City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda - Final Tuesday, January 12, 2016 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor Frank C. Quesada Commissioner Patricia Keon Commissioner Vince Lago Commissioner Jeannett Slesnick Cathy Swanson-Rivenbark, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Agenda - Final January 12, 2016 INVOCATION Pastor Jeff Sullivan, Granada Presbyterian Church PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 15-4643 Presentation of 25 year service pin to Dean A. Wellinghoff, Police Department. A.-2. 15-4641 Presentation of 20 year service pin to Omar Hassan, Public Works/Sanitation. A.-3. 15-4655 Congratulations to Sergeant Maurice Sikes, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of November, 2015. A.-4. 15-4620 Congratulations to Battalion Chief Carla Rossby, recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of January, 2016. A.-5. 15-4656 Congratulations to Martha Boyd, recipient of the "Employee of the Month Award," for the month of January, 2016. B. APPROVAL OF MINUTES B.-1. 16-4686 Regular City Commission Meeting of November 10, 2015. B.-2. 16-4687 University of Miami / City of Coral Gables Meeting of December 16, 2015. City of Coral Gables Page 2 Printed on 1/8/2016 City Commission Agenda - Final January 12, 2016 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. C.-1. 15-4611 A Resolution establishing a maximum rate for City owned, leased or managed surface parking lots of $2.50 per hour, allowing the City Manager or designee to determine the appropriate rate for surface parking lots within existing zones; and authorizing an amendment to the Fiscal Year 2015-2016 Annual Budget, to recognize as revenue the additional funds generated by the expanded lot, approved by Resolution 2015-259, as well as the aforementioned change in rate, and appropriating such funds to cover the cost of the parking lot lease agreement. C.-2. 15-4671 A Resolution authorizing a month-to-month extension of the lease agreement between the City and Supercuts Corporate Shops, Inc. (with the same terms and conditions) for the use of property located at 292 Miracle Mile, Coral Gables, Florida. C.-3. 15-4654 A Resolution authorizing the execution of an Interlocal Master Agreement with Miami-Dade County, to provide for a cooperative and coordinated effort in the completion of Miami-Dade County Water and Sewer District (WASD) utility work within the City’s right-of-way. C.-4. 16-4678 A Resolution authorizing the Coral Gables Community Foundation to use Lot 7 and Lot 20 during the annual Tour of Kitchens Fundraiser on Saturday, February 6, 2016 from 10:00am-2:00pm and waiving the parking fees for use of the lots. C.-5. 15-4651 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Parking Garage 2 & 6 Repairs and Rehabilitation contract to Florida Construction & Engineering, Inc., pursuant to Invitation For Bids (IFB) 2015.10.22, and Section 2-828 of the Procurement Code entitled “Contract Award”. C.-6. 15-4653 A Resolution accepting the recommendation of the Chief Procurement Officer to authorize negotiations with AECOM, CDM Smith, 300 Engineering, Hazen & Sawyer of contracting contracts for Environmental Engineering Consultant services , pursuant to Florida Statute 287.055, known as the “ Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ ) 2015.09.04. City of Coral Gables Page 3 Printed on 1/8/2016 City Commission Agenda - Final January 12, 2016 1. Presentation of Boards and/or Committees draft/final minutes requesting action from the City Commission [Note: A vote to accept the minutes does not mean approval of the substance within the minutes]: 1.-1. 15-4610 Budget/Audit Advisory Board meeting minutes of December 3, 2015. 1.-2. 15-4619 Communications Committee meeting minutes of December 17, 2015. 1.-3. 15-4634 Cultural Development Board meeting minutes of November 13, 2015. 1.-4. 15-4645 Economic Development Board meeting minutes of December 2, 2015. 1.-5. 15-4650 Historic Preservation Board meeting minutes of November 19, 2015. 1.-6. 15-4637 Insurance Advisory Committee meeting minutes of December 3, 2015. 1.-7. 15-4609 Landscape Beautification Advisory Board meeting minutes of December 3, 2015. 1.-8. 15-4616 Library Advisory Board meeting minutes of December 9, 2015. 1.-9. 15-4642 Parking Advisory Board meeting minutes of October 29, 2015. 1.-10. 15-4657 School Community Relations Committee meeting minutes of October 16, 2015. 1.-11. 15-4659 School Community Relations Committee meeting minutes of December 18, 2015. 2. Presentation of Boards and/or Committees draft/final minutes requesting action from the City Commission [Note: A vote to accept the minutes does not mean approval of the substance within the minutes]: 2.-1. 15-4658 School Community Relations Committee meeting minutes of November 20, 2015 requesting action from the City Commission. D. PERSONAL APPEARANCES None City of Coral Gables Page 4 Printed on 1/8/2016 City Commission Agenda - Final January 12, 2016 E. PUBLIC HEARINGS All Individuals desiring to give testimony shall be sworn in. Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. ORDINANCES ON SECOND READING E.-1. 15-4590 An Ordinance amending Chapter 50 of the “Code of the City of Coral Gables,” entitled “Pensions,” amending section 50-239(A), Limitation on Payment of Retirement Income, and providing for a repealer provision, severability clause, codification, and providing for an effective date. ORDINANCES ON FIRST READING E.-2. 15-4639 An Ordinance of the City Commission of Coral Gables, Florida, amending the City of Coral Gables Code, by creating Section 38-12, entitled “Penalty enhancements for bias motivated violations of the City Code or Zoning Code”; providing for a repealer provision, severability clause, codification, and providing for an effective date. (Sponsored by Commission Keon) E.-3. 15-4640 An Ordinance of the City Commission of Coral Gables, Florida, providing for text amendments to the City of Coral Gables Code by Amending Chapter 62 “Streets, Sidewalks and Other Public Places,” Article VI “Parades and Public Assemblies,” to promote public peace and order in residential areas and to promote the important value of tranquil and harmonious neighborhoods in the City of Coral Gables, by regulating picketing within a defined buffer area, regardless of the content of the communication; providing for alternative areas for protest and picketing; and providing for a repealer provision, severability clause, codification, and providing for an effective date. E.-4. 15-4669 An Ordinance of the City Commission of Coral Gables, Florida providing for a text amendment to the City of Coral Gables Official Zoning Code, by amending Appendix A, “Site Specific Zoning Regulations,” Section A-36, “Crafts Section,” by removing provisions restricting height for the property legally described as Lots 18-21, Block 36, Crafts Section (311 and 315 Santander Avenue), Coral Gables, Florida; providing for a repealer provision, severability clause, codification, and providing for an effective date . (PZB recommended approval, Vote: 6-0) E.-5. 15-4625 An Ordinance of the City Commission of Coral Gables, Florida, amending the Code of the City of Coral Gables, Florida by amending Article III “Construction Regulation Board” of Chapter 101 “Administration and Enforcement”; providing for a repealer provision, severability clause, codification, and providing for an effective date. City of Coral Gables Page 5 Printed on 1/8/2016 City Commission Agenda - Final January 12, 2016 E.-6. 15-4626 An Ordinance of the City Commission of Coral Gables, Florida, amending the Code of the City of Coral Gables, Florida by amending Article III “Unsafe Structures” of Chapter 105 “Buildings and Building Regulations”; providing for enforcement procedures; providing for a repealer provision, severability clause, codification, and providing for an effective date. RESOLUTIONS E.-7. 15-4667 A Resolution of the City Commission of Coral Gables, Florida requesting mixed use site plan review pursuant to Zoning Code Article 4, “Zoning Districts”, Division 2, “Overlay and Special Purpose Districts”, Section 4-201, “Mixed Use District (MXD)” for the mixed use project referred to as “Gables Ponce III” on the property legally described as Tracts A-C, Block 16, Industrial Section (363 Granello Avenue), Coral Gables, Florida; including required conditions, and providing for an effective date. (PZB recommended approval, Vote: 4-2) F. CITY COMMISSION ITEMS F.-1. 15-4630 A Resolution of the City Commission of Coral Gables, Florida, changing the title of Commission Aide to Commission Liaison and transferring the position from the Office of the City Clerk to the Office of the City Manager. (Sponsored by Commission Slesnick) F.-2. 15-4647 Discussion and direction regarding restrictions on concrete buttons in City swales in residential areas. (Sponsored by Mayor Cason) G. BOARDS/COMMITTEES ITEMS G.-1. 15-4649 Resolution approving a recommendation from the Historic Preservation Board that a bronze historic marker honoring Landscape Architect Frank Button be placed in Alhambra Plaza, at the intersection of Alhambra Circle and Granada Boulevard. G.-2. 15-4635 A Resolution accepting the recommendation of the Cultural Development Board for the approval of the Fiscal Year 2015-2016 Remanded Cultural Grant funds. City of Coral Gables Page 6 Printed on 1/8/2016 City Commission Agenda - Final January 12, 2016 H. CITY MANAGER ITEMS H.-1. 15-4629 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Risk Management and Insurance Brokerage contract to Arthur J. Gallagher Risk Management Services, Inc., in the amount of $120,000 annually, pursuant to Section 2-828 entitled “Contract Award” of the Procurement Code and Request for Proposal (RFP) 2015.09.11; with the contract running for a period of three (3) years, with two (2) additional two (2) year renewable option periods. H.-2. 15-4636 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Citywide Infiltration and Inflow Abatement contracts to EnviroWaste Services Group, Inc., for Excavated Point Repairs, Lateral Lining, and Sectional Lining (Group A) in the amount of $776,462, and for Manhole Rehabilitation (Group B) in the amount of $238,558; and to Insituform Technologies, LLC, for Mainline Lining (Group C) in the amount of $1,206,082; pursuant to Invitation For Bids (IFB) 2015.10.07, and Section 2-828 of the Procurement Code entitled “Contract Award,” for a total project amount of $2,221,102. H.-3. 15-4652 A Resolution accepting the recommendation of the Chief Procurement Officer to authorize negotiations with Ferguson Glasgow Schuster Soto, Inc ., Gurri Matute, P.A., MC Harry Associates, RJ Heisenbottle Architects, and AECOM Technical Services, Inc., of contracting contracts for Architectural Consultant services, pursuant to Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ ) 2015.09.17. H.-4. 15-4587 Discussion regarding Board of Architects’ Best Practices Manual. I. CITY ATTORNEY ITEMS I.-1. 15-4631 Discussion of options related to enforcement of Guardhouse Ordinance. I.-2. 15-4632 Status update regarding City Commission’s request to the Miami-Dade County Mayor and Board of County Commissioners to resolve the lawsuit between Miami -Dade County and the Lola B. Walker Homeowner’s Association. Time certian 11:00 a.m. I.-3. 15-4633 Status update regarding Chapter 164 Resolution to Miami-Dade County concerning a seat for the City of Coral Gables on the MPO. I.-4. 16-4684 Status report on the Charter Review Committee process and request to set a future date for City Commission review of proposals. I.-5. 16-4685 Status update on the Booting Ordinance. City of Coral Gables Page 7 Printed on 1/8/2016 City Commission Agenda - Final January 12, 2016 J. CITY CLERK ITEMS None K. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person requiring special accommodations for participation in the meeting should contact Ernesto Pino, Assistant Public Works Director, at 305-460-5004, with requests for any auxiliary aids or services at least five business day before the meeting. Walter J. Foeman City Clerk City of Coral Gables Page 8 Printed on 1/8/2016