City Council

255 E. Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, July 26, 2022 5:30 PM Council Chambers Amended WES MAYS BIJU MATHEW Mayor Mayor Pro Tem CLIFF LONG KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH JOHN JUN Place 2 Place 5 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Present 8 - Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and Mark Hill Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, Deputy City Secretary Sara Egan, and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Session on Tuesday, July 26, 2022 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:30 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. Seek Legal Advice from City Attorney regarding Texas Administrative Code Rule 3.334, concerning local sales and use taxes. Discussed under Executive Session. City of Coppell, Texas Page 1 City Council Minutes July 26, 2022 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Wes Mays adjourned the Executive Session at 6:08 p.m. and reconvened into the Work Session at 6:09 p.m. A. Discussion regarding agenda items. B. Discussion regarding the citizen survey. C. Discussion regarding the ADA Transition Plan and Accessible Ramp designs. D. Discussion regarding the Water Conservation Plan, the treated water system, and related projects. E. Discussion regarding the Workforce Transit update. Item D was presented during Consent. Item E was rescheduled to the August 9, 2022 City Council meeting. All other items were presented. Regular Session Mayor Wes Mays recessed the Work Session at 7:30 p.m. and convened into the Regular Session at 7:35 p.m. 4. Invocation 7:30 p.m. Councilmember Don Carroll gave the invocation. 5. Pledge of Allegiance Mayor Wes Mays and the City Council led those present in the Pledge of Allegiance. 6. Citizens’ Appearance Mayor Wes Mays asked for those who signed up to speak: 1) Barbara Bailey, 232 Plantation, spoke in regards to curbs and sidewalks in her neighborhood. Presentations 7. Presentation regarding the ADA Transition Plan and Accessible Curb Ramp designs. Kori Allen, ADA and Capital Programs Coordinator, made a presentation to City Council. 8. Consent Agenda Kent Collins, Director of Public Works, presented Work Session Item D. regarding the Water Conservation Plan, the treated water system, and related projects. A. Consider approval of minutes: July 12, 2022 City of Coppell, Texas Page 2 City Council Minutes July 26, 2022 A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, that Consent Agenda Items A - F be approved. The motion passed by an unanimous vote. B. Consider approval of an Ordinance amending the Code of Ordinances by amending Chapter 2 “Boards and Commissions” by adding a new Article 2-11 “Attendance” to establish an attendance procedure; and authorize the Mayor to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, that Consent Agenda Items A - F be approved. The motion passed by an unanimous vote. Enactment No: OR 2022-1581 C. Consider approval of an Ordinance amending the Code of Ordinances, by amending Chapter 3, “City Departments”, Article 3-1-12, “Drought Contingency and Water Conservation Plan”, to amend regulations and policies related to treated water use during drought weather conditions; adopting an “odd-even” address scheme for drought watering response; and authorize the Mayor to sign all necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, that Consent Agenda Items A - F be approved. The motion passed by an unanimous vote. Enactment No: OR 2022-1582 D. Consider approval to award bid and authorize a contract for paving repairs on the E. Bethel (Creek View) Bridge; to C&J’s Design Solutions of East Texas, LLC; utilizing ARPA funds; in the amount of $223,820.85; and authorizing the City Manager to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, that Consent Agenda Items A - F be approved. The motion passed by an unanimous vote. E. Consider approval for the additional purchase of Street Light Poles for the S. Belt Line Road Reconstruction project: from an existing contract with JB Electric for Roadway Illumination Poles; in the amount of $164,340.00; and authorizing the City Manager to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, that Consent Agenda Items A - F be approved. The motion passed by an unanimous vote. F. Consider approval of Contract Amendment #1 with BGE, Inc.; to finalize the detailed redundancy project design for the Village Parkway Pump Station; in the amount of $172,555.00; as provided by 2020 Bond proceeds; and authorize the City Manager to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, that Consent Agenda Items A - F be approved. City of Coppell, Texas Page 3 City Council Minutes July 26, 2022 The motion passed by an unanimous vote. End of Consent Agenda 9. Consider approval of a maximum proposed tax rate of $.518731 for the 2022 tax year and to set the Public Hearings on the budget and proposed tax rate for the regularly scheduled City Council Meeting on August 23, 2022, at 7:30 p.m. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, that this agenda item be postponed to the August 9, 2022 City Council meeting. The motion passed by an unanimous vote. 10. Consider approval of a Resolution ordering a Special Election to be held on November 8, 2022, to reauthorize the local sales and use tax at a rate of one-fourth (1/4) of one percent to continue providing revenue for maintenance and repair of municipal streets or sidewalks for a four (4) year period; and to reauthorize the local sales and use tax at a rate of one-fourth (1/4) of one percent to continue providing crime reduction programs for a ten (10) year period; and authorizing the Mayor to sign and execute a Joint Election Agreement with Dallas and Denton counties. Considerar la aprobación de una Resolución que ordene una Elección Especial para el 8 de noviembre de 2022, para reautorizar el impuesto local sobre ventas y uso a una tasa de un cuarto (1/4) del uno por ciento para continuar proporcionando ingresos para el mantenimiento y reparación de calles o aceras municipales por un período de cuatro (4) años; y reautorizar el impuesto local sobre ventas y uso a una tasa de un cuarto (1/4) del uno por ciento para continuar brindando programas de reducción de delitos por un período de diez (10) años; y autorizar al Alcalde a firmar y ejecutar un Acuerdo de Elección Conjunta con los condados de Dallas y Denton. Xem xét phê duyệt Nghị quyết yêu cầu một cuộc Bầu cử đặc biệt được tổ chức vào ngày 8 tháng 11 năm 2022, để ủy quyền lại thuế bán hàng và sử dụng địa phương ở mức một phần tư (1/4) của một phần trăm để tiếp tục cung cấp doanh thu cho việc bảo trì và sửa chữa đường phố hoặc vỉa hè thành phố trong thời hạn bốn (4) năm; và ủy quyền lại thuế bán hàng và sử dụng địa phương ở mức một phần tư (1/4) của một phần trăm để tiếp tục cung cấp các chương trình giảm tội phạm trong khoảng thời gian mười (10) năm; và ủy quyền cho Thị trưởng ký và thực hiện Thỏa thuận bầu cử chung với các quận Dallas và Denton. A motion was made by Councilmember Don Carroll, seconded by Councilmember Mark Hill, that this agenda item be approved. The motion passed by an unanimous vote. Enactment No: 2022-0726.1 City of Coppell, Texas Page 4 City Council Minutes July 26, 2022 11. City Manager Reports - Project Updates and Future Agendas We continue to urge everyone to continue their conservation efforts on watering. As mentioned during the presentations this evening, we want to avoid incurring additional costs to request more water from Dallas Water Utilities for as long as possible. We have seen a pattern emerge over the last two weeks, with usage levels going right up to the edge of triggering additional watering restrictions during the week and then tapering back down to sustainable levels on the weekends. While the City and the ISD are doing our part (we’re 2 of the largest water users in the community), we still need your help to be aware of your water usage and reduce irrigation by one day per week. Every little bit helps and together we can beat this heat and keep our water usage at sustainable levels. Concrete panel repair work is ongoing on Moore, Falcon and Mockingbird. Work will either be completed or paused when school starts back in August. Daytime work may continue as long as it does not significantly impact school traffic. Concrete supply is an ongoing issue with this work. The schedule as it stands now and weather permitting, Falcon/Mockingbird/Dividend and Sandy Lake should be finished in October. Moore will likely be finished early 2023 unless we can determine that we can work during school traffic without too much impact. Work is starting on the Royal Lane partial asphalt overlay. Dallas County is performing this work and the City covers the cost of the material. Spectrum is scheduled to begin relocating service lines next week at Bethel School. Relocations are ongoing at 121/Denton Tap for the right turn lane and signals. Pavement striping is underway along North Denton Tap. As a reminder, we plan to re-stripe Denton Tap, MacArthur, E. Belt Line, Sandy Lake, and the bike lanes on Moore and Riverchase. Business Support Programs: Belt Line Bingo: This new business support effort launched last week. And, while some believe that we are mixing up our messaging, we know that the businesses impacted by the construction desperately need the community to continue supporting them. We’re excited about this initiative to continue supporting our businesses, while trying to minimize the impact of the construction for all. The Grand Prize winner will be able to select gift card/cards of their choice from Coppell businesses with a total value of $200. Revenue Recovery Grant: As indicated at the July 12, 2022 update during Work Session, the timeline for activating this program was pushed back as we finalized the eligibility list and discussion with the Council. Letters to eligible businesses went out yesterday and the businesses within the construction zone from Southwestern to IH 635 will be the first ones that can apply. Program timeline is as follows: Letters to eligible businesses: July 25, 2022 Group 1 Construction Zone Applications: August 25th City of Coppell, Texas Page 5 City Council Minutes July 26, 2022 Group 2 All eligible business Applications: September 8th 12. Mayor and Council Reports Report by Mayor and City Council on recent and upcoming events. 13. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A. Report on Carrollton/Farmers Branch ISD and Lewisville ISD - Councilmember Mark Hill B. Report on Coppell ISD - Councilmember Kevin Nevels C. Report on Coppell Seniors - Councilmember John Jun D. Report on the Historical Society - Councilmember Cliff Long Councilmember Mark Hill reported the following: CFBISD: Applications are being accepted for anyone interested in participating in the Bond Planning Committee. The District was the recipient of a grant issued by Metrocrest Hopital Authority which provides an additional counselor and substance abuse counselor, district crisis team, registered nurse to teach at the Biomed Academy. First day of school is August 10th. LISD: Applications for free/reduced meals are available online. Back to school resources on are on the website including enrollment information. A supply drive will be available based on registration to receive or donate/sponsor online. First day of school is August 10th. Councilmember Kevin Nevels reported the following: CISD: A salary raise for employees and increased contribution plans has been implemented to ensure a quality workforce. The District is currently hiring and welcomes new teachers and principals. Note, meet the teacher night for elementary is August 15th. Meal applications for free/reduced meals are now available, meal prices will increase. First day of school is August 17th. Councilmember John Jun reported the following: Meet the new Manager, Calie Willis, and the new Coordinator, Leslie Hodge at the Senior Center. Senior Advisory Committee is working with city staff regarding future budgeting allocations for existing facilities and continue to advocate for a pickleball facility. Councilmember Cliff Long reported the following: The Historical Society does not meet June- August; however, they continue to plan facility maintenance repairs at Heritage Park. The Minyard store is open to the public. As a reminder, fall events such as Pioneer Days are underway. 14. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. There were no announcements. 15. Necessary Action from Executive Session There was no action resulting from Executive Session. City of Coppell, Texas Page 6 City Council Minutes July 26, 2022 16. Adjournment There being no further business before the City Council, the meeting was adjourned at 8:57 p.m. _________________________ Wes Mays, Mayor Attest: __________________________ Sara Egan, Deputy City Secretary City of Coppell, Texas Page 7