City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda Tuesday, April 8, 2014 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Patricia Keon Commissioner Vince Lago Commissioner Frank C. Quesada Patrick G. Salerno, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Agenda April 8, 2014 INVOCATION Rev. Durwood Foshee, Senior Pastor, First United Methodist Church of Coral Gables PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROCLAMATIONS A.-1. 14-2947 Presentation of a Proclamation declaring April 11, 2014 as Arbor Day in Coral Gables. A.-2. 14-2955 Presentation of a Proclamation declaring April 2014 as Paralyzed Veterans of America Awareness Month in Coral Gables. A.-3. 14-2954 Presentation of a proclamation declaring April 6-12, 2014 as National Crime Victim's Week in Coral Gables. A.-4. 14-2963 Presentation of a Proclamation declaring the week of April 13, 2014 as National Public Safety Telecommunications Week in Coral Gables. A.-5. 14-2957 Congratulations to Communications Operator Sofia Broja, recipient of the City of Coral Gables Communications Operator of the Year Award for 2013. A.-6. 14-2958 Congratulations to Detective Velier Zaccheo, recipient of the City of Coral Gables Officer of the Month Award, for the month of February 2014. A.-7. 14-2965 Congratulations to Lt. Eddie Dunn, recipient of the City of Coral Gables Firefighter of the Month Award, for the month of April 2014. A.-8. 14-2977 Congratulations to Christine Matteucci, Community Services Department, recipient of the City of Coral Gables Employee of the Month Award, for the month of April 2014. B. APPROVAL OF MINUTES B.-1. 14-3000 Regular City Commission Meeting of March 11, 2014. City of Coral Gables Page 2 Printed on 9/11/2014 City Commission Agenda April 8, 2014 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. C.-1. 14-2944 Resolution ratifying a one-day permit to the United Way of Miami-Dade to sell alcoholic beverages on Thursday, April 10, 2014 from 6:00 p.m. to 9:30 p.m. at the Village of Merrick Park on San Lorenzo Avenue during the Miami Wine and Food Festival, subject to Florida Department of Professional Regulation requirements. C.-2. 14-2953 Resolution authorizing the acceptance and execution of a $ 10,000 grant from the 2014 Edward Byrne Memorial Justice Assistance Grant Program; and authorizing an amendment to the Fiscal Year 2013-2014 Annual Budget to recognize the grant as revenue, and to appropriate such funds to cover the grant expenditures. C.-3. 14-2956 Resolution appointing Janet Miller Nostro (Nominated by Commissioner Lago) to serve as a member of the Pinewood Cemetery Advisory Board, for the remainder of a two-year term, beginning June 1, 2013 through May 31, 2015. C.-4. 14-2961 Resolution authorizing the waiving of the cost of the facility rental fee for the usage of the Venetian Pool for the Historic Preservation Association of Coral Gables Spring Social and Fundraiser on Saturday, April 26, 2014. C.-5. 14-2967 Resolution entering into a renewal lease with Plumer Management, L .L.C., for 11 parking spaces on City property behind 5915 Ponce De Leon Boulevard, Coral Gables, FL, for a period of three (3) years with a one (1) year option. C.-6. 14-2971 Resolution authorizing entering into renewal leases with Dr. James C. Cosmides and Dr. Stuart H. Savedoff with regard to City owned property at 427 Biltmore Way, Coral Gables, Florida for a period of five (5) years. C.-7. 14-2990 Resolution authorizing two economic development sponsorship opportunities. C.-8. 14-2991 Resolution accepting the recommendation of the Chief Procurement Officer to authorize contract negotiations with Reynolds, Smith & Hills, Inc. ( RS&H) and if necessary, with other short-listed consulting firms for the development of a Sustainability Master Plan pursuant to Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ) 2013.11.27. City of Coral Gables Page 3 Printed on 9/11/2014 City Commission Agenda April 8, 2014 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-9. 14-2945 Landscape Beautification Advisory Board Meeting of March 6, 2014 C.-10. 14-2949 Communications Committee Meeting of February 21, 2014 C.-11. 14-2950 Coral Gables Merrick House Governing Board Meeting of March 3, 2014 C.-12. 14-2951 Parks and Recreation Advisory Board Meeting of February 28, 2014 C.-13. 14-2952 Senior Citizens Advisory Board Meeting of February 3, 2014 C.-14. 14-2959 School and Community Relations Committee Meeting of November 12, 2013 C.-15. 14-2960 Historic Preservation Board Meeting of February 20, 2014 C.-16. 14-2970 Budget/Audit Advisory Board Meeting of February 26, 2014 C.-17. 14-2972 Disability Affairs Board Meeting of February 5, 2014 C.-18. 14-2980 Parking Advisory Board Meeting of January 23, 2014 C.-19. 14-2981 Insurance Advisory Committee Meeting of March 20, 2014 C.-20. 14-2982 Insurance Advisory Committee Meeting of March 25, 2014 C.-21. 14-2985 Cultural Development Board Meeting of February 26, 2014 C.-22. 14-2986 Economic Development Board Meeting February 5, 2014 C.-23. 14-2987 Property Advisory Board Meeting of February 19, 2014 C.-24. 14-2993 Disability Affairs Board Meeting of March 5, 2014 D. PERSONAL APPEARANCES None City of Coral Gables Page 4 Printed on 9/11/2014 City Commission Agenda April 8, 2014 E. PUBLIC HEARINGS All Individuals desiring to give testimony shall be sworn in. Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. ORDINANCE ON SECOND READING E.-1. 14-2935 An Ordinance of the City of Coral Gables, Florida, relating to capital improvements and related services providing a special benefit to local areas within the city; authorizing the imposition and collection of special assessments to fund the cost of capital improvements and related services providing a special benefit to local areas within the city; providing certain definitions; providing for the creation of assessment areas; providing a procedure to impose special assessments; establishing procedures for notice and adoption of assessment rolls and for correction of errors and omissions; providing that assessments constitute a lien on assessed property upon adoption of the assessment rolls; authorizing hardship assistance and certain exemptions; providing a procedure for voluntary assessment programs; providing a procedure for collection of special assessments; providing a mechanism for the imposition of assessments on government property; repealing sections 58-19, 58-20, 58-22 through 58-49 and 58-53 of the City of Coral Gables Code of Ordinances; providing for severability; and providing an effective date. (Passed on First Reading March 11, 2014) ORDINANCES ON FIRST READING E.-2. 14-2999 An Ordinance of the City Commission amending the Code of the City of Coral Gables, Florida, to move the function of preparation of the Commission Meeting Agenda from the City Manager to the City Clerk, and moving the Agenda Coordinator position and budgeted funds from under the Office of City Manager to under the Office of City Clerk, and providing for severability, repealer, codification, and an effective date. E.-3. 14-2962 Zoning Code Text Amendment. An Ordinance of the City Commission of Coral Gables, Florida providing for a text amendment to Article III “Development Review” of the City of Coral Gables Official Zoning Code to modify existing procedures and create new procedures to resolve disputes and provide relief from the application of the Zoning Code; providing for severability, repealer, codification, and an effective date. ( Passed on First Reading April 8, 2014) City of Coral Gables Page 5 Printed on 9/11/2014 City Commission Agenda April 8, 2014 F. CITY COMMISSION ITEMS F.-1. 14-2995 Discussion and/or action as to the role of city staff regarding the placement of matters on the agenda for consideration by the Board of Architects. Commissioner Vince Lago F.-2. 14-2996 Discussion and/or action related to directors attending commission meetings. Commissioner Vince Lago F.-3. 14-2997 Discussion and/or action related to commission inquiries for information to city staff. Commissioner Vince Lago G. BOARDS/COMMITTEES ITEMS G.-1. 14-2942 Resolution of the City Commission confirming the appointment of the following individuals to serve as members of the Green Task Force, for a two (2) year term, which began on June 1, 2013 and continues through May 31, 2015. (Deferred from the March 11, 2014, Meeting) Landscape Architect (1): ____________________________________ Professional Planner (1): ____________________________________ Interest in Historic Preservation (1): ___________________________ Engineer (1): _____________________________________________ LEED Architect (1): _______________________________________ University of Miami (1): Humberto Speziani Chamber of Commerce (1): Anabella Smith Garden Club (1): Sharon V. Trbovich Coral Gables Residents (3): _________________________________ _________________________________ _________________________________ G.-2. 14-2946 Resolution appointing Joan Valdes (nominated by Board-As-A-Whole) to serve as a member of the Senior Citizens Advisory Board, for the remainder of a two -year term, beginning June 1, 2013 through May 31, 2013. City of Coral Gables Page 6 Printed on 9/11/2014 City Commission Agenda April 8, 2014 H. CITY MANAGER ITEMS H.-1. 14-2983 Resolution authorizing the renewal of the medical insurance plan with Humana as outlined in the presentation to the Insurance Advisory Committee for an additional one-year term, effective July 1, 2014; further authorizing the renewal of the Florida Combined Life dental plan for an additional one-year term, effective July 1, 2014; and the Standard Insurance Company Life/AD&D plan for an additional two-year term, effective July 1, 2014. H.-2. 14-2984 Resolution authorizing the renewal of the property and casualty insurance program which include, but are not limited to, property, general liability, automobile liability, public officials errors & omissions, workers compensation, other ancillary lines of insurance coverage and insurance broker fees through Arthur J. Gallagher Risk Management Services, Inc., in the amount of $ 2,279,174 for the policy period of May 1, 2014 to May 1, 2015. H.-3. 14-2994 Presentation regarding efforts to address deficiencies in City leases and collection practices. H.-4. 14-2998 Resolution accepting the Comprehensive Annual Financial Report for the fiscal year ended September 30, 2013 by McGladrey, LLP, Certified Public Accountants. I. CITY ATTORNEY ITEMS I.-1. 14-2974 Resolution of the City Commission of the City of Coral Gables, Florida, relating to the Retirement System for City Employees; authorizing the City Attorney to take legal action on behalf of the City and the Retirement Board against The Nyhart Company and Stanley Holcombe & Associates, as actuaries for the Retirement System, to recover damages caused by the actions of The Nyhart Company and Stanley Holcombe & Associates relating to application of the maximum limits on retirement benefits contained in Section 415 of the Internal Revenue Code, and any other claims the City and Board may have; authorizing the City Attorney to engage outside legal counsel to assist in taking such necessary legal action; providing for full force and effectiveness; providing for repeal of conflicting Resolutions; and providing an effective date. I.-2. 14-2975 Presentation relating to PACE Program and residential properties. I.-3. 14-2976 Update regarding Abandoned Property Ordinance and vacant properties. I.-4. 14-2989 Resolution amending previous Resolution No. 2011-46, approving salary and benefit package, as set forth herein. City of Coral Gables Page 7 Printed on 9/11/2014 City Commission Agenda April 8, 2014 Non 14-3034 Resolution of the City of Coral Gables Commission accepting Title VI Program Plan Agend approved by the City Attorney. a J. CITY CLERK ITEMS J.-1. 14-2973 Update of Virtual Historic City Project. K. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney. ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No. 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present. Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person requiring special accommodations for participation in the meeting should contact Ernesto Pino, Interim Public Works Director, at 305-460-5004, with requests for auxiliary aids or services at least one business day before the meeting. Patrick G. Salerno City Manager City of Coral Gables Page 8 Printed on 9/11/2014