Parks and Recreation Board

255 E. Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes Parks and Recreation Board Monday, October 5, 2020 6:30 PM Virtual Zoom Meeting Ed Guignon Nick Paschal Chair Vice Chair Margaret Bryan Brian Olsen Boardmember Boardmember Earl Rogers Maureen Corcoran Boardmember Boardmember Lisa Reynolds Maheshika Ratnayake Boardmember Alternate Kevin Erickson Divya Ravindra Alternate Student Advisor Shivi Sharma Student Advisor City of Coppell, Texas Page 1 Parks and Recreation Board Minutes October 5, 2020 As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: 1. A quorum of the committee/board/commission need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the committee/board/commission will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by video conference call is not required to be open to the public at a location where committee/board/commission is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); (j). This meeting will be closed to in person attendance by the public to reduce the spread of COVID-19. A temporary suspension of the Open Meetings Act to allow telephone or video conference of public meetings has been granted by Texas Governor Greg Abbott. Letters and emails may be submitted by any citizen of the City or other party of interest to express his or her opinion concerning this agenda or other general comments to the Commission. Comments will be read into the record during the Citizens Appearance portion of the meeting. Letters may be addressed to the Parks and Recreation Board, 255 Parkway Boulevard, Coppell, TX 75019, by email to parks@coppelltx.gov, or by calling the Coppell Parks and Recreation Department at 972-462-5100. Notice is hereby given that the Parks and Recreation Board of the City of Coppell, Texas, will meet remotely using videoconferencing technology. The purpose of this meeting is to consider the following items: 1. Call To Order Ed Guignon, Chair, called the meeting to order at 6:30PM. 2. Citizens' Forum: Pursuant to the State Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statements can only be taken at future meetings. Aaron Jenkins- 1009 E Bethel School Rd., spoke asking for a suggestion on updated signage in the parks for cyclist mph. for inclusive language. Nathan Marvin- 441 Plantation Dr., spoke asking to designate a space to allow flying for model airplanes. Requesting approval for ordinance to be changed to City of Coppell, Texas Page 2 Parks and Recreation Board Minutes October 5, 2020 allow for this activity. 3. Consider approval of minutes: September 14, 2020 A motion was made by Boardmember, Maureen Corcoran , seconded by Vice Chair, Nick Paschal, that this Agenda Item be Approved. The motion carried by a unanimous vote. 4. Presentation regarding COVID-19 Facilities Update Jessica Carpenter, Assistant Director of Recreation, lead the presentation starting with an update on the Parks Admin Office. Sheri Belmont, Recreation Center Manager, supplied an update for the CORE. Laci McKinney, Senior Center Manager, supplied an update for the Senior and Community Center. Molly Bujanda, Community Programs Manager, supplied an update on the BEC. Alex Hargis, Arts Center Managing Director, supplied an update on the Arts Center. 5. Manager's Report - Alex Hargis, Managing Director of the Coppell Arts Center Alex Hargis, Managing Director of the Coppell Arts Center, discussed the challenges of moving staff into the Arts Center while under partial construction. Continuing socially distanced Movie nights and upcoming DigiLand Experience. 6. Presentation regarding Hike and Bike Trail Signage John Elias, Special Projects Manager, supplied a Trail Signage Update. 7. Youth Advisor's Report Divya Ravindra, Youth Advisor, suggested a Virtual Farmer's Market, where Farmer's Market can have a digital running list of what will be brought in each weekend to the market to assist in reducing traffic. Considering a database on the Farmers Market website. Shivi Sharma, Youth Advisor, suggested Parks create a consolidated document for COVID Reopening Plan. 8. Liaison's Report A. Special Events Update B. Project Update Jessica Carpenter, Assistant Director of Recreation, supplied an update regarding Special Events inviting the board to visit the Kaleidoscope webpage and participate in the upcoming Candy Cruise event. Guy McLain, Assistant Director of Park Operations, supplied a Special Projects update regarding the MacArthur Blvd. Trail and Rolling Oaks Memorial Center. 9. Chair Report Ed Guignon, Chair, discussed that through the challenges this year has brought, we have been able to continue through projects and virtual City of Coppell, Texas Page 3 Parks and Recreation Board Minutes October 5, 2020 programming. Adjournment With no further business to be discussed, the meeting was adjourned at 7:59PM. The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 2nd day of October, 2020, at 1:05PM. ______________________________ Patricia Clark, Administrative Technician City of Coppell, Texas Page 4