Parks and Recreation Board

255 E. Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes Parks and Recreation Board Monday, June 1, 2020 6:30 PM 255 Parkway Blvd. Ed Guignon Nick Paschal Chair Vice Chair Margaret Bryan Brian Olsen Boardmember Boardmember Earl Rogers Maureen Corcoran Boardmember Boardmember Lisa Reynolds Maheshika Ratnayake Boardmember Alternate Kevin Erickson Divya Ravindra Alternate Student Advisor Shivi Sharma Student Advisor City of Coppell, Texas Page 1 Parks and Recreation Board Minutes June 1, 2020 As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: 1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the city council will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by video conference call is not required to be open to the public at a location where council is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); (j). This meeting will be closed to in person attendance by the public to reduce the spread of COVID-19. A temporary suspension of the Open Meetings Act to allow telephone or videoconference of public meetings has been granted by Texas Governor Greg Abbott. Letters and emails may be submitted by any citizen of the City or other party of interest to express his or her opinion concerning this agenda or other general comments to the Commission. Comments will be read into the record during the Citizens Appearance portion of the meeting. Letters may be addressed to the City of Coppell Parks and Recreation Department, 255 Parkway Boulevard, Coppell, TX 75019, by email to parks@coppelltx.gov, or by calling the Coppell Parks and Recreation Department at 972-462-5100. (Change this language to match to the Parks Department) Notice is hereby given that the Parks and Recreation Board of the City of Coppell, Texas, will meet remotely using videoconferencing technology. The purpose of this meeting is to consider the following items: As authorized by Section 551.127, of the Texas Government Code, one or more Commission members or employees may attend this meeting remotely using videoconferencing technology. City of Coppell, Texas Page 2 Parks and Recreation Board Minutes June 1, 2020 Regular Session (Open to the Public) 1. Call To Order Park Board Chair, Ed Guignon called the meeting to order at 6:30 pm. 2. Citizens' Forum: Pursuant to the State Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statements can only be taken at future meetings. Citizens' were invited to email the board with any comments or questions and no comments were received. 3. Approval of minutes: March 2, 2020 A motion was made by Boardmember Maureen Corcoran, seconded by Boardmember Lisa Reynolds, that this Agenda Item be Approved. The motion carried by a unanimous vote. 4. Discussion related to the reopening of the Parks and Recreation Department. Assistant Director of Recreation, Jessica Carpenter supplied the Park Board with an update related to the following: Coppell Parks and Recreation is a 2020 NRPA Gold Medal Finalist, Parks COVID-19 Reopening Plan. 5. Arts Center Update Arts Center Managing Director, Alex Hargis supplied an update. COVID-19 effected the Grand Opening date. Most of the exterior has been completed, main hall wood paneling/seats scheduled installation set for July. Summer 2020 programming rescheduled to Winter 2020 and Spring 2021. The Arts Center has partnered with Parks Special Events to create a weekly Summer drive-in movie series. Tentative plans to reschedule the Grand Opening to September 2020. 6. Youth Advisor's Report Youth Advisors, Divya Ravindra and Shivi Sharma suggested the Parks Department expand their social media efforts to Twitter. 7. Director's Report A. Special Events B. Project Update Assistant Director of Recreation, Jessica Carpenter supplied a Special Event update regarding the Canceled events: Celebrate Coppell Party in the Park, Parade Down Parkway and June 26th Party in the Park. In place of an Independence Day Celebration, the Special Events team will be hosting a socially distant new event Celebrate Coppell Red, White and Views. Assistant Director of Park Operations, Guy McLain supplied a Special Project update on MacArthur Blvd. Trail Connector, High School Connector Trail, 911 City of Coppell, Texas Page 3 Parks and Recreation Board Minutes June 1, 2020 Trail Markers, ROMC Expansion. 8. Chair Report A. Future agenda items Chair, Ed Guignon states no chair report. Adjournment With no further business to discuss, the meeting was adjourned at 7:34 pm. _________________________________________________________________ City of Coppell, Texas Page 4