City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Tuesday, October 28, 2014 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Patricia Keon Commissioner Vince Lago Commissioner Frank C. Quesada Carmen Olazabal, Interim City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes October 28, 2014 ROLL CALL Present: 5 - Mayor Cason, Commissioner Keon, Vice Mayor Kerdyk Jr., Commissioner Lago and Commissioner Quesada INVOCATION Pastor Jorge Cotto from the Central Christian Church of Dade County gave the Invocation. PLEDGE OF ALLEGIANCE Vice Mayor Kerdyk led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Resolution(s) adopted (Resolution No. 2014-227 through Resolution No. 2014-247); (c) Video; (d) Audio Recording; (e) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes October 28, 2014 A. PRESENTATIONS AND PROCLAMATIONS A.-1. 14-3471 Presentation of a Proclamation declaring October 2014 as "Firefighter Appreciation Month" in Coral Gables. Attachments: 10-28-2014 Firefighters Month in CG [Note for the Record: Following the reading of the title to Agenda Item A-1 Mayor Cason read the proclamation into the public record declaring the month of October 2014 as "Firefighter Appreciation Month in Coral Gables." Vice Mayor Kerdyk requested of Fire Chief Mark Stolzenberg to explain about the “Muscular Dystrophy and the Fill the Boot Campaign,” whereby the Fire Chief prefaced his remarks by stating that it is a pleasure to be in attendance during the Commission Meeting, and that every year, he and his firefighters go out for the Muscular Dystrophy support and “The Fill the Boot Program; further noting that it is a lot easier here our City because everyone comes in with a positive attitude in recognizing the fact that we in the City of Coral Gables can actually make an impact; further pointing out that when one goes out on a rescue call and are dealing with a patient that the firefighters know that this money collected goes out and is helpful to the community; further noting that our staff comes to work and that they are helpful to us this time of year, and that the citizens are quite responsive and we have a great production for the MDA, and it is firefighters like Daniel Amador that spearheads it without the support of everybody in the department, then it just does not happen. Daniel Amador further thanked everyone in the department, with a special thanks to the City Commission; said MDA initiative having been done for over 60 years, this being one of the largest revenue producing years, having raised over $10,000; finally thanking the City Commission for allowing the firefighters to go out and keep the promise that they made that they will continue the fight against MDA until a cure is found for same; further noting that MDA covers nearly 100 diseases and that the MDA Association helps families struggling with the different diseases, and that most of the monies collected stays with the local families, and that a lot of these services are at no cost to these families; further pointing out that the MDA is a fantastic organization and that the firefighters will continue to collect until one day they will have to find another charity to collect for; finally thanking the administration, residents for being so helpful, the fellow firefighters, men and women of Coral Gables, along with the Fire Department for helping them collect and continue this initiative]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 City of Coral Gables Page 2 City Commission Meeting Minutes October 28, 2014 A.-2. 14-3475 Presentation of a Proclamation declaring November 29, 2014 as "Small Business Saturday" in Coral Gables. Attachments: 10-29-14 - Small Business Saturday [Note for the Record (Agenda Item A-2): Mayor Cason prefaced his remarks by stating that he was happy to have in attendance Coral Gables Chamber of Commerce President Mark Trowbridge-adding that he would read the proclamation and have Mr. Trowbridge to comment on same. After reading the proclamation into the public record declaring November 29th, 2014 as “Small Business Saturday Day” in Coral Gables, Commissioner Frank Quesada greeted the viewing audience and acknowledged that the thriving reality of our downtown businesses has really been on the backs of the small business owners-there are a lot of chains across the City, but we also have a lot of “Mom and Pop” shops that have really thrived in the City of Coral Gables; further referencing the “Small Business Saturday” event as being a partnering initiative with American Express, the City of Coral Gables and the Coral Gables to make it a lot easier on the "Black Fridays" and the other shopping days-further referencing Item C-4, wherein the City will be waiving parking fees on November 29th throughout the City to make it easier for the people to get in and encourage shopping in downtown Coral Gables and throughout the City. Mr. Trowbridge thanked everyone of the City Commissioners for their support for this event, along with the City staff; further recalling that last year we had free parking in our garages, and citing that this year they will be running a trolley during the day on “Small Business Saturday,” which will take place on November 29th-further noting that on this day, many of the retailers and restaurants get involved with this program; further pointing out that American Express created this program 54 years ago, and that the Coral Gables Chamber has been involved with same for the past 4 years, and that each and every year, more and more stores have participated in this event; further stating that it is real important to support small businesses, not only because they are your neighbors and friends, but they are the people that you know, they are paying into the tax base of our great City, so it is really important that they thrive, and the last few years have been very challenging years for our small businesses, adding that we began our City with these small “Mom and Pops”, and that many of them are still around today-second and third generational families (i.e. Jay’s Jewelers) and others that have continued to be part of the landscape, and with the upcoming Streetscape Project, it is even more important to really work with them and support the small businesses on Miracle Mile down Ponce, to the north corridor of Ponce that are really getting built out, and of course Merrick Park. City of Coral Gables Page 3 City Commission Meeting Minutes October 28, 2014 Mr. Trowbridge further shared with the viewing public that the Coral Gables Chamber of Commerce applied for a grant with American Express, wherein 5 cities in America were picked to pair with a well-known designer to come in and help activate storefronts, the windows, the areas outside the windows to make very attractive---and CGCC won the grant; further thanking the City, the Business Improvement District who will form part of this initiative; the designer for the City is Laurie Bennett, who is from Los Angeles, who has been working closely with the merchants from Beverly Hills; further expressing the point that the grant will be important in terms of what we are able to do one year from now, as we build out from the Streetscape; adding that the CGCC will come back before the City Commission for assistance in terms of lighting, etc. Mr. Trowbridge concluded that he is real proud that our community continues to be a stakeholder and Best Practice for American Express for Small Business Saturday]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 4 B. APPROVAL OF MINUTES B.-1. 14-3481 Regular City Commission Meeting of September 11, 2014. Attachments: Meeting Minutes Verbatim Transcript - Agenda Item C-5 - Reso to award parking cashiers attendants to Laz Florid Verbatim Transcript - Agenda Item E-4 - Zoning Code Text Amendment DRC Procedures Verbatim Transcript - Agenda Item E-5 - Zoning Code Text Amendment Transfer of Development Verbatim Transcript - Agenda Item E-8 - Reso relating to Fire Protection Services Verbatim Transcript - Agenda Item F-4 - Update on crime statistics discussion and possible action Verbatim Transcript - Agenda Item H-2 - Reso amending R-2013-89 to adjust maximum short-term Verbatim Transcript - Agenda Item H-3 - Reso approving project delivery methodology for Miracle A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be approved. The motion passed by the following vote. Yeas : 4- Commissioner Keon, Commissioner Lago, Commissioner Quesada and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 5 City of Coral Gables Page 4 City Commission Meeting Minutes October 28, 2014 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Commissioner Quesada, seconded by Commissioner Keon, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 4- Commissioner Keon, Commissioner Lago, Commissioner Quesada and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. RESOLUTION NO. 2014-227 C.-1. 14-3419 A Resolution granting a one-day permit to The Buoniconti Fund to Cure Paralysis, Inc., to sell alcoholic beverages on Saturday, January 17, 2015, from 5:00 p.m. to 9:00 p.m. on Ponce de Leon Boulevard (North/South bound lanes between Miracle Mile and Aragon Avenue), adjacent to Hillstone Restaurant in Coral Gables, during the 6th Annual “Block Party” event, subject to Florida Department of Professional Regulation Requirements. Attachments: Special Events Application and Permit Resolution C-1 Signed Cover Memo A RESOLUTION GRANTING A ONE-DAY PERMIT TO THE BUONICONTI FUND TO CURE PARALYSIS, INC. TO SELL ALCOHOLIC BEVERAGES ON SATURDAY, JANUARY 17, 2015, FROM 5:00 P.M. TO 9:00 P.M., ON PONCE DE LEON BOULEVARD (NORTH/SOUTH BOUND LANES BETWEEN MIRACLE MILE AND ARAGON AVENUE), ADJACENT TO HILLSTONE RESTAURANT IN CORAL GABLES, DURING THE 6TH ANNUAL “BLOCK PARTY” EVENT, SUBJECT TO FLORIDA DEPARTMENT OF PROFESSIONAL REGULATION REQUIREMENTS. This Matter was adopted by Resolution Number 2014-227 on the Consent Agenda. City Clerk Item No. 6 City of Coral Gables Page 5 City Commission Meeting Minutes October 28, 2014 RESOLUTION NO. 2014-228 C.-2. 14-3448 A Resolution authorizing the placement of a temporary banner at the First Church of Christ, Scientist, located at 410 Andalusia Avenue, Coral Gables, Florida. Attachments: C-2 Signed Cover Memo First Church of Christ, Scientist, Letter First Church of Christ, Scientist, Resolution A RESOLUTION AUTHORIZING THE PLACEMENT OF A TEMPORARY BANNER AT THE FIRST CHURCH OF CHRIST, SCIENTIST LOCATED AT 410 ANDALUSIA AVENUE, CORAL GABLES, FLORIDA. This Matter was adopted by Resolution Number 2014-228 on the Consent Agenda. City Clerk Item No. 7 RESOLUTION NO. 2014-229 C.-3. 14-3453 A Resolution authorizing encroachments into the public right -of-way, consisting of the installation of a steel canopy with aluminum and wood trim, that extends approximately one foot and nine inches (1’9”) beyond the property line, at an elevation of nine feet (9’) and for a length of eighteen feet and ten inches (18’10”) above the sidewalk, adjacent to 2418 Ponce de Leon Boulevard, Coral Gables, Florida. Attachments: Proposed Plans - Survey Existing & Proposed Pictures C-3 Signed Cover Memo 2418 Ponce Resolution A RESOLUTION AUTHORIZING ENCROACHMENTS INTO THE PUBLIC RIGHT-OF-WAY, CONSISTING OF THE INSTALLATION OF A STEEL CANOPY WITH ALUMINUM AND WOOD TRIM, THAT EXTENDS APPROXIMATELY ONE FOOT AND NINE INCHES (1’9”) BEYOND THE PROPERTY LINE, AT AN ELEVATION OF NINE FEET (9’) AND FOR A LENGTH OF EIGHTEEN FEET AND TEN INCHES (18’10”) ABOVE THE SIDEWALK, ADJACENT TO 2418 PONCE DE LEON BOULEVARD, CORAL GABLES, FLORIDA. This Matter was adopted by Resolution Number 2014-229 on the Consent Agenda. City Clerk Item No. 8 City of Coral Gables Page 6 City Commission Meeting Minutes October 28, 2014 RESOLUTION NO. 2014-230 C.-5. 14-3459 A Resolution authorizing expenditures in the amount of $ 1,500 from previously encumbered State Forfeited Asset Fund (F.A.F.) monies, to support the 2014-2015 operations of the "Do The Right Thing" program, conducted by the Coral Gables Police Department Youth Resource Unit. Attachments: PDF-Resolution Draft-$1,500-DoTheRightThing-10.15.2014 C-5 Signed Cover Memo A RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $1,500, FROM PREVIOUSLY ENCUMBERED STATE FORFEITED ASSET FUND (F.A.F.) MONIES, TO SUPPORT THE 2014-2015 OPERATIONS OF THE “DO THE RIGHT THING” PROGRAM, CONDUCTED BY THE CORAL GABLES POLICE DEPARTMENT YOUTH RESOURCE UNIT. This Matter was adopted by Resolution Number 2014-230 on the Consent Agenda. City Clerk Item No. 9 RESOLUTION NO. 2014-231 C.-6. 14-3460 A Resolution authorizing expenditures in the amount of $ 3,550 from previously encumbered State Forfeited Asset Fund (F.A.F.) monies, to support the 2014-2015 operations of the "Coral Gables Police Explorer Post #594" program, conducted by the Coral Gables Police Department Youth Resource Unit. Attachments: PDF-Resolution Draft-$3,550-ExplorerPost-10.15.2014 C-6 Signed Cover Memo A RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $3,550, FROM PREVIOUSLY ENCUMBERED STATE FORFEITED ASSET FUND (F.A.F.) MONIES, TO SUPPORT THE 2014-2015 OPERATIONS OF THE “CORAL GABLES POLICE EXPLORER POST #594” PROGRAM, CONDUCTED BY THE CORAL GABLES POLICE DEPARTMENT YOUTH RESOURCE UNIT. This Matter was adopted by Resolution Number 2014-231 on the Consent Agenda. City Clerk Item No. 10 City of Coral Gables Page 7 City Commission Meeting Minutes October 28, 2014 RESOLUTION NO. 2014-232 C.-7. 14-3461 A Resolution authorizing expenditures in the amount of $ 5,250 from previously encumbered State Forfeited Asset Fund (F.A.F.) monies, to support the 2014-2015 operations of the "Drug Abuse Resistance Education (D.A.R.E.)" program, conducted by the Coral Gables Police Department Youth Resource Unit. Attachments: PDF-Resolution Draft-$5,250-DARE-10.15.2014 C-7 Signed Cover Memo A RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $5,250, FROM PREVIOUSLY ENCUMBERED STATE FORFEITED ASSET FUND (F.A.F.) MONIES, TO SUPPORT THE 2014-2015 OPERATIONS OF THE “DRUG ABUSE RESISTANCE EDUCATION (D.A.R.E.)” PROGRAM, CONDUCTED BY THE CORAL GABLES POLICE DEPARTMENT YOUTH RESOURCE UNIT. This Matter was adopted by Resolution Number 2014-232 on the Consent Agenda. City Clerk Item No. 11 RESOLUTION NO. 2014-233 C.-8. 14-3462 A Resolution authorizing expenditures in the amount of $ 8,719 from State Forfeited Asset Fund (F.A.F.) monies, to acquire the “Police Officer Scheduling System (POSS) and Personnel Audio Response System (PARS)” software. Attachments: PDF-Resolution Draft-$8,719-POSS&PARS-10.15.2014 C-8 Signed Cover Memo A RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $8,719, FROM STATE FORFEITED ASSET FUND (F.A.F.) MONIES, TO ACQUIRE THE “POLICE OFFICER SCHEDULING SYSTEM (POSS) AND PERSONNEL AUDIO RESPONSE SYSTEM (PARS)” SOFTWARE. This Matter was adopted by Resolution Number 2014-233 on the Consent Agenda. City Clerk Item No. 12 City of Coral Gables Page 8 City Commission Meeting Minutes October 28, 2014 RESOLUTION NO. 2014-234 C.-9. 14-3463 A Resolution authorizing expenditures in the amount of $ 22,000 from previously encumbered State Forfeited Asset Fund (F.A.F.) monies to support the 2014-2015 operations of the "Coral Gables Police Athletic League (P.A.L.)" program, conducted by the Coral Gables Police Department Youth Resource Unit. Attachments: PDF-Resolution Draft-$22,000-PAL-10.15.2014 C-9 Signed Cover Memo A RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $22,000, FROM PREVIOUSLY ENCUMBERED STATE FORFEITED ASSET FUND (F.A.F.) MONIES, TO SUPPORT THE 2014-2015 OPERATIONS OF THE “CORAL GABLES POLICE ATHLETIC LEAGUE (P.A.L.)” PROGRAM, CONDUCTED BY THE CORAL GABLES POLICE DEPARTMENT YOUTH RESOURCE UNIT. This Matter was adopted by Resolution Number 2014-234 on the Consent Agenda. City Clerk Item No. 13 RESOLUTION NO. 2014-235 C.-10. 14-3464 A Resolution authorizing an encumbrance in the amount of $ 26,455 or 15 percent of the State Forfeited Asset Fund (F.A.F.) monies received in the 2013-2014 Fiscal Year, to provide for the support and operation of "School Resource Officer, Crime Prevention, Safe Neighborhood and Drug Abuse Education and Prevention" programs, as required under the Florida Contraband Forfeiture Act. Attachments: PDF-Resolution Draft-$26,455-15%SetAside-10.15.2014 C-10 Signed Cover Memo A RESOLUTION AUTHORIZING AN ENCUMBRANCE IN THE AMOUNT OF $26,455, OR 15 PERECENT OF THE STATE FORFEITED ASSET FUND (F.A.F.) MONIES RECEIVED IN THE 2013-2014 FISCAL YEAR, TO PROVIDE FOR THE SUPPORT AND OPERATION OF “SCHOOL RESOURCE OFFICER, CRIME PREVENTION, SAFE NEIGHBORHOOD AND DRUG ABUSE EDUCATION AND PREVENTION” PROGRAMS, AS REQUIRED UNDER THE FLORIDA CONTRABAND FORFEITURE ACT. This Matter was adopted by Resolution Number 2014-235 on the Consent Agenda. City Clerk Item No. 14 City of Coral Gables Page 9 City Commission Meeting Minutes October 28, 2014 RESOLUTION NO. 2014-236 C.-11. 14-3465 A Resolution authorizing expenditures in the amount of $ 36,170 from Federal Forfeited Asset Fund (F.A.F.) monies, for the acquisition of Law Enforcement Equipment; the "VeriPic Digital Evidence Manager and Associated Hardware," for utilization by the Coral Gables Police Department. Attachments: PDF-Resolution Draft-$36,170-VeriPic-10.15.2014 C-11 Signed Cover Memo A RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $36,170, FROM FEDERAL FORFEITED ASSET FUND (F.A.F.) MONIES FOR THE ACQUISITION OF ADDITIONAL LAW ENFORCEMENT EQUIPMENT; THE VERIPIC DIGITAL EVIDENCE MANAGER AND ASSOCIATED HARDWARE FOR UTILIZATION BY THE CORAL GABLES POLICE DEPARTMENT. This Matter was adopted by Resolution Number 2014-236 on the Consent Agenda. City Clerk Item No. 15 RESOLUTION NO. 2014-237 C.-12. 14-3466 A Resolution authorizing expenditures in the amount of $ 47,610 from State Forfeited Asset Fund (F.A.F.) monies, to support the 2014-2015 operations of the Coral Gables "Citizens Crime Watch." Attachments: PDF-Resolution Draft-$47,610-CrimeWatch-10.15.2014 C-12 Signed Cover Memo A RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $47,610 FROM STATE FORFEITED ASSET FUND (F.A.F.) MONIES, TO SUPPORT THE 2014-2015 OPERATIONS OF THE CORAL GABLES CITIZENS CRIME WATCH. This Matter was adopted by Resolution Number 2014-237 on the Consent Agenda. City Clerk Item No. 16 City of Coral Gables Page 10 City Commission Meeting Minutes October 28, 2014 RESOLUTION NO. 2014-238 C.-13. 14-3467 A Resolution authorizing expenditures in the amount of $ 76,370 from Federal Forfeited Asset Fund (F.A.F.) monies for the acquisition of law enforcement equipment: two “Automated License Plate Recognition” (ALPR) trailers, for utilization by the Coral Gables Police Department. Attachments: PDF-Resolution Draft-$76,370-ALPRtrailers-10.15.2014 C-13 Signed Cover Memo A RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $76,370 FROM FEDERAL FORFEITED ASSET FUND (F.A.F.) MONIES FOR THE ACQUISITION OF ADDITIONAL LAW ENFORCEMENT EQUIPMENT: TWO “AUTOMATED LICENSE PLATE RECOGNITION” (ALPR) TRAILERS, FOR UTILIZATION BY THE CORAL GABLES POLICE DEPARTMENT. This Matter was adopted by Resolution Number 2014-238 on the Consent Agenda. City Clerk Item No. 17 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-14. 14-3449 Senior Citizens Advisory Board Meeting of September 8, 2014 Attachments: Cover Sheet Minutes 09-08-14 Min 09-08-2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 18 C.-15. 14-3450 City of Coral Gables/University of Miami Community Relations Meeting of October 6, 2014 Attachments: Cover Memo October 28, 2014 Commision Meeteting Minutes of City of Coral Gables Community Relations Meeting October 6, 2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 19 C.-16. 14-3454 Coral Gables Merrick House Governing Board Meeting of September 8, 2014 Attachments: 9.8.14MinutesforCC10.28.14 Merrick House Minutes September 8 2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 20 City of Coral Gables Page 11 City Commission Meeting Minutes October 28, 2014 C.-17. 14-3455 Historic Preservation Board Meeting of September 18, 2014 Attachments: HPB.09.18.14MinutesforCC10.28.14 HPB Minutes - September 18 2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 21 C.-18. 14-3456 Pinewood Cemetery Advisory Board Meeting of July 21, 2014 Attachments: Pinewood Minutes July 21 2014 07.21.14MinutesCCMtg10.28.14 This Matter was approved on the Consent Agenda. City Clerk Item No. 22 C.-19. 14-3458 Disability Affairs Board Meeting of September 3, 2014 Attachments: 9-3-14 minutes Disability Affairs 9-3-14 Minutes COVER This Matter was approved on the Consent Agenda. City Clerk Item No. 23 C.-20. 14-3470 Retirement Board Meeting of September 18, 2014 Attachments: CC.10-28-2014.September 18, 2014 Minutes.9-18-2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 24 City of Coral Gables Page 12 City Commission Meeting Minutes October 28, 2014 Pulled from Consent Agenda RESOLUTION NO. 2014-239 C.-4. 14-3469 A Resolution authorizing the waiver of the cost of parking fees in the City ’s public garages and the use of a City Trolley on November 29, 2014 for the "2014 Small Business Saturday", from 9:00 a.m. to 5:00 p.m. Attachments: C-4 Signed Cover Memo DRAFT Resolution - 10.28.14 (Small Business Saturday Waiver) DRAFT Resolution - 10.28.14 (Small Business Saturday Waiver) A RESOLUTION AUTHORIZING THE WAIVER OF THE COST OF PARKING FEES IN THE CITY’S PUBLIC GARAGES AND THE USE OF A CITY TROLLEY ON NOVEMBER 29, 2014 FOR THE “2014 SMALL BUSINESS SATURDAY”, FROM 9:00 A.M. TO 5:00 P.M. A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2014-239. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 25 D. PERSONAL APPEARANCES D.-1. 14-3407 Presentation of the "Florida Guardian Ad Litem" program by Volunteer Recruiters Michael Brennan and Victoria Harris. (Deferred from the October 14, 2014 Meeting). This Agenda Item was Withdrawn City Clerk Item No. 1 D.-2. 14-3440 Ed Macie, U.S.D.A. Urban Forestry Regional Director, to speak about the agency's initiatives. [Note for the Record: The verbatim transcript for Agenda Item D-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 26 City of Coral Gables Page 13 City Commission Meeting Minutes October 28, 2014 D.-3. 14-3480 Representatives of Miss Universe Pageant to talk about the pageant that is coming to South Florida. Attachments: MissUniverse_CORALGABLES [Note for the Record: The verbatim transcript for Agenda Item D-3 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Withdrawn City Clerk Item No. 2 E. PUBLIC HEARINGS Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. APPEAL E.-1. 14-3439 Appeal of Tree Permits for 1011 and 1015 Lisbon Street; and appeal of Board of Architects' decision on 1015 Lisbon Street; status report regarding settlement, and consideration of potential action related thereto. (Continued from the October 28, 2014 Meeting.) Please see attached item from the October 28, 2014 Meeting : https://coralgables.legistar.com/LegislationDetail.aspx? ID=1942593&GUID=8C5F27EE-7D7A-41DC-B673-2758F097713C> Attachments: Exhibit A Ms. Jorey Friedman Board of Architects’ Decision Appeal Request dated 07.07.14. Exhibit B Ms. Jorey Friedman Tree Permits Appeal Request dated 10.13.14 Exhibit D Residents' Petition (4 pages) Exhibit E Communication from Mr. Robert D. Brennan, Fairchild Tropical Botanical Gardens, date Exhibit F Articles dated 12.12, 07.14 and Tree Resource Evaluation dated 07.30.14 by Mr. Jeff Sh Exhibit G Communication from Dr. Kenneth Broad, University of Miami, dated 09.09.2014, 09.22. Exhibit H Approved Tree Permit for 1011 Lisbon Street Exhibit J Live Oak Work Plan from Developer (part of approved Tree Permits) dated 09.22.2014 Exhibit I Approved Tree Permit for 1015 Lisbon Street Exhibit C Tree Permits Appeal Statement by Jorey Friedman Bruce Lecuru Ariel Fernandez Tama Exhibit K1 Exhibit K2 Exhibit K3 E-1 Signed Cover Memo [Note for the Record: The verbatim transcript for Agenda Item E-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-244. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City of Coral Gables Page 14 City Commission Meeting Minutes October 28, 2014 City Clerk Item No. 39 RESOLUTION NO. 2014-245 Non 14-3590 Resolution of the City Commission of Coral Gables, refunding the resident appealing the Agenda tree permits issued to 1011 and 1015 Lisbon Street. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-245. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 40 ORDINANCES ON FIRST READING ORDINANCE NO. 2014-222 E.-2. 14-3437 An Ordinance of the City Commission of Coral Gables, Florida, amending the Code of the City of Coral Gables, Florida, by creating Sections 34-175 through 34-186 of the City Code, "Forfeiture of Abandoned Real Property" of Chapter 34 "Nuisances," to create a process by which the city can take and perfect right, title and interest in and to such properties which are or remain in violation of the City Code or Zoning Code; and providing for a repealer provision, severability clause, codification, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: Abandoned Real Property Ordinance 10-14-14 E-3 Signed Cover Memo 10-14-14 Signed Resolution 2014-222 E-1 Signed Cover Memo 01-13-15 Abandoned Real Property Ordinance 01-13-15 [Note for the Record: The verbatim transcript for Agenda Item E-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Keon, that this matter be adopted by Resolution Number 2014-222. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 33 City of Coral Gables Page 15 City Commission Meeting Minutes October 28, 2014 Items E.-3. and E.-4. are related E.-3. 14-3441 Change of Zoning. An Ordinance of the City Commission of Coral Gables, Florida requesting a change of zoning pursuant to Zoning Code Article 3, “Development Review,” Division 14, “Zoning Code Text and Map Amendments,” from Multi-Family 2 District (MF2) to Commercial District (C), for the property legally described as Lots 6 and 7, Block 26, Douglas section, Coral Gables,Florida; and providing for a repealer provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC Exhibit A - Draft Ordinance - Change of zoning 10 28 14 CC Exhibit C - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC Exhibit D - 10.08.14 Excerpts of Planning and Zoning Board Meeting Minutes 10 28 14 CC Exhibit E - PowerPoint presentation 10 28 14 CC Exhibit B - Draft Ordinance - Conditional use site plan review E-3&E-4 Signed Cover Memo E-2 and E-3 Signed Cover Memo 11 18 14 CC 1200 Ponce Ofizzina 2nd reading 11 18 14 Exhibit A - Ordinance re Change of Zoning 11 18 14 Exhibit B - Ordinance re Conditional Use Site Plan Review [Note for the Record: The verbatim transcript for Agenda Item E-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Lago, seconded by Vice Mayor Kerdyk, Jr., that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 28 City of Coral Gables Page 16 City Commission Meeting Minutes October 28, 2014 E.-4. 14-3442 Conditional Use Site Plan review. An Ordinance of the City Commission of Coral Gables, Florida requesting conditional use site plan review pursuant to Zoning Code Article 3, “Development Review,” Division 4, “Conditional Uses,” and Article 5, “Development Standards,” Division 1, “Accessory Uses,” Section 5-115, “Drive-throughs, walk-up windows, and automatic teller machines (ATM),” for a drive-through bank facility on property designated Commercial District (C) adjacent to a Multi-Family 2 District (MF2) zoned district, and legally described as Lots 6-10, Block 26, Douglas Section (1200 Ponce de Leon Boulevard), Coral Gables, Florida; including required conditions; and providing for a repealer provision, severability clause, and providing for an effective date . (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC Exhibit A - Draft Ordinance - Change of zoning 10 28 14 CC Exhibit C - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC Exhibit D - 10.08.14 Excerpts of Planning and Zoning Board Meeting Minutes 10 28 14 CC Exhibit E - PowerPoint presentation 10 28 14 CC Exhibit B - Draft Ordinance - Conditional use site plan review E-3&E-4 Signed Cover Memo E-2 and E-3 Signed Cover Memo [Note for the Record: The verbatim transcript for Agenda Item E-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Lago, seconded by Commissioner Keon, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 29 City of Coral Gables Page 17 City Commission Meeting Minutes October 28, 2014 Itemd E.-5. and E.-6. are related E.-5. 14-3443 Change of Land Use. An Ordinance of the City Commission of Coral Gables, Florida requesting an amendment to the Future Land Use Map of the City of Coral Gables Comprehensive Plan, pursuant to Zoning Code Article 3, “Development Review,” Division 15, “Comprehensive Plan Text and Map Amendments,” and Small Scale amendment procedures (ss. 163.3187, Florida Statutes), from “Residential Multi-Family Medium Density,” to “Commercial Mid-Rise Intensity,” for the property legally described as Lots 11-16, Block 203, Riviera Section Part 14 (1500 Venera Avenue), Coral Gables, Florida; and, providing for a repealer provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC - Exhibit A - Draft Ordinance - Change of land use 10 28 14 CC - Exhibit B - Draft Ordinance - Change of zoning 10 28 14 CC - Exhibit C - Draft Resolution - Mixed use site plan review 10 28 14 CC - Exhibit E - 10.08.14 Excerpts of Planning and Zoning Board Meeting Minutes 10 28 14 CC - Exhibit F - PowerPoint presentation 10 28 14 CC - Exhibit D - 10.08.14 Staff report and recommendation with attachments E-5&E-6 Signed Cover Memo E-4, E-5 and E-9 Signed Cover Memo 11 18 14 Exhibit A - Ordinance re Change of Land Use 11 18 14 Exhibit B - Ordinance re Change of Zoning 11 18 14 CC Shoma Park Tower 2nd reading 11 18 14 Exhibit C - Resolution re Mixed Use Site Plan Review [Note for the Record: The verbatim transcript for Agenda Item E-5 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 30 City of Coral Gables Page 18 City Commission Meeting Minutes October 28, 2014 E.-6. 14-3444 Change of Zoning. An Ordinance of the City Commission of Coral Gables, Florida requesting a change of zoning pursuant to Zoning Code Article 3, “Development Review,” Division 14, “Zoning Code Text and Map Amendments,” from Multi-Family 2 District (MF2) to Commercial District (C), for the property legally described as Lots 11-16, Block 203, Riviera Section Part 14 (1500 Venera Avenue), Coral Gables, Florida; and providing for a repealer provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC - Exhibit A - Draft Ordinance - Change of land use 10 28 14 CC - Exhibit B - Draft Ordinance - Change of zoning 10 28 14 CC - Exhibit C - Draft Resolution - Mixed use site plan review 10 28 14 CC - Exhibit D - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC - Exhibit E - 10.08.14 Excerpts of Planning and Zoning Board Meeting Minutes 10 28 14 CC - Exhibit F - PowerPoint presentation E-5&E-6 Signed Cover Memo E-4, E-5 and E-9 Signed Cover Memo 11 18 14 CC Memo Shoma Park Tower 2nd reading 11 18 14 Exhibit A - Ordinance re Change of Land Use 11 18 14 Exhibit B - Ordinance re Change of Zoning 11 18 14 Exhibit C - Resolution re Mixed Use Site Plan Review [Note for the Record: The verbatim transcript for Agenda Item E-6 is available for public inspection in the Office of the City Clerk and Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 31 City of Coral Gables Page 19 City Commission Meeting Minutes October 28, 2014 Items E.-7. and E.-8. are related E.-7. 14-3445 Zoning Code Amendment. An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code: amending Article 8, “Definitions,” by providing definitions related to medical marijuana uses; amending Article 4, “Zoning Districts,” to restrict the location of medical marijuana uses; amending Article 5 “Development Standards,” by providing development standards for medical marijuana uses; affirming that the City will only approve uses that are legal under federal and state law; and providing for a repealer provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC - Exhibit C - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC - Exhibit D - 10.08.14 Excerpts of Planning and Zoning Board Meeting 10 28 14 CC - Exhibit E - Revised map depicting areas affected by the proposed Ordinance 10 28 14 CC - Exhibit F - Presentation 10 28 14 CC - Exhibit B - Medical Marijuana Business Regulations CC 1st Reading 10 28 14 CC - Exhibit A - Medical Marijuana Land Use Regs CC 1st Reading E-7&E-8 Signed Cover Memo E-6, E-7 & E-10 Signed Cover Memo 11 18 14 CC Cover Memo medical marijauna 2nd reading 11 18 14 Exhibit A - Ordinance Zoning Code Text Amendment 11 18 14 Exhibit B - Ordinance City Code (Business License) Text Amendment 11 18 14 Exhibit C - Resolution (Business License Fee) 11 18 14 Exhibit D - Map depicting areas affected by the proposed Ordinance [Note for the Record: The verbatim transcript for Agenda Item E-7 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Commissioner Quesada, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 34 City of Coral Gables Page 20 City Commission Meeting Minutes October 28, 2014 E.-8. 14-3446 City Code Amendment. An Ordinance of the City of Coral Gables, Florida, providing for text amendment to the City of Coral Gables Official Code of Ordinances: amending Chapter 14, “Businesses,” by creating Article V. “Marijuana Sales,” to provide regulations, restrictions and procedures for the operation of Medical Marijuana Retail Centers; amending Section 38-6, to prohibit the public consumption of marijuana; affirming that the City will only approve uses that are legal under Federal and State Law; and providing for repealer a provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC - Exhibit C - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC - Exhibit D - 10.08.14 Excerpts of Planning and Zoning Board Meeting 10 28 14 CC - Exhibit E - Revised map depicting areas affected by the proposed Ordinance 10 28 14 CC - Exhibit F - PowerPoint Presentation 10 28 14 CC - Exhibit A - Medical Marijuana Land Use Regs CC 1st Reading 10 28 14 CC - Exhibit B - Medical Marijuana Business Regulations CC 1st Reading E-7&E-8 Signed Cover Memo E-6, E-7 & E-10 Signed Cover Memo 11 18 14 Exhibit A - Ordinance Zoning Code Text Amendment 11 18 14 Exhibit B - Ordinance City Code (Business License) Text Amendment 11 18 14 Exhibit C - Resolution (Business License Fee) 11 18 14 Exhibit D - Map depicting areas affected by the proposed Ordinance 11 18 14 CC Cover Memo medical marijauna 2nd reading [Note for the Record: The verbatim transcript for Agenda Item E-8 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Keon, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 35 City of Coral Gables Page 21 City Commission Meeting Minutes October 28, 2014 RESOLUTION RESOLUTION NO. 2014-243 E.-9. 14-3447 A Resolution of the City Commission of Coral Gables, Florida, approving a waiver for the utilization of thirty-six (36) remote off-street parking spaces for the building located at 201 Sevilla Avenue, which is located outside of the Central Business District (CBD), pursuant to Zoning Code Article 5, “Development Standards”, Division 14, “Parking, Loading and Driveway Requirements”, Section 5-1408, “Common driveways and remote off-street parking”; providing for an effective date. Attachments: 10 28 14 Exhibit A - Draft Resolution 10 28 14 Exhibit B - Application for Remote Off-Street Parking 10 28 14 Exhibit C - Ordinance No. 2014-20 E-9 Signed Cover Memo A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA, APPROVING A WAIVER FOR THE UTILIZATION OF THIRTY-SIX (36) REMOTE OFF-STREET PARKING SPACES FOR THE BUILDING LOCATED AT 201 SEVILLA AVENUE, WHICH IS LOCATED OUTSIDE OF THE CENTRAL BUSINESS DISTRICT (CBD), PURSUANT TO ZONING CODE ARTICLE 5, “DEVELOPMENT STANDARDS”, DIVISION 14, “PARKING, LOADING AND DRIVEWAY REQUIREMENTS”, SECTION 5-1408, “COMMON DRIVEWAYS AND REMOTE OFF-STREET PARKING”; PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-9 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Lago, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2014-243. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 38 City of Coral Gables Page 22 City Commission Meeting Minutes October 28, 2014 F. CITY COMMISSION ITEMS RESOLUTION NO. 2014-247 F.-1. 14-3473 Discussion regarding the Kerdyk Tennis Center cost breakdown. Commissioner Keon A RESOLUTION OF THE CITY COMMISSION DIRECTING THE CITY MANAGER TO BRING BACK THE RENOVATION ISSUE OF THE WILLIAM KERDYK TENNIS CENTER PROJECT, FOR THE CITY COMMISSION MEETING PRESENTLY SCHEDULED FOR DECEMBER 2014; FURTHER INSTRUCTING THE CITY MANAGER TO DIRECT CITY STAFF TO MEET WITH THE CONSULTANT AND THE CONTRACTOR WHO WAS AWARDED SAID PROJECT TO RECONCILE HIS NUMBERS AGAINST THE ESTIMATE OF THE NUMBERS FOR SAID PROJECT AND COME UP WITH A PLAN REGARDING HOW TO EXPEND THOSE ADDITIONAL FUNDS INTO SAID PROJECT, WHETHER IT BE AN ADDITIONAL FENCE OR RENOVATION TO THE BUILDING ITSELF, LED LIGHTING, ETCETERA, IN AN EFFORT TO UPGRADE THE RECREATIONAL FACILITY. [Note for the Record: The verbatim transcript for Agenda Item F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-247. The motion passed by the following vote. Yeas : 4- Commissioner Quesada, Commissioner Keon, Commissioner Lago and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 42 City of Coral Gables Page 23 City Commission Meeting Minutes October 28, 2014 G. BOARDS/COMMITTEES ITEMS RESOLUTION NO. 2014-242 G.-1. 14-3472 A Resolution accepting the recommendation of the Cultural Development Board to appoint Jill Johnson Deupi to serve as a member of the Arts Advisory Panel, for the remainder of a two (2) year term, which began on June 1, 2013 and continues through May 31, 2015. Attachments: Jill Deupi Resume CDB Minutes October 3 2014 G-1 Signed Cover Memo Jill Johnson Deupi Resolution - G-1 A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CULTURAL DEVELOPMENT BOARD TO APPOINT JILL JOHNSON DEUPI TO SERVE AS A MEMBER OF THE ARTS ADVISORY PANEL, FOR THE REMAINDER OF A TWO (2) YEAR TERM, WHICH BEGAN ON JUNE 1, 2013 AND CONTINUES THROUGH MAY 31, 2015. A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2014-242. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 37 City of Coral Gables Page 24 City Commission Meeting Minutes October 28, 2014 H. CITY MANAGER ITEMS RESOLUTION NO. 2014-240 H.-1. 14-3404 A Resolution approving the implementation of a Residential Sidewalk Restoration Program. (Continued from the October 14, 2014 City Commission Meeting). Attachments: City Code Section 58-80 H-1 Signed Cover Memo Sidewalk Restoration Program Resolution A RESOLUTION APPROVING THE IMPLEMENTATION OF A RESIDENTIAL SIDEWALK RESTORATION PROGRAM. (CONTINUED FROM THE OCTOBER 14, 2014 CITY COMMISSION MEETING). [Note for the Record: The verbatim transcript for Agenda Item H-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2014-240. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 32 City of Coral Gables Page 25 City Commission Meeting Minutes October 28, 2014 RESOLUTION NO. 2014-246 H.-2. 14-3452 Discussion and/or possible action regarding a Trash Pit Mitigation Program. Attachments: Trash Pit Presentation H-2 Signed Cover Memo A RESOLUTION OF THE CITY COMMISSION DIRECTING STAFF TO MOVE FORWARD WITH THE TESTING (I.E. TEST OPTION 3) OF THE RECYCLED ASPHALT MIXTURE TO FILL THE CITY’S TRASH PITS, AS PART OF THE TRASH PIT MITIGATION PROGRAM IN ADDITION TO INCORPORATING THE COLOR, WHICH WOULD ADDRESS AESTHETIC AND SAFETY CONCERNS. [Note for the Record: The verbatim transcript for Agenda Item H-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2014-246. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 41 City of Coral Gables Page 26 City Commission Meeting Minutes October 28, 2014 RESOLUTION NO. 2014-241 H.-3. 14-3474 A Resolution in accordance with Section 2-26 of the City Code, entitled “Regular Meetings, Special Meetings”, setting forth the meeting dates through May 2015 as follows: Tuesday, January 13, 2015; Tuesday, January 27, 2015; Tuesday, February 10, 2015; Tuesday, February 24, 2015; Tuesday, March 10, 2015; Tuesday, March 24, 2015; Tuesday, April 28, 2015; Tuesday, May 12, 2015; and Tuesday, May 26, 2015. Attachments: CC Meeting dates January-May 2015 H-3 Signed Cover Memo A RESOLUTION IN ACCORDANCE WITH SECTION 2-26 OF THE CITY CODE, ENTITLED “REGULAR MEETINGS, SPECIAL MEETINGS”, SETTING FORTH THE MEETING DATES THROUGH MAY 2015 AS FOLLOWS: TUESDAY, JANUARY 13, 2015; TUESDAY, JANUARY 27, 2015; TUESDAY, FEBRUARY 10, 2015; TUESDAY, FEBRUARY 24, 2015; TUESDAY, MARCH 10, 2015; TUESDAY, MARCH 24, 2015; TUESDAY, APRIL 28, 2015; TUESDAY, MAY 12, 2015; AND TUESDAY, MAY 26, 2015. [Note for the Record: The verbatim transcript for Agenda Item H-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2014-241. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 36 I. CITY ATTORNEY ITEMS None City Clerk Item No. 43 J. CITY CLERK ITEMS None City Clerk Item No. 44 City of Coral Gables Page 27 City Commission Meeting Minutes October 28, 2014 L. EXECUTIVE SESSIONS L.-1. 14-3476 Attorney-Client executive session, closed to the public pursuant to section 286.011(8) of the Florida Statutes, for purposes of discussing settlement negotiations and strategy relating to litigation expenditures in the matter pending in the Eleventh Judicial Circuit entitled Alhambra Center International, LTD v. City of Coral Gables, Case No. 14-347-AP (Fla. 11th Jud. Cir., Appellate Div.). This session may be attended by the following individuals: Mayor Jim Cason, Commissioner Patricia Keon, Vice Mayor William H. Kerdyk, Commissioner Vince Lago, Commissioner Frank C. Quesada, Interim City Manager Carmen Olazabal, City Attorney Craig Leen, Deputy City Attorney Bridgette Thornton, Assistant City Attorney Yaneris Figueroa, Special Counsel Heather Encinosa, and Special Counsel Jolinda Herring. A certified Court Reporter will be present to ensure that the session is fully transcribed, and the transcripts will be made available to the public upon the conclusion of the above-stated litigation. At the conclusion of the Attorney-Client session, the City Commission meeting will be reopened and the person chairing the Commission meeting will announce the termination of the Attorney -Client session. City Clerk Item No. 46 L.-2. 14-3477 Attorney-Client executive session, closed to the public pursuant to section 286.011(8) of the Florida Statutes, for purposes of discussing settlement negotiations and strategy relating to litigation expenditures in the matter pending in the Eleventh Judicial Circuit entitled Navarro v. City of Coral Gables, Case No. 13-15577-CA (Fla. 11th Jud. Cir.). This session may be attended by the following individuals: Mayor Jim Cason, Commissioner Patricia Keon, Vice Mayor William H. Kerdyk, Commissioner Vince Lago, Commissioner Frank C. Quesada, Interim City Manager Carmen Olazabal, City Attorney Craig Leen, Deputy City Attorney Bridgette Thornton, Assistant City Attorney Yaneris Figueroa, and Special Counsel Cary Lubetsky. A certified Court Reporter will be present to ensure that the session is fully transcribed, and the transcripts will be made available to the public upon the conclusion of the above-stated litigation. At the conclusion of the Attorney-Client session, the City Commission meeting will be reopened and the person chairing the Commission meeting will announce the termination of the Attorney-Client session. City Clerk Item No. 47 K. DISCUSSION ITEMS Mayor Cason: Before we move onto the two Executive Sessions, does anybody have any K Items. Commissioner Lago: I have one item. Commissioner Quesada: Yes. I have one item as well. Mayor Cason: Let’s start Commissioner Quesada. Commissioner Quesada: So the newspapers are telling us that we have a City Manager (laughter). What’s the procedure?- what are we doing going forward? I’m City of Coral Gables Page 28 City Commission Meeting Minutes October 28, 2014 not making a motion or anything now, I just want to know what are we doing going forward? Where are we?- are we… Mayor Cason: Here’s what I think we agreed to before. We picked Bud Park because he had a different approach; he was going to what I call pouch, go look for people rather than advertise; find people that were happy with their jobs, come back to us with - I think he went to our Citizens Advisory Committee and elsewhere to get suggestions, we all gave him suggestions. He came back with a number of candidates. I think we had a chance to meet with them individually, chat and so on, but I think the key part that we didn’t do last time or was done, but not done well was the background checks. So I understand that right now the background checks are being done on an expedited basis. If and when that’s or when that’s done and everything is crystal clear and clean and squeaky clean, then he will make a recommendation to us, probably on November 5th, and the public will be invited and we will decide. Is that correct? City Attorney Leen: Yes. Commissioner Quesada: Got it. I just wanted to be clear about it because I wasn’t really sure. I know we got some e-mails today and I would just want to make sure we are all on the same page; and one last real quick thing. I think the City Manager was involved in this, the Judicial Advocate Program; we got an e-mail, working on it tremendously. Mayor Cason: Yes. Commissioner Quesada: So good job. Thanks for bringing it before us. And for those of you at home that don’t know what the Judicial Advocate Program is, it is essentially we have outside legal counsel that monitor crimes that are committed in the City and anytime there is a repeat offender or an item where the City pays special attention to, that legal representative will go to the State Attorney’s Office, will be involved in whatever bond hearings, or whatever pleas are entered into the State Attorney’s Office for the defendant to try to continue preventing those people from coming back into the City. So the e-mail you sent us it’s working out tremendously. Thank you so much. Mayor Cason: It’s been about a year? City of Coral Gables Page 29 City Commission Meeting Minutes October 28, 2014 City Attorney Leen: Yes, almost a year. It’s been extremely successful. Mayor Cason: Vince. Commissioner Lago: Just two quick things. First off I’d like to commend the members of the Merrick House. I know that the Mayor was out there this past Saturday, it was a great event from 1 to 4 (p.m.), it was truly enjoyable. The firefighters did a great job in regards to cooking an incredible barbeque and there were a lot of people who got involved in regards to building scarecrows and they were offering tours of the Merrick House, incredibly educational and it was great for the family. I had a great time and I want to commend them for all the work they do. The second point is I wanted to see if my colleagues would be interested in partaking in a Sunshine Meeting. I’d like to call a Sunshine Meeting to discuss true pension reform and maybe what we can discuss at that meeting is the opportunity of entertaining the option of hiring a consultant to educate us on what other municipalities have been doing in reference to unfunded liability, which is a major issue here, especially due to the fact that we expend $27 million out of $160 million a year both in paying our pension obligations and our unfunded pension obligation. So what I’d like to do is I’d like to see if we can just have a discussion amongst ourselves to see if there is an appetite for hiring an individual, a consultant or a firm who could provide us some guidance and really tell us the truth because I’ve heard a lot, I’ve read a lot, in reference to floating a bond, in regards to your unfunded liability, what are the pros?- what are the cons?- what position does that put the City in? So if there is an interest I think that it would be great for all of us to have a sit down discussion amongst ourselves because I think it would be very beneficial. Commissioner Quesada: I like it, but I don’t think it should be a separate meeting. Why don’t we just put it on the agenda of a future meeting? Mayor Cason: It may take some - the decision to pick somebody can be done at the meeting. Commissioner Lago: By the way, just so you know. I don’t even know where to start. I’m just thinking, my next recommendation would be to look at staff, the City Manager and the City Attorney and say, can you please reach out to other municipalities. My understanding is that Fort Lauderdale went through this process and I think that Jacksonville is currently entertaining the possibility of doing this and I imagine there are many others that have done it, not only in the State of Florida, but I don’t even know City of Coral Gables Page 30 City Commission Meeting Minutes October 28, 2014 who would be a consultant, maybe we can talk to our financial… Commissioner Quesada: The actuaries for those cities, which I think are very important to find out who the actuaries are and pick their brain on what they did. Mayor Cason: I think this is extremely important, one of the most important, issues that’s going to be facing the City. There is a lot of moving elements; one of them is the whole question of the automatic trigger for a COLA (i.e. Cost of Living Adjustment), which we know if it hits 10 percent, this year we hit 9.1, if it hits 10 there is a huge bill that comes due, in terms of actuary accrued liabilities. There is the issue of the pros and cons of a bond and what it does to overall debt ratios and other things. There are all kinds of elements to it. Commissioner Lago: And if we do, do the bond can we transition to a Defined Benefit?- excuse me, transition from a Defined Benefit. Mayor Cason: How to finance the transition? Commissioner Lago: How to finance the transition?- and the reason why I agree with you, but I kind of disagree in the sense of maybe we don’t need a Special Meeting, but I think that at the end of these marathon meetings you are just so exhausted. I personally am just so tired right now after being here 8-9 hours. I think that we dedicate two hours and have a brief discussion, we allow staff to work on maybe finding 3 or 4 consultants who are reputable and we make a decision at the meeting. If we want to move forward, if we want to leave it the way it is, leave it the way it is. Mayor Cason: I like the idea of a Special Meeting because we need to dedicate a lot of time to this. It’s very important. If we go, for example, to the bond, in a lot of ways you are gambling on interest rates, which way they are going to go. Some have been successful, some have been disastrous. So we really need to hear before we move forward, but I recommend people read the Retirement Board minutes for this last meeting, especially toward the last page where we talk about we have something like 26 assumptions that go into our retirement plan. Just moving - the last assumption I think from 1980 mortality tables to 2000, it cost us a couple million bucks, and there is talk about it going to a 2014 mortality table, which they estimate will cost us $5 million more annually from the City. So there are a lot of very important things that the Retirement Board is doing in terms of assumptions that are going to affect us and we really need to get rid of this albatross. City of Coral Gables Page 31 City Commission Meeting Minutes October 28, 2014 Commissioner Lago: I just want to add one last thing in regards to this. What I think would be important is to bring all the stakeholders to the table and basically explain why we would be entertaining whatever decision we make, because at the end of the day it’s the overall health of the pension, so if there is no pension everybody is in trouble, you know. That’s why this meeting would be taking place just to make sure that we solidify the foundation the pension is on. Mayor Cason: In terms of the timing that we give the new Manager, whoever he or she, a chance to get in and that’s going to be one of the key issues. Commissioner Lago: Yes, I’m in no hurry. We can do this in January, but I would like to do and this is my final, what I would like to do is just schedule a day so that everybody is comfortable in regards to vacations, but we actually schedule a hard date, so we make it a point, we are going to have a discussion in January, we’ll have a discussion - perfect. City Attorney Leen: From my perspective as legal, are you OK if I have Jim Lynn start looking at all the different solutions? Commissioner Lago: I would love it. That’s exactly why we are having this discussion. City Attorney Leen:…the Manager with Mike Tierney, but we do have professionals that we could direct to start doing that. Mayor Cason: And you know what I’d like to hear when we do this is to have two people that are going to have maybe two different positions, so that we can listen to the pros and cons of this and not somebody who’s been decided on one solution. Commissioner Lago: Before the City Manager, just one second. We could even bring the unions into the discussion. Commissioner Keon: They should be there. Commissioner Lago: They should be here. We can even bring the unions into the discussion because at the end this is not adversarial, this is not. This is a problem, this is an issue, I hate to use problem, but this is an issue that we need to deal with and if we don’t deal with it today, like the Mayor just said, we change the tables $5 million City of Coral Gables Page 32 City Commission Meeting Minutes October 28, 2014 more. Mayor Cason: And there is another request that’s coming out of the Retirement Board several meetings, which is the other possible solution is to start adding more than we are required to put in, in order to begin turning the supertanker around and begin reducing the actuarial accrued liabilities, which is you look on a per capita basis, we are making some progress, we were the most indebted four years ago, we are the third most indebted in Florida on a per capita basis for our actuarial liabilities, so it’s big and you are exactly right. Interim City Manager Olazabal: So let’s do this, on the next Commission meeting let me talk, let me research a little bit as to Mike Tierney and what other municipalities have done and then when we can have future meetings to start discussing how we should go about this, and I’ll talk to Craig about the legal aspect of this with Jim Linn and then I’ll talk to Mike Tierney and I’ll look at what, is it Fort Lauderdale that did the bond issuance?- and maybe…actuary to have a discussion. Mayor Cason: And other suggested participants would be the League of Cities, there are various groups of cities that have studied this and know the pros and cons for hundreds of municipalities and I’d like to hear both sides, especially on the bond possible solution. Vice Mayor Kerdyk: I just have one thing. First of all, thanks for getting the RFP out and as far as the parking garages go, thank you very much. One thing that I think we may want to consider, since we are trying to be forward thinking here is, with the understanding that we have the two parking garages coming up on Andalusia. There is a good chance we have Publix site coming on Andalusia. Maybe we need to be proactive and study what the possible impact would be to parking and more traffic flows and how is Andalusia going to look should these properties get built out. Inevitably, they will be built out, instead of waiting for the RFP’s to come back with structures. Now you may ask me, what are they going to build there?- I would try to figure out what the maximum they would want to build on those two sites and you probably pretty much have an idea of what’s going on in the Publix site. I just feel that we should be proactive. I don’t know how Andalusia is going to be able to handle three big developments like that in one block. Those are massive buildings that we are talking about; maybe we want to look at that now, because there is going to be a lot of changes in the next six months as far as that goes. I think that maybe you should get with your staff, talk to them and get some suggestions on how they see that we should City of Coral Gables Page 33 City Commission Meeting Minutes October 28, 2014 proceed. Interim City Manager Olazabal: So you are concerned about traffic perspective…. Vice Mayor Kerdyk: I’m concerned about parking, I’m concerned about traffic. I’ve always heard people, should we turn Andalusia both ways? I don’t know what the solutions are, I just know there are going to be some issues down the line and maybe we want to get out in front of those. Mayor Cason: Pat any issues? OK. I don’t have anything today, so with that let’s close this meeting, this meeting is adjourned… City Attorney Leen: Recess. Mayor Cason: Recess and we’ll move into Executive Session and then come back. City Clerk Item No. 45 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 4:58 pm on October 28, 2014. The next regular meeting of the City Commission has been scheduled for November 16, 2014, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 34