Muyni
← Back to Coppell

City Council

Regular Meeting

Coppell, TX · August 10, 2021

AgendaMinutesVideo Recording

Minutes

255 E. Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, August 10, 2021 5:30 PM Council Chambers WES MAYS BRIANNA HINOJOSA-SMITH Mayor Mayor Pro Tem CLIFF LONG JOHN JUN Place 1 Place 5 DON CARROLL BIJU MATHEW Place 3 Place 6 KEVIN NEVELS MARK HILL Place 4 Place 7 MIKE LAND City Manager Present 8 - Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and Mark Hill Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney Bob Hager, and City Secretary Ashley Owens. The City Council of the City of Coppell met in Regular Called Session on Tuesday, August 10, 2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to consider the following items: 1. Call to Order Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:31 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. Consultation with City Attorney regarding City of Coppell; City of Humble; City of DeSoto; City of Carrollton vs. Glenn Hegar, in his official capacity as Texas Comptroller of Public Accounts. City of Coppell, Texas Page 1 City Council Minutes August 10, 2021 Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Wes Mays adjourned the Executive Session at 5:59 p.m. and convened into the Work Session at 6:01 p.m. A. Discussion regarding agenda items. B. Presentation by Coppell Arts Center Foundation. C. Presentation by BJ Wagner of the Meadows Mental Health Policy Institute regarding a proposal to conduct a Mental Health Needs Assessment for the Metrocrest Services region. D. Discussion regarding Parker and Hollywood Drive Outfalls reconstruction. E. Discussion regarding liaison assignment to Carrollton Regional Medical Center Community Advisory Board. F. Discussion regarding Boards and Commissions Process. Presented in Work Session Regular Session Mayor Wes Mays adjourned the Work Session at 7:31 p.m. and reconvened into the Regular Session at 7:38 p.m. 4. Invocation 7:30 p.m. Kamal Manik with Generate Life Church gave the invocation. 5. Pledge of Allegiance Mayor Wes Mays and the City Council led those present in the Pledge of Allegiance. 6. Citizens’ Appearance Mayor Wes Mays advised that no one signed up to speak. Presentations 7. Presentation by Tracy Eubanks regarding Metrocrest Services Capital Campaign. Metrocrest Services CEO Tracy Eubanks made a presentation to City Council. 8. Annual report by SPAN Transit Services. Diane Beck with SPAN Transit Services made a presentation to City Council. Proclamations City of Coppell, Texas Page 2 City Council Minutes August 10, 2021 9. Consider approval of a Proclamation designating August 10, 2021, as “Human Trafficking Awareness Day”; and authorizing the Mayor to sign. Mayor Wes Mays read the proclamation into the record and presented the same to Tracy Fisher, Sinmin Pak, and Nancy Wang. A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by Councilmember Biju Mathew, that this Agenda Item be approved. The motion passed by an unanimous vote. 10. Consent Agenda A. Consider approval of the minutes: July 27, 2021. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. B. Consider approval of an Ordinance for a zoning change request from PD-250R8-H (Planned Development - 250-Revision 8-Historic) to PD-250R25-H (Planned Development-250-Revision 25 - Historic), to approve a Detail Site Plan for a 7,631-square-foot, 2-story mixed-use building with retail on the first floor and residential on the second floor; on 0.196 acres of property located at 755 W. Main Street; and authorizing the Mayor to sign. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. Enactment No: OR 91500-A-769 C. Consider approval of awarding Bid # Q-0721-01 Parker and Hollywood Drive Outfalls reconstruction to A & B Construction, LLC; in the amount of $218,500.00 for the reconstruction of two storm sewer outfalls; funded through 2020 Bond proceeds; and authorizing the City Manager to sign all necessary documents. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. D. Consider approval of awarding the contract for the replacement of the roof at the Rolling Oaks Columbarium to the Garland Company in the amount of $96,941.00 as budgeted in the Rolling Oaks Memorial Cemetery Special Revenue Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 3 City Council Minutes August 10, 2021 E. Consider approval of an agreement renewal between the City of Coppell and SPAN, Inc., for the provision of transit services for Senior Citizens and Citizens with Disabilities; as provided for by the Care’s Act funding as dispensed through SPAN, Inc.; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. End of Consent Agenda 11. PUBLIC HEARING: To receive public comment on the proposed 2021-22 Budget for the Coppell Crime Control and Prevention District. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council regarding the Crime Control and Prevention District Budget. Mayor Wes Mays opened the Public Hearing and stated that no one signed up to speak. A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by Councilmember Cliff Long, to close the Public Hearing. The motion passed by an unanimous vote. 12. PUBLIC HEARING: To receive public comment concerning the proposed 2021-22 Municipal Budget. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council regarding the Municipal Budget Mayor Wes Mays opened the Public Hearing and stated that no one signed up to speak. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, to close the Public Hearing. The motion passed by an unanimous vote. 13. PUBLIC HEARING: To receive public comment concerning the proposed 2021-22 tax rate of $0.58000. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council regarding the proposed tax rate. Mayor Wes Mays opened the Public Hearing and stated that no one signed up to speak. A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by Councilmember Cliff Long, to close the Public Hearing. The motion passed by an unanimous vote. City of Coppell, Texas Page 4 City Council Minutes August 10, 2021 14. Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the fiscal year of October 1, 2021, through September 30, 2022; and authorizing the Mayor to sign. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council. A motion was made by Councilmember Don Carroll, seconded by Councilmember Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: OR 2021-1563 15. Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2021 at $0.5800 on each one hundred dollars ($100) assessed value of taxable property, on which $0.472211 is for operations and maintenance and $0.107789 is for interest and sinking; and authorizing the Mayor to sign. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council. A motion was made by Councilmember Biju Mathew, seconded by Councilmember John Jun, to adopt a tax rate of $.5517 (no new revenue rate). As authorized by Section 551.071(2) of the Texas Government Code, Mayor Wes Mays convened into closed Executive Session at 9:19 p.m. to seek consultation from the City Attorney and reconvened into the Regular Session at 9:30 p.m. The motion failed (2-5) by the following vote: Aye: 2 - Councilmember John Jun, Councilmember Biju Mathew Nay: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long, Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember Mark Hill A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion carried (5-2) by the following vote. Aye: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long, Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember Mark Hill Nay: 2 - Councilmember John Jun, Councilmember Biju Mathew Enactment No: OR 2021-1564 16. Consider ratification of the vote on the FY 2021-22 annual budget which results in more revenue from ad valorem taxes than the previous year. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation City of Coppell, Texas Page 5 City Council Minutes August 10, 2021 to the City Council. A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem Brianna Hinojosa-Smith, that this Agenda Item be approved. The motion carried (5-2) by the following vote. Aye: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long, Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember Mark Hill Nay: 2 - Councilmember John Jun, Councilmember Biju Mathew 17. Consider approval to enter into a contract with McMahon Contracting, L.P.; for the reconstruction of S. Belt Line Road; in the amount of $18,319,034.55; with a maximum potential incentive of $300,000.00; for a total award amount of $18,619,034.55: as provided for by 2021 Street CIP Fund; and authorizing the City Manager to sign any necessary documents. Presentation: Kent Collins, Director of Public Works, made a presentation to the City Council. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. 18. Consider approval for award to enter into a contract with Kleinfelder, Inc. to provide materials engineering and testing services on S. Belt Line Rd reconstruction project in the amount of $154,600.00; as budgeted from the 2021 Street CIP Fund; and authorizing the City Manager to sign any necessary documents. Presentation: Kent Collins, Director of Public Works, made a presentation to the City Council. A motion was made by Councilmember Cliff Long, seconded by Councilmember Kevin Nevels, that this Agenda Item be approved. The motion passed by an unanimous vote. 19. City Manager Reports - Project Updates and Future Agendas City Manager Mike Land reported the following project updates: Construction on Airline Road is still on track to be complete by the end of August. Crews are finishing up sidewalks and landscaping. The paving is 50% complete on Cambria Drive. Sewer line work on Plantation Road is continuing this week. Intersection Improvements – work at Parkway Boulevard is progressing. The majority of paving is down for the northbound left-turn lane and the eastbound City of Coppell, Texas Page 6 City Council Minutes August 10, 2021 right-turn lane. Three mast arms have been installed. Crews will begin the east side of Parkway Boulevard the week of August 23rd. We will provide safe routes to schools at all times. 20. Mayor and Council Reports Report by the City Council on recent and upcoming events. On Saturday, August 21st from 8 to 11 a.m. at the Coppell Arts Center, the Chamber of Commerce will be hosting a Community Health and Wellness Expo. Speak with wellbeing experts, browse the show and join in the activities. The Expo is the place to go for the latest in fitness, nutrition, healthy psychology, workplace wellness and more, featuring technologies and practitioners who are leading the health and fitness revolution. Enjoy demos and healthy family activities, such as giant Jenga, putting greens, stretching, massage chairs, an obstacle course, free COVID-19 vaccinations and more. This is a free community event open to the public. For information please visit the Chamber’s website at coppellchamber.org. On Saturday evening, August 21st at 8:30 p.m. The Coppell Arts Center’s Drive-In Movies Series is featuring Monsters, Inc. Tickets to the Drive-In are sold per vehicle for $15. The Parking Lot opens at 8 pm and spots are first-come, first served. Concessions will be available on-site for purchase. For more information visit: www.CoppellArtsCenter.org Participate in local government and give back to the community by serving on one of the City of Coppell's Boards or Commissions. The City is seeking passionate individuals to be a part of Boards and Commissions that help guide development, future needs, regulations, and more for Coppell. Applications will be accepted online at coppelltx.gov/boards now through September 13, 2021. 21. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Mayor Pro Tem Brianna Hinojosa-Smith reminded Mayor and City Council, as well as those watching at home, that school begins for Coppell ISD on Tuesday, August 17th. Please be on the lookout for school zones, students, and other vehicles. Hope everyone has a great first day back to school! 22. Necessary Action from Executive Session There was no action resulting from Executive Session. 23. Adjournment There being no further business before the City Council, the meeting was adjourned at 10:04 p.m. City of Coppell, Texas Page 7 City Council Minutes August 10, 2021 ________________________ Wes Mays, Mayor ATTEST: ______________________________ Ashley Owens, City Secretary City of Coppell, Texas Page 8

Agenda

255 E. Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Meeting Agenda City Council Tuesday, August 10, 2021 5:30 PM Council Chambers WES MAYS BRIANNA HINOJOSA-SMITH Mayor Mayor Pro Tem CLIFF LONG JOHN JUN Place 1 Place 5 DON CARROLL BIJU MATHEW Place 3 Place 6 KEVIN NEVELS MARK HILL Place 4 Place 7 MIKE LAND City Manager As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: 1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the city council will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by videoconference call is not required to be open to the public at a location where council is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); (j). City of Coppell, Texas Page 1 Printed on 8/6/2021 City Council Meeting Agenda August 10, 2021 Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1. Call to Order 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. Consultation with City Attorney regarding City of Coppell; City of Humble; City of DeSoto; City of Carrollton vs. Glenn Hegar, in his official capacity as Texas Comptroller of Public Accounts. 3. Work Session (Open to the Public) 1st Floor Conference Room A. Discussion regarding agenda items. B. Presentation by Coppell Arts Center Foundation. C. Presentation by BJ Wagner of the Meadows Mental Health Policy Institute regarding a proposal to conduct a Mental Health Needs Assessment for the Metrocrest Services region. D. Discussion regarding Parker and Hollywood Drive Outfalls reconstruction. E. Discussion regarding liaison assignment to Carrollton Regional Medical Center Community Advisory Board. F. Discussion regarding Boards and Commissions Process. Attachments: Arts Center Foundation Memo.pdf Outfall Reconstruction Memo.pdf CRMC Advisory Board Memo.pdf Community Board Charter.pdf 20-21 B&C Process Memo for Council.pdf Regular Session 4. Invocation 7:30 p.m. City of Coppell, Texas Page 2 Printed on 8/6/2021 City Council Meeting Agenda August 10, 2021 5. Pledge of Allegiance 6. Citizens’ Appearance Presentations 7. Presentation by Tracy Eubanks regarding Metrocrest Services Capital Campaign. 8. Annual report by SPAN Transit Services. Proclamations 9. Consider approval of a Proclamation designating August 10, 2021, as “Human Trafficking Awareness Day”; and authorizing the Mayor to sign. Attachments: Human Trafficking Awareness Proclamation.pdf 10. Consent Agenda A. Consider approval of the minutes: July 27, 2021. Attachments: CM 2021-07-27.pdf B. Consider approval of an Ordinance for a zoning change request from PD-250R8-H (Planned Development - 250-Revision 8-Historic) to PD-250R25-H (Planned Development-250-Revision 25 - Historic), to approve a Detail Site Plan for a 7,631-square-foot, 2-story mixed-use building with retail on the first floor and residential on the second floor; on 0.196 acres of property located at 755 W. Main Street; and authorizing the Mayor to sign. Attachments: Ordinance Memo.pdf Ordinance.pdf Exhibit A - Plat.pdf Exhibit B - Detail Site Plan.pdf Exhibit C - Landscape Plan.pdf Exhibit D - Elevations & Renderings.pdf C. Consider approval of awarding Bid # Q-0721-01 Parker and Hollywood Drive Outfalls reconstruction to A & B Construction, LLC; in the amount of $218,500.00 for the reconstruction of two storm sewer outfalls; funded through 2020 Bond proceeds; and authorizing the City Manager to sign all necessary documents. Attachments: Parker and Hollywood Drive Outfall Reconstruction Memo.pdf Exhibit A - Location Map.pdf Exhibit B - Bid Recommendation Letter.pdf Exhibit C - A&B Construction Bid Form and Contract.pdf City of Coppell, Texas Page 3 Printed on 8/6/2021 City Council Meeting Agenda August 10, 2021 D. Consider approval of awarding the contract for the replacement of the roof at the Rolling Oaks Columbarium to the Garland Company in the amount of $96,941.00 as budgeted in the Rolling Oaks Memorial Cemetery Special Revenue Fund; and authorizing the City Manager to sign any necessary documents. Attachments: Columbarium Roof Memo.pdf Coppell Columbarium Metal Roof Conditons Solutions Report.pdf Omnia Proposal - City of Coppell Rolling Oaks Cemetery.pdf E. Consider approval of an agreement renewal between the City of Coppell and SPAN, Inc., for the provision of transit services for Senior Citizens and Citizens with Disabilities; as provided for by the Care’s Act funding as dispensed through SPAN, Inc.; and authorizing the City Manager to sign any necessary documents. Attachments: FY21-22 SPAN Agreement Memo.pdf Agreement with SPAN.pdf End of Consent Agenda 11. PUBLIC HEARING: To receive public comment on the proposed 2021-22 Budget for the Coppell Crime Control and Prevention District. Attachments: CCPD 2nd PH Memo for Agenda Item.pdf Public Hearing Notice Crime Control 21-22 (Rambler).pdf Public Hearing Notice Crime Control 21-22 (Gazette).pdf Public Hearing 2nd Notice Crime Control 21-22 (Rambler).pdf Public Hearing 2nd Notice Crime Control 21-22 (Gazette).pdf 18-Crime Prevention 2022.pdf 19-Crime Prevention Fund 2022.pdf 12. PUBLIC HEARING: To receive public comment concerning the proposed 2021-22 Municipal Budget. Attachments: Budget PH Memo.pdf Public Hearing Budget 21-22 (Rambler).pdf Public Hearing Budget 21-22 (Gazette).pdf 13. PUBLIC HEARING: To receive public comment concerning the proposed 2021-22 tax rate of $0.58000. Attachments: PH on the Tax Rate Memo.pdf Public Hearing Tax Rate 21-22 (Rambler).pdf Public Hearing Tax Rate 21-22 (Gazette).pdf City of Coppell, Texas Page 4 Printed on 8/6/2021 City Council Meeting Agenda August 10, 2021 14. Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the fiscal year of October 1, 2021, through September 30, 2022; and authorizing the Mayor to sign. Attachments: Budget Ordinance Memo.pdf 02-Budget Adoption Ordinance 2021-22.pdf 15. Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2021 at $0.5800 on each one hundred dollars ($100) assessed value of taxable property, on which $0.472211 is for operations and maintenance and $0.107789 is for interest and sinking; and authorizing the Mayor to sign. Attachments: Tax Rate Ordinance Memo.pdf 03-Tax Rate Ordinance 2021-22.pdf 16. Consider ratification of the vote on the FY 2021-22 annual budget which results in more revenue from ad valorem taxes than the previous year. Attachments: Memo Property Tax Rate Revenue Increase (Ratification) 2021_22.pdf Cover Page 2021-22.pdf 17. Consider approval to enter into a contract with McMahon Contracting, L.P.; for the reconstruction of S. Belt Line Road; in the amount of $18,319,034.55; with a maximum potential incentive of $300,000.00; for a total award amount of $18,619,034.55: as provided for by 2021 Street CIP Fund; and authorizing the City Manager to sign any necessary documents. Attachments: Belt Line Memo.pdf Belt Line Rd Reconstruction Exhibit.pdf S. Beltline As Read Bid Tabulation.pdf McMahon Contracting Bid Documents.pdf S. Belt Line Road - Letter of Recommendation.pdf 18. Consider approval for award to enter into a contract with Kleinfelder, Inc. to provide materials engineering and testing services on S. Belt Line Rd reconstruction project in the amount of $154,600.00; as budgeted from the 2021 Street CIP Fund; and authorizing the City Manager to sign any necessary documents. Attachments: S. Belt Line - Kleinfelder Contract Memo.pdf Belt Line Rd Reconstruction Exhibit.pdf Kleinfelder Materials Testing Proposal.pdf 19. City Manager Reports - Project Updates and Future Agendas 20. Mayor and Council Reports Report by the City Council on recent and upcoming events. City of Coppell, Texas Page 5 Printed on 8/6/2021 City Council Meeting Agenda August 10, 2021 21. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 22. Necessary Action from Executive Session 23. Adjournment ________________________ Wes Mays, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 6th day of August, 2021, at _____________. ______________________________ Ashley Owens, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours – three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. City of Coppell, Texas Page 6 Printed on 8/6/2021

Get email alerts for Coppell

A daily email when new agendas and minutes are posted.

Report an issue with this meeting