City Council

255 Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, August 12, 2014 6:00 PM Council Chambers KAREN HUNT GARY RODEN Mayor Place 4 CLIFF LONG NANCY YINGLING Place 1 Place 5 BOB MAHALIK MARVIN FRANKLIN Place 2 Place 6 WES MAYS MARK HILL Place 3 Place 7 CLAY PHILLIPS City Manager Present 8 - Karen Hunt;Cliff Long;Bob Mahalik;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, August 12, 2014, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order 2. Executive Session (Closed to the Public) 1st Floor Conference Room Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 6:01 p.m. Section 551.072, Texas Government Code - Deliberation regarding Real Property. Discussion regarding potential land acquisition east of MacArthur Road, northeast of Belt Line Road and south of Sandy Lake Road. Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room City of Coppell, Texas Page 1 City Council Minutes August 12, 2014 Mayor Hunt adjourned the Executive Session at 6:36 p.m. and convened into Work Session. A. Discussion regarding the redevelopment of Andrew Brown Park. B. Discussion regarding the renovation of the William T. Cozby Library. C. Discussion regarding the Boards and Commissions process. D. Discussion of Agenda Items. Regular Session Mayor Hunt adjourned the Work Session and reconvened into the Regular Session at 7:30 p.m. 4. Invocation 7:30 p.m. Drayton Shanks, Youth Minister with The Door Church, gave the Invocation. 5. Pledge of Allegiance Joseph Paroski with Troop 840, led those present in the Pledge of Allegiance. 6. Citizens’ Appearance Mayor Hunt advised that no one signed up to speak during Citizens' Appearance. 7. Consent Agenda A. Consider approval of the minutes: July 22, 2014. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. B. Consider approval of the certification of the 2014 anticipated collection rate for the period July 1, 2014 through June 30, 2015 and the amount of excess debt collections during the period July 1, 2013 through June 30, 2014. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. C. Consider approval of an ordinance amending Article 8-3, Parking, Section 8-3-1(A) of the Code of Ordinances by adding a subsection to make it unlawful to stop, stand, or park a vehicle at all times on a portion of various streets within the Westhaven subdivision; and authorizing the Mayor to sign any necessary documents. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by City of Coppell, Texas Page 2 City Council Minutes August 12, 2014 Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling Enactment No: ORD 2014-1383 D. Consider approval of an Ordinance for Case No. PD-183R-C, Coppell High School, a zoning change from PD-183-C (Planned Development-183-Commercial) to PD-183R-C (Planned Development-183 Revised-Commercial), to attach a Revised Detail Site Plan to allow a one-story 80,701-square-foot multipurpose building, a two-story 52,137-square-foot arena and a one-story 4,237-square-foot kitchen addition on 63.54 acres of property located at 185 W. Parkway Blvd. and authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Enactment No: 91500-A-649 E. Consider approval of an Ordinance for Case No. PD-211R-H, Hard Eight BBQ, a zoning change from PD-211-H-S-1226 (Planned Development-211-Historic-Special Use Permit-1226) and H (Historic) to PD-211R-H (Planned Development-211 Revised-Historic), to allow an increase in property size to accommodate 63 additional parking spaces on 2.98 acres of property located at 688 S. Freeport Parkway and authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Enactment No: 91500-A-650 F. Consider approval of an Ordinance for Case No. PD-267R-RBN-TH, Avalon, a zoning change from C (Commercial) to PD-267R-RBN-TH (Planned Development-267 Revised-Residential Urban Neighborhood-Townhouse), to allow nine (9) townhouses on 0.7 acres of property located at the southwest corner of Village Parkway and Kimbel Kourt and authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Enactment No: 91500-A-651 G. Consider approval of an Ordinance for Case No. PD-171R5-HC, GTE Shared Services Addition (Wisenbaker), a zoning change from PD-171R4-HC (Planned Development-171 Revision 4-Highway Commercial) to PD-171R5-HC (Planned Development-171 Revision City of Coppell, Texas Page 3 City Council Minutes August 12, 2014 5-Highway Commercial), to attach a Revised Detail Site Plan for a 80,980-square-foot office/showroom/warehouse building on 6.6 acres of property located at the northeast corner of Canyon Drive and S.H. 121 and authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Enactment No: 91500-A-652 H. Consider approval of a Resolution expressing official intent to reimburse expenditures in connection with the design, planning, acquisition and construction of the projects, as listed on the 2013 Sales Tax Reauthorization ballot, prior to the issuance of bonds, and authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Enactment No: 2014-0812.1 I. Consider approval of a Grant Agreement between the City of Coppell and the Coppell Recreation Development Corporation, regarding the Coppell Middle School North Field/Turf amenities; and authorizing the City Manager to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling J. Consider approval of a contract with Texas City Services, LLP., for Sales Tax Audit Services; and authorizing the City Manager to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. K. Consider approval of a Resolution of the City of Coppell, Texas approving the Public Agencies Post-Retirement Health Care Plan Trust Agreement, Post-Retirement Health Care Master Plan Document, and the Post-Retirement Health Care Plan and authorizing the City Manager to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling City of Coppell, Texas Page 4 City Council Minutes August 12, 2014 Enactment No: 2014-0812.2 L. Consider approval of a Resolution of the City of Coppell, Texas approving an agreement for administrative services with Public Agency Retirement Services (PARS) and authorizing the City Manager to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling Enactment No: 2014-0812.3 M. Consider approval of an Interlocal Purchasing Agreement between the City of Coppell and the Town of Flower Mound, to enable the purchase from the other’s contracts to satisfy any bid requirements, specifically Landscape Maintenance, and authorizing the Mayor to sign; and authorizing the City Manager to sign all related documents. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. N. Consider approval of an Interlocal Agreement between the City of Coppell and the Coppell Independent School District, to enter into a joint use agreement for parking spaces to be constructed by the City on property owned by CISD located at 185 N. Heartz Rd, Coppell, Texas 75019, Town Center Elementary School; and authorizing the Mayor to sign any necessary documents. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Bob Mahalik, that Consent Agenda Items A-N be approved. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling End of Consent Agenda 8. Consider approval of an Ordinance appointing a Presiding Municipal Judge and Alternate Municipal Judges of the Coppell Municipal Court of Record No. 1 of the City of Coppell; authorizing the Mayor to sign; and authorizing the City Manager to sign all necessary documents. Presentation: City Manager Clay Phillips explained the contract renewal process for the Municipal Judges. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 5 City Council Minutes August 12, 2014 Mayor Hunt gave the oath of office to Municipal Judge Marian Moseley and Alternate Municipal Judges Terry Landwehr and Kim Nesbitt. Enactment No: ORD 2014-1384 9. Consider approval of the Westhaven PH 2A, Final Plat, to permit the development of 87 residential lots and 15 common area lots on 21.34 acres of property located south of S.H. 121, approximately 550 feet west of Magnolia Park. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Matt Johnson, Developer with Standard Pacific Homes, answered questions of Council. A motion was made by Councilmember Bob Mahalik, seconded by Councilmember Wes Mays, that this Agenda Item be approved subject to the following conditions: 1) There will be additional comments upon detailed engineering review; 2) Submission of the 30-foot Road Easement Abandonment document; 3) This will need to be re-platted when the LOMR is approved; and 4) This plat will need to be filed in Dallas and Denton County. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 10. PUBLIC HEARING: Consider approval of Case No. PD-274-H, Hammond Street, a zoning change request from LI (Light Industrial) to PD-274-H (Planned Development-274-Historic), to establish a Detail Site Plan for 18 townhomes on 2.447 acres of land located along the west side of Hammond Street, south of West Bethel Road, approximately 575 feet north of Burns Street and to amend the Land Use on the 2030 Comprehensive Plan from Industrial Special District to Old Coppell Historic District. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Jason Rose, 2120 Cosmos, Argyle, representing the applicant, made a presentation to Council. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Mark Haas, 141 Dickens, spoke in favor of the item. 2) Darlene McLaughlin, PO Box 1033, Coppell, spoke in favor of the item. 3) Jeff Hahn, 140 Levee Place, spoke in favor of the item. 4) Steve Chaddick, 509 W. Bethel Rd., spoke in favor of the item. A motion was made by Councilmember Wes Mays, seconded by Mayor Pro City of Coppell, Texas Page 6 City Council Minutes August 12, 2014 Tem Marvin Franklin, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) There will be additional comments upon detailed engineering review; 2) This property will need to be replatted prior to development; and 3) Detailed Engineering Study will be required at the time of platting. The motion passed. Aye: 5 - Councilmember Cliff Long;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin and Councilmember Nancy Yingling Nay: 2 - Councilmember Bob Mahalik and Councilmember Mark Hill 11. PUBLIC HEARING: Consider approval of Case No. PD-97R4-R, Universal Academy, a zoning change request from PD-97-R and PD-97R3-R (Planned Development-97-Retail and Planned Development-97 Revision 3-Retail) to PD-97R4-R (Planned Development-97 Revision 4-Retail), to allow the expansion of the existing charter school into the entire 113,196-square-foot existing building, incorporation of an additional 0.8 acres of land and to increase the number of students to a maximum of 1,500 ( grades K-12) on approximately 12.4 acres of property located at 1001 E. Sandy Lake Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Tommy Fuller, 2000 E. Lamar Blvd., representing the applicant, was available for questions. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Cliff Long, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) Prior to the 2014-15 school year: a) The bus circulation patterns shall be revised to add student drop-off/pick-up locations along the south side of the building in addition to the east side drop off location. b) Engineering design to increase the storage capacity of the southbound left-turn storage bay in the median of MacArthur Boulevard serving Driveway No. 1 shall be initiated. 2) Prior to October 1, 2014, the TIA/TMP plan shall be updated based on actual traffic generation data and circulation patterns established within the first 30 days of school operation to determine what on-site and off-site improvements are needed to assure that no queuing occurs on adjoining thoroughfares and prepare and plan for implementation, including the re-striping of the parking lot. a) If required by the revised TIA/TMP studies, start/release times shall be staggered by a minimum of 30 minutes, so that no more than 850 students are being dropped off or picked up at any one time. City of Coppell, Texas Page 7 City Council Minutes August 12, 2014 3) Submission of a revised TIA/TMP shall be required on an annual basis, until the student capacity of 1,500 is reached, with recommendations for traffic circulation improvements and implementation plan, as required. 4) A revised TIA/TMP, including recommendation for improvements and implementation, may be required one year after full student capacity is reached, at the discretion of Director of Engineering. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 12. PUBLIC HEARING: Consider approval of Case No. PD-209R5-C, TownOaks Centre (Zoes Kitchen), a zoning change request from PD-209R-C (Planned Development-209-Revised-Commercial) to PD-209R5-C (Planned Development-209-Revision 5-Commercial), to allow the re-occupancy of an existing vacant restaurant building and allowing for outdoor seating, façade revisions, awning colors and sign variances on 2.36 acres of property located at 120 S. Denton Tap Road, Suite 490. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Matt Wells, 5700 Granite Pkwy, Plano, representing the applicant, made a presentation to Council. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Alan Hinkley, 12300 Park Central Dr., Dallas, spoke in favor of the item. A motion was made by Councilmember Cliff Long, seconded by Councilmember Nancy Yingling, to close the Public Hearing and approve this Agenda Item with the provision for flexibility of the applicant to choose the awning color of orange as provided by the samples. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 13. Consider approval of adoption for the 2012 International Building Codes and 2014 National Electric Code. Presentation: Michael Arellano, Chief Building Official, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Mayor Pro Tem Marvin Franklin, to approve ordinances amending Chapter 15 of the Code of Ordinances adopting the following codes with respective local exceptions, applicable appendicies and noted directives: The motion passed by an unanimous vote. City of Coppell, Texas Page 8 City Council Minutes August 12, 2014 Enactment No: 2014-1385-2012 International Building Code 2014-1386-2012 International Residential Code 2014-1390-2012 International Mechanical Code 2014-1391-2012 International Plumbing Code 2014-1389-2012 International Fuel Gas Code 2014-1392-2012 International Energy Conservation Code 2014-1387-2012 International Fire Code 2014-1393-2012 International Property Maintenance Code 2014-1388-2014 National Electrical Code 14. City Manager Reports - Project Updates and Future Agendas City Manager Clay Phillips reported that most of the major lanes on West Sandy Lake Road should be open the first week of school. The renovation projects at Town Center and the Justice Center are moving along. Regarding future agendas, a joint meeting between the City Council, Park Board, CRDC and Library Board will be held on August 14th at 6pm in the Library. Budget hearings and public adoption of the budget will be taking place at the regularly scheduled Council Meetings. No special called meetings are needed. 15. Mayor and Council Reports Report by Mayor Hunt regarding Metroplex Mayors’ Meeting. Mayor Hunt reported on the Metroplex Mayors' Meeting. The guest speaker was the Executive Director of the Perot Museum. 16. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Mayor Hunt announced the Rotary Club will be dedicating a flag pole by the Farmers Market on Saturday, August 16th at 8am. 17. Necessary Action from Executive Session Nothing to report. Adjournment There being no further business before the City Council, the meeting was adjourned. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary City of Coppell, Texas Page 9