City Council

255 Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, February 10, 2015 5:30 PM Council Chambers KAREN HUNT MARVIN FRANKLIN Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BOB MAHALIK NANCY YINGLING Place 2 Place 5 WES MAYS MARK HILL Place 3 Place 7 CLAY PHILLIPS City Manager Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares and Mike Land, Deputy City Secretary Jean Dwinnell, and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, February 10, 2015, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell Texas. 1. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 5:37 p.m. Present 7 - Karen Hunt;Cliff Long;Bob Mahalik;Wes Mays;Gary Roden;Marvin Franklin and Mark Hill Absent 1 - Nancy Yingling 2. Executive Session (Closed to the Public) 1st Floor Conference Room Mayor Hunt convened Executive Session at 5:46 p.m. Section 551.087, Texas Government Code - Economic Development Negotiations. A. Discussion regarding property located south of Bethel Road and east of S. Coppell Road. City of Coppell, Texas Page 1 City Council Minutes February 10, 2015 B. Discussion regarding economic development prospects south of Dividend and west of Beltline Road. City Council convened into closed executive session pursuant to Section 551.087 of the Texas Government Code to discuss economic development prospects south of Bethel Road and east of S. Coppell Road and property located south of Dividend and west of Belt Line Road. Discussed under Executive Session. Section 551.071(2), Texas Government Code - Seek legal advice from the City Attorney. A. Discussion regarding Settlement Agreement by and between the City of Coppell and CB Parkway, Ltd. #43 (Northlake Settlement). City Council convened into closed executive session pursuant to Section 551.071(2) of the Texas Government Code to discuss the Settlement Agreement by and between the City of Coppell and CB Parkway, Ltd. #43 (Northlake Settlement). Discussed under Executive Session. Mayor Hunt adjourned Executive Session at 7:08 p.m. 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Hunt convened the Work Session at 7:10 p.m. A. Presentation and Discussion related to operations and pricing at the Rolling Oaks Memorial Center. B. Discussion regarding Agenda Items. Mayor Hunt recessed the Work Session at 7:32 p.m. Presented in Work Session. 4. Regular Session Mayor Hunt reconvened the Regular Session at 7:38 p.m. 5. Invocation 7:30 p.m. Dale Patterson, Senior Pastor, Hackberry Creek Church, gave the invocation. 6. Pledge of Allegiance Mayor Hunt and the City Council led the Pledge of Allegiance. 7. Proclamations Consider approval of Proclamation naming February 10, 2015 as, City of Coppell, Texas Page 2 City Council Minutes February 10, 2015 “Amanda Vanhoozier Appreciation Day” and authorizing the Mayor to sign. Mayor Hunt read the Proclamation and presented it to Ms. Vanhoozier expressing her gratitude and appreciation for all she has done for the City. Council Members and residents expressed their appreciation and best wishes for Ms. Vanhoozier. A motion was made by Council Member Wes Mays, seconded by Mayor Pro Tem Marvin Franklin, to approve the Proclamation naming February 10, 2015 as, "Amanda Vanhoozier Appreication Day" and authorizing the Mayor to sign. The motion passed by a unanimous vote. Ms. Vanhoozier expressed her gratefulness for the opportunities she has had in Coppell and commended the volunteers for all they have contributed. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill 8. Citizens’ Appearance There was no one present wishing to speak. 9. Consent Agenda A. Consider approval of the minutes: January 27, 2015. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Council Member Bob Mahalik, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill B. Consider approval of TXMAS proposal to SDB Contracting Services in the amount of $90,796.66 for Fire Station #2 Kitchen and Bathroom remodel; as budgeted in General Fund; and authorizing City Manager to sign any necessary documents. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Council Member Bob Mahalik, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill C. Consider approval of a Developer’s Agreement with Prologis, L.P. and the City of Coppell for the excavation and grading of the North Freeport Parkway right of way; and authorizing the City Manager to sign any necessary documents. City of Coppell, Texas Page 3 City Council Minutes February 10, 2015 A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Council Member Bob Mahalik, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill D. Consider approval of the replacement of a 2 yard dump truck from Freedom CDJR through an Interlocal Agreement with HGACBuy in the amount of $62,602; as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Council Member Bob Mahalik, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill E. Consider approval of the procurement of an Aerial Bucket Truck from Silsbee Ford through an Interlocal Agreement with Buyboard in the amount of $120,717.25; as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Council Member Bob Mahalik, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill End of Consent Agenda 10. PUBLIC HEARING: Consider approval of the Coppell Industrial Addition, Lot 1R, Block A, Replat/Final Plat, being a Replat of Lot 1, Block A, containing 29.4 acres of property, and a Final Plat, containing 15.9 acres of property, to establish required easements and a fire lane to allow an approximate 350,000-square-foot expansion of the existing 600,000-square-foot office/warehouse building on 45.32 acres of property located at 980 W. Bethel Road. Mayor Hunt opened the public hearing and advised that no one had requested to speak. Mr. Gary Sieb, Director of Planning, made a presentation to Council. He advised the applicant is adding property to enlarge the business. He further advised that the Planning and Zoning Commission approved the request with conditions. The applicant was present to answer questions of the Mayor and Council. City of Coppell, Texas Page 4 City Council Minutes February 10, 2015 A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Council Member Gary Roden to close the public hearing and approve the Replat/Final Plat, of Coppell Industrial Addition, Lot 1R, Block A with conditions. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill 11. PUBLIC HEARING: Consider approval of Case No. PD-273R-C, Texaco, a zoning change request from C (Commercial) to PD-273R-C (Planned Development-273 Revised-Commercial), to establish a Detail Site Plan for a convenience store, drive-thru restaurant and gas pumps on 0.97 acres of property located at 890 S. Denton Tap Road. Mayor Hunt opened the public hearing and advised that no one had requested to speak. Mr. Gary Sieb, Director of Planning, made a presentation to Council. He explained that the buildings currently located on the property will be removed and a gas/convenience store and restaurant with a drive-thru would be built in that location. He further explained that there are concerns with the proposed dumpster location, the architectural features, and the signage on the canopy (i.e. the Texaco star). Mr. Sieb advised that the Planning and Zoning Commission approved the request with conditions. The applicant was present to answer questions of the Mayor and Council. Discussion ensued regarding the signage, compliance with City's Ordinances, and consistency. A motion was made by Council Member Gary Roden, seconded by Council Member Cliff Long, to approve the Zoning Change request from C (Commercial) to PD-273R-C (Planned Development-273 Revised-Commercial) with conditions, including a change to condition #4 regarding the signage, allowing either the official Texaco star or the word TEXACO in red. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill 12. PUBLIC HEARING: Consider approval of the Mobil Site Plan Addition (Texaco), Lot 1R, Block A, Replat/Minor Plat, being a Replat of 0.78 acres and a Minor plat of 0.19 acres of recently acquired abandoned right-of-way to establish required easements and a fire lane for a convenience store, drive-thru restaurant and gas pumps on 0.97 acres of property located at 890 S. Denton Tap Road. Mayor Hunt opened the public hearing and advised that no one had requested to speak. City of Coppell, Texas Page 5 City Council Minutes February 10, 2015 Mr. Gary Sieb, Director of Planning, made a presentation to Council. He advised that the easements and setbacks had been reviewed and that the Planning and Zoning Commission approved the request with conditions. The applicant was present to answer questions of the Mayor and Council. A motion was made by Council Member Mark Hill, seconded by Council Member Bob Mahalik, to close the public hearing and approve the Mobil Site Plan Addition (Texaco), Lot 1R, Block A, Replat/Minor Plat at 890 S. Denton Tap Road, with conditions. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill 13. Consider approval of an Agreement Between Owner and Construction Manager as Constructor, with CORE Construction Services of Texas, Inc., for the redevelopment and improvements at Andrew Brown Park, including Preconstruction Services for $7,500.00, and authorizing the City Manager to sign Mr. Brad Reid, Parks and Recreation Director, made a presentation to Council. He explained that this Agreement would guarantee the maximum price for erosion control and bridge adjustments on the east end of Andrew Brown Park. A motion was made by Council Member Wes Mays, seconded by Mayor Pro Tem Marvin Franklin to approve the Agreement between Owner and Construction Manager as Constructor, with CORE Construction Services of Texas, Inc., for the redevelopment and improvements at Andrew Brown Park, including Preconstruction Services for $7,500.00 and authorizing the City Manager to sign. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill 14. Consider approval of a Guaranteed Maximum Price Amendment to the Agreement Between Owner and Construction Manager, with CORE Construction Services of Texas, Inc., for work related to Erosion Control at Andrew Brown Park East and the Denton Creek Bridge Installation, in the amount of $2,455,315.00, and authorizing the City Manager to sign Mr. John Elias, Park Operations Manager, made a presentation to Council. He reviewed the history of the project, advised that the next phase is the installation of the retaining wall, the 225' bridge, and the new overlook. He further advised that the residents nearby are in favor of the improvements. CORE Construction representatives and Teague, Nall & Perkins Representatives were present to answer questions of the Mayor and Council. Discussion ensued regarding the timing of the project, the need to close the east end of the walking trail, the affect the improvement construction will have on the City's 4th of July event, the timing of the second phase, and possible changes to the levy and the impact that would have on the bridge. City of Coppell, Texas Page 6 City Council Minutes February 10, 2015 A motion was made by Council Member Wes Mays, seconded by Council member Gary Roden to approve the Guaranteed Maximum Price Amendment to the Agreement between Owner and Construction Manager, with CORE Construction Services of Texas, Inc., for work related to Erosion Control at Andrew Brown Park East and the Denton Creek Bridge Installation, in the amount of $2,455,315.00, and authorizing the City Manager to sign. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill 15. Consider approval of two (2) Economic Development Incentive Agreements by and between the City of Coppell and Columbia Texas Lakeshore II Industrial, LLC, and authorizing the Mayor to sign. Ms. Mindi Hurley, Economic Development Coordinator, made a presentation to Council. She explained that the next three (3) items are related. She further explained that the proposed Incentive Agreements would allow for a 75% tax abatement for five (5) years. A motion was made by Council Member Gary Roden, seconded by Council Member Bob Mahalik to approve the two (2) Economic Development Incentive Agreements by and between the City of Coppell and Columbia Texas Lakeshore II Industrial, LLC, and authorizing the Mayor to sign. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill 16. Consider approval of an Economic Development Incentive Agreements by and between the City of Coppell and The Depository Trust & Clearing Corporation, and authorizing the Mayor to sign. Ms. Mindi Hurley, Economic Development Coordinator, made a presentation to Council. She advised that this business has been in the City for approximately ten (10) years and that their intent is to expand the current operation. A motion was made by Council Member Mark Hill, seconded by Mayor Pro Tem Marvin Franklin to approve an Economic Development Incentive Agreement by and between the City of Coppell and the Depository Trust & Clearing Corporation and authorizing the Mayor to sign. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill 17. Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and The Depository Trust & Clearing Corporation, and authorizing the Mayor to sign. Ms. Mindi Hurley, Economic Development Coordinator, made a presentation to Council. She advised the proposed Resolution would approve a Tax Abatement Agreement between the City of Coppell and the Depository Trust & City of Coppell, Texas Page 7 City Council Minutes February 10, 2015 Clearing Corporation, giving an 85% abatement for five (5) years. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Council Member Wes Mays to approve Resolution 2015-0210.1, approving a Tax Abatement Agreement between the City of Coppell and the Depository Trust & Clearing Corporation, and authorizing the Mayor to sign. The motion passed by a unanimous vote. Aye: 6- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Mayor Pro Tem Gary Roden;Councilmember Marvin Franklin and Councilmember Mark Hill Enactment No: 2015-0210.1 18. City Manager Reports - Project Updates and Future Agendas City Manager Clay Phillips reported that Sandy Lake Road is almost complete; that crews are working on retaining walls and that street lights would be installed soon; that South Freeport is progressing, that North Freeport will begin in the near future; that CRDC projects will begin soon with the Life Safety Park, Library remodeling, Andy Brown Park and Greenway Park. Mr. Phillips advised the next Council meeting will be held on February 24th followed by the Council meeting on March 24th and a Work Session on March 31st. 19. Mayor and Council Reports A. Report by Mayor Hunt regarding Metroplex Mayors’ Meeting. B. Report by Council Member Mays regarding North Texas Commission's "To the Point." Mayor Hunt reported that she attended the Metroplex Mayors' Meeting earlier in the day and that the speaker was from the North Texas Food Bank. She advised that the speaker reviewed the 10-year plan, announced that a distribution center would possibly be opening in Plano, which would save money and get more volunteers in the north part of the city. She also announced that there would be a NTFB store opening near Fair Park in Dallas soon. Mayor Hunt expressed the need to break the cycle of hunger. Council Member Wes Mays reported on his meeting at the North Texas Commission and their "To the Point." He advised that the President of Toyota North America was the speaker and that the educational opportunities, especially in higher education, was a big factor in the decision to move the company to north Texas. 20. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. Mayor Pro Tem Marvin Franklin announced that there will be a Keyholders' Breakfast for Metrocrest on March 19th and the Tee It Up for Seniors will be held on May 18th. 21. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. City of Coppell, Texas Page 8 City Council Minutes February 10, 2015 Council Member Cliff Long reminded the Council and residents that the Lion's Club Annual Groundhog Pancake Breakfast would be held on February 14th at Austin Elementary School at a cost of $5.00/$4.00 for Seniors. Mayor Hunt announced that the Living Well in Coppell and Coppell ISD had acquired 211,900 points so far in the H-E-B Challenge. Mayor Hunt expressed her excitement for the great job everyone is doing to increase the points. 22. Necessary Action from Executive Session Mayor Hunt announced there was no action to be taken from Executive Session. Mayor Hunt recessed the Council Meeting at 8:56 p.m. and reconvened the Work Session at 9:00 p.m. Mayor Hunt adjourned the Work Session at 9:24 p.m. Adjournment Mayor Hunt announced that there was no further business before the City Council and adjourned the meeting at 9:26 p.m. _______________________________________ Karen Selbo Hunt, Mayor City of Coppell, Texas Page 9