cody (Mayor Representative) 8/01/2022 4 years B. Board of Zoning Appeals 3 year terms appointed by City Council Member Term Sid Gilbreath (Chairman) 1/01/2023 3 years Connie McCormick 1/01/2022 3 years James Dial 1/01/2023 3 years Elwood Ervin 1/01/2021 3 years Nancy Bohannon 1/01/2021 3 years C. Historic Zoning Commission 5 year terms appointed by Mayor Member Term Alma Anderson (Chairman) 4/5/2023 Community in General Cathy Lamb (Vice Chairman) 1/1/2021 Representative Cream City Calvin Dickinson 4/5/2020 Local Preservation Organization Peter Metts (serving the remainder of Greg Stamps’s term) 4/5/2021 Architect Susan Vandergrif 4/5/2022 Local Patriotic Organization Lee Carney 1/1/2021 Representative E Broad St/Freeze St Chris Wakefield 4/5/2024 Planning Commission Member 1 III. 2020 MEETING SUMMARIES A. Planning Commission (January - December) Meetings Held 10 Special Called Meetings Held 0 Meetings Cancelled 2 No Quorum Meeting 0 B. Summary of Planning Commission Meetings January 27, 2020: The Planning Commission elected Jim Stafne as Chairman and Judy Jennings as Vice- Chairman. Approved: Preliminary plat of Elkins townhomes, 42 lots located off North Washington Avenue; six (6) month extension of Claremont Subdivision, 12 lots located at 507 West Stevens Street. February 24, 2020: Approved: Rezoning of 1901, 1913, & 1919 North Washington Avenue from CL )Local Commercial) and 420, 430, 502, 212 & 518 East Jere Whitson Road from RS-10 (Single Family Residential) to RM-14 (Multi-Family Residential); Six (6) month extension of the preliminary plat of Brighton Park, 14 lots located at 625 East 10th Street; Six (6) month extension of Raelyn Court Subdivision, 13 lots located off Bay View Drive; Variance for a flag lot and the final plat of Sycamore Church of Christ, Crescent Drive Division, Two (2) lots located at 1070 Crescent Drive; Renaming of Foundation Drive to Jake Hoot Drive; Amendment to the Zoning Code to include Microbreweries and Brewpubs as a permitted use in the CI, Commercial-Industrial Mixed Use District; 2020 Annual Report & Program Design. Conditional Approval: Final plat of Magnolia Creek Phase II, 31 lots located off Freehill Road; Final plat of The Cottages, 49 lots located on McCully Road and Springboro Road; Final plat of Washington Court, 9 lots located on Tansi Drive; Final plat of 700 Broad Phase I (Lots 14-22), ten (10) lots located at 731 East Broad Street March 23, 2020: The Planning Commission did not meet in March. April 27, 2020: Approved: Resolution determining that due to the COVID-19 Pandemic, meetings of the Cookeville Municipal Planning Commission be by electronic means as permitted by Executive Order No. 16; Final plat of Edgington Court, a 24 lot Single Family Attached Development, located on West Broad Street and Chestnut Drive; Renaming a portion of West 8th Street from Tennessee Tech Quadrangle west to Stadium Drive and naming a new street from Stadium Drive west to North Willow Avenue to Wings Up Way; The Reserve preliminary plat Phases II, III and IV, 101 Single Family Detached lots. Postponed: Closure of an undeveloped alley located between East 10th Street and Timber Lane. 2 May 18, 2020: Approved: Resolution determining that due to the COVID-19 Pandemic, meetings of the Cookeville Municipal Planning Commission be by electronic means as permitted by Executive Order No. 16 & No. 34; Closure of an undeveloped alley located between East 10th Street and Timber Lane; Zoning Code amendment relative to extending deadlines during a natural disaster or emergency declaration. Conditional Approval: Close, abandon, and declare as surplus property a portion of undeveloped Poplar Avenue right-of-way; Preliminary plat of Concord Subdivision, 18 lots located on East Jere Whitson Road; Final plat of 700 Broad, Phase II, 27 lots located at 731 East Broad Street. Postponed: Preliminary plat of W.P. Brown Subdivision, 16 lots located at 1501 Bunker Hill Road; Rezoning of 2.15 acres located on Buck Mountain Road, Tax Map 52, Parcel 07.00 from RS-10 (Single Family Residential) to PRD (Planned Residential Development). June 22, 2020: Approved: Resolution determining that due to the COVID-19 Pandemic, meetings of the Cookeville Municipal Planning Commission be by electronic means as permitted by Executive Order No. 16 & No. 34; Six (6) month extension of the preliminary plat of Spring Hill Town Houses, nine (9) lots located between 1546 & 1590 East Spring Street. Conditional Approval: Six (6) month extension of the preliminary plat of Highlands Residential Road Dedication, 1 lot located at 761 Buffalo Valley Road; Preliminary plat of Kacie Avenue Division, six lots located at 621 West Stevens Street; Revised final plat of the Edd & Sallie Mae Eldridge Heirs Property, four lots located at Lee Seminary Road & Holladay Road. Postponed: Preliminary plat of W.P. Brown Subdivision, 16 lots located at 1501 Bunker Hill Road; Removed: Rezoning of 2.15 acres located on Buck Mountain Road, Tax Map 52, Parcel 07.00 from RS-10 (Single Family Residential) to PRD (Planned Residential Development). July 27, 2020: Approved: Six (6) month extension of the preliminary plat of Claremont Subdivision, 12 lots located at 507 West Stevens Street; Six (6) month extension of the preliminary plat of Westbrook Farms Phase II Subdivision, 30 lots located on Cora Road; Final plat of Spring Hill Town Houses, 9 lots located on East Spring Street. Conditional Approval: Preliminary plat of Cabot Lane Subdivision (previously submitted as W.P. Brown Subdivision) , sixteen lots located at 1501 Bunker Hill Road; Preliminary plat of Prescott Heights, seven (7) lots located at West Cemetery Road and White Road. Postponed: Amendments to the Cookeville Municipal Code, Title 15, “Motor Vehicles, Traffic & Parking”, inserting a new Chapter 9, “Residential Parking Districts”. Removed: : Resolution determining that due to the COVID-19 Pandemic, meetings of the Cookeville Municipal Planning Commission be by electronic means as permitted by Executive Order No. 16, No. 34 & No. 51. 3 August 24, 2020 Approved: Six (6) month extension of the preliminary plat of landmark court, 20 Single- Family attached lots located on East 10th Street; Six (6) month extension of the preliminary plat of Raelyn Court, 13 lots located off Bay View Drive; Six (6) month extension of the preliminary plat of Brighton Park, 14 lots located at 625 East 10th Street; Amendments to the Cookeville Municipal Code, Title 15, “Motor Vehicles, Traffic And Parking”, inserting a new Chapter 9, “Residential Parking Districts”; Rezoning of 1940 East Spring Street from CG (General Commercial) to QM (Quarry & Mining); Final PCD (Planned Commercial Development) Plan for the East 10th Street PCD located at East 10th Street and Old Kentucky Road (Tax Map 41, portion of parcel 55.00); Final plat of Old Kentucky Commons, Six (6) lots located at East 10th Street and Old Kentucky Road (Tax Map 4, portion of parcel 55.00). Withdrawn: Resolution determining that due to the COVID-19 Pandemic, meetings of the Cookeville Municipal Planning Commission be by electronic means as permitted by Executive Order No. 16, No. 34 & No. 51; Rezoning of two parcels located at South Maple Avenue & Neal Street (Parcels 066D A 001.02 & 066 032.02) from CR (Regional Commercial) to CG (General Commercial). September 28, 2020: Approved: Six (6) month extension of the preliminary plat of West Towne Village, 50 single family detached lots located off Broadway Avenue; Six (6) month extension of the preliminary plat of Scenic Bluffs, eight (8) lots located off South Jefferson Avenue and Interstate Drive. Conditional Approval: Preliminary plat of Windsor Hill West, 18 lots located at State Route 111 and Oxford Place; Final plat of University Center Townhomes, Phase II, 14 lots located at Autumn Avenue and West 12th Street; Final plat of the Deloy & Linda Winningham Division, three (3) lots located at 405 West Spring Street. Denied: Rezoning of 70 County Farm Road from RS-20 (Single Family Residential) to RM-8 Multi-Family Residential); Rezoning of one parcel located on Buffalo Valley Road (Tax Map 054 093.03) from RS-10 (Single Family Residential) to RM-8 (Multifamily Residential). Withdrawn: Resolution determining that due to the COVID-19 Pandemic, meetings of the Cookeville Municipal Planning Commission be by electronic means as permitted by Executive Order No. 16, No. 34, No. 51 & No. 60. October 26, 2020: Approved: Amending the minutes of the August 24th, 2020 Planning Commission Meeting; Rezoning of 7.68 acres of a parcel located on Tennessee Avenue (Tax Map 064 074.00) from Commercial Industrial Mixed Use (CI) to Heavy Manufacturing (HM); Rezoning of 1525, 1551& 1571 Bunker Hill Road from RS-15 (Single Family Residential) to RS-10 (Single Family Residential); Rezoning of a portion of a parcel located on Neal Street & East Veterans and Neal Street, South Maple Avenue & Old Walton Road (Tax Map 066 Parcel 032.00) from CR (Regional Commercial) & RS-15 (Single Family Residential) to CG (General Commercial); Six (6) month extension of the preliminary plat of Brook View Subdivision, 16 lots located off Brook View Drive & Cora Road; Variance 4  for a flag lot and final plat for Steve & Melissa Tiebout Property, two (2) lots located at 1205 North Maple Ave. Conditional Approval: Preliminary plat of Westfield Court, six (6) lots located at 461 West Stevens Street. Withdrawn: Resolution determining that due to the COVID-19 Pandemic, meetings of the Cookeville Municipal Planning Commission be by electronic means as permitted by Executive Order No. 16, No. 34, No. 51 & No. 60. November 23, 2020: Approved: Cancelling the December Planning Commission Meeting. Conditional Approval: Six (6) month extension of the revised preliminary plat of Downton North, 19 lots located on East Hudgens Street; Final plat of 700 Broad Phase III, 28 lots located at 731 East Broad Street; Final plat for Reserve at The County Club Re- Division of Lot #107, three (3) lots located at Eagle Drive & Reserve Drive. Withdrawn: Resolution determining that due to the COVID-19 Pandemic, meetings of the Cookeville Municipal Planning Commission be by electronic means as permitted by Executive Order No. 16, No. 34, No. 51, No. 60 & No. 65. December 21, 2020: The Planning Commission did not meet in December. C. Board of Zoning Appeals (January - December) Meetings Held 6 Meetings Cancelled 6 No Quorum Meetings 0 Special Called Meetings 0 D. Summary of Board of Zoning Appeals Meetings January 9, 2020 The Board did not meet in January February 13, 2020: The Board did not meet in February March 12, 2020: Approved: Variance to reduce the parking space requirements for a proposed fraternity house in the University District from 18 parking spaces to 17 parking spaces on the property located at 527 North Peachtree Ave. April 9, 2020: Approved: Resolution, determining that, due to the COVID-19 pandemic, meetings of the Board of Zoning Appeals shall be by electronic means as permitted by Executive Order No. 16; variance to reduce the rear yard setback requirement from 30 feet to 17 feet for a total variance of 13 feet for property located at 4548 Old Sparta Road; special exception for used automobile sales for property located at 840 East 10th Street; variance to reduce the front yard setback requirement from 30 feet to 10 feet to construct a secondary egress 5  staircase and a variance to reduce the rear yard setback from 25 feet to 5 feet and the side yard setbacks from 10 feet to 0 feet for an addition to a nonconforming structure for property located at 41 East 4th Street Denied: Variance to the asphalt/concrete surfacing requirements for a portable building sales lot for property located at 1552 and 1588 West Broad Street. May 14, 2020: The Board did not meet in May. June 11, 2020: The Board did not meet in June. July 9, 2020: Approved: special exception to allow a Bed & Breakfast Home in a RS-20 (single-family) zone on the property located at 701 South Dry Valley Road. August 13, 2020: Approved: special exception to allow off-premise parking and a variance for off-premise parking to exceed 50 percent of required parking and to reduce parking requirements from 57 spaces to 47 spaces for the property located at 4 & 8 West Spring Street; variance to reduce the front yard setback requirements from 65’ to 62’ and the side yard setback from 10’ to 8’ for the property located at Woodlake Trace. September 10, 2020: Approved: variance to reduce the front yard setback requirement on 6th Street from 30’ to 20’ for a total variance of 10’ and a variance to reduce the rear yard setback requirement from 25’ to 13’ for a total variance of 12’ to build an addition and deck to an existing non- conforming house located at 605 North Dixie Avenue. October 8, 2020: The Board did not meet in October. November 12, 2020: Variance to reduce the minimum lot size from 10,000 sq. ft. to 9,706 sq. ft. for a total variance of 294 sq. ft. for the property located at 344 East 18 th Street; variance to reduce the minimum lot area per dwelling unit from 45,000 sq. ft. to 43,996 sq. ft. for a total variance of 1,004 sq. ft. to allow 15 dwelling units on the property located at 1440 East Spring Street. December 10, 2020: The Board did not meet in December. E. Historic Zoning Commission (January - December) Meetings Held 1 Meetings Cancelled 11 No Quorum Meetings 0 Special Called Meetings 0 F. Summary of Historic Zoning Commission Meetings January 14, 2020: There was no meeting in January. 6 February 11, 2020: There was no meeting in February. March 10, 2020: There was no meeting in March. April 14, 2020: There was no meeting in April. May 12, 2020: There was no meeting in May. June 9, 2020: There was no meeting in June. July 14, 2020: There was no meeting in July. August 11, 2020: There was no meeting in August. September 8, 2020: There was no meeting in September. October 13, 2020: Approved: Certificate of Appropriateness for exterior alterations and a new addition to the property located at 605 North Dixie Avenue. November 10, 2020: There was no meeting in November. December 8, 2020: There was no meeting in December. 7 2020 PLANNING PROGRAM EVALUATION A. Long Range Planning 1. Comprehensive Plan • The Cookeville 2030 Plan was completed by the Planning Commission in 2010 and adopted by the City Council through Ordinance No. O10-11-14, effective 12/13/10. It replaced the Cookeville Comprehensive Future Land Use Plan adopted by the City Council through Resolution No. R00-10-29, effective October 5, 2000. • Amendments to the Future Land Use Element relating to Bennett Road Extension Project adopted by City Council by Ordinance #012-06-08, effective 8/17/12. • Resolution R17-12-18 accepting Cookeville Corridor Analysis and Major Street Plan update prepared by WSP and funded with TDOT Transportation Planning Grant 2017. • Amendments to the Future Land Use Element relating to the 10th Street Planned Commercial Development, including a new classification, Commercial-Planned, adopted by the City Council by Ordinance #O18-11-31. • Resolution R20-01-01 accepting Cookeville Bicycle and Pedestrian Circulation Plan update prepared by Gresham Smith and funded with TDOT Transportation Planning Grant 2019. 2. Major Street Plan • Revised Major Street Plan adopted and recorded in 2010, replacing 1999 Plan. • Amended Major Street Plan approved by Planning Commission on 5/12/2012 and recorded on June 12, 2012. Amendments included access points and proposed connecting streets relative to the Bennett Road Extension Project. 3. Envision Cookeville • Status Report prepared in 2017. 4. Putnam County Multi-Jurisdictional Hazard Mitigation Plan adopted by Resolution R17-07- 09 is current remains in effect 5. Putnam County Multi-Jurisdictional Transportation Plan • Representing City of Cookeville on committee to develop joint transportation plan for the county and its municipalities. • Assisted in development a Top 10 list for improvements on state routes. • Submitted Community Transportation Planning Request to TDOT for the following projects: SOUTH JEFFERSON AVENUE IMPROVEMENTS, INTERSECTION IMPROVEMENTS South Jefferson Avenue (HWY 136) Bunker Hill Road intersection improvements South Jefferson Avenue (Hwy 136) - Interstate 40 intersection improvements – Provide dual eastbound left-turn lanes at the eastbound ramp; Improve channelization of the two 8 right-turn lanes, implement no right-turn on red. Consider converting inner right-turn lane to share right-left turn lane. South Jefferson Avenue (Hwy 136), from I-40 intersection to Interstate Drive-Neal Street intersection –Add dual northbound left-turn lanes on South Jefferson Avenue South Jefferson Avenue (Hwy 136)-Interstate Drive-Neal Street, intersection improvements – Add dedicated southbound right-turn lane on Jefferson Avenue; Add dual eastbound turn lanes on Interstate Drive; Add dual westbound left-turn lanes on Neal Street. SOUTH WILLOW AVENUE/BURGESS FALLS ROAD (SR 135) IMPROVEMENTS Putnam County, City of Cookeville, South Willow Avenue (SR 135) from Gould Drive to West Cemetery Road. Widen from two (2) lanes and three (3) lanes to five (5) lanes. NORTHERN EAST-WEST CONNECTOR Location Description Putnam County, City of Cookeville, new east west route north of Cookeville, including grade separated interchange at SR 111/Quinland Lake Road to Hilham Rd (SR 136) EAST SPRING STREET (US HWY 70N) Location Description Putnam County, City of Cookeville, East Spring Street (Hwy 70N) widen from two (2) lanes to three (3) or five (5) lanes from East Broad Street to Highway 111. HIGHWAY 111 NORTHBOUND RAMP/EAST 10TH STREET INTERSECTION IMPROVEMENTS Location Description East 10th Street at SR 111 northbound ramp. Provide additional northbound right-turn lane. Restrict right turns on red. NEW ROUTE TO CONNECT HWY 70 AT THE TENNESSEE AVE TO GAINESBORO GRADE (HWY 290) Location Description Putnam County, City of Cookeville, New Route to connect Hwy 70 at the Tennessee Ave to Gainesboro Grade (Hwy 290) INTERSTATE 40 FROM MM 291 TO MM 300 Location Description Putnam County, City of Cookeville, Install truck lane on Interstate 40 from MM 291 to MM 300 SR 136, COOKEVILLE CITY LIMITS TO COUNTY LINE Location Description Putnam County, City of Cookeville, SR 136, Cookeville City limits to County Line SR 135, COOKEVILLE CITY LIMITS TO COUNTY LINE Location Description Putnam County, City of Cookeville, SR 135, Cookeville City limits to County Line 9  HWY 56 AT I-40 TO 1ST AVE Location Description Putnam County, City of Baxter, Hwy 56 at I-40 to 1st Ave, 1.) Improve east bound turn lane on Highway 56 onto I-40 2.) Improve turn lane under I-40 on Highway 56 Old Gainesboro Road (Hwy 56) 3.) I-40 Intersection Improvements: Install center turn lane on Highway 56 at Interstate 40 Gainesboro Highway (Hwy 56) 4.) 1st Avenue Intersection Improvements- Improve intersection on 1st Ave at the west bound turn from 1st to I-40. B. Strategic Planning 1. Streets and Right-of-Ways - 2019 a. Official Street Inventory and Assessment. • Updated in 2019. b. Official Street Map - 2019 • Most recent map adopted by Ordinance #O19-05-02 and effective 7/5/2019. c. TDOT Community Transportation Planning Grant - 2019 • Cookeville Corridor Analysis and a Major Street Plan update completed by WSP and approved. • Cookeville Bicycle and Pedestrian Circulation Plan Update completed by Gresham Smith and approved. d. Street Construction/Improvement Projects - 2019 • West Stevens Street/Buffalo Valley Road realignment: completed in 2017. • North Willow Avenue widening: proposal prepared and submitted to TDOT in 2016. • North Jefferson Avenue/East 7th Street realignment right-of-way acquired in 2017, prepared and sponsored agreement to acquire agreement. • Acceptance of Tennessee Avenue north of Interstate 40 as a street for City maintenance upon completion of construction and establishing restrictions for access. • Prepared Ordinance #O17-11-22 Accepting Tennessee Avenue as a public street and establishing access restrictions, adopted by Council 2018. • Assisted with Old Walton Road Improvements and development of new street, Guardian Way to serve future Police Station. • Assisted with creation of agreement with Titan Development for participation in widening of East10th Street from Highway 111 west to Doris Drive. • Developed a prioritization matrix and facilitated development of street improvements for local streets, presented to the City Council. e. Street Naming - 2019 • Street Name Changes: None • Private Drives Named: 4 (Dansby Drive, Windsor Isle Drive, Hudgens Court, Westview Court) • New Streets Named: 1 (Guardian Way) 10 f. Requests for Street Closure/R.O.W. Closure and Abandonment and Declaring as Surplus - 2019 • Approved: 2, West 14th Street, undeveloped alley Cherry and 1st, both pending approval by the City Council g. Center Hill Rural Planning Organization. • Technical Committee Member, guest • Attended all 2019 RPO meetings. • Widening of State Highway 136 (South Jefferson Avenue) recommended as priority for FY12 - FY13 (ROW), project currently under ROW phase, scheduled for bid letting 12/2020. • Construction of I-40 Interchange at Mine Lick Creek Road recommended as priority for FY14 – FY15 (Construction), right-of-way acquisition initiated in 2014, construction substantially completed in 2017. • Widening of US 70N (Spring Street) recommended in 2009 for Transportation Planning Report (TPR). • North Willow Avenue widening endorsed by RPO in 2016. • Submitted Top 10 projects from Putnam County Joint Transportation Committee. • South Jefferson Avenue and North Willow Avenue reapproved as top-priority projects for Center Hill RPO 2019. h. Sidewalks/Multimodal • Initiated implementation of TDOT Multimodal Access Grant Application for installing sidewalks along State Route 24 (East Spring Street) from Broad Street to Neal Street, grant approved in 2015, construction to begin 2020 • Provided technical assistance for sidewalk installation along Interstate Drive and South Jefferson Avenue, construction to begin in 20120. • Awarded and initiated implementation of TDOT Community Transportation Planning Grant to update Pedestrian and Bicycle Circulation Plan. Plan Update completed 2019. • Awarded TDOT Multimodal Access Grant (MAG) for installation of sidewalks along North Willow Avenue and West 12th Street. i. Downtown Parking • Study completed in 2016 updating inventory & analysis of parking prepared in 2004. • Parking Utilization Study completed in 2018. • Coordinated with First Baptist Church for 20 year lease of property to provide public parking at the southeast intersection of East Spring Street and South Walnut Avenue, construction initiated in 2017. • Assisted with preparation of Parking Lot Lease on North Hickory Avenue with Dr. Anuju Mendiratta • Assisted with property purchase at 31 N. Cedar Avenue, currently occupied with a ministorage facility. Plan to construct parking lot on this site in 2020. 11  2. Annexation - 2019 • Annexation Studies prepared: None • Plan of Services prepared: None • Annexation by Referendum approved: None • Plan of Services Annual Progress Report prepared & published in 2020 for 13 areas annexed from 2000 - 2018. • Plan of Services 6 Months Progress Reports: None (Mackie Farm Annexation Area, included on annual progress report) • Comprehensive Zoning for Annexation Area: None • Submitted request to State Representative Williams for amendment to State annexation law to reduce the number of owners consent required to annex by resolution, Bill approved in 2018 to allow annexation by owner consent for 9 or less parcels. 3. Surplus Property Requests - 2020 • Request for Declaration of right-of-way as surplus: • Request for Declaration of undeveloped right-of-way as surplus: • Request for Declaration of alley as surplus: • Request for Declaration of streets as surplus: None 4. Deeds • Quit Claim Deeds prepared: • ROW Deeds prepared: • Warranty Deeds prepared: • Deed of Correction: C. Land Use Controls 1. Municipal Zoning Code Current Zoning Code and Map originally adopted by Ordinance # O01-11-15, effective 1/4/02. a. Amendments – 2020 • Amendments to the Cookeville Zoning Code: 2 approved by Planning Commission. • Amendments to the Cookeville Zoning Code: None denied by City Council. • Amendments to the Cookeville Zoning Code adopted by City Council: 2 (O20- 03-04 & O20-05-07) • Amendments to the Cookeville Municipal Code: 1 • Amendments to the Cookeville Municipal Code adopted by City Council: 1 (O20-09-16) • Amendments pending approval by City Council: None b. Rezoning Requests • Rezoning requests approved by Planning Commission: 5 (1901, 1913 & 1919 North Washington Avenue and 420, 430, 502, 512 & 518 East Jere Whitson Road, 1940 East Spring Street, 1525, 1551 & 1571 Bunker Hill Road, a portion of parcel located on Tennessee Avenue and a portion of a parcel located on 12  Neal Street & East Veterans and Neal Street, South Maple Avenue & Old Walton Road) • Rezoning requests conditional approval: None • RAO’S (Redevelopment Area Overlay District): None. • RAO’s Withdrawn: None. • Rezoning requests postponed: 1 (2.15 acres located on Buck Mountain Road) • Rezoning requests withdrawn: 2 (2.15 acres located on Buck Mountain Road, two parcels located at South Maple Avenue & Neal Street) • Requests denied by Planning Commission: 2 (70 County Farm Road and one parcel located on Buffalo Valley) • Ordinances adopted by City Council: 10 (O19-12-17, O20-01-01, O20-01-02, O20-03-03, O20-03-04, O20-05-07, O20-06-12, O20-06-13, O20-09-16, O20- 09-17) • Ordinance pending City Council approval: None. • Ordinance denied by City Council: None. • Requests appealed to the City Council: None. • Requests revised by the City Council: None. • Expiration of PRD Zoning: None. • Rezoning Repealed: None c. Zoning Appeals considered: • Variances: 7 approved; 1 denied • Special Exceptions: 3 approved; 0 denied • Administrative Interpretations: 0 approved ; 0 denied. d. Historic Zoning • Requests for Historic Overlay Zoning: None. • Proposals for expansion of Historic District: None • Certificates of Appropriateness issued by Board: One (1) approved; None denied. • Certificates of Appropriateness issued by Staff: None approved; None denied. • Submitted materials to Tennessee Historical Commission to maintain status in Certified Local Government Program. e. Sign Regulations - 2019 • Billboard permits issued: • Billboard permit fees: • Inventory of existing billboards updated. • Computer database of billboards updated. f. Flood Plain Regulations • Current Floodplain Regulations adopted in 2009 by Ordinance #O09-07-13, replacing 2007 regulations. • Floodplain Regulations (Section 230 Zoning Code) amended in 2018 by Ordinance #O18-03-05 • CAV (Community Assessment Visit) completed by FEMA 2018. 13  • Base Flood Elevation determinations discontinued 2018 at direction of TEMA/FEMA • Elevation Certificates Issued: One (1) • Staff completed certification of TN AFRM Virtual Conference 2020 g. Zoning Confirmation Letters - 2020 • Zoning confirmation letters prepared: 28 h. Zoning Database • Rezoning, Board of Zoning Appeals & Historic Zoning activities updated. 2. Subdivision Regulations Current Subdivision Regulations adopted on 4/24/00 superseding and replacing previous regulations adopted on 9/25/89. Amended 3/25/02, 5/23/05, 3/23/09, 6/27/11, and 6/26/17. a. Amendments – 2020 • Subdivision Regulations amendments: None • Plats Approved: 46 • Final plats: 15 containing 223 lots (excluding minor plats approved by staff). • Final plats denied: None • Final plat extension: None • Final plat revisions: None • Preliminary plats: 7 containing 171 lots. • Preliminary plat extensions:16 approved containing 264 lots. • Revised preliminary plats: None. • Minor plats: 40 containing 77 lots approved. • Extension of financial guarantee: One (1) approved • Variance for a Flag Lot: Two (2) approved containing four (4) lots. • Resubmittal of preliminary plat: None. • RAO Redevelopment Concept Plan: None. c. Financial Guarantees, Warranties, Street Surfacing Fees - 2020 • Financial guarantees, totaling $78,500 accepted. • Financial guarantees, $20,300 released. • Financial guarantees, totaling $334,100 currently held. • Financial guarantees, totaling $26,500 in default. • Warranty of improvements, totaling $58,000 accepted. • Warranty of improvements, totaling $88,000 currently held. • Warranty of improvements, $23,000 released. • Warranty of improvements, totaling $2,650 in default. • Final street surfacing fees received: $141,500. • Final street surfacing fees due: None. • Final street surfacing fees, totaling $338,000 currently held. d. Subdivision database maintained. 14  3. Municipal Code Amendments – 2020 D. Community Development 1. Completed updates to Average Daily Traffic Count Map. 2. Completed updates to City Owned Property Map. 3. Transitioned to new “CivicPlus” website software and completed updates and maintenance of Planning Department section. 4. Maintained and updated street closure database. 5. Assisted with identification/acquisition of property for new police station. 6. Worked with various individuals and groups to develop plan to address homeless issues. 7. Prepared, distributed and tabulated surveys for 4 selected neighborhoods and selected neighborhood for implementation of Pilot Curbside Recycling Program. Pilot initiated 12/2017. 8. Provided staff support to the Tree Board • Attended four (4) meetings of the Tree Board. 9. GIS Activities • Upgrade ArcGIS Server to 10.5.1. • Reconfigure replicas from utilities and county servers to better safeguard against future replica breaks. • Update and maintain Planning Department GIS datasets, including billboards, zoning, streets, building footprints, City of Cookeville Corporate Limits. • Publish online maps from our local server to serve City employees and the general public. • Provide Economic Development with web applications and paper maps upon request • Administer ArcGIS online organizational account by managing user accounts and troubleshooting issues when they arise. • Draw up building interiors to provide the fire department with preplans that illustrate exit, inside rooms, flammables and other information pertinent to firefighting. • Use Phantom 4 quadcopter to take aerial photos in preparation for Board of Zoning Appeals, City Council, Planning Commission and other meetings. • Use ESRI Drone2Map in coordination with DroneDeploy to capture aerial photographs of Tennessee Avenue, Cane Creek Park and Rivers Edge Subdivision and incorporate these images into shared maps via ArcGIS Online and ArcReader documents. • Digitize features like street pavement, line striping and building footprints from aerial photographs on Google Maps. • Begin crafting a data sharing agreement and a non-disclosure agreement to ensure a consistent product including AutoCAD, shapefiles and hard copy formats are delivered in a timely fashion to contractors, developers and government entities. 15  • Develop Emergency Management map to coordinate Putnam County emergency personnel with City police, utility and other associated groups by displaying real time 911 calls and calls to City Hall requesting service during severe weather and other emergency situations. • Produce maps for seasonal events like Fall Fun Fest, Cooking on the Square, Slide the City and other events that require road closures and emergency personnel presence. • Collect parking data by counting the number of occupied spaces at specified time intervals over a period of 4 weeks. • Renew three (3) year Enterprise License Agreement with ESRI. • Use Network Analyst to find best location for a potential fire station by analyzing the service locations and drive time to residences and businesses 1.5 miles from the potential location. • Use LIDAR to determine road elevations and building heights. • Purchase iPad to work with Phantom 4 quadcopter. • Provide finance department with taxable businesses in the city limits and locations of public housing. • Export data collection for Codes department to use in an form auto fill application • Share data with Kimley Horn to facilitate plan to bring Cookeville to full ADA compliance. • Host annual GIS Day event in coordination with Tennessee Tech University, USFWS, Upper Cumberland Development District and others. • Rezoning of various properties. • Annexation Study of Mackie Farm Area. • Street & alley closures at Tennessee Tech and future Hotel/Convention Center (Wilson property). • Street renaming: Jake Hoot Drive (Foundation Drive) • TNGIC Conference in Knoxville. • Update annual daily traffic map & database. • Update subdivision plats database. 10. Assisted with various Economic Development Activities/Projects. E. PLANNING COMMISSION TRAINING • Completed four (4) hours of required annual training thru MTAS and/or the Tennessee Chapter of the American Planning Association (TAPA) V. 2019 PROGRAM DESIGN A. Comprehensive Plan 1. Continue implementation of Cookeville 2030 Plan. 16  2. Monitor, assist and review as required implementation of Major Street Plan, including the following projects: • Fifth I-40 Interchange/Tennessee Avenue construction • South Jefferson Avenue widening • North Willow Avenue widening 3. Continue implementation of Envision Cookeville. B. Strategic Planning 1. Update Street Inventory and Assessment as necessary. 2. Submit Amendments to Official Street Map as necessary. 3. Continue representation on Center Hill Rural Transportation Planning Organization. 4. Prepare Resolutions and other related materials to facilitate Referendum on the annexation at the Mackie Farm area. 5. Prepare Studies, Plan of Services, Resolutions, and other materials necessary for any other Annexations. 6. Complete annual and 6-month progress reports, and schedule Public Hearings for any uncompleted plan of services. 7. Assist with implementation of findings from 2017 Signalization and Traffic Flow Study funded through a TDOT Community Transportation Planning Grant. 8. Continue efforts to maintain and improve rating in FEMA’s CRS Program. 9. Assist with implementation of Multimodal Access Grant (State Route 24 sidewalks). 10. Continue participation on Putnam County Multijurisdictional Transportation Planning Committee and provide assistance for the development of joint transportation plan. C. Land Use Controls 1. Continue adequate enforcement and administration of regulations. 2. Prepare as necessary, amendments to Zoning Code: 3. Update Zoning Map to reflect 2020 amendments. 4. Update Zoning Atlas as necessary. 5. Maintain Inventory and Database of Billboards. 6. Prepare response to TDEC and other relative agencies to findings for 2017 NFIP-CAV. D. Community Development Services 1. Update and maintain Traffic Count Map. 2. Update and maintain Map of City Owned Properties. 3. Maintain and update Planning Department section on City of Cookeville website. 4. Monitor implementation of Pilot Curbside Recycling Program, prepare evaluation upon completion. 5. Continue to provide Tree Board with staff support and assistance as needed. 6. GIS Activities • Complete ArcReader training for City Employees. • Complete Desktop GIS training for City Employees. • Complete update to online zoning map service. E. Planning Commission Training Complete required four (4) hours of annual training. 17 Adopted this ___ day of ________ 2021. ______________________________________ _________________ Chairman, Cookeville Planning Commission Date ______________________________________ _________________ Cookeville City Manager Date 18  Study Item 2 Consider for study amendment to the Future Land Use Concept Plan of the Cookeville 2030 Plan to depict an area located along West Broad Street in the vicinity of County Farm Road and Royal Oak Drive from being classified as appropriate for Lower Density Residential to being appropriate for Local Commercial. Request submitted by Kevin McBroom of Sandcastles, LLC on behalf of property owners.  Study Item 3 Consider for study the rezoning of 1639, 1681, 1691, 1727, 1729, 1743, 1771 and 1797 West Broad Street & 10 Royal Oak Drive from RS-20 (Single-Family Residential) to CL (Local Commercial). Request submitted by Kevin McBroom of Sandcastles, LLC on behalf of property owners.