City Council
Regular MeetingCoppell, TX · February 23, 2021
Minutes
255 E. Parkway Boulevard
City of Coppell, Texas Coppell, Texas
75019-9478
Minutes
City Council
Tuesday, February 23, 2021 5:30 PM Council Chambers
KAREN HUNT MARK HILL
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
MIKE LAND
City Manager
Present 8 - Karen Hunt;Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden;John
Jun;Biju Mathew and Mark Hill
Also present were City Manager Mike Land, City Secretary Ashley Owens, City Attorney
Robert Hager, and Deputy City Manager Traci Leach. Deputy City Manager Vicki
Chiavetta was in attendance virtually.
The City Council of the City of Coppell met in Regular Session on Tuesday, February
23, 2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
As a result of recent Declarations of Emergency made by Dallas County and the
City of Coppell in regards to the current pandemic, Governor Abbott has
permitted for governing bodies to meet remotely and to conduct open
meetings virtually.
Mayor Karen Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:32 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney and
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
City of Coppell, Texas Page 1
City Council Minutes February 23, 2021
Seek legal advice from City Attorney concerning acquisition of city
owned property for utility easement located south of East Belt Line Road
and east of South Belt Line Road.
Discussed under Executive Session
3. Work Session (Open to the Public) Council Chambers
Mayor Karen Hunt adjourned the Executive Session at 5:53 p.m. and convened
into the Work Session at 5:59 p.m.
A. Discussion regarding agenda items.
B. Review of Council Code of Conduct, House Rules, meeting protocols,
and communication.
C. Discussion regarding tethering ordinance.
D. Presentation of Comprehensive Annual Financial Report (CAFR).
Items A through C were presented during Work Session. Due to time
constraints, Work Session Item D will be presented during the Regular Session.
Regular Session
Mayor Hunt adjourned the Work Session at 7:31 p.m. and reconvened into the
Regular Session at 7:38 p.m.
4. Invocation 7:30 p.m.
Councilmember Wes Mays gave the invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Citizens’ Appearance
Mayor Hunt asked for those who signed up to speak:
1) CJ Mamula, 314 Lea Meadow, spoke in support of the need for a stronger
tethering ordinance in the City of Coppell.
1) Jana Alexander, 509 E Bethel School Road, spoke in support of the need for
a stronger tethering ordinance in the City of Coppell.
1) Marni Carter, 628 Johnson Drive, spoke in support of the need for a stronger
tethering ordinance in the City of Coppell.
7. Consent Agenda
A. Consider approval of the minutes: February 9, 2021.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-C be approved. The
motion passed by an unanimous vote.
City of Coppell, Texas Page 2
City Council Minutes February 23, 2021
B. Consider approval of a revised Coppell CARES Program Agreement
between the City of Coppell and Metrocrest Services allowing an
amendment to Assistance Grant, Section 3.9(a); and authorizing the
Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-C be approved. The
motion passed by an unanimous vote.
C. Consider approval of accepting the resignation of Jeff Donaldson from
Smart City Board, and appointing an alternate member, Cailin Swingle,
of said Board to a regular member for the remainder of the unexpired
term.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-C be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
8. Consider approval of the Comprehensive Annual Financial Report
(CAFR) for the fiscal year ending September 30, 2020.
Presentation: John DeBurro, Weaver Auditing, made a presentation to the City
Council.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Biju Mathew, that this Agenda Item be approved. The motion
passed by an unanimous vote.
9. Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligations; and authorizing the Mayor to
sign.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Biju Mathew, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2021-0223.1
10. PUBLIC HEARING:
Consider approval of an Ordinance of the City of Coppell, Texas,
readopting, ratifying, republishing and extending Chapter 9 of the Code
of Ordinances, Article 9-19, Youth Camp Programs Standards of Care;
and authorizing the Mayor to sign.
Presentation: Rachel Hardeman, Recreation Coordinator, made a presentation
to the City Council.
City of Coppell, Texas Page 3
City Council Minutes February 23, 2021
Mayor Karen Hunt opened the Public Hearing and advised that no one signed
up to speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
Enactment No: OR 2021-1553
11. Consider approval of a Resolution in support of community advocacy in
favor of public policies that bolster and protect unique local priorities and
initiatives at the local level; and authorizing the Mayor to sign.
Presentation: City Manager Mike Land made a presentation to the City Council.
A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember
Wes Mays, that this Agenda Item be approved. The motion passed by an
unanimous vote.
Enactment No: RE 2021-0223.2
12. Consider approval of a Resolution in support of the proposed House Bill
1538 relating to the Municipal Sales and Use Tax for street maintenance,
providing for a ten (10) year renewal election for Sales Tax Street
Maintenance authorization; and, to allow for proceeds of Sales Tax
Street Maintenance to be used to replace or repair water, sanitary sewer
and stormwater drainage infrastructure when associated with the street
maintenance or reconstruction; and authorizing the Mayor to sign.
Presentation: City Manager Mike Land made a presentation to the City Council.
A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember
Cliff Long, that this Agenda Item be approved.
The vote on the motion was 6-1, the motion carried.
Aye: 6- Councilmember Cliff Long;Councilmember Brianna
Hinojosa-Smith;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Biju Mathew and Mayor Pro Tem Mark Hill
Nay: 1- Councilmember John Jun
Enactment No: RE 2021-0223.3
13. Consider approval of a Construction License Agreement between the
City of Coppell and Dallas Area Rapid Transit; and authorizing the City
Manager to sign all necessary documents.
Presentation: Deputy City Manager Traci Leach made a presentation to the City
Council.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
City of Coppell, Texas Page 4
City Council Minutes February 23, 2021
14. Consider approval of a Resolution of the City Council of the City of
Coppell, Texas in support of the Dallas Area Rapid Transit Resolution
No. 220011 related to the adoption of the Silver Line Light Rail
Alignment; providing for authorization to exercise eminent domain to
acquire right-of-way within the corporate limits; and authorizing the Mayor
to sign.
Presentation: Deputy City Manager Traci Leach made a presentation to the City
Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2021-0223.4
15. Consider approval of a Resolution extending an Emergency Declaration
of Local Disaster and a State of Emergency as a result of severe winter
weather; and authorizing the Mayor to sign.
Presentation: City Manager Mike Land made a presentation to the City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Brianna Hinojosa-Smith, that this Agenda Item be approved.
The motion passed by an unanimous vote.
Enactment No: RE 2021-0223.5
16. City Manager Reports - Project Updates and Future Agendas
Report from the City Manager regarding city activities during severe
weather event.
City Manager Mike Land and members of the Leadership Staff Team gave
department reports on city activities during last week's severe winter weather
event.
17. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
A. Interested in running for City Council? Candidate filing for Place 3 in the
Special Election ends at 5 p.m. March 1st. Applications, forms, and information
regarding running for elected office can be found on the City Secretary’s
Election page. The Municipal General and Special Election is on May 1, 2021.
B. On Saturday, February 27th at 11 AM, join the Coppell Arts Center out on the
Grove for The Magic in the Music performed by the Coppell Community
Chorale. It’s free! Check out CoppellArtsCenter.org for more information.
C. Also, on February 27th, the Dave Washburn Jazz Band will be performing in
person and on Facebook Live starting at 8 p.m. at the Coppell Arts Center. The
Dave Washburn Jazz Band loves to play New Orleans style Jazz & Swing!
City of Coppell, Texas Page 5
City Council Minutes February 23, 2021
Tickets are free! For more information, visit CoppellArtsCenter.org.
18. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. Report on Dallas Regional Mobility Coalition - Councilmember Gary
Roden
B. Report on Woven Health Clinic - Mayor Pro Tem Mark Hill
C. Report on Metrocrest Services - Councilmembers Wes May and Biju
Mathew
Councilmember Gary Roden reported that Dallas Regional Mobility Coalition
has been primarily focused on activities at the Legislative session with all
proposed transportation bills. Representatives from the state have attended the
last two meetings to give updates during the session.
Mayor Pro Tem Mark Hill stated that the report for Woven Health Clinic will be
given at a future City Council meeting.
Councilmember Wes Mays reported that the citizens who utilize Metrocrest
Services were severely impacted more than most. Due to COVID-19, most were
struggling with groceries, but due to the power outages, the groceries that they
did have had to be thrown out. Homes were deemed uninhabitable due to
busted pipes in houses and apartments. Metrocrest was able to reopen their
food pantry opened over the weekend. The most needed items currently are
diapers, wipes and personal care products. Metrocrest is also accepting cash
donations.
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
20. Necessary Action from Executive Session
There was no action resulting from Executive Session.
21. Adjournment
There being no further business before the City Council, the meeting was
adjourned at 10:23 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Ashley Owens, City Secretary
City of Coppell, Texas Page 6
Agenda
255 E. Parkway Boulevard
City of Coppell, Texas Coppell, Texas
75019-9478
Meeting Agenda
City Council
Tuesday, February 23, 2021 5:30 PM Council Chambers
KAREN HUNT MARK HILL
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
MIKE LAND
City Manager
As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020,
Governor Greg Abbott suspended various provisions that require government officials and
members of the public to be physically present at a specified meeting location.
The following requirements have been suspended by the governor:
1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b).
2. In light of (1), above, the meeting notice need not specify where the quorum of the city
council will be physically present and the intent to have a quorum present. Id. § 551.127(e).
3. In light of (1) above, the meeting held by videoconference call is not required to be open to
the public at a location where council is present. Id. § 551.127(f).
4. The audio and video are not required to meet minimum standards established by Texas
Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that
a member of the public can observe the demeanor of the participants, the members faces
don't have to be clearly visible at all times, and the meeting can continue even if a connection
is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); (j).
City of Coppell, Texas Page 1 Printed on 2/19/2021
City Council Meeting Agenda February 23, 2021
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney and
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Seek legal advice from City Attorney concerning acquisition of city owned
property for utility easement located south of East Belt Line Road and east
of South Belt Line Road.
3. Work Session (Open to the Public) Council Chambers
A. Discussion regarding agenda items.
B. Review of Council Code of Conduct, House Rules, meeting protocols,
and communication.
C. Discussion regarding tethering ordinance.
D. Presentation of Comprehensive Annual Financial Report (CAFR).
Attachments: Dog Tethering Memo.pdf
Regular Session
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
6. Citizens’ Appearance
7. Consent Agenda
City of Coppell, Texas Page 2 Printed on 2/19/2021
City Council Meeting Agenda February 23, 2021
A. Consider approval of the minutes: February 9, 2021.
Attachments: CM 2021-02-09.pdf
B. Consider approval of a revised Coppell CARES Program Agreement
between the City of Coppell and Metrocrest Services allowing an
amendment to Assistance Grant, Section 3.9(a); and authorizing the Mayor
to sign.
Attachments: Memo - Metrocrest CARES Act Agreement.pdf
CARES Metrocrest Services Agreement.pdf
C. Consider approval of accepting the resignation of Jeff Donaldson from
Smart City Board, and appointing an alternate member, Cailin Swingle, of
said Board to a regular member for the remainder of the unexpired term.
Attachments: SC Board Member Memo.pdf
Resignation Letter.pdf
End of Consent Agenda
8. Consider approval of the Comprehensive Annual Financial Report (CAFR)
for the fiscal year ending September 30, 2020.
Attachments: Audit Agenda Item Memo FY 2020.pdf
2020 CAFR 2-15-21
9. Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligations; and authorizing the Mayor to
sign.
Attachments: Notice of Intent Memo_022321.pdf
Coppell CO 2021--Intent Resolution (v.3) (002).pdf
10. PUBLIC HEARING:
Consider approval of an Ordinance of the City of Coppell, Texas,
readopting, ratifying, republishing and extending Chapter 9 of the Code of
Ordinances, Article 9-19, Youth Camp Programs Standards of Care; and
authorizing the Mayor to sign.
Attachments: Memo.pdf
Standards of Care 2021.pdf
Youth Camp Programs Standards of Care Ordinance.pdf
11. Consider approval of a Resolution in support of community advocacy in
favor of public policies that bolster and protect unique local priorities and
initiatives at the local level; and authorizing the Mayor to sign.
Attachments: Staff Memo.pdf
Resolution Supporting Community Advocacy.pdf
12. Consider approval of a Resolution in support of the proposed House Bill
City of Coppell, Texas Page 3 Printed on 2/19/2021
City Council Meeting Agenda February 23, 2021
1538 relating to the Municipal Sales and Use Tax for street maintenance,
providing for a ten (10) year renewal election for Sales Tax Street
Maintenance authorization; and, to allow for proceeds of Sales Tax Street
Maintenance to be used to replace or repair water, sanitary sewer and
stormwater drainage infrastructure when associated with the street
maintenance or reconstruction; and authorizing the Mayor to sign.
Attachments: Staff Memo.pdf
Resolution - HB 1538 Sales Tax Street Repair Maintenance.pdf
13. Consider approval of a Construction License Agreement between the City
of Coppell and Dallas Area Rapid Transit; and authorizing the City
Manager to sign all necessary documents.
Attachments: DART Memo.pdf
Construction Right of Entry Agreement.pdf
14. Consider approval of a Resolution of the City Council of the City of
Coppell, Texas in support of the Dallas Area Rapid Transit Resolution No.
220011 related to the adoption of the Silver Line Light Rail Alignment;
providing for authorization to exercise eminent domain to acquire
right-of-way within the corporate limits; and authorizing the Mayor to sign.
Attachments: DART Eminent Domain Memo.pdf
DART Eminent Domain Resolution.pdf
DARTCoppell ED Approval Parcels CB1-020 CB1-024.pdf
15. Consider approval of a Resolution extending an Emergency Declaration of
Local Disaster and a State of Emergency as a result of severe winter
weather; and authorizing the Mayor to sign.
Attachments: Update to City Council Memo.pdf
Resolution Extending Mayoral Declaration of a State of Emergency.pdf
City of Coppell Declaration of Local Disaster and State of Emergency.pdf
Disaster Declaration by Governor Abbott.pdf
Disaster Declaration by Dallas County Judge Jenkins.pdf
Executive Order of County Judge Clay Lewis Jenkins.pdf
16. City Manager Reports - Project Updates and Future Agendas
Report from the City Manager regarding city activities during severe
weather event.
17. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
18. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
City of Coppell, Texas Page 4 Printed on 2/19/2021
City Council Meeting Agenda February 23, 2021
A. Report on Dallas Regional Mobility Coalition - Councilmember Gary
Roden
B. Report on Woven Health Clinic - Mayor Pro Tem Mark Hill
C. Report on Metrocrest Services - Councilmembers Wes May and Biju
Mathew
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
20. Necessary Action from Executive Session
21. Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 19th day of February, 2021, at _____________.
______________________________
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours – three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
City of Coppell, Texas Page 5 Printed on 2/19/2021
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