Parks and Recreation Board

255 E. Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes Parks and Recreation Board Monday, August 2, 2021 6:30 PM 255 Parkway Blvd. 2nd Floor Conference Room Ed Guignon Nick Paschal Chair Vice Chair Margaret Bryan Earl Rogers Board Member Board Member Maheshika Ratnayake Maureen Corcoran Board Member Board Member Zainab Tinwala Kevin Erickson Board Member Alternate Chaitnya Jayanti Advika Varadharajan Alternate Youth Advisor Natasha Banga Youth Advisor City of Coppell, Texas Page 1 Parks and Recreation Board Minutes August 2, 2021 As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: 1. A quorum of the committee/board/commission need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the committee/board/commission will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by video conference call is not required to be open to the public at a location where committee/board/commission is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); (j). Notice is hereby given that the Parks and Recreation Board of the City of Coppell, Texas, met in the 2nd Floor Conference Room at 255 E. Parkway Boulevard. The purpose of this meeting was to consider the following items: Regular Session (Open to the Public) 1. Call To Order Chair Guignon called the meeting to order at 6:35 pm. Members present: Ed Guignon, Nick Paschal, Earl Rogers, Maheshika Ratnayake, Maureen Corcoran, Zainab Tinwala, Kevin Erickson, Chaitnya Jayanti, Advika Varadharajan Staff present: John Elias, Jessica Carpenter, Guy McLain, Cecilia Gandara 2. Citizens' Forum: Citizens should complete a Citizens Appearance Form which can be requested from the Parks and Recreation Department no later than 2:00PM on the first Monday of each month. Pursuant to the State Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statements can only be taken at future meetings. Chair Guignon advised that no one signed up to speak. 3. Annual Update by the Coppell Youth Football Association City of Coppell, Texas Page 2 Parks and Recreation Board Minutes August 2, 2021 Angela Lancaster, President of the Coppell Youth Soccer Association, along with Ashley Riley, gave a presentation on current and future activities. 4. Consider approval of minutes: June 7, 2021 A motion was made by Boardmember Corcoran, seconded by Boardmember Rogers, that this agenda item be approved. The motion carried by an unanimous vote. 5. Presentation Regarding the Thweatt Park Project John Elias, Special Projects Manager, gave a presentation in regards to the renovations at the Thweat Park. 6. Presentation on Budget Reductions and Service Delivery Impacts Jessica Carpenter, Director of Parks and Recreation, gave a presentation in regards to budget reductions and service delivery impacts within the department. 7. Discussion regarding development of a policy for donations of memorials and monuments to be placed on city-owned property Director Jessica Carpenter asked the Board to review the current policy and City of Irving's policy for further discussion during the September meeting. 8. Youth Advisor's Report Youth Advisor Advika Varadharajan has been working with Tiffany Anderson on integrating a media display for National Parks and Recreation Month. Miss Varadharajan has also been working with Laci McKinney on programs at the Senior Center. 9. Director's Report A. Special Events B. Project Update A. Celebrate Coppell event had a great turn out this year. Received positive feedback from the community. Movie in the Park at Andrew Brown East had a great turn out also. B. No project update. 10. Chair Report A. Future Agenda Items Nothing to report. Adjournment There being no further business to come before the Parks and Recreation Board, the meeting was adjourned. City of Coppell, Texas Page 3 Parks and Recreation Board Minutes August 2, 2021 The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services, and/or meetings, the City requests that individuals makes requests for these services seventy-two (72) hours – three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). City of Coppell, Texas Page 4