City Council

255 Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, July 22, 2014 5:30 PM Council Chambers KAREN HUNT GARY RODEN Mayor Place 4 CLIFF LONG NANCY YINGLING Place 1 Place 5 BOB MAHALIK MARVIN FRANKLIN Place 2 Place 6 WES MAYS MARK HILL Place 3 Place 7 CLAY PHILLIPS City Manager Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, July 22, 2014, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 5:45 p.m. Mayor Pro Tem Franklin arrived prior to convening Executive Session. Present 7 - Karen Hunt;Cliff Long;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling Absent 1 - Bob Mahalik 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. A. Discussion regarding economic development prospects south of Bethel Road and west of S. Coppell Road. City of Coppell, Texas Page 1 City Council Minutes July 22, 2014 Discussed under Executive Session Section 551.071, Texas Government Code - Consultation with City Attorney. B. Consultation with the City Attorney with regards to Cause Number DC-14-05839 filed in 101st Judicial District Court, Dallas County, styled Hackbelt 27 Partners, L.P v. City of Coppell. Discussed under Executive Session C. Consultation with the City Attorney in regards to Cause Number 05-10-00283-CV, styled Mira Mar Development Corporation v. City of Coppell, Texas. Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Hunt adjourned the Executive Session at 6:22 p.m. and convened into the Work Session. A. Presentation of traffic operations on Denton Tap Road. B. Presentation and discussion regarding the Angel of Hope Garden at the Rolling Oaks Memorial Center. C. Discussion regarding the 2012 International Building Codes. D. Discussion of Agenda Items. Presented in Work Session Regular Session Mayor Hunt adjourned the Work Session at 7:32 p.m. and reconvened into the Regular Session. 4. Invocation 7:30 p.m. Pastor Bill Eason with First United Methodist Church gave the Invocation. 5. Pledge of Allegiance Mayor Hunt led those present in the Pledge of Allegiance. 6. Consider approval of a proclamation naming July 22, 2014 as, “Debbie Cravey Appreciation Day,” and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Debbie Cravey. A motion was made by Councilmember Wes Mays, seconded by Mayor Pro Tem Marvin Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 2 City Council Minutes July 22, 2014 Aye: 6 - Councilmember Cliff Long;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 7. Citizens’ Appearance Mayor Hunt asked for those who signed up to speak: 1) Joe Thompson, 500 Carter Dr., spoke in support of the Angel of Hope Garden. 8. Consent Agenda A. Consider approval of minutes: July 8, 2014. A motion was made by Councilmember Gary Roden, seconded by Councilmember Wes Mays, that Agenda Items A-D be approved on the Consent Agenda. The motion passed by an unanimous vote. B. Consider approval of an ordinance amending Article 8-3, Parking, Section 8-3-1(A) of the Code of Ordinances by adding a subsection to make it unlawful to stop, stand, or park a vehicle at all times on a portion of Peninsula Drive; and authorizing the Mayor to sign any necessary documents. A motion was made by Councilmember Gary Roden, seconded by Councilmember Wes Mays, that Agenda Items A-D be approved on the Consent Agenda. The motion passed by an unanimous vote. Enactment No: 2014-1382 C. Consider approval of a License Agreement with the Village at Cottonwood Creek 6 Homeowners Association to allow the use of decorative street and regulatory signs within the City’s right of way; at the intersections of Parkway Blvd and Buttonwood, Hampton, Gifford, and Graham; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Gary Roden, seconded by Councilmember Wes Mays, that Agenda Items A-D be approved on the Consent Agenda. The motion passed by an unanimous vote. D. Consider approval of a Resolution authorizing the Mayor to execute the appropriate funding to the Community Development Block Grant Funds Agreement with Dallas County, Texas, for fiscal years 2015, 2016 and 2017. A motion was made by Councilmember Gary Roden, seconded by Councilmember Wes Mays, that Agenda Items A-D be approved on the Consent Agenda. The motion passed by an unanimous vote. Enactment No: 2014-0722.1 City of Coppell, Texas Page 3 City Council Minutes July 22, 2014 End of Consent Agenda 9. Consider approval to purchase Cisco Network Switches on DIR Contract # DIR-SDD-1388 from Flair Data Systems in the amount of $141,374.70 and authorize the City Manager to sign. Presentation: Albert Gauthier, CIO, made a presentation to Council. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Nancy Yingling, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 6 - Councilmember Cliff Long;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 10. Consider approval of an agreement with Allied Waste Services of Fort Worth, LLC a Republic Services Company (Republic Services), to provide Waste, Recycling and Household Hazardous Waste Collection and providing a termination of services notice to both Waste Management of Texas, Inc. (Waste Management) and WM At Your Door Special Collection; and authorizing the City Manager to sign any necessary documents. Presentation: Ken Griffin, Director of Engineering and Public Works, made a presentation to Council. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 6 - Councilmember Cliff Long;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 11. Consider approval of Bid No. 0614-02 from Boyd Construction Services, LLC in the amount of $137,909.03, to construct a memorial garden in the Rolling Oaks Memorial Center cemetery, and authorizing the City Manager to sign the necessary documents Presentation: Guy McLain, Assistant Director of Parks, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 6 - Councilmember Cliff Long;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 12. City Manager Reports - Project Updates and Future Agendas City Manager Clay Phillips reported on project updates: West Sandy Lake Road is making progress. There is still quite a bit of concrete to be poured for the City of Coppell, Texas Page 4 City Council Minutes July 22, 2014 intersections and retaining walls, but good headway is being made. The intersection of MacArthur Road and Belt Line Road should be opened by the weekend. Although the office has fielded many complaints, the project was thoroughly communicated and publicized. Regarding future agendas, Mr. Phillips reminded Council of the next Budget Workshop and Council Work Session on July 29th. Discussion will finalize the remaining pieces of the budget process before filing with the City Secretary's Office on August 5th. 13. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. Councilmember Wes Mays gave his final report for the Metrocrest Community Clinic. On June 1st, the benefit agreement was reviewed with the North Texas Division of Healthcare of America. The organization also discussed the policies and procedures it has been reviewing to make it a certified medical home concept. Councilmember Mark Hill will be representing this committee over the next year. 14. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Nothing to report. 15. Necessary Action from Executive Session A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Gary Roden, to approve full and final settlement by and between the City of Coppell and Mira Mar Development Corporation for an additional $300,000; and to authorize the City Manager to execute a settlement agreement upon approval of the City Attorney and special legal counsel; and, to submit a dismissal with prejudice on Cause Number 05-10-00283, styled Mira Mar Development Corporation v. City of Coppell filed in the 101st Judicial District Court of Dallas County, Texas. The motion passed by an unanimous vote. Aye: 6 - Councilmember Cliff Long;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling Adjournment There being no further business before the City Council, the meeting was adjourned. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary City of Coppell, Texas Page 5