City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Tuesday, November 18, 2014 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Patricia Keon Commissioner Vince Lago Commissioner Frank C. Quesada Carmen Olazabal, Interim City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes November 18, 2014 ROLL CALL Present: 5 - Mayor Cason, Commissioner Keon, Vice Mayor Kerdyk Jr., Commissioner Lago and Commissioner Quesada INVOCATION Reverend Dr. Arnold Perry from St. Mark's Lutheran Church gave the Invocation. PLEDGE OF ALLEGIANCE Commissioner Quesada led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Ordinance(s) adopted (Ordinance No. 2014-32 through Ordinance No. 2014-37); (b) Resolution(s) adopted (Resolution No. 2014-251 through Resolution No. 2014-260); (c) Video; (d) Audio Recording; (e) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes November 18, 2014 A. PRESENTATIONS AND PROCLAMATIONS A.-1. 14-3514 Presentation of a Proclamation declaring November 9, 2014 as "First United Methodist Church of South Miami Day" in Coral Gables. [Note for the Record: Following the reading of the title to Agenda Item A-1, Commissioner Keon presented the proclamation to Pastor Cathy Felber, of First United Methodist Church of South Miami. Pastor Felber noted that over a hundred years, the church changes a lot and that the community also changes a lot; further noting that their new and growing church originates from those who many would not even know their names or look at them, but they are valuable in God’s Kingdom. Pastor Felber stated that this proclamation will take a very important part of their wall space, so they can celebrate their first one hundred years]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 Non 14-3646 Presentation of a Proclamation declaring November 15, 2014 as "Caring for our Agenda Community Day" in Coral Gables. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 2 Non 14-3647 Presentation of a Proclamation declaring November 18, 2014 as "SFM Services, Inc. Agenda Day" in Coral Gables. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 [Note for the Record: Following the reading of the proclamation to Baptist Hospital by Mayor Cason, Commissioner Lago invited members of the City’s Police and Fire Departments to join in honoring Baptist Hospital, Doctors Hospital, and SFM Services, since without their assistance, it would have been impossible to celebrate “Caring for Coral Gables Day,” which took place last Saturday at William A. Cooper Park. Commissioner Lago went on to say that every time he calls upon Baptist and Doctors Hospitals and SMF Services to request their assistance, they always say “yes”, and further ask how can they give financially, but also how can they give with their incredible resources. Commissioner Lago noted we clearly see how entities like these two here in the private sector do an incredible job in servicing this community. Commissioner Lago stated that he also wanted to thank the Police Department and the Fire Department. For the past two years, the Police and Fire Departments have gone above and beyond - from cutting trees down to taking down structures, which were a hazard to elderly residents of this community who could not afford, nor had the ability to remove them. Diana Amado-Tate, Vice President of Nursing at Doctors Hospital, stated that it is an honor to partner with the community and serve, and that they are already on the hook for next year. City of Coral Gables Page 2 City Commission Meeting Minutes November 18, 2014 Mr. Christian Infante, SFM Vice President, said it has been an honor to work with the City of Coral Gables providing landscape maintenance for the last fourteen years. Mr. Infante asked Commissioner Lago what SFM Services can do and now, as a citizen of Coral Gables, he takes even more pride in servicing the City Beautiful and looks forward to participating in the future]. A.-2. 14-3482 Congratulations to Officer Kevin Kelley and Detective Brad Baena, recipients of the City of Coral Gables "Officer of the Month Award," for the month of September 2014. Attachments: COMMISSION COVER MEMO - OFFICER OF THE MONTH - SEPTEMBER 2014.pdf NOMINATION - KELLEY - Sesptember.pdf NOMINATION - BAENA - September.pdf [Note for the Record: Following the reading of the title to Agenda Item A-2 by Mayor Cason, Interim Police Chief Hudak stated that it is always a pleasure to be here on these kinds of occasions when he gets to recognize some of his own for their outstanding work. It is getting harder because collectively, said Chief Hudak, he thinks they are doing better every day. Chief Hudak noted that Detective Baena could not be here today, but he wants to talk a little bit about Officer Kelley. Officer Kelley has been Officer of the Year and continues to be on track finding people who are preying on our citizens every day. While Officer Kelley was in route to a call on Madrid and Medina Avenues, he observed a green van that struck him as suspicious and he was quick enough to write down the tag number. Later on that day, there was a burglary on Venetia Avenue and Officer Kelley remembered the tag number and the description of the vehicle and worked with the detectives and discovered that six weeks earlier that vehicle was involved in a burglary on the north end. Officer Kelley continued to work with Detective Baena and Miami-Dade County Detectives and collectively recovered approximately $250,000 worth of power tools and residential appliances. The two suspects were identified as members of the Latin Kings. Chief Hudak stated that he is happy to award Officer Kelley the award of Officer of the Month for September 2014. Officer Kelley said that it is an honor to be here and wanted to thank everyone for recognizing the officers and the ladies and gentlemen of the Fire Department]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 4 City of Coral Gables Page 3 City Commission Meeting Minutes November 18, 2014 A.-3. 14-3505 Congratulations to Firefighter Carlos Revilla, recipient of the City of Coral Gables "Firefighter of the Month Award," for the month of November 2014. Attachments: Cover Memo, November 2014 FF of the Month Notification Letter, November 2014 FF of the Month [Note for the Record: Following the reading of the title to Agenda Item A-3 by Mayor Cason, Chief Stolzenberg said that it is his pleasure to introduce Firefighter Carlos Revilla, who was hired in 2007 and has been selected as the November 2014 “Firefighter of the Month” for dealing with an off-duty boating accident. Chief Stolzenberg said he has watched Firefighter Revilla mature, he is always eager and enthusiastic; his supervisors say he takes a lot of pride in his work, eagerly waiting for an assignment to the rescue truck. Chief Stolzenberg congratulated Firefighter Revilla for being recognized as the November 2014 "Firefighter of the Month." Firefighter Revilla thanked everyone for the recognition, along with his fellow firefighters for the training, which allowed him to perform what he did. Firefighter Revilla said he was just at the right place at the right time]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 5 A.-4. 14-3503 Congratulations to Lorena Garrido, Public Works Department, recipient of the "Employee of the Month Award," for the month of November 2014. Attachments: Nov. 2014 EOM Notification Letter Cover Memo [Note for the Record: Following the reading of the title to Agenda Item A-4 by Mayor Cason, Interim City Manager Olazabal asked Elsa Jaramillo-Velez, Human Resources Department Director, to present the item. Ms. Jaramillo-Velez noted that Lorena Garrido has been with the City for nearly fourteen years. Ms. Garrido is dedicated and a team player, and for that she is being recognized as the November 2014 "Employee of the Month." After the presentation of the Employee of the Month video, Glenn Kephart, Public Works Director, noted that it is really an honor to present Lorena, who is such a critical part of the Public Works team and its success. When you have a department as large as the Public Works Department, noted Mr. Kephart, it is very important to establish a consistent culture - a culture where you are looking for dedication and professionalism. You are looking for someone who has a “can do” attitude and is respectful to the team and to the community, and Lorena has all of these characteristics. Ms. Garrido was very thankful for the recognition]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 6 City of Coral Gables Page 4 City Commission Meeting Minutes November 18, 2014 B. APPROVAL OF MINUTES B.-1. 14-3525 Regular City Commission Meeting of October 14, 2014. Attachments: Verbatim Transcript - Agenda Item E-3 - Ordinance amending Code - Forfeiture of Abandoned Re Verbatim Transcript - Agenda Item F-1 - Discussion regarding Caring for our community day at W Verbatim Transcript - Agenda Item H-1 - Reso Loan from Sunshine State Governmental Financin Verbatim Transcript - Agenda Item H-2 - Reso approving residential sidewal restoration program Verbatim Transcript - Agenda Item H-3 - Discussion regarding financing new trolley maintenance Verbatim Transcript - Agenda Item H-4 H-5 - Update on the Police Department Verbatim Transcript - Agenda Item I-1 - Reso accepting CPO to award Parking Cashiers to Laz F Verbatim Transcript - Agenda Item I-2 - Reso related to criteria for waiver of appeal fees for finan Verbatim Transcript - Agenda Item I-3 - Reso amending Resolution 2013-89 establishing fees for Verbatim Transcript - Agenda Item D-2 - Presentation of Coral Gables Museum by Christine Rupp Verbatim Transcript - Agenda Item D-3 - Presentation regarding The Underline by Meg Daly - Pre Verbatim Transcript - Agenda Item D-4 - Condition of the Miami-Dade Courthouse at 73 West Fla Meeting Minutes A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 7 City of Coral Gables Page 5 City Commission Meeting Minutes November 18, 2014 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason RESOLUTION NO. 2014-251 C.-1. 14-3489 A Resolution of the City Commission of Coral Gables amending Resolution No. 2013-89, known as the fee resolution, by amending the low voltage burglar alarm systems permit fee to comply with the 2013 Florida Statutes. Attachments: Florida Statute 553.793 Low Voltage Alarm Fee Resolution C-1 Signed Cover Memo Signed Resolution 2014-251.pdf A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES AMENDING RESOLUTION NO. 2013-89, KNOWN AS THE FEE RESOLUTION, BY AMENDING THE LOW VOLTAGE BURGLAR ALARM SYSTEMS PERMIT FEE TO COMPLY WITH THE 2013 FLORIDA STATUTES; AND PROVIDING FOR AN EFFECTIVE DATE. This Matter was adopted by Resolution Number 2014-251 on the Consent Agenda. City Clerk Item No. 8 City of Coral Gables Page 6 City Commission Meeting Minutes November 18, 2014 RESOLUTION NO. 2014-252 C.-2. 14-3506 A Resolution appointing Chris Zoller (Nominated By Mayor Cason) to serve as a member of the Code Enforcement Board, for the remainder of a three (3) year term, which began on June 1, 2014 and continues through May 31, 2017. Attachments: Chris Zoller Bio C-2 Signed Cover Memo Crhis Zoller Resolution Signed Resolution 2014-252.pdf A RESOLUTION APPOINTING CHRIS ZOLLER (NOMINATED BY MAYOR CASON) TO SERVE AS A MEMBER OF THE CODE ENFORCEMENT BOARD, FOR THE REMAINDER OF A THREE (3) YEAR TERM, WHICH BEGAN ON JUNE 1, 2014 AND CONTINUES THROUGH MAY 31, 2017. This Matter was adopted by Resolution Number 2014-252 on the Consent Agenda. City Clerk Item No. 9 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-4. 14-3483 Cultural Development Board Meeting of October 3, 2014 Attachments: CDB Minutes October 3 2014 CDB Commission cover 11-18-14 This Matter was approved on the Consent Agenda. City Clerk Item No. 10 C.-5. 14-3484 Budget/Audit Advisory Board Meeting of September 17, 2014 Attachments: Agenda - Budget Audit Board meeting of September 17, 2014 Budget Audit Minutes - September 17 2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 11 C.-6. 14-3487 Landscape Beautification Advisory Board Meeting of October 2, 2014 Attachments: 111814-Cover Memo CC Minutes100214 Minutes BC 10-2-14 This Matter was approved on the Consent Agenda. City Clerk Item No. 12 City of Coral Gables Page 7 City Commission Meeting Minutes November 18, 2014 C.-11. 14-3495 Parks and Recreation Advisory Board Meeting of September 19, 2014 Attachments: Cover Sheet.Minutes 09-19-14 Minutes 09-19-14 draft This Matter was approved on the Consent Agenda. City Clerk Item No. 13 C.-12. 14-3496 Senior Citizens Advisory Board Meeting of October 6, 2014 Attachments: Cover Sheet Minutes 10-06-14 Min 10-06-2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 14 C.-13. 14-3497 Coral Gables Merrick House Governing Board Meeting of October 13, 2014 Attachments: 10.13.14MinutesforCC11.18.14 Merrick House Minutes October 13 2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 15 C.-14. 14-3507 Traffic Advisory Board Meeting of September 16, 2014 Attachments: 9-16-14Traffic Advisory Board minutes COVER 9-16-14 Traffic Advisory Board MINUTES This Matter was approved on the Consent Agenda. City Clerk Item No. 16 C.-15. 14-3508 Disability Affairs Board Meeting of October 1, 2014 Attachments: Disability Affairs 10-1-14 Minutes COVER 10-1-14 minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 17 City of Coral Gables Page 8 City Commission Meeting Minutes November 18, 2014 Pulled from Consent Agenda RESOLUTION NO. 2014-253 C.-3. 14-3513 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Venetian Pool Renovation contract to Bejar Construction, Inc ., pursuant to Request For Proposals (RFP) 2014.09.22, and Section 2-828 of the Procurement Code entitled “Contract Award.” Attachments: Draft Reso. Evaluation Tabulation Sheet RFP Response (BCI) BCI Schedule of Values C-3 Signed Cover Memo Signed Resolution 2014-253.pdf A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO AWARD THE VENETIAN POOL RENOVATION CONTRACT TO BEJAR CONSTRUCTION, INC., PURSUANT TO REQUEST FOR PROPOSALS (RFP) 2014.09.22, AND SECTION 2-828 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD”. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-253. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 18 C.-7. 14-3491 Board of Adjustment Meeting of April 7, 2014 Attachments: Recap - Board of Adj. re 04 07 14 Exhibit A - 04 07 14 Copy of Notice Exhibit B - 04 07 14 Boad of Adj Minutes A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 19 City of Coral Gables Page 9 City Commission Meeting Minutes November 18, 2014 C.-8. 14-3492 Board of Adjustment Meeting of June 2, 2014 Attachments: Exhibit A - 06 02 14 Copy of Notice Exhibit B - 06 02 14 Board of Adj Minutes Recap - Board of Adj. re 06 02 14 A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 20 C.-9. 14-3494 Board of Adjustment Meeting of October 6, 2014 Attachments: Recap - Board of Adj. re 10 06 14 Exhibit A - 10 06 14 Copy of Notice Exhibit B - 10 06 14 Board of Adj Minutes A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 21 C.-10. 14-3493 Board of Adjustment Meeting of November 3, 2014 Attachments: Exhibit A - 11 03 14 Copy of Notice Exhibit B - 11 03 14 Board of Adj Minutes Recap - Board of Adj. re 11 03 14 A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 22 D. PERSONAL APPEARANCES D.-1. 14-3502 Appearance of Dr. Penny Shaffer, Market President, Florida Blue. [Note for the Record: The verbatim transcript for Agenda Item D-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 23 City of Coral Gables Page 10 City Commission Meeting Minutes November 18, 2014 E. PUBLIC HEARINGS Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. APPEAL E.-1. 14-3500 Appeal by Quality Structures, Incorporated, on behalf of West Range Coral Gables, LLC, for reconsideration of impact fees assessed on 5800 San Amaro Drive. Attachments: Exhibit A- Appeal Exhibit B -Appeal E-1 Signed Cover Memo [Note for the Record: The verbatim transcript for Agenda Item E-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2014-254. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 24 City of Coral Gables Page 11 City Commission Meeting Minutes November 18, 2014 ORDINANCES ON SECOND READING ORDINANCE NO. 2014-32 E.-2. 14-3441 Change of Zoning. An Ordinance of the City Commission of Coral Gables, Florida requesting a change of zoning pursuant to Zoning Code Article 3, “Development Review,” Division 14, “Zoning Code Text and Map Amendments,” from Multi-Family 2 District (MF2) to Commercial District (C), for the property legally described as Lots 6 and 7, Block 26, Douglas section, Coral Gables,Florida; and providing for a repealer provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC Exhibit A - Draft Ordinance - Change of zoning 10 28 14 CC Exhibit C - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC Exhibit D - 10.08.14 Excerpts of Planning and Zoning Board Meeting Minutes 10 28 14 CC Exhibit E - PowerPoint presentation 10 28 14 CC Exhibit B - Draft Ordinance - Conditional use site plan review E-3&E-4 Signed Cover Memo E-2 and E-3 Signed Cover Memo 11 18 14 CC 1200 Ponce Ofizzina 2nd reading 11 18 14 Exhibit A - Ordinance re Change of Zoning 11 18 14 Exhibit B - Ordinance re Conditional Use Site Plan Review Signed Ordinance 2014-32.pdf AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA REQUESTING A CHANGE OF ZONING PURSUANT TO ZONING CODE ARTICLE 3, “DEVELOPMENT REVIEW”, DIVISION 14, “ZONING CODE TEXT AND MAP AMENDMENTS”, FROM MULTI-FAMILY 2 DISTRICT (MF2) TO COMMERCIAL DISTRICT (C) FOR THE PROPERTY LEGALLY DESCRIBED AS LOTS 6 AND 7, BLOCK 26, DOUGLAS SECTION, CORAL GABLES, FLORIDA; AND PROVIDING FOR SEVERABILITY, REPEALER AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Ordinance Number 2014-32. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 26 City of Coral Gables Page 12 City Commission Meeting Minutes November 18, 2014 Items E-2 and E-3 are related ORDINANCE NO. 2014-33 E.-3. 14-3442 Conditional Use Site Plan review. An Ordinance of the City Commission of Coral Gables, Florida requesting conditional use site plan review pursuant to Zoning Code Article 3, “Development Review,” Division 4, “Conditional Uses,” and Article 5, “Development Standards,” Division 1, “Accessory Uses,” Section 5-115, “Drive-throughs, walk-up windows, and automatic teller machines (ATM),” for a drive-through bank facility on property designated Commercial District (C) adjacent to a Multi-Family 2 District (MF2) zoned district, and legally described as Lots 6-10, Block 26, Douglas Section (1200 Ponce de Leon Boulevard), Coral Gables, Florida; including required conditions; and providing for a repealer provision, severability clause, and providing for an effective date . (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC Exhibit A - Draft Ordinance - Change of zoning 10 28 14 CC Exhibit C - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC Exhibit D - 10.08.14 Excerpts of Planning and Zoning Board Meeting Minutes 10 28 14 CC Exhibit E - PowerPoint presentation 10 28 14 CC Exhibit B - Draft Ordinance - Conditional use site plan review E-3&E-4 Signed Cover Memo E-2 and E-3 Signed Cover Memo Signed Ordinance 2014-33.pdf AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA REQUESTING CONDITIONAL USE SITE PLAN REVIEW PURSUANT TO ZONING CODE ARTICLE 3, “DEVELOPMENT REVIEW”, DIVISION 4, “CONDITIONAL USES”, AND ARTICLE 5, “DEVELOPMENT STANDARDS”, DIVISION 1, “ACCESSORY USES”, SECTION 5-115, “DRIVE-THROUGHS, WALK-UP WINDOWS, AND AUTOMATIC TELLER MACHINES (ATM)”, FOR A DRIVE-THROUGH BANK FACILITY ON PROPERTY DESIGNATED COMMERCIAL DISTRICT (C) ADJACENT TO A MULTI-FAMILY 2 DISTRICT (MF2) ZONED DISTRICT, AND LEGALLY DESCRIBED AS LOTS 6-10, BLOCK 26, DOUGLAS SECTION (1200 PONCE DE LEON BOULEVARD), CORAL GABLES, FLORIDA; AND INCLUDING REQUIRED CONDITIONS; PROVIDING FOR SEVERABILITY, REPEALER AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Ordinance Number 2014-33. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 27 City of Coral Gables Page 13 City Commission Meeting Minutes November 18, 2014 ORDINANCE NO. 2014-34 E.-4. 14-3443 Change of Land Use. An Ordinance of the City Commission of Coral Gables, Florida requesting an amendment to the Future Land Use Map of the City of Coral Gables Comprehensive Plan, pursuant to Zoning Code Article 3, “Development Review,” Division 15, “Comprehensive Plan Text and Map Amendments,” and Small Scale amendment procedures (ss. 163.3187, Florida Statutes), from “Residential Multi-Family Medium Density,” to “Commercial Mid-Rise Intensity,” for the property legally described as Lots 11-16, Block 203, Riviera Section Part 14 (1500 Venera Avenue), Coral Gables, Florida; and, providing for a repealer provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC - Exhibit A - Draft Ordinance - Change of land use 10 28 14 CC - Exhibit B - Draft Ordinance - Change of zoning 10 28 14 CC - Exhibit C - Draft Resolution - Mixed use site plan review 10 28 14 CC - Exhibit E - 10.08.14 Excerpts of Planning and Zoning Board Meeting Minutes 10 28 14 CC - Exhibit F - PowerPoint presentation 10 28 14 CC - Exhibit D - 10.08.14 Staff report and recommendation with attachments E-5&E-6 Signed Cover Memo E-4, E-5 and E-9 Signed Cover Memo 11 18 14 Exhibit A - Ordinance re Change of Land Use 11 18 14 Exhibit B - Ordinance re Change of Zoning 11 18 14 CC Shoma Park Tower 2nd reading 11 18 14 Exhibit C - Resolution re Mixed Use Site Plan Review Signed Ordinance 2014-34.pdf AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA REQUESTING AN AMENDMENT TO THE FUTURE LAND USE MAP OF THE CITY OF CORAL GABLES COMPREHENSIVE PLAN PURSUANT TO ZONING CODE ARTICLE 3, “DEVELOPMENT REVIEW”, DIVISION 15, “COMPREHENSIVE PLAN TEXT AND MAP AMENDMENTS”, AND SMALL SCALE AMENDMENT PROCEDURES (SS. 163.3187, FLORIDA STATUTES), FROM “RESIDENTIAL MULTI-FAMILY MEDIUM DENSITY” TO “COMMERCIAL MID-RISE INTENSITY” FOR THE PROPERTY LEGALLY DESCRIBED AS LOTS 11-16, BLOCK 203, RIVIERA SECTION PART 14 (1500 VENERA AVENUE), CORAL GABLES, FLORIDA; AND, PROVIDING FOR SEVERABILITY, REPEALER AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Keon, that this matter be adopted by Ordinance Number 2014-34. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 28 City of Coral Gables Page 14 City Commission Meeting Minutes November 18, 2014 Items E-4, E-5 and E-9 are related ORDINANCE NO. 2014-35 E.-5. 14-3444 Change of Zoning. An Ordinance of the City Commission of Coral Gables, Florida requesting a change of zoning pursuant to Zoning Code Article 3, “Development Review,” Division 14, “Zoning Code Text and Map Amendments,” from Multi-Family 2 District (MF2) to Commercial District (C), for the property legally described as Lots 11-16, Block 203, Riviera Section Part 14 (1500 Venera Avenue), Coral Gables, Florida; and providing for a repealer provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC - Exhibit A - Draft Ordinance - Change of land use 10 28 14 CC - Exhibit B - Draft Ordinance - Change of zoning 10 28 14 CC - Exhibit C - Draft Resolution - Mixed use site plan review 10 28 14 CC - Exhibit D - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC - Exhibit E - 10.08.14 Excerpts of Planning and Zoning Board Meeting Minutes 10 28 14 CC - Exhibit F - PowerPoint presentation E-5&E-6 Signed Cover Memo E-4, E-5 and E-9 Signed Cover Memo 11 18 14 CC Memo Shoma Park Tower 2nd reading 11 18 14 Exhibit A - Ordinance re Change of Land Use 11 18 14 Exhibit B - Ordinance re Change of Zoning 11 18 14 Exhibit C - Resolution re Mixed Use Site Plan Review Signed Ordinance 2014-35.pdf AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA REQUESTING A CHANGE OF ZONING PURSUANT TO ZONING CODE ARTICLE 3, “DEVELOPMENT REVIEW”, DIVISION 14, “ZONING CODE TEXT AND MAP AMENDMENTS”, FROM MULTI-FAMILY 2 DISTRICT (MF2) TO COMMERCIAL DISTRICT (C) FOR THE PROPERTY LEGALLY DESCRIBED AS LOTS 11-16, BLOCK 203, RIVIERA SECTION PART 14 (1500 VENERA AVENUE), CORAL GABLES, FLORIDA; AND PROVIDING FOR SEVERABILITY, REPEALER AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-5 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Ordinance Number 2014-35. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 29 City of Coral Gables Page 15 City Commission Meeting Minutes November 18, 2014 Items E-6, E-7 and E-10 are related ORDINANCE NO. 2014-36 E.-6. 14-3445 Zoning Code Amendment. An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code: amending Article 8, “Definitions,” by providing definitions related to medical marijuana uses; amending Article 4, “Zoning Districts,” to restrict the location of medical marijuana uses; amending Article 5 “Development Standards,” by providing development standards for medical marijuana uses; affirming that the City will only approve uses that are legal under federal and state law; and providing for a repealer provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC - Exhibit C - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC - Exhibit D - 10.08.14 Excerpts of Planning and Zoning Board Meeting 10 28 14 CC - Exhibit E - Revised map depicting areas affected by the proposed Ordinance 10 28 14 CC - Exhibit F - Presentation 10 28 14 CC - Exhibit B - Medical Marijuana Business Regulations CC 1st Reading 10 28 14 CC - Exhibit A - Medical Marijuana Land Use Regs CC 1st Reading E-7&E-8 Signed Cover Memo E-6, E-7 & E-10 Signed Cover Memo 11 18 14 CC Cover Memo medical marijauna 2nd reading 11 18 14 Exhibit A - Ordinance Zoning Code Text Amendment 11 18 14 Exhibit B - Ordinance City Code (Business License) Text Amendment 11 18 14 Exhibit C - Resolution (Business License Fee) 11 18 14 Exhibit D - Map depicting areas affected by the proposed Ordinance AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA PROVIDING FOR TEXT AMENDMENTS TO THE CITY OF CORAL GABLES OFFICIAL ZONING CODE: AMENDING ARTICLE 8, “DEFINITIONS” BY PROVIDING DEFINITIONS RELATED TO MEDICAL MARIJUANA USES; AMENDING ARTICLE 4, “ZONING DISTRICTS”, TO RESTRICT THE LOCATION OF MEDICAL MARIJUANA USES; AMENDING ARTICLE 5 “DEVELOPMENT STANDARDS”, BY PROVIDING DEVELOPMENT STANDARDS FOR MEDICAL MARIJUANA USES; AFFIRMING THAT THE CITY WILL ONLY APPROVE USES THAT ARE LEGAL UNDER FEDERAL AND STATE LAW; PROVIDING FOR SEVERABILITY, REPEALER, CODIFICATION, AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-6 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Commissioner Quesada, that this matter be adopted by Ordinance Number 2014-36. The motion passed by the following vote. Yeas : 4- Commissioner Quesada, Commissioner Keon, Commissioner Lago and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 31 City of Coral Gables Page 16 City Commission Meeting Minutes November 18, 2014 RESOLUTIONS ORDINANCE NO. 2014-37 E.-7. 14-3446 City Code Amendment. An Ordinance of the City of Coral Gables, Florida, providing for text amendment to the City of Coral Gables Official Code of Ordinances: amending Chapter 14, “Businesses,” by creating Article V. “Marijuana Sales,” to provide regulations, restrictions and procedures for the operation of Medical Marijuana Retail Centers; amending Section 38-6, to prohibit the public consumption of marijuana; affirming that the City will only approve uses that are legal under Federal and State Law; and providing for repealer a provision, severability clause, and providing for an effective date. (Passed on First Reading October 28, 2014) Attachments: 10 28 14 CC - Exhibit C - 10.08.14 Staff report and recommendation with attachments 10 28 14 CC - Exhibit D - 10.08.14 Excerpts of Planning and Zoning Board Meeting 10 28 14 CC - Exhibit E - Revised map depicting areas affected by the proposed Ordinance 10 28 14 CC - Exhibit F - PowerPoint Presentation 10 28 14 CC - Exhibit A - Medical Marijuana Land Use Regs CC 1st Reading 10 28 14 CC - Exhibit B - Medical Marijuana Business Regulations CC 1st Reading E-7&E-8 Signed Cover Memo E-6, E-7 & E-10 Signed Cover Memo 11 18 14 Exhibit A - Ordinance Zoning Code Text Amendment 11 18 14 Exhibit B - Ordinance City Code (Business License) Text Amendment 11 18 14 Exhibit C - Resolution (Business License Fee) 11 18 14 Exhibit D - Map depicting areas affected by the proposed Ordinance 11 18 14 CC Cover Memo medical marijauna 2nd reading AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA PROVIDING FOR TEXT AMENDMENTS TO THE CITY OF CORAL GABLES OFFICIAL CODE OF ORDINANCES: AMENDING CHAPTER 14, “BUSINESSES”, BY CREATING ARTICLE V. “MARIJUANA SALES”, TO PROVIDE REGULATIONS, RESTRICTIONS AND PROCEDURES FOR THE OPERATION OF MEDICAL MARIJUANA RETAIL CENTERS; AMENDING SECTION 38-6, TO PROHIBIT THE PUBLIC CONSUMPTION OF MARIJUANA; AFFIRMING THAT THE CITY WILL ONLY APPROVE USES THAT ARE LEGAL UNDER FEDERAL AND STATE LAW; PROVIDING FOR SEVERABILITY, REPEALER, CODIFICATION, AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-7 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Keon, that this matter be adopted by Ordinance Number 2014-37. The motion passed by the following vote. Yeas : 4- Commissioner Keon, Commissioner Lago, Commissioner Quesada and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 32 City of Coral Gables Page 17 City Commission Meeting Minutes November 18, 2014 ORDINANCES ON FIRST READING ORDINANCE NO. 2015-02 (As Amended) E.-8. 14-3510 An Ordinance of the City Commission of the City of Coral Gables, Florida, creating in accordance with the City Code, Article III, Division 1, Section 2-64, the Hopkins/Cooper Scholarship Committee and setting forth guidelines by which such Committee shall be governed and providing for a repealer provision, severability clause, codification and providing for an effective date. (Passed on First Reading November 18, 2014) Attachments: E-8 Signed Cover Memo 11-18-14 E-2 Signed Cover Memo 11-13-15 Scholarship Ordinance 11-18-14 Scholarship Ordinance 01-13-15 Signed Ordinance 2015-02.pdf [Note for the Record: The verbatim transcript for Agenda Item E-8 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Lago, seconded by Commissioner Keon, that this matter be approved as an Ordinance on First Reading as Amended. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 25 City of Coral Gables Page 18 City Commission Meeting Minutes November 18, 2014 Items E.-4, E-.5 and E.-9 are related RESOLUTION NO. 2014-255 E.-9. 14-3499 Mixed Use Site Plan Review. A Resolution of the City Commission of Coral Gables, Florida requesting mixed use site plan review pursuant to Zoning Code Article 4, “Zoning Districts,” Division 2, “Overlay and Special Purpose Districts,” Section 4-201, “Mixed Use District (MXD),” for the mixed use project referred to as “Shoma Park Tower,” on the property legally described as Lots 11-16, Block 203, Riviera Section Part 14 (1500 Venera Avenue), Coral Gables, Florida; including required conditions. Attachments: 11 18 14 Exhibit A - Ordinance re Change of Land Use 11 18 14 Exhibit B - Ordinance re Change of Zoning 11 18 14 CC Cover Memo Shoma Park Tower 2nd reading 11 18 04 Exhibit C - Resolution re Mixed Use Site Plan Review Signed Resolution 2014-255.pdf A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA REQUESTING MIXED USE SITE PLAN REVIEW PURSUANT TO ZONING CODE ARTICLE 4, “ZONING DISTRICTS”, DIVISION 2, “OVERLAY AND SPECIAL PURPOSE DISTRICTS”, SECTION 4-201, “MIXED USE DISTRICT (MXD)”, FOR THE MIXED USE PROJECT REFERRED TO AS “SHOMA PARK TOWER” ON THE PROPERTY LEGALLY DESCRIBED AS LOTS 11-16, BLOCK 203, RIVIERA SECTION PART 14 (1500 VENERA AVENUE), CORAL GABLES, FLORIDA; INCLUDING REQUIRED CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-9 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-255. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 30 City of Coral Gables Page 19 City Commission Meeting Minutes November 18, 2014 Items E.-6, E-.7 and E.-10 are related RESOLUTION NO. 2014-256 E.-10. 14-3488 A Resolution of the City Commission of Coral Gables amending Resolution No. 2013-89, known as the Fee Ordinance, by adding a Medical Marijuana Permit Fee in accordance with Section 14-162 of the City of Coral Gables Official Code of Ordinances; affirming that the City will only approve uses that are legal under Federal and state law. Attachments: 11 18 14 CC Cover Memo medical marijauna 2nd reading 11 18 14 Exhibit A - Ordinance Zoning Code Text Amendment 11 18 14 Exhibit B - Ordinance City Code (Business License) Text Amendment 11 18 14 Exhibit C - Resolution (Business License Fee) 11 18 14 Exhibit D - Map depicting areas affected by the proposed Ordinance Signed Resolution 2014-256.pdf A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES AMENDING RESOLUTION NO. 2013-89, KNOWN AS THE FEE ORDINANCE, BY ADDING A MEDICAL MARIJUANA PERMIT FEE IN ACCORDANCE WITH SECTION 14-162 OF THE CITY OF CORAL GABLES OFFICIAL CODE OF ORDINANCES; AFFIRMING THAT THE CITY WILL ONLY APPROVE USES THAT ARE LEGAL UNDER FEDERAL AND STATE LAW; AND PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-10 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2014-256. The motion passed by the following vote. Yeas : 4- Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 33 City of Coral Gables Page 20 City Commission Meeting Minutes November 18, 2014 CONTINUED MATTERS E-11. 14-3439 Appeal of Tree Permits for 1011 and 1015 Lisbon Street; and appeal of Board of Architects' decision on 1015 Lisbon Street; status report regarding settlement, and consideration of potential action related thereto. (Continued from the October 28, 2014 Meeting.) Attachments: Exhibit A Ms. Jorey Friedman Board of Architects’ Decision Appeal Request dated 07.07.14. Exhibit B Ms. Jorey Friedman Tree Permits Appeal Request dated 10.13.14 Exhibit D Residents' Petition (4 pages) Exhibit E Communication from Mr. Robert D. Brennan, Fairchild Tropical Botanical Gardens, date Exhibit F Articles dated 12.12, 07.14 and Tree Resource Evaluation dated 07.30.14 by Mr. Jeff Sh Exhibit G Communication from Dr. Kenneth Broad, University of Miami, dated 09.09.2014, 09.22. Exhibit H Approved Tree Permit for 1011 Lisbon Street Exhibit J Live Oak Work Plan from Developer (part of approved Tree Permits) dated 09.22.2014 Exhibit I Approved Tree Permit for 1015 Lisbon Street Exhibit C Tree Permits Appeal Statement by Jorey Friedman Bruce Lecuru Ariel Fernandez Tama Exhibit K1 Exhibit K2 Exhibit K3 E-1 Signed Cover Memo A RESOLUTION AUTHORIZING AN AGREEMENT FOR LEGISLATIVE SERVICES AND WAIVING THE REQUIREMENTS OF THE PROCUREMENT CODE, PURSUANT TO SECTION 2-583(D).\ [Note for the Record: The verbatim transcript for Agenda Item E-11 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Lago, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2014-257. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 34 F. CITY COMMISSION ITEMS F.-1. 14-3518 Discussion regarding the Parks and Recreation Youth Advisory Board. Commissioner Lago [Note for the Record: The verbatim transcript for Agenda Item F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 40 City of Coral Gables Page 21 City Commission Meeting Minutes November 18, 2014 F.-2. 14-3519 Discussion regarding application and interpretation of City Code relating to trailers used to collect/store trash and debris. Commissioner Lago Attachments: F-2 11-18-14 [Note for the Record: The verbatim transcript for Agenda Item F-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 37 F.-3. 14-3520 Update from special counsel regarding research related to school choice. Commissioner Keon [Note for the Record: The verbatim transcript for Agenda Item F-3 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 35 F.-4. 14-3522 Discussion regarding implementation of tree protection measures. Commissioner Keon [Note for the Record: The verbatim transcript for Agenda Item F-4 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 39 F.-5. 14-3521 Discussion regarding implementation and interpretation of Remote Parking Ordinance and the restrictive covenant provision. Commissioner Quesada [Note for the Record: The verbatim transcript for Agenda Item F-5 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 41 G. BOARDS/COMMITTEES ITEMS None City Clerk Item No. 42 City of Coral Gables Page 22 City Commission Meeting Minutes November 18, 2014 H. CITY MANAGER ITEMS RESOLUTION NO. 2014-259 H.-1. 14-3485 A Resolution approving the artist and concept for the public art work proposed for the two traffic circles located on Segovia Street at Coral Way and at Biltmore Way. Attachments: AAycockProposal presented to Commission Segovia Fountain Panel Minutes September 10 2014 Segovia Fountain Panel Minutes October 17 2013 Segovia Fountain Panel Minutes March 4 2014 Segovia Fountain Panel Minutes August 23 2013 HPB Verbatim Minutes 10.16.14 Certificate of Appropriateness Segovia Circles Artwork Resolution H-1 Signed Cover Memo Signed Resolution 2014-259.pdf A RESOLUTION APPROVING THE ARTIST AND CONCEPT FOR THE PUBLIC ART WORK PROPOSED FOR THE TWO TRAFFIC CIRCLES LOCATED ON SEGOVIA STREET AT CORAL WAY AND AT BILTMORE WAY. [Note for the Record: The verbatim transcript for Agenda Item H-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made that this motion be adopted by Resolution Number 2014-259 . The motion passed by an unanimous vote. Yeas : 5 - Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 38 H.-2. 14-3509 Discussion regarding the status of City of Coral Gables Bicycle and Pedestrian Master Plan. Attachments: Bike Plan Update PRESENTATION H-2 Signed Cover Memo [Note for the Record: The verbatim transcript for Agenda Item H-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 44 City of Coral Gables Page 23 City Commission Meeting Minutes November 18, 2014 RESOLUTION NO. 2014-260 H.-3. 14-3511 A Resolution accepting the recommendation of the Chief Procurement Officer to authorize contract negotiations with Cooper, Robertson & Partners, and if necessary, with other short-listed consulting firms as the design consultant for the Miracle Mile and Giralda Avenue Streetscape Design project pursuant to Florida Statutes 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ) 2014.09.24. Attachments: Draft Reso. Coopers Robertson RFQ Submission H-3 Signed Cover Memo AECOM RFQ Submittal Kimley-Horn RFQ Submittal Signed Resolution 2014-260.pdf A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO AUTHORIZE CONTRACT NEGOTIATIONS WITH COOPER, ROBERTSON & PARTNERS, AND IF NECESSARY, WITH OTHER SHORT-LISTED CONSULTING FIRMS AS THE DESIGN CONSULTANT FOR THE MIRACLE MILE AND GIRALDA AVENUE STREETSCAPE DESIGN PROJECT PURSUANT TO FLORIDA STATUTES 287.055, KNOWN AS THE “CONSULTANTS COMPETITIVE NEGOTIATION ACT” AND REQUEST FOR QUALIFICATIONS (RFQ) 2014.09.24. [Note for the Record: The verbatim transcript for Agenda Item H-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2014-260. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 43 City of Coral Gables Page 24 City Commission Meeting Minutes November 18, 2014 RESOLUTION NO. 2014-258 H.-4. 14-3515 A Resolution authorizing an agreement for legislative services and waiving the requirements of the Procurement Code, pursuant to Section 2-583(d). Attachments: Gomez Barker Draft Reso 2014 H-4 Signed Cover Memo Signed Resolution 2014-258.pdf A RESOLUTION AUTHORIZING AN AGREEMENT FOR LEGISLATIVE SERVICES AND WAIVING THE REQUIREMENTS OF THE PROCUREMENT CODE, PURSUANT TO SECTION 2-583(d). [Note for the Record: The verbatim transcript for Agenda Item H-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-258. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 36 I. CITY ATTORNEY ITEMS I.-1. 14-3523 Report regarding appellate rule change related to non -final order appeals and official immunity/sovereign immunity. [Note for the Record: The verbatim transcript for Agenda Item I-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 44 I.-2. 14-3524 Status regarding proposed Forfeiture Ordinance, previously passed on First Reading. [Note for the Record: The verbatim transcript for Agenda Item I-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 45 City of Coral Gables Page 25 City Commission Meeting Minutes November 18, 2014 J. CITY CLERK ITEMS None City Clerk Item No. 46 K. DISCUSSION ITEMS Mayor Cason: Let’s start with any Discussion Items? Commissioner Keon: I’d like to have on our next agenda; I’d like to see the report on our public safety buildings. I think that the assessments have been done and there should be some dollar figures to them, can we look at those reports and the dollars allocated for them, and what their costs are coming back at, on the next agenda. Commissioner Lago: I need to piggyback off of your statement. I’d also like an update in regards to the Fire Station and the trolley station in regards to what we are looking at, the numbers for that. Commissioner Keon: Yes - all three of them. Commissioner Lago: All three of those, if possible. Commissioner Keon: The other thing I would like to bring up, and I know that all of us received from Carmen a list of all of the projects that we have done and moved forward and taken care of, from since our prior City Manager left and where we are today, and I’m hoping that Cathy is here at the next meeting possibly. City Attorney Leen: Cathy has been in contact with both Carmen and me, and she is going to be contacting the Mayor officially soon, but what she is indicating is she plans to be here for the next Commission meeting as the City Manager. She is looking at that Monday, the Monday before, she just had a meeting with her Hollywood City Commission and they agreed that she could stop working there December 1st. So she was hoping to take two weeks and then start December 15th, she is going to be in contact with you Mr. Mayor. Under the agreement she is supposed to contact you and me directly, and then we’ll let the whole Commission know. But the other issue is, she is going to be - Carmen is meeting with her this week, I’ll turn it over to Carmen, and she is going to be informally participating in a lot of the things leading up to that agenda. Carmen. Interim City Manager Olazabal: Yes, we have a meeting scheduled for Thursday and we’ll be discussing the items that will be on the agenda. Commissioner Keon: I very much appreciate you distributing this list of projects because I think it speaks very well of our staff and it speaks very well of our ability to work together to move projects forward and that although we haven’t had a permanent City Manager, we certainly have not been leaderless, and we certainly have City of Coral Gables Page 26 City Commission Meeting Minutes November 18, 2014 not been floating. We have been very active and have moved a lot of projects and I’m very grateful to everyone, staff and all of us together. We have done a tremendous amount of work over these last six months. I think it’s really much to our credit and the credit of our City staff that we have gone. I’d like to - I know that Commissioner Quesada and I think Commissioner Lago are waiting for some from the City Manager so I’ll ask that the agenda on the 16th we will again look at some remuneration for the Interim City Manager at the 16th. Mayor Cason: I would agree with that. Since this will be her last meeting as Interim City Manager, I want to thank her and I think Commissioner Lago said a while back when we had some residents stood up on some issue and said, well the City didn’t have any leadership or something to that sort, and you pointed our correctly how many things we’ve accomplished, and I think this memo is just a listing of some of those things, but you think back from everything from union negotiations, to the budget, to lowering the millage rate again, to all of these Neighborhood Renaissance Projects, which were moving forward and all the new initiatives, sidewalks, everything else. I think a tremendous amount have been accomplished, so I want to thank her. Commissioner Keon: I forgot that we have gotten the Miracle Mile Streetscape financing plan approved and the design firm chosen to begin this process that has been 20 years in the talking, I think is a major accomplishment. So thank you. Interim City Manager Olazabal: I would like to - it’s been a real privilege to work for the City of Coral Gables and I’m very happy that we as a team, have been able to move so many projects forward. I think we have exciting times also ahead of us with projects like the Streetscape, the Segovia Circles, the Biltmore Plaza, the redevelopment of the garages, so we have a lot of work to do and exciting projects ahead, so I’m excited about that. I want to thank you for your support, I want to thank staff working very diligently to deliver and they’ve been very supportive. I also want to thank Cindy Birdsill specifically, because she’s had to step into my shoes when I had to go on bereavement and I think she did a record of four meetings in two weeks, so she is very diligent, very much a hard worker, thorough and supportive and we’ve become great friends in the process as well, I really wanted to thank you as well. Mayor Cason: Thank you Cindy. Vice Mayor Kerdyk: I too want to echo that sentiment there and just if any people are watching at this time, let me just say, Miracle Mile Streetscape Project, RFP for Garage 1 and 2, Trolley Building Settlement, Urban Village, healthcare, budget preparation, FOP union negotiations, Teamsters Union negotiation, Tree Succession Plan, Segovia Circle Art Project, Bike Master Plan, Parking Rate Study, Granada Golf Course Master Plan, Fourth of July Celebration, Trolley Extension Study, Sustainability Action Plan, Fleet Replacement Program, Social Media Policy, City of Coral Gables Page 27 City Commission Meeting Minutes November 18, 2014 Information Center and Corridor Report for Capital Improvements, along with a bunch of other capital improvements, so that is a lot in eight months. It had been bottle-necked and I think it all came out at one time. So thank you very much for that and I appreciate it. That’s it. Mayor Cason: Do we have any other issues? Commissioner Keon: No. Mayor Cason: Anything else? Commissioner Lago: Perfect - it’s been a long meeting. Commissioner Quesada: I’ve got one thing real quick. Garbage pickup - I had an issue that they weren’t picking up my trash and I think - and it’s funny, I was talking to my neighbors about it, I don’t know how it is in you guy’s neighborhoods, but in my neighborhood they come through they have like a wagon with a piece of wood sticking up and they throw it, and I’ve noticed sometimes when they are full when they get to your house and you have more than one bag, they’ll grab one bag and leave the rest of it and then move on. Now I had a conversation with someone on staff a few months back… Commissioner Lago: Quick question. If they are picking up the garbage once a week and you are recycling twice a week - if they are picking up the garbage twice a week and you are recycling and there are three people in your house, why are you producing so much garbage? (Laughter) I produce half a bag of garbage a week, I recycle, and I have a compost unit in the back. You shouldn’t be producing so much garbage buddy. Commissioner Quesada: The point is I had heard that our sanitation, I don’t know if this is true or not, I’ll ask staff to look into it, sanitation workers, they get paid as if they worked the whole day, so they get paid for an eight-hour day, but if they get everything done in three hours, they get paid a full day and they are gone. Commissioner Lago: Yes sir. Commissioner Quesada: So, I think that almost incentivizes them to try to cut corners, I’m not saying they do, I had one experience personally, I don’t know if I’m the only one. Commissioner Keon: I don’t think that’s a good policy at all. Commissioner Quesada: That’s what I wanted to discuss and so my question to staff sort of look into it, tell me if I’m right or wrong. Commissioner Lago: Can I clarify that. You need a good policy in regards to not working a full day. Commissioner Keon: I think there is enough - if we can pick up all the garbage in the City in three hours we don’t need a fulltime employee, and if there are other things that - there are obviously other things that need to be done in this City with the throwing of trash pits and a lot of other things that there should be additional work that can be City of Coral Gables Page 28 City Commission Meeting Minutes November 18, 2014 assigned, but I really don’t think that on a regular basis an eight-hour employee should only have to work three hours a day or even four hours a day. Commissioner Quesada: Again, I don’t know if that’s actually happened, so let’s see… Commissioner Keon: Well if it is, I think it needs to - you need to ask Carmen. Mayor Cason: Let’s ask the people that run that to come in and give us a complete briefing. Commissioner Quesada: I guess that would be…? Interim City Manager Olazabal: Jessica. Commissioner Quesada: Jessica - yes. Commissioner Lago: I’m very interested in finding out, maybe at the next Commission meeting. Can we put it on the next Commission meeting to have a discussion point, Madam City Manager, in regards to, just an update in regards to garbage. I want to hear what we can do better, what maybe the employees need. I want to learn a little bit more about the hours, what their schedules are like, just to get a full understanding of where we stand in regards to garbage pickup. Commissioner Quesada: I guess it would be Jessica. Interim City Manager Olazabal: So I guess what you want is a summary of garbage operations, the hours, and potentially talk about any efficiencies we can. Commissioner Quesada: Yes, because we can also revisit the conversation of recycling cardboard, which I know, comes up every now and again. Commissioner Lago: It’s going to be addressed in the Sustainability Plan, which we are meeting with them next week, but I’m just saying it’s going to be addressed. They are going to bring it to the forefront that - which by the way, I’m still waiting to hear why we don’t recycle in downtown, I think we brought that up last week and we haven’t heard back yet in regards to that. Commissioner Quesada: That’s another item for her, for Jessica to address, staff I should say; and then the last thing, I want to echo what Commissioner Keon said, and there was a bottleneck man. There were so many projects that were backed up that we finally got moving, I think I have to attribute that to all of staff and the listing you went off. I know we were all frustrated trying to move projects and try to get things going, we always had a problem understanding what the bottleneck was, so yes, good stuff. Mayor Cason: The only think I have is that I understand the next meeting we are going to begin the process to put on the tax bill people that don’t pay their garbage bills. City Attorney Leen: Mr. Mayor, I have three Executive Sessions to request; one is Murhee v. Coral Gables, that’s the COLA lawsuit, I’d like to request an Executive Session; Navarro v. Coral Gables, we just had an Executive Session on that, I’d like City of Coral Gables Page 29 City Commission Meeting Minutes November 18, 2014 to have another one. We are going to be getting some information that you can consider; and three, the Giralda Streetscape case, the appeal that’s going on regarding Alhambra, the one on Alhambra Center. We need to have another Executive Session on that, that’s the Giralda Streetscape case, that’s the sochiary proceeding. Mayor Cason: We do all three of them at the same time?- I mean, one after the other? City Attorney Leen: We’ll work with you to figure out how to do that. Also, I have for you all the deed for the West Lab, the West Lab deed. Commissioner Lago: One last thing which I think is important; I know we’ve all been notified about it. Commissioner Quesada: 10 Aragon - we’ve talked about the financing, we’ve talked about in the future we are going to come back and discuss it, the impact from the residents. When was everyone thinking that we were going to discuss that again? Commissioner Lago: I’m ready to discuss it whenever the Commission is ready. Commissioner Quesada: There was a benchmark we were waiting for; there was some sort of timing consideration. Commissioner Lago: Well they’ve been notified, they’ve been notified. Mayor Cason: They never appealed. Commissioner Keon: They never appealed. City Attorney Leen: They did not appeal. Commissioner Lago: But my understanding was from the individuals who have heard it, they were expecting the Commission to bring forth some sort of relief. Mayor Cason: Well we said that we would look and see if there are any grants, I think we had discussed that. Commissioner Quesada: I’ve got to tell you, the resident that I think you are speaking to is probably the same resident that was speaking to me, that was her impression, that she was one of the ones that was very involved here and spoke, and basically made it seem that they were waiting for us to discuss it again, so they could come back and discuss it again. Why don’t we do this? Craig, I’ll talk to you about it and then we’ll report it at the next Commission meeting how about that and we’ll come back and discuss it again. And the very last item, Ernesto Pino, I was kidding about your handwriting. [Laughter] City Attorney Leen: By the way the Executive Session is 150 Alhambra Center, 150 Alhambra Center, I’m sorry for the misstatement - 150 Alhambra Center. Mayor Cason: With that the meeting is adjourned. City Clerk Item No. 47 City of Coral Gables Page 30 City Commission Meeting Minutes November 18, 2014 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 4:40 pm on November 18, 2014. The next regular meeting of the City Commission has been scheduled for December 16, 2014, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 31