City Council

255 E. Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, September 24, 2024 7:30 PM Council Chambers WES MAYS KEVIN NEVELS Mayor Mayor Pro Tem JIM WALKER RAMESH PREMKUMAR Place 1 Place 5 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Present 7 - Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;Biju Mathew and Mark Hill Virtual 1 - Ramesh Premkumar Also present were Deputy City Manager Kent Collins, City Attorney Bob Hager, and City Secretary Ashley Owens. The City Council of the City of Coppell met in Regular Session on Tuesday, September 24, 2024, at 7:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Regular Session 1. Call to Order Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Regular Session at 7:30 p.m. 2. Invocation 7:30 p.m. Ryan Paulsen with the Church of Jesus Christ of Latter-day Saints gave the Invocation. 3. Pledge of Allegiance City of Coppell, Texas Page 1 City Council Minutes September 24, 2024 Mayor Wes Mays led the audience in the Pledge of Allegiance. Proclamations 4. Presentation of a Proclamation designating September 24, 2024, as “Chiaka Ogbogu Day”. Mayor Wes Mays read the Proclamation into the record and presented the same to Chiaka Ogbogu. 5. Citizens’ Appearance Mayor Wes Mays asked for those who signed up to speak: 1) Thomas Burrows, 138 Wynnpage, spoke in regards to code compliance. 6. Consent Agenda At the request of Mayor Wes Mays, Consent Agenda Item I was considered separately. A. Consider approval of the Minutes: September 10, 2024. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. B. Consider approval of an Ordinance amending Ordinance No. 2023-1599, the budget for Fiscal Year October 1, 2023, through September 30, 2024; and authorizing the Mayor to sign. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. Enactment No: OR 2024-1615 C. Consider approval of the renewal of an Interlocal Agreement with Dallas County Health and Human Services for mosquito spraying; in an amount not to exceed $54,000.00, as budgeted; and authorizing the Mayor to sign. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. D. Consider approval of the renewal of the Dallas County Health and Human Services Interlocal Government Agreement, effective October 1, 2024, through September 30, 2025; in the amount of $3,131.00; as budgeted in FY 24-25; and authorizing the Mayor to sign. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be City of Coppell, Texas Page 2 City Council Minutes September 24, 2024 approved. The motion passed by an unanimous vote. E. Consider approval of renewal of a Regulatory Services Agreement with Trinity River Authority, for services related to monitoring industrial uses of the City Sanitary Sewer System, in the amount of $9,500.00; and authorizing the Mayor to sign. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. F. Consider approval of an Ordinance of the City of Coppell, Texas, reappointing a Presiding Municipal Judge of the Coppell Municipal Court of Record No. 1 of the City of Coppell, Texas; and authorizing the City Manager to execute an engagement agreement. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. Enactment No: OR 2024-1616 G. Consider approval of an Ordinance of the City of Coppell, Texas, reappointing Alternate Municipal Judges of the Municipal Court of Record No. 1 of the City of Coppell; authorizing the City Manager to execute an engagement agreement. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. Enactment No: OR 2024-1617 H. Consider approval of the Work Plan for Fiscal Year 2025. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. I. Consider approval of an Interlocal Agreement with Dallas College, to facilitate “Growing in Cultural Agility” Learning Sessions for all City employees, in the amount of $48,000, as budgeted in the General Fund Employee Experience Department; and authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Item I be approved as amended. The motion passed by an unanimous vote. J. Consider approval of renewing with United Medical Resources (UMR), for third party administrative services to administer the City’s medical and prescription drug plans, in the amount of $190,339.00, as budgeted in the Self-funded Health Fund; and authorizing the City Manager to sign any necessary documents. City of Coppell, Texas Page 3 City Council Minutes September 24, 2024 A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. K. Consider approval of renewing with Tokio Marine HCC, for Organ and Tissue Transplant coverage for eligible City of Coppell employees and retirees, in the amount of $74,081.00, as budgeted in the Self-funded Health Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. L. Consider approval of the renewal contract with Mutual of Omaha, for Life, Accidental Death and Dismemberment (AD&D), Short Term Disability and Long-Term Disability (LTD) insurance, in the amount of $264,821 as budgeted in FY 2024-2025 General Fund budget; and authorizing the City Manager to sign. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. M. Consider approval of renewing with Liberty Mutual Insurance Company through SA Benefit Services for medical stop loss insurance, in the amount of $462,479.00, as budgeted in the Self-funded Health Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, that Consent Agenda Items A - H and J - M be approved. The motion passed by an unanimous vote. End of Consent Agenda 7. Consider voting for a candidate to Places 11 - 14 to the Board of Trustees to the Texas Municipal League Intergovernmental Risk Pool (TMLIRP); and authorizing the Mayor to sign and complete the ballot. A motion was made by Councilmember Jim Walker, seconded by Mayor Pro Tem Kevin Nevels, that the agenda item be approved and to cast a vote for Randy Criswell, Place 11, Allison Heyward, Place 12, Harlan Jefferson, Place 13, and Mike Land, Place 14 to the Board of Trustees to the Texas Municipal League Intergovernmental Risk Pool (TMLIRP). The motion passed by an unanimous vote. 8. City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session Deputy City Manager Kent Collins gave the following updates: Magnolia Park Trail – First phases of construction are underway. The contractor has updated the timeline, and the project is expected to be City of Coppell, Texas Page 4 City Council Minutes September 24, 2024 complete at the end of March. Woodhurst – All the utilities have been completed and paving of the westbound lanes is finished. The contractor is now working on paving the eastbound lanes. DART – They are working on completed all the pavement repairs on S. Coppell road and its expected to be open by the end of this week. Fire Station #5 – Underground utilities are complete. The contractor is preparing the building slab. Service Center – We have a kickoff meeting with the contractor this week to begin Phase 1, which is the north parking lot. 9. Mayor and Council Reports on Recent and Upcoming Events. Reminder that National Night Out is one week from today, October 1, 2024. National Night Out is a community-building campaign that promotes police-community partnerships. Check out the location map of all the Block Parties in Coppell and special thank you to our 2024 sponsors. 10. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Mayor Pro Tem Kevin Nevels and Councilmember Ramesh Premkumar represented the City of Coppell at the annual Grapefest Stomp-a-thon. 11. Executive Session (Closed to the Public) 1st Floor Conference Room Mayor Wes Mays recessed the Regular Session at 7:56 p.m. and convened into the Executive Session at 7:59 p.m. At this time, Councilmember Ramesh Premkumar joined the meeting remotely. Section 551.071, Texas Government Code - Consultation with City Attorney. A. Consultation with City Attorney and special legal counsel, regarding City of Coppell, et. al. vs. Glenn Hegar, Texas Comptroller of Public Accounts. Discussed under Executive Session B. Seek legal advice from City Attorney regarding administrative matters at city facilities. Discussed under Executive Session 12. Work Session (Open to the Public) 1st Floor Conference Room Mayor Wes Mays adjourned the Executive Session at 9:22 p.m. and convened into the Work Session at 9:26 p.m. A. Discussion of Code of Ordinances Sec. 1-10-6.2.1 - Order of City of Coppell, Texas Page 5 City Council Minutes September 24, 2024 business, Citizens Appearance. B. Discussion regarding ordinance updates: Chapter 12, Section 31-3 (Off-street loading space, all districts); Chapter 12, Section 31-6 (Parking requirements based on use); Chapter 12, Section 12-31-7 (Rules for computing number of parking spaces); Chapter 12, Section 12 -29-6 (Nonconforming Signs). Presented in Work Session Regular Session Mayor Wes Mays adjourned the Work Session at 10:31 p.m. and reconvened into the Regular Session at 10:33 p.m. 13. Necessary Action from Executive Session There was no necessary action from Executive Session. 14. Adjournment There being no further business before this Council, the meeting adjourned at 10:33 p.m. ________________________ Wes Mays, Mayor ATTEST: ________________________ Ashley Owens, City Secretary City of Coppell, Texas Page 6