City Council
Regular MeetingCoppell, TX · June 9, 2020
Minutes
255 E. Parkway Boulevard
City of Coppell, Texas Coppell, Texas
75019-9478
Minutes
City Council
Tuesday, June 9, 2020 5:30 PM Council Chambers
KAREN HUNT MARK HILL
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-SMITH NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
MIKE LAND
City Manager
Present 7 - Karen Hunt;Cliff Long;Wes Mays;Gary Roden;Nancy Yingling;Biju Mathew
and Mark Hill
Absent 1 - Brianna Hinojosa-Smith
Also present were City Manager Mike Land, Deputy City Secretary Ashley Owens, and
City Attorney Robert Hager. Deputy City Managers Vicki Chiavetta and Traci Leach
were in attendance virtually.
The City Council of the City of Coppell met in Regular Session on Tuesday, June 9,
2020 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
As a result of recent Declarations of Emergency made by Dallas County and the
City of Coppell in regards to the current pandemic, Governor Abbott has
permitted for governing bodies to meet remotely and to conduct open
meetings virtually.
Mayor Karen Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:37 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
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City Council Minutes June 9, 2020
Section 551.089, Texas Government Code - Deliberation regarding Security Devices or
Security Audits.
Discussion regarding internal security audit.
Discussed under Executive Session
3. Work Session (Open to the Public) Council Chambers
Mayor Karen Hunt adjourned the Executive Session at 6:16 p.m. and convened
into the Work Session at 6:21 p.m.
A. Discussion regarding agenda items.
B. Discussion regarding on-street parking for certain vehicles in
residential areas.
C. Presentation regarding CARES Act Funding.
D. Workforce Transit Update.
E. DART Silver Line Rail Update.
F. Special Events Update.
G. Allies in Community Update and Upcoming Events.
Presented in Work Session
Items F and G were presented under City Manager Reports.
Regular Session
Mayor Hunt adjourned the Work Session at 7:34 p.m. and reconvened into the
Regular Session at 7:42 p.m.
4. Invocation 7:30 p.m.
Councilmember Wes Mays gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
At this time, Mayor Hunt invited Police Chief Danny Barton to join the meeting
virtually to discuss Police Department policies.
Mayor Hunt and several councilmembers shared statements about the ongoing
issues being experienced throughout the nation.
Mayor Hunt gave a report on upcoming events:
Early Voting for the Primary Runoff Election will be held Monday, June 29th
through Friday, July 10th, with holiday exceptions. Election Day for the Primary
Runoff is July 14th. The last day to register to vote in this election is June 15th.
Registered voters can vote early at any polling location within their respective
county. Please note: Dallas County only has a democratic runoff election,
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City Council Minutes June 9, 2020
while Denton County has a runoff in both parties. Please be aware that
registered voters must vote only in the party runoff that they participated in on
March 3rd. Please see the city’s website for more dates and times at
www.coppelltx.gov.
6. Citizens’ Appearance
Mayor Hunt asked for those who signed up to speak:
1) Lydia Goulas, 905 Crestview Drive, sent an email regarding DART Silver Line
wall betterments. The email was read into the record.
2) Janak Mehta, 921 Crestview Drive, sent an email regarding the DART wall
extension for Crestview Drive. The email was read into the record.
7. Consent Agenda
A. Consider approval of the minutes: May 26, 2020.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, B, D, and E be
approved, and Item C be approved as amended. The motion passed by an
unanimous vote.
B. PUBLIC HEARING:
Consider approval of PD-221R3R4-HC, (Hilton Garden Inn), a zoning
change request from PD-221R3R3-HC to PD-221R3R4-HC, to approve
a Detail Site Plan for a five story, approximately 77,500 square-foot hotel
on 2.657 acre of land located between Point West Boulevard and S. Belt
Line Road, north of I-635, at the request of Jones Carter.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, B, D, and E be
approved, and Item C be approved as amended. The motion passed by an
unanimous vote.
Enactment No: OR 91500-A-754
C. Consider approval of contracts for the Presiding Municipal Judge and
Alternate Municipal Judges; and authorizing the City Manager to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, B, D, and E be
approved, and Item C be approved as amended. The motion passed by an
unanimous vote.
D. Consider approval of a Resolution adopting the Dallas County Hazard
Mitigation Action Plan Update in compliance with the Federal
Emergency Management Administration (FEMA) Hazard Mitigation
Action Plan requirements; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, B, D, and E be
City of Coppell, Texas Page 3
City Council Minutes June 9, 2020
approved, and Item C be approved as amended. The motion passed by an
unanimous vote.
Enactment No: RE 2020-0609.1
E. Consider approval of an Interlocal Agreement between the Denton
County Commissioners Court and the City of Coppell for the
administration and distribution of a portion of Denton County’s CARES
Act funds in accordance with the Guidance from the United States
Treasury Department; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, B, D, and E be
approved, and Item C be approved as amended. The motion passed by an
unanimous vote.
End of Consent Agenda
8. PUBLIC HEARING:
Consider approval of an Ordinance of the City of Coppell, Texas,
readopting, ratifying, republishing and extending Chapter 9 of the Code
of Ordinances, Article 9-19, Youth Camp Programs Standards of Care;
and authorizing the Mayor to sign.
Presentation: Rachel Hardeman, Recreation Coordinator, made a presentation
to the City Council.
Mayor Hunt advised that no one signed up to speak in the Public Hearing.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Biju Mathew, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
Enactment No: OR 2020-1538
9. Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligation; and authorizing the Mayor to
sign.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council.
A motion was made by Councilmember Cliff Long, seconded by Mayor Pro
Tem Mark Hill, to approve this Agenda Item. The motion passed by an
unanimous vote.
Enactment No: RE 2020-0609.2
10. Consider a Resolution extending a Mayoral Declaration of a State of
Emergency as a result of the COVID-19 virus; and, providing for interim
public safety measures; and providing an effective date; and authorizing
the Mayor to sign.
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City Council Minutes June 9, 2020
Presentation: Mike Land, City Manager, made a presentation to the City
Council.
A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember
Gary Roden, to approve this Agenda Item. The motion passed by an
unanimous vote.
Enactment No: RE 2020-0609.3
12. City Manager Reports - Project Updates and Future Agendas
Report by the City Manager regarding COVID-19 virus response.
Community Engagement Manager Tiffany Anderson gave a Special Events
update.
Deputy City Manager Vicki Chiavetta gave an update on the Allies in
Community.
City Manager Mike Land gave a report on ongoing construction and other
projects around the city:
Parkway Boulevard is complete and Freeport Parkway will be done in July.
The bid process for Airline Road will begin in August.
According to CDC updated guidelines, playgrounds will be open on June 15th.
The outdoor pool at The CORE is opening July 1st.
The Library will reopen on June 15th.
13. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
Please see Item 5.
14. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. Report on North Central Texas Council of Governments -
Councilmember Wes Mays
B. Report on North Texas Commission - Councilmember Nancy Yingling
C. Report on Historical Society - Councilmember Cliff Long
Councilmember Wes Mays reported that the North Central Texas Council of
Governments is currently closed. All scheduled meetings are being held via
Zoom. The Annual General Assembly has been moved to September 18, 2020.
Councilmember Nancy Yingling reported that the North Texas Commission is
bringing mayors together to talk economic recovery and develop racial
equality programming. The selection committee will meet to select Class 12
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City Council Minutes June 9, 2020
Leadership North Texas members.
Councilmember Cliff Long reported that the Historical Society are not meeting
in June, July, or August. No tours of the Heritage House will be planned until
further notice. Pioneer Days will potentially be held in October. The Wilson
House upgrades are moving along.
15. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
16. Necessary Action from Executive Session
There was no action resulting from Executive Session.
17. Adjournment
There being no further business before the City Council, the meeting was
adjourned at 9:15 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Ashley Owens, Deputy City Secretary
City of Coppell, Texas Page 6
Agenda
255 E. Parkway Boulevard
City of Coppell, Texas Coppell, Texas
75019-9478
Meeting Agenda
City Council
Tuesday, June 9, 2020 5:30 PM Council Chambers
KAREN HUNT MARK HILL
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-SMITH NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
MIKE LAND
City Manager
As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020,
Governor Greg Abbott suspended various provisions that require government officials and
members of the public to be physically present at a specified meeting location.
The following requirements have been suspended by the governor:
1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b).
2. In light of (1), above, the meeting notice need not specify where the quorum of the city
council will be physically present and the intent to have a quorum present. Id. § 551.127(e).
3. In light of (1) above, the meeting held by videoconference call is not required to be open to
the public at a location where council is present. Id. § 551.127(f).
4. The audio and video are not required to meet minimum standards established by Texas
Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that
a member of the public can observe the demeanor of the participants, the members faces
don't have to be clearly visible at all times, and the meeting can continue even if a connection
is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); (j).
City of Coppell, Texas Page 1 Printed on 6/5/2020
City Council Meeting Agenda June 9, 2020
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.089, Texas Government Code - Deliberation regarding Security Devices or
Security Audits.
Discussion regarding internal security audit.
3. Work Session (Open to the Public) Council Chambers
A. Discussion regarding agenda items.
B. Discussion regarding on-street parking for certain vehicles in
residential areas.
C. Presentation regarding CARES Act Funding.
D. Workforce Transit Update.
E. DART Silver Line Rail Update.
F. Special Events Update.
G. Allies in Community Update and Upcoming Events.
Attachments: On-Street Parking Memo.pdf
CM 2018-10-23.pdf
Sec. 8-3-5.Parking Regulations.pdf
Business Assistance Memo.pdf
CARES City Spreadsheet.pdf
CARES Act Grant Funding 2020 Coppell.pdf
CARES City Assumptions 6-2-20.pdf
Workforce Transit Update Memo.pdf
DART Memo.pdf
City of Coppell, Texas Page 2 Printed on 6/5/2020
City Council Meeting Agenda June 9, 2020
Special Events Update Memo.pdf
Regular Session
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
6. Citizens’ Appearance
7. Consent Agenda
A. Consider approval of the minutes: May 26, 2020.
Attachments: CM 2020-05-26.pdf
B. Consider approval of an Ordinance for PD-221R3R4-HC, to approve a
Detail Site Plan for a five story, approximately 77,500 square-foot hotel on
2.657 acres of land located between Point West Boulevard and S. Belt
Line Road, north of I-635; and authorizing the Mayor to sign.
Attachments: Council Cover Memo.pdf
Ordinance.pdf
Exhibit A - Legal Description.pdf
Exhibit B - Detail Site Plan.pdf
Exhibit C - Landscape Plan.pdf
Exhibit D - Elevations and Dumpster Enclosure.pdf
C. Consider approval of contracts for the Presiding Municipal Judge and
Alternate Municipal Judges; and authorizing the City Manager to sign.
Attachments: 2020-2022 Employment Agreement - Primrose.pdf
2020-2022 Employment Agreement - Carlsen.pdf
2020-2022 Employment Agreement - Graham.pdf
2020-2022 Employment Agreement - Lafferty.pdf
D. Consider approval of a Resolution adopting the Dallas County Hazard
Mitigation Action Plan Update in compliance with the Federal Emergency
Management Administration (FEMA) Hazard Mitigation Action Plan
requirements; and authorizing the Mayor to sign.
Attachments: Staff memo 06.09.2020.pdf
DR4272-005 Dallas Co. APA Notice.pdf
DalCo HazMAP Update 2020 - Resolution.pdf
E. Consider approval of an Interlocal Agreement between the Denton County
Commissioners Court and the City of Coppell for the administration and
distribution of a portion of Denton County’s CARES Act funds in
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City Council Meeting Agenda June 9, 2020
accordance with the Guidance from the United States Treasury
Department; and authorizing the Mayor to sign.
Attachments: Denton County ILA Memo.pdf
CRF City Funding Package.pdf
Denton County ILA Coppell.pdf
Denton County Municipality Funding Cover Letter.pdf
ILA - Denton County - CRF Budget of Expenditures Coppell.pdf
End of Consent Agenda
8. PUBLIC HEARING:
Consider approval of an Ordinance of the City of Coppell, Texas,
readopting, ratifying, republishing and extending Chapter 9 of the Code of
Ordinances, Article 9-19, Youth Camp Programs Standards of Care; and
authorizing the Mayor to sign.
Attachments: Memo.pdf
Ordinance.pdf
Standards of Care.pdf
9. Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligation; and authorizing the Mayor to
sign.
Attachments: Council Packet Memo 2020 COs.pdf
Coppell CO 2020--NOI Council meeting.pdf
10. Consider a Resolution extending a Mayoral Declaration of a State of
Emergency as a result of the COVID-19 virus; and, providing for interim
public safety measures; and providing an effective date; and authorizing
the Mayor to sign.
Attachments: Coppell.RESO Extending Declaration for COVID-19.pdf
Exhibit A - GA-26.pdf
12. City Manager Reports - Project Updates and Future Agendas
Report by the City Manager regarding COVID-19 virus response.
13. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
14. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. Report on North Central Texas Council of Governments -
Councilmember Wes Mays
City of Coppell, Texas Page 4 Printed on 6/5/2020
City Council Meeting Agenda June 9, 2020
B. Report on North Texas Commission - Councilmember Nancy Yingling
C. Report on Historical Society - Councilmember Cliff Long
15. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
16. Necessary Action from Executive Session
17. Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 5th day of June, 2020, at _____________.
______________________________
Ashley Owens, Deputy City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours – three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
City of Coppell, Texas Page 5 Printed on 6/5/2020
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