City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, Fl 33134 www.coralgables.com Meeting Minutes Tuesday, February 19, 2013 9:00 AM REVISED AGENDA - ADDITIONAL ITEM F-1 City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Maria Anderson Commissioner Rafael "Ralph" Cabrera, Jr. Commissioner Frank C. Quesada Patrick G. Salerno, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes February 19, 2013 ROLL CALL Present: 5 - Mayor Cason, Commissioner Anderson, Commissioner Cabrera Jr., Vice Mayor Kerdyk Jr. and Commissioner Quesada [Note for the Record: Prior to the beginning of the agenda portion of the meeting, Mayor Cason acknowledge the recent success of the University of Miami Men’s Basketball Team, being ranked number 2 in the country, the highest basketball ranking in the history of the school. Secondly, Mayor Cason wished civic leader Kendell Turner a speedy recovery from surgery, which took place a couple of days ago; further extending hope on behalf of the City that she recovers soon]. INVOCATION [Note for the Record: Mayor Cason stated that to start off the meeting he would like to acknowledge the presence of Reverend Michal W. Davis, priest of the Archdiocese of Miami, ordained at Saint Mary’s Cathedral on May 12, 1990; further mentioning that Reverent Davis was born in Hamilton, Ohio, a product of a Catholic education, he moved to South Florida in December of 1984, after graduating from the Pontifical College Josephinum in Columbus, Ohio where he majored in Latin American Studies and Spanish; he earned a Master’s Degree in Divinity before his ordination to the priesthood]. PLEDGE OF ALLEGIANCE Commissioner Maria Anderson led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Resolution(s) adopted (Resolution No. 2013-23 through Resolution No. 2013-37); (b) Video; (c) Audio Recording; (d) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes February 19, 2013 A. PRESENTATIONS AND PROCLAMATIONS A.-1. 13-2216 Presentation of 25 years service pin to Patricia Arocha, Public Works Department. Attachments: CM_25 Year Service Pin Recipients - Patty [Note for the Record: Following the reading of the title to Agenda Item A-1 into the public record, Mayor Cason requested of City Manager Salerno to present said agenda item, who in returned requested of Human Resources Director Elsa Jaramillo-Velez to present the item. Mrs. Jaramillo-Velez prefaced her comments by recognizing Ms. Arocha for 25 years of service; further noting that Patty was selected as Employee of the Month in December of 1990 and again in January of 2011. Mrs. Jaramillo-Velez informed the viewing audience that Ms. Arocha began her tenure with the City in February of 1988 as a Clerical Assistant III in the Automotive Department; later she was promoted to Service Writer in March of 1992, only to be promoted again to Administrative Assistant in October, a position that she maintains until this date. Mrs. Jaramillo-Velez invited Ms. Arocha to the podium wherein she recited a poem that she composed reflecting on her 25 years of service and thanking the City for same. Following the aforementioned poem recital, there was a photo session with her fellow departmental staff and members of the City Commission]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 City of Coral Gables Page 2 City Commission Meeting Minutes February 19, 2013 B. APPROVAL OF MINUTES B.-1. 13-2224 Regular City Commission Meeting of February 5, 2013. Attachments: Meeting Minutes Verbatim Transcript - Agenda Item E-2 Verbatim Transcript - Agenda Item E-3 & E-4 Verbatim Transcript - Agenda Item H-1 Verbatim Transcript - Agenda Item I-1 Verbatim Transcript - Agenda Item D-1 Verbatim Transcript - Agenda Item D-2 Verbatim Transcript - Agenda Item E-1 A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Anderson, Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr., Commissioner Quesada and Mayor Cason City Clerk Item No. 2 City of Coral Gables Page 3 City Commission Meeting Minutes February 19, 2013 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion , unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr., Commissioner Quesada, Commissioner Anderson and Mayor Cason RESOLUTION NO. 2013-23 C.-1. 13-2198 Resolution granting a one-day permit to John Martin’s Restaurant to sell alcoholic beverages from 4:00 p.m. until midnight on Friday, March 15, 2013, on Salzedo Street from Aragon Avenue to Miracle Mile, and to the entrance of the Museum Garage as part of the annual St. Patrick’s Day Festival to benefit the Coral Gables Rotary Club, subject to Florida Department of Professional Regulation requirements. Attachments: Resolution Special Events Application and Permit C-1 Signed Cover Memo Signed Resolution 2013-23 RESOLUTION GRANTING A ONE-DAY PERMIT TO JOHN MARTIN’S RESTAURANT TO SELL ALCOHOLIC BEVERAGES FROM 4:00 P.M. UNTIL MIDNIGHT ON FRIDAY, MARCH 15, 2013, ON SALZEDO STREET FROM ARAGON AVENUE TO MIRACLE MILE, AND TO THE ENTRANCE OF MUSEUM GARAGE AS PART OF THE ANNUAL ST. PATRICK’S DAY FESTIVAL TO BENEFIT THE CORAL GABLES ROTARY CLUB, SUBJECT TO FLORIDA DEPARTMENT OF PROFESSIONAL REGULATION REQUIREMENTS. This Matter was adopted by Resolution Number 2013-23 on the Consent Agenda. City Clerk Item No. 3 City of Coral Gables Page 4 City Commission Meeting Minutes February 19, 2013 RESOLUTION NO. 2013-24 C.-2. 13-2199 Resolution authorizing S.T.A.R.S. School for Autism to sell alcoholic beverages from 6:00 p.m. to 10:00 p.m. at the Zielo restaurant located at 264 Giralda Avenue on Saturday , April 27, 2013, during the Wishing Upon A STAR event, to benefit the S.T.A.R.S. School for Autism, subject to Florida Department of Professional Regulation requirements. Attachments: Resolution Special Events Application and Permit C-2 Signed Cover Memo Signed Resolution 2013-24 RESOLUTION AUTHORIZING S.T.A.R.S. SCHOOL FOR AUTISM TO SELL ALCOHOLIC BEVERAGES FROM 6:00 P.M. TO 10:00 P.M., AT THE ZIELO RESTAURANT LOCATED AT 264 GIRALDA AVENUE ON SATURDAY, APRIL 27, 2013, DURING THE WISHING UPON A STAR EVENT, TO BENEFIT S.T.A.R.S SCHOOL FOR AUTISM, SUBJECT TO FLORIDA DEPARTMENT OF PROFESSIONAL REGULATION REQUIREMENTS. This Matter was adopted by Resolution Number 2013-24 on the Consent Agenda. City Clerk Item No. 4 RESOLUTION NO. 2013-25 C.-3. 13-2200 Resolution granting a one-day permit to the United Way of Miami-Dade to sell alcoholic beverages on Thursday, April 18, 2013, from 6:00 p.m. to 9:30 p.m. at the Village of Merrick Park on San Lorenzo Avenue during the Miami Wine and Food Festival, subject to Florida Department of Professional Regulation requirements. Attachments: Resolution Special Events Application and Permit C-3 Signed Cover Memo Signed Resolution 2013-25 RESOLUTION GRANTING A ONE-DAY PERMIT TO THE UNITED WAY OF MIAMI-DADE TO SELL ALCOHOLIC BEVERAGES ON THURSDAY, APRIL 18, 2013, FROM 6:00 P.M. TO 9:30 P.M. AT THE VILLAGE OF MERRICK PARK ON SAN LORENZO AVENUE DURING THE MIAMI WINE AND FOOD FESTIVAL, SUBJECT TO FLORIDA DEPARTMENT OF PROFESSIONAL REGULATION REQUIREMENTS. This Matter was adopted by Resolution Number 2013-25 on the Consent Agenda. City Clerk Item No. 5 City of Coral Gables Page 5 City Commission Meeting Minutes February 19, 2013 RESOLUTION NO. 2013-26 C.-4. 13-2201 Resolution authorizing Saint George Antiochian Orthodox Cathedral to sell alcoholic beverages as part of the Annual Cathedral Festival on 320 Palermo Avenue on Friday , February 22, 2013 from 11:00 a.m. to midnight; on Saturday, February 23, 2013 from 11:00 a.m. to midnight; and on Sunday, February 24, 2013 from 12:00 p.m. to 6:00 p.m., subject to Florida Department of Professional Regulation requirements. Attachments: Resolution Special Events Application and Permit C-4 Signed Cover Memo Signed Resolution 2013-26 RESOLUTION AUTHORIZING SAINT GEORGE ANTIOCHIAN ORTHODOX CATHEDRAL TO SELL ALCOHOLIC BEVERAGES AS PART OF THE ANNUAL CATHEDRAL FESTIVAL ON 320 PALERMO AVENUE ON FRIDAY, FEBRUARY 22, 2013 FROM 11:00 A.M. TO MIDNIGHT, ON SATURDAY, FEBRUARY 23, 2013, FROM 11:00 A.M. TO MIDNIGHT, AND ON SUNDAY, FEBRUARY 24, 2013 FROM 12:00 P.M. TO 6:00 P.M., SUBJECT TO FLORIDA DEPARTMENT OF PROFESSIONAL REGULATION REQUIREMENTS. This Matter was adopted by Resolution Number 2013-26 on the Consent Agenda. City Clerk Item No. 6 RESOLUTION NO. 2013-27 C.-5. 13-2211 Resolution authorizing the Kiwanis Club of Little Havana to sell alcoholic beverages at Fred B. Harnett/Ponce Circle Park from 10:00 a.m. to midnight on Saturday, March 2, 2013, and from 10:00 a.m. to 10:00 p.m. on Sunday, March 3, 2013 on Miracle Mile from Douglas to LeJeune as part of the Carnaval on the Mile, subject to Florida Department of Professional Regulation requirements. Attachments: Resolution Special Events Application and Permit C-5 Signed Cover Memo Signed Resolution 2013-27 RESOLUTION AUTHORIZING THE KIWANIS CLUB OF LITTLE HAVANA TO SELL ALCOHOLIC BEVERAGES AT FRED B. HARTNETT PONCE CIRCLE PARK FROM 10:00 A.M. TO MIDNIGHT ON SATURDAY, MARCH 2, 2013, AND FROM 10:00 A.M. TO 10:00 P.M. ON SUNDAY, MARCH 3, 2013 ON MIRACLE MILE FROM DOUGLAS TO LEJEUNE AS PART OF THE CARNAVAL ON THE MILE, SUBJECT TO FLORIDA DEPARTMENT OF PROFESSIONAL REGULATION REQUIREMENTS. This Matter was adopted by Resolution Number 2013-27 on the Consent Agenda. City Clerk Item No. 7 City of Coral Gables Page 6 City Commission Meeting Minutes February 19, 2013 RESOLUTION NO. 2013-28 C.-6. 13-2206 Resolution authorizing Actors’ Playhouse to install temporary signs with graphic images and text on the existing temporary construction fence on the Miracle Theater located at 280 Miracle Mile, Coral Gables, Florida. Attachments: 02 19 13 Exhibit A Renderings 02 19 13 Exhibit B Resolution re Miracle Theather C-6 Signed Cover Memo Signed Resolution 2013-28 RESOLUTION AUTHORIZING ACTORS’ PLAYHOUSE TO INSTALL TEMPORARY SIGNS WITH GRAPHIC IMAGES AND TEXT ON THE EXISTING TEMPORARY CONSTRUCTION FENCE ON THE MIRACLE THEATER LOCATED AT 280 MIRACLE MILE, CORAL GABLES, FLORIDA. This Matter was adopted by Resolution Number 2013-28 on the Consent Agenda. City Clerk Item No. 8 RESOLUTION NO. 2013-29 t C.-7. 13-2208 Resolution authorizing the City Manager and the Chief of Police to execute a Mutual Aid Agreement with the Bay Harbor Islands Police Department for multi -jurisdictional and cross-jurisdictional delivery of police services. Attachments: MUTUAL AID - BAY HABOR ISLANDS RESOLUTION - BAY HARBOR ISLANDS - MOU C-7 Signed Cover Memo Signed Resolution 2013-29 RESOLUTION AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE TO EXECUTE A MUTUAL AID AGREEMENT WITH THE TOWN OF BAY HARBOR ISLANDS FOR MULTI-JURISDICTIONAL AND CROSS-JURISDICTIONAL DELIVERY OF POLICE SERVICES. This Matter was adopted by Resolution Number 2013-29 on the Consent Agenda. City Clerk Item No. 9 City of Coral Gables Page 7 City Commission Meeting Minutes February 19, 2013 RESOLUTION NO. 2013-30 C.-8. 13-2205 Resolution authorizing the City of Coral Gables to request an amendment to the Urban Area Security Initiative (UASI) Projects List. Attachments: Resolution 2010 UASI (Proj List amendment).pdf C-8 Signed Cover Memo Signed Resolution 2013-30 RESOLUTION AUTHORIZING THE CITY OF CORAL GABLES TO REQUEST AN AMENDMENT TO THE URBAN AREA SECURITY INITIATIVE (UASI) PROJECTS LIST. This Matter was adopted by Resolution Number 2013-30 on the Consent Agenda. City Clerk Item No. 10 RESOLUTION NO. 2013-31 C.-9. 13-2215 Resolution accepting the Urban Areas Security Initiative (UASI) Grant Program Memorandum of Agreement between the City of Miami and the City of Coral Gables; and authorizing an amendment to the Fiscal Year 2012-2013 Annual Budget to recognize the grant as revenue and to appropriate such funds to cover the grant expenditures. Attachments: 2011 UASI MOA (unsigned).pdf Sub grant agreement 2011.pdf Resolution, 2011 UASI MOA.pdf C-9 Signed Cover Memo Signed Resolution 2013-31 RESOLUTION ACCEPTING THE URBAN AREAS SECURITY INITIATIVE (UASI) GRANT PROGRAM MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF MIAMI AND THE CITY OF CORAL GABLES; AND AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2012-2013 ANNUAL BUDGET TO RECOGNIZE THE GRANT AS REVENUE AND TO APPROPRIATE SUCH FUNDS TO COVER THE GRANT EXPENDITURES. This Matter was adopted by Resolution Number 2013-31 on the Consent Agenda. City Clerk Item No. 11 City of Coral Gables Page 8 City Commission Meeting Minutes February 19, 2013 RESOLUTION NO. 2013-32 C.-10. 13-2218 Resolution authorizing the acceptance and execution of a grant from the 2013 Edward Byrne Memorial Justice Assistance Grant Program; and authorizing an amendment to the Fiscal Year 2012-2013 Annual Budget to recognize the grant as revenue and to appropriate such funds to cover the grant expenditures. Attachments: FDLE Letter C-10 Signed Cover Memo Byrne Assistance Grant Program Signed Resolution 2013-32 RESOLUTION AUTHORIZING THE ACCEPTANCE AND EXECUTION OF A GRANT FROM THE 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM; AND AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2012-2013 ANNUAL BUDGET TO RECOGNIZE THE GRANT AS REVENUE AND TO APPROPRIATE SUCH FUNDS TO COVER THE COST OF THE GRANT EXPENDITURES. This Matter was adopted by Resolution Number 2013-32 on the Consent Agenda. City Clerk Item No. 12 RESOLUTION NO. 2013-33 C.-11. 13-2219 Resolution authorizing the acceptance and execution of a grant from the 2013 Drug Control and System Improvement Grant Program; and authrozing an amendment to the Fiscal Year 2012-2013 Annual Budget to recognize the grant as revenue and to appropriate such funds to cover the grant expenditures. Attachments: Drug Contral Grant Letter from Miami Dade County C-11 Signed Cover Memo Drug Control Grant Signed Resolution 2013-33 RESOLUTION AUTHORIZING THE ACCEPTANCE AND EXECUTION OF A GRANT FROM THE 2013 DRUG CONTROL AND SYSTEM IMPROVEMENT GRANT PROGRAM; AND AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2012--2013 ANNUAL BUDGET TO RECOGNIZE THE GRANT AS REVENUE AND TO APPROPRIATE SUCH FUNDS TO COVER THE COST OF THE GRANT EXPENDITURES. This Matter was adopted by Resolution Number 2013-33 on the Consent Agenda. City Clerk Item No. 13 City of Coral Gables Page 9 City Commission Meeting Minutes February 19, 2013 RESOLUTION NO. 2013-34 C.-12. 13-2217 Resolution authorizing free parking for participants (in parking Garage Four) and a waiver for the $590 cost of renting fifty-nine (59) parking spaces along Bitmore Way for the 2013 Coral Gables MS Walk and 5K Race scheduled for April 7, 2013. Attachments: MS Walk Request 2013.pdf MS_Walk_5K_Race_2013_resolution 2i.pdf C-12 Signed Cover Memo Signed Resolution 2013-34 RESOLUTION AUTHORIZING FREE PARKING FOR PARTICIPANTS (IN PARKING GARAGE FOUR) AND A WAIVER FOR THE $590 COST OF RENTING FIFTY-NINE (59) PARKING SPACES ALONG BILTMORE WAY FOR THE 2013 CORAL GABLES MS WALK AND 5K RACE SCHEDULED FOR APRIL 7, 2013. This Matter was adopted by Resolution Number 2013-34 on the Consent Agenda. City Clerk Item No. 14 RESOLUTION NO. 2013-35 C.-13. 13-2225 Resolution authorizing a budget amendment to the Fiscal Year 2012-2013 Annual Budget recognizing as revenue a transfer of funds from Capital Improvement Fund reserves and appropriating such funds to put toward the cost of the Cartagena Circle Improvement Project. Attachments: C-13 Signed Cover Memo Cartagena Circle Improvements Funds Transfer Signed Resolution 2013-35 RESOLUTION AUTHORIZING A BUDGET AMENDMENT TO THE FISCAL YEAR 2012-2013 ANNUAL BUDGET RECOGNIZING AS REVENUE A TRANSFER OF FUNDS FROM CAPITAL IMPROVEMENT FUND RESERVES AND APPROPRIATING SUCH FUNDS TO PUT TOWARD THE COST OF THE CARTAGENA CIRCLE IMPROVEMENTS. This Matter was adopted by Resolution Number 2013-35 on the Consent Agenda. City Clerk Item No. 15 City of Coral Gables Page 10 City Commission Meeting Minutes February 19, 2013 RESOLUTION NO. 2013-36 C.-14. 13-2221 Resolution authorizing an extension of the temporary display of “The Spiral” by Ca' d'Oro LLC d/b/a Ca' d'Oro Art Gallery on City property located on the plaza of the Coral Gables Museum. Attachments: Coral Gables Contract Carnebianca-Executed IMG_2417 Resolution - 2 19 13 (Temporary Display) C-14 Signed Cover Memo Amendment to Hold Harmless 2 Signed Resolution 2013-36 RESOLUTION AUTHORIZING AN EXTENSION OF THE TEMPORARY DISPLAY OF “THE SPIRAL” BY CA' D'ORO LLC D/B/A CA' D'ORO ART GALLERY ON CITY PROPERTY LOCATED ON THE PLAZA OF THE CORAL GABLES MUSEUM. This Matter was adopted by Resolution Number 2013-36 on the Consent Agenda. City Clerk Item No. 16 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-15. 12-2174 International Affairs Coordinating Council Meeting of January 15, 2013 Attachments: Microsoft Word - cover letter 01-15-13 IACC-Minutes January 15,2013 This Matter was approved on the Consent Agenda. City Clerk Item No. 17 C.-16. 13-2196 Communications Committee Meeting of January 17, 2013 Attachments: Agendaitemjanuary2013 minutes january 2013 This Matter was approved on the Consent Agenda. City Clerk Item No. 18 C.-17. 13-2202 Parks and Recreation Advisory Board Meeting of January 18, 2013 Attachments: Cover Sheet.Minutes 1-18-13 Minutes 01-18-13 draft This Matter was approved on the Consent Agenda. City Clerk Item No. 19 City of Coral Gables Page 11 City Commission Meeting Minutes February 19, 2013 C.-18. 13-2204 Historic Preservation Board Meeting of January 17, 2013 Attachments: HPB.1.17.13MinutesforCC02.19.13 HPB Minutes January 17 2013 This Matter was approved on the Consent Agenda. City Clerk Item No. 20 C.-19. 13-2209 Disability Affairs Board Meeting of January 9, 2013 Attachments: Disability Affairs Board1-9-2013 meeting minutes Disability Affairs 1-9-13 Minutes COVER This Matter was approved on the Consent Agenda. City Clerk Item No. 21 C.-20. 13-2210 Retirement Board Special Meeting of December 20, 2012 Attachments: Minutes.12-20-2012 CC.02-19-2013.December 20, 2012 This Matter was approved on the Consent Agenda. City Clerk Item No. 22 C.-21. 13-2213 Economic Development Board Meeting of November 7, 2012 Attachments: EDB. 2.19.13 Commission cover EDB Minutes 11-7-12 This Matter was approved on the Consent Agenda. City Clerk Item No. 23 C.-22. 13-2214 Property Advisory Board Meeting of December 19, 2012 Attachments: PAB 2-19-13 Commission cover 12-19-12 PAB minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 24 C.-23. 13-2220 Budget/Audit Advisory Board Meeting of January 30, 2013 Attachments: 21913-Cover Memo CC Minutes13013 13013-Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 25 City of Coral Gables Page 12 City Commission Meeting Minutes February 19, 2013 D. PERSONAL APPEARANCES D.-1. 13-2212 Barbara Stein, Executive Producing Director, and David Arisco, Artistic Director, of Actor’s Playhouse Productions, presenting a plaque to the City in appreciation of their 25th Anniversary. Attachments: Verbatim Transcript - Agenda Item D-1 - Actors Playhouse Productions presenting plaque to City [Note for the Record: The verbatim transcript for Agenda Item D-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 26 E. PUBLIC HEARINGS None City Clerk Item No. 27 F. CITY COMMISSION ITEMS F.-1. 13-2197 Discussion regarding Andalusia Parking Garages. Commissioner Rafael "Ralph" Cabrera, Jr. This Agenda Item was Deferred City Clerk Item No. 28 G. BOARDS/COMMITTEES ITEMS None City Clerk Item No. 29 City of Coral Gables Page 13 City Commission Meeting Minutes February 19, 2013 H. CITY MANAGER ITEMS H.-1. 13-2222 Presentation of Quarterly Report for the three months ended December 31, 2012. Attachments: Quarterly Report ending December 31, 2012 H-1 Signed Cover Memo Verbatim Transcript - Agenda Item H-1 - Presentation of Quarterly Report three months ended 12 [Note for the Record: The verbatim transcript for Agenda Item H-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 30 RESOLUTION NO. 2013-37 H.-2. 13-2223 A Resolution of the City of Coral Gables, Florida authorizing the negotiation of two loans in the aggregate principal amount not to exceed $22,000,000 from the Sunshine State Governmental Financing Commission; to refinance certain outstanding obligations ; approving the execution and delivery of two loan agreements; providing certain other matters in connection with the making of such loans. Attachments: Resolution 2013 NEW (00733833-5) Refinancing 2-19-13 Loan Agreement-2013B TD Bank Loan Agreement-2013A Pinnacle Public Finance TD Bank Proposal Pinnacle Proposal H-2 Signed Cover Memo Signed Resolution 2013-37 Verbatim Transcript - Agenda Item H-2 - Reso negotiating two loans not to exceed 22 million RESOLUTION OF THE CITY OF CORAL GABLES, FLORIDA AUTHORIZING THE NEGOTIATION OF TWO LOANS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $22,000,000 FROM THE SUNSHINE STATE GOVERNMENTAL FINANCING COMMISSION TO REFINANCE CERTAIN OUTSTANDING OBLIGATIONS; APPROVING THE EXECUTION AND DELIVERY OF THE LOAN AGREEMENTS; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION WITH THE MAKING OF SUCH LOANS; AUTHORIZING OTHER REQUIRED ACTIONS; AND PROVIDING AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item H-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2013-37. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Quesada, Commissioner Anderson, Commissioner Cabrera, Jr. and Mayor Cason City of Coral Gables Page 14 City Commission Meeting Minutes February 19, 2013 City Clerk Item No. 31 I. CITY ATTORNEY ITEMS None City Clerk Item No. 32 J. CITY CLERK ITEMS None City Clerk Item No. 33 K. DISCUSSION ITEMS Mayor Cason: Discussion. Commissioner Cabrera: I just have a quick question for the Clerk. Mr. Clerk you will be bringing an item to us shortly? City Clerk Foeman: Yes Commissioner. Commissioner Cabrera: Maybe at the next meeting? City Clerk Foeman: I have some pending discussion with someone, one of the officials, but after that it will be forthcoming. Commissioner Cabrera: That’s great. Mayor Cason: Commissioner Anderson Commissioner Anderson: Yes, I have one question. Bill, I have a question for you, you are the sign guy. Do you make any differentiation in your thoughts on signs that are for private enterprises, like the Starbucks sign or whatever?- or public sign, public information sign put out by the City?- do you make any differentiations in your thoughts on size? Vice Mayor Kerdyk: I voted against, you remember that Museum sign that we did, so I try to stay pretty much parallel to my thought process as far as the private sign, but I’m sure there may be an exception to that. My initial blush of the situation is that I try City of Coral Gables Page 15 City Commission Meeting Minutes February 19, 2013 to stay somewhat in the same sphere. Commissioner Anderson: Based on that, what do you think of those signs on LeJeune Road with our names on it? Vice Mayor Kerdyk: We’ve done that, we’ve done that once before when we did the fountains over there, excuse me, not the fountains, I apologize; didn’t we do something like that when we did the bridges, when we painted the bridges. We did one over on the bridge that’s on Granada; it was on Granada just south of Hardee Road. Commissioner Cabrera: I remember it. Vice Mayor Kerdyk: Actually I think it may still be up there. Commissioner Cabrera: I think the sign was 24 by 28 inches, something like that. Vice Mayor Kerdyk: No, I think it was smaller than that. Commissioner Anderson: But it wasn’t as big as that big old placard out there, right on LeJeune Road? Mayor Cason: Are these the standard County signs?- sizes? City Manager Salerno: Yes Mayor. We are piggybacking a County contract, these are the identical signs that Miami-Dade County uses, signs that they’ve used on Segovia, the Tennis Club, wherever they do a project in the City, even a resurfacing project, they put up signs at both entrances on both sides of the project to make the public aware of what is going and who is responsible for those projects. Commissioner Anderson: I guess I haven’t finished with Vice Mayor Kerdyk. So you are OK with it? Vice Mayor Kerdyk: Here is where I am…? Commissioner Anderson: I’m OK with them, but…. Vice Mayor Kerdyk: Here is where I am with the situation. That’s a temporary sign, correct?- City of Coral Gables Page 16 City Commission Meeting Minutes February 19, 2013 City Manager Salerno: Yes. Vice Mayor Kerdyk: I mean I hope so - temporary sign, very similar to campaign signs, temporary sign, I’m starting to see them pretty big and pretty wide now - I looked at it pretty hard, but I’m OK if it’s on a temporary basis. Commissioner Anderson: Just wanted to check. Vice Mayor Kerdyk: I appreciate it. I appreciate it. Commissioner Cabrera: Let me say something because I did a little research on this. Mr. City Attorney as it relates to signage and specifically the municipal signs that the Manager spoke of, it’s my understanding that Miami-Dade County actually has an ordinance approving those types of signs, is that correct? City Attorney Leen: Yes, Miami-Dade County has an ordinance. Commissioner Cabrera: And what does the City of Coral Gables have? City Attorney Leen: The City of Coral Gables does not have anything that speaks to the issue, so I gave an opinion and I stand by it that the City administration, City Manager would have authority in the public right-of-way to put a public information sign. Of course that’s subject to the review of the Commission; you can always change that by resolution or ordinance. City Manager Salerno: Before ordering the signs we contacted, as the City Attorney said, asking him for a written opinion, which he reviewed the matter and gave such an opinion that the signs on rights-of-way are City property were legal and appropriate. Commissioner Anderson: Bill, I was just trying to have fun on your birthday. (Laughter) Commissioner Anderson: You know you gotta have fun….I’m working on my last Commission meetings, I got to have fun, I mean it’s been pretty dreadful… Vice Mayor Kerdyk: I agree with you. I’m all good. City of Coral Gables Page 17 City Commission Meeting Minutes February 19, 2013 Commissioner Cabrera: With that in mind Happy Birthday to both of you, the two of you. Vice Mayor Kerdyk: Happy Birthday that’s right. Remember that one time they brought out cakes….what was it…? Commissioner Anderson: It was during a park dedication…back when there was joy in the City. Vice Mayor Kerdyk: There was a lot of joy that day. Mayor Cason: Anyone else? Commissioner Anderson anything else? Commissioner Anderson: No, I’m good. Commissioner Cabrera: Thank you sir. Has anyone here been briefed on the latest Retirement Board meeting? Vice Mayor Kerdyk: No. Commissioner Quesada: No. Commissioner Cabrera: I’m just wondering what effects the Retirement Board meeting decision will have on exempt employees?- and I’d like to get a briefing on that as soon as possible, because I do believe that there’s been some changes decided on by the Retirement Board. City Manager Salerno: Mayor and Commissioners there is a memo in your box that explains the action from the Pension Board’s Actuary and we are reviewing it right now. We have some follow up questions that we plan to ask the Actuary before we are able to decide a course of action. Commissioner Cabrera: Any updates on the Fire negotiations? City Manager Salerno: Negotiations were held with the Fire union last week, they are ongoing. City of Coral Gables Page 18 City Commission Meeting Minutes February 19, 2013 Commissioner Quesada: Commissioner Cabrera you are talking about the February 14th Retirement Board meeting? Commissioner Cabrera: Um huh. (Sic: Yes) Commissioner Quesada: I saw during the meeting just now we were e-mailed the… Commissioner Cabrera: I just didn’t open it. I just didn’t open it. Commissioner Quesada: I haven’t opened it either; I just saw it came in. City Manager Salerno: I don’t know what that e-mail reference is, but we put the item in your mail. Commissioner Quesada: It just seems to be either the agenda or the minutes. City Manager Salerno: The meeting was Thursday and I think it ended around noon, and we were off yesterday and it went in your mail today. Commissioner Quesada: OK. Commissioner Cabrera: Since we are talking about signs. I do want to ask staff to please govern the way political signs are being used in our City. I don’t want to penalize anyone, I don’t want to see people with their signs removed from their property, but there is a great deal of signs that are on the public right-of-way, and there are multiple signs in households for the same candidate, and that’s just simply wrong. I think if the candidates were made aware of this, I think they would make a concerted effort not to do this, because they are doing something that is against the Code and that’s not the way you start your political career. Vice Mayor Kerdyk: Can I ask a follow up question to Craig on that? Commissioner Cabrera: Yes and I was just going to add maybe my next statement has to do with…yes, I went out and I measured some of those signs that you are concerned about that are vertical or horizontal and they in fact were approved by us. Vice Mayor Kerdyk: Oh, they were? City of Coral Gables Page 19 City Commission Meeting Minutes February 19, 2013 Commissioner Cabrera: Yes. We have it in the sign ordinance, we in fact - but they are larger than the average sign, for example, they are larger than mine; Ms. Young and Mr. Lago, but they are still within the Code. Vice Mayor Kerdyk: OK. I was going to ask that. Mayor Cason: Anything else? Commissioner Cabrera: That’s it for me. Mayor Cason: Bill. Vice Mayor Kerdyk: First of all while you are still here, I just want to tell you the Actor’s Playhouse when we renovated Miracle Theater, you have been a big catalyst to the rejuvenation of Miracle Mile, so that has done a lot, brought a lot of people into that street and I hope that Miracle Mile can continue that metamorphis. What I want to do is I just would like the City Commission to tell the City Manager if it would be OK with each of you that we sponsor the Corporate Run this year for our employees to go downtown and run as a team for Team City of Coral Gables and I think it’s going to cost $600-$700 or so to sponsor a team, but I just want to make sure it’s OK, so we can instruct the City Manager to do that. Commissioner Anderson: I think that’s a great idea, anything you need. Vice Mayor Kerdyk: Mr. City Manager you’ll take care of that?- OK, very good. That’s it. Thank you very much. Mayor Cason: Frank. Commissioner Quesada: This question is for the City Attorney and City Manager. Did you guys have a chance to discuss - I know we discussed this at the last two meetings related to Dade Medical College and the signage. I know we had talked about an ordinance so that all appeals can be consolidated and come to us only once so that we don’t have that same situation with Dade Medical College. Have you guys had a chance to work on that yet or is that something you are still in the drafting stage? City Attorney Leen: I met with staff and I informed them - well first my opinion remains that the Commission has an inherent authority to do that and that based on the fact that City of Coral Gables Page 20 City Commission Meeting Minutes February 19, 2013 under our Zoning Code the applicant can postpone their appeal up to six months basically, I would say even more in that sort of circumstance there would be an equitable basis to allow that. Regardless though if that is what the Commission wants as a rule, I did speak with Zoning staff, I did tell them that we could amend the Zoning Code to have that rule be in effect and I have not heard back yet, but I will follow up today. Commissioner Quesada: Last time we spoke you had mentioned that you were going to look into the issue and I think the City Manager said the same thing as well, and the idea is we want to streamline the process for residents, whether you are business resident or commercial resident or whether you are a typical standard resident. We don’t want people having to come back before the Commission, one, two, three, four times, I want to keep it to once and that’s it. As we know it gets costly, it’s time consuming and that’s what frustrates residents, so that’s something that we I think should proactively pursue to streamline that process. That’s really it. City Attorney Leen: What I will do is I will follow up today; and it will go through our normal text amendment process, so it will go to Planning and Zoning first, but I will speak with Development Services and let them know what this Commission would like and I’ve given my opinion on the issue already, so I’ll follow up. Commissioner Quesada: OK, sounds great; and also just to piggyback on what the Commissioner, I’m sorry, the Vice Mayor said, absolutely the Miracle Theater is a gem in our City and I got to say the last few shows that I’ve gone to see is spectacular. So I would encourage all residents to try to make it out to this show and any future shows. So thank you so much for everything you do for the community. That’s it for me Mr. Mayor. Mayor Cason: OK. I don’t have anything today, so with that we will close the meeting. Thank you. City Clerk Item No. 34 City of Coral Gables Page 21 City Commission Meeting Minutes February 19, 2013 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 09:52 am on February 19, 2013. The next regular meeting of the City Commission has been scheduled for March 12, 2013, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 22