City Council

255 Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, February 25, 2014 5:30 PM Council Chambers KAREN HUNT BILLY FAUGHT Mayor Mayor Pro Tem TIM BRANCHEAU BOB MAHALIK Place 1 Place 2 WES MAYS GARY RODEN Place 3 Place 4 MARVIN FRANKLIN AARON DUNCAN Place 6 Place 7 CLAY PHILLIPS City Manager Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney David Dodd. The City Council of the City of Coppell met in Regular Called Session on Tuesday, February 25, 2014, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Present 8 - Karen Hunt;Billy Faught;Tim Brancheau;Bob Mahalik;Wes Mays;Gary Roden;Marvin Franklin and Aaron Duncan 2. Executive Session (Closed to the Public) 1st Floor Conference Room Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 5:40 p.m. Section 551.087, Texas Government Code - Economic Development Negotiations. A. Discussion regarding Economic Development prospects north of Bethel Road and west of Freeport Parkway. Discussed under Executive Session B. Discussion regarding Economic Development prospects south of Bethel Road and east of S. Coppell Road. City of Coppell, Texas Page 1 City Council Minutes February 25, 2014 Discussed under Executive Session Section 551.071, Texas Government Code - Consultation with City Attorney. C. To seek legal advice from the City Attorney concerning zoning comprehensive land use plan. Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Hunt adjourned the Executive Session at 6:46 p.m. and convened into the Work Session at 6:48 p.m. Councilmember Bob Mahalik arrived during the Work Session. A. Discussion regarding FY13-14 Budget Amendment. B. Discussion regarding the renaming of Restland Funeral Home. C. Discussion related to partnering with the CISD on a Synthetic Turf Field at Middle School North. D. Update on the Trail System. E. Discussion regarding Alcohol Sales in Old Town. F. Discussion regarding the Andrew Brown Park Redevelopment. G. Discussion regarding Non-Profit Funding. H. Discussion regarding City-Owned Property at North Lake. I. Discussion of Agenda Items. Presented in Work Session Regular Session (Open to the Public) Mayor Hunt recessed the Work Session at 7:30 p.m. and reconvened into the Regular Session. 4. Invocation 7:30 p.m. Reverend William W. Eason with First United Methodist Church gave the Invocation. 5. Pledge of Allegiance Mayor Hunt led those present in the Pledge of Allegiance. 6. Citizens’ Appearance Mayor Hunt asked for those who signed up to speak: 1) Thomas Burrows, 138 Wynnpage Dr., spoke in regards to the primary elections and the mixed-use project at Denton Tap Rd. 2) Ace Fernandez, 276 Kailey Way, spoke in regards to Google Fiber and City of Coppell, Texas Page 2 City Council Minutes February 25, 2014 multi-purpose use of parks and open spaces. 3) Al Salata, 510 Greenwich Ln., spoke in regards to the Waste Management contract with the City. 7. Consent Agenda A. Consider approval of minutes: February 11, 2014. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-E on the Consent Agenda. The motion passed by an unanimous vote. B. Consider approval of the Coppell Recreation Development Corporation Officers for 2014. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-E on the Consent Agenda. The motion passed by an unanimous vote. C. Consider approval to award an agreement to Nema 3 Electric, Inc. in the amount of $190,660.00 as budgeted from the general fund and $176,942.00 as funded from the CRDC for a total award of $367,602.00; for the purchase and installation of generator equipment for emergency backup power for Town Center, Justice Center and Coppell Aquatic and Recreation Center; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-E on the Consent Agenda. The motion passed by an unanimous vote. D. Consider approval of awarding a bid to John Deere Company, in the amount of $110,633.01, for the purchase of park & ballfield maintenance equipment, as budgeted, and authorizing the City Manager to sign the necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-E on the Consent Agenda. The motion passed by an unanimous vote. E. Consider approval to purchase Microsoft Enterprise Licensing from SHI in the amount of $102,084 and authorizing the City Manager to execute all necessary documentation. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-E on the Consent Agenda. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan City of Coppell, Texas Page 3 City Council Minutes February 25, 2014 End of Consent Agenda 8. Consider approval of a Resolution calling the City of Coppell, Texas Combination Tax and Revenue Certificates of Obligation, Series 2003; for redemption prior to maturity, resolving other matters relating to the subject; and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Aaron Duncan, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2014-0225.1 9. Consider approval of an Ordinance authorizing the issuance and sale of City of Coppell, Texas General Obligation Refunding Bonds, Series 2014; levying an annual ad valorem tax and providing for the payment of said bonds; approving an official statement; providing an effective date; enacting other provisions relating to the subject, and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, introduced Marti Schew with FirstSouthwest, who made a presentation to Council. A motion was made by Councilmember Aaron Duncan, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2014-1372 10. Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to Ordinance No. 2013-1353, the budget for the Fiscal Year October 1, 2013 through September 30, 2014, and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. A motion was made by Councilmember Gary Roden, seconded by Mayor Pro Tem Billy Faught, that this Agenda Item be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 4 City Council Minutes February 25, 2014 Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan 11. Consider approval of award of a professional services agreement with Dunaway Associates, L.P., in the amount of $1,546,200.00, to provide architectural and engineering services related to the Phase I redevelopment of the Andrew Brown Park System, and authorizing the City Manager to execute the necessary documents. Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to Council. A motion was made by Councilmember Tim Brancheau, seconded by Mayor Pro Tem Billy Faught, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan 12. Consider approval of a Resolution authorizing the creation of North Texas Emergency Communications Center, Inc., as a Local Government Corporation and appointing the City Manager to serve as an initial Director; and authorizing the Mayor to sign. Presentation: Clay Phillips, City Manager, made a presentation to Council. A motion was made by Councilmember Bob Mahalik, seconded by Councilmember Marvin Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2014-0225.2 13. Consider approval of an Ordinance amending Chapter 1, Article 1-13, Code of Conduct, Section 1-13-4, Standards of Conduct-Officers; Amending Subsection1-13-4(C) and Subsection 1-13-5 (E) to provide for prohibition of representation before Boards and Commissions, Committees and City Council or Former Officers; and authorizing the Mayor to sign. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Wes Mays, that this Agenda Item be approved after striking the word "agent" from page 2 in Section 1-3-5(e). The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan City of Coppell, Texas Page 5 City Council Minutes February 25, 2014 14. City Manager Reports Project Updates and Future Agendas. City Manager Clay Phillips updated Council on the Sandy Lake Road Construction Project. Assistant Director of Public Works, Keith Marvin, met with residents in Winding Creek Hollow. Temporary signage and flashers will be placed out there to assist the residents during the project. With regards to the traffic congestion on Denton Tap that day, the rail crossing arms were stuck in the down position for about 30 minutes during rush hour. Although it is not a City function, the City was aware of the concerns and brought them to the attention of the rail line. 15. Mayor and Council Reports A. Report by Mayor Hunt regarding Upcoming Spring Events. Mayor Hunt reported on the upcoming Spring Events: March 22: Music in the Plaza from 7pm – 9pm featuring Live 80; March 29: Music in the Plaza from 7pm – 9pm featuring Me & My Monkey. April 12: Earthfest at Town Center Plaza from 9am-1pm. April 19: Eggstravaganza at Wagon Wheel Park from 10am – 12pm. May 2: Main Street Coppell Concert from 7pm – 10pm featuring Emerald City Band. May 3: Main Street Coppell Festival from 8am – 2pm featuring the Farmers Market, children’s activities, etc. 16. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. Councilmember Marvin Franklin reminded Council that the Metrocrest Social Services Keyholder's Breakfast will be held on March 18th at the Double Tree. Also, Tee It Up for Metrocrest Social Services will be held on May 20th. 17. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Councilmember Aaron Duncan reported on his presentation for Career Fair at CMSW. 18. Necessary Action from Executive Session Nothing to report. At this time, Mayor Hunt recessed the Regular Session at 8:44 p.m. and reconvevned into Work Session. Mayor Hunt adjourned the Work Session at 9:34 p.m. and reconvened into the Regular Session. Adjournment There being no further business before the City Council, the meeting was adjourned. City of Coppell, Texas Page 6 City Council Minutes February 25, 2014 ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary City of Coppell, Texas Page 7