City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda Tuesday, August 23, 2016 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor Frank C. Quesada Commissioner Patricia Keon Commissioner Vince Lago Commissioner Jeannett Slesnick Cathy Swanson-Rivenbark, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Agenda August 23, 2016 INVOCATION Rev. Martha Shiverick, Riviera Presbyterian Church. PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 16-5283 Presentation of a Proclamation declaring September 16, 2016 as "Relay for Life Day" in Coral Gables. A.-2. 16-5257 Congratulations to Coral Gables Television, recipient of seven Telly Awards for the following television programs: “Coral Gables Acquires George Fink’s Studio,” “Embracing Autism: A Coral Gables Story” for documentary and social responsibility categories, “The Big Toy Extravaganza,” “Tour of the Kitchen’s Fundraiser,” “Mayor for a Day,” and “Police Chief Surprises Local Birthday Boy.” A.-3. 16-5274 Congratulations to Lt. Rick Legra, recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of August, 2016. A.-4. 16-5285 Congratulations to Lieutenant David Lemon, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of July, 2016. A.-5. 16-5271 Congratulations to Monica Conde, who holds the title of Information Technology Specialist, recipient of the "Employee of the Month Award," for the month of August, 2016. B. APPROVAL OF MINUTES B.-1. 16-5229 Regular City Commission Meeting of June 14, 2016. C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. C.-1. 16-5281 A Resolution appointing Abbie Wagner (Nominated by Commissioner Slesnick) to serve as a member of the Parks and Recreation Youth Advisory Board, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. City of Coral Gables Page 2 Printed on 8/18/2016 City Commission Agenda August 23, 2016 C.-2. 16-5266 A Resolution authorizing an encumbrance in the amount of $ 50,000 from Federal Forfeited Asset Fund (F.A.F.) monies for law enforcement training and education; the funds are to be expended as needed for senior -level professional development and leadership training for new and existing members of the Coral Gables Police Department's senior staff. C.-3. 16-5267 A Resolution authorizing an expenditure in the amount of $ 22,500 from Federal Forfeited Asset Fund (F.A.F.) monies for law enforcement training and education; the purchase of services from WebsEdge, to create a training and recruitment video through the International Chiefs of Police’s Thought Leadership Film venture. C.-4. 16-5269 A Resolution authorizing an expenditure in the amount of $ 4,196 from Federal Forfeited Asset Fund (F.A.F.) monies for law enforcement equipment; the purchase of the StressVest sound system and associated equipment, for utilization by the Coral Gables Police Department. C.-5. 16-5270 A Resolution authorizing an expenditure in the amount of $ 70,890 from Federal Forfeited Asset Fund (F.A.F.) monies for law enforcement equipment; the purchase of Active Shooter Kits for utilization by the Coral Gables Police Department. C.-6. 16-5273 A Resolution authorizing an expenditure in the amount of $ 382,380, from Federal Forfeited Asset Fund (F.A.F.) monies for law enforcement equipment; the purchase of a Lenco BearCat, for utilization by the Coral Gables Police Department. C.-7. 16-5289 A Resolution accepting the recommendation of the Chief Procurement Officer to approve a contract with Toole Design Group, LLC, in the amount of $ 321,764.28, as the planning and design consultant for the Citywide Bicycling Infrastructure Design Project pursuant to Florida Statutes 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ) 2016.02.PK. necessary for the Citywide Bicycling Infrastructure Design Project. C.-8. 16-5278 A Resolution authorizing the City to enter into a License Agreement with the First Church of Christ, Scientist, located at 410 Andalusia Ave, Coral Gables, FL 33134, which would allow the City to use the Church's auditorium for community events for up to ten (10) years. (This use would be on an occasional basis). C.-9. 16-5286 A Resolution authorizing entering into an Amendment to the Retail Lease with Aboti, LLC d/b/a Haagen Dazs to reduce base rent by 20 percent during the Miracle Mile Streetscape project with regard to city-owned property located at 290 Miracle Mile, Coral Gables, Florida. (City Staff is recommending this change during Streetscape while the Property Advisory Board would prefer the abatement, only when the construction is immediately in front of the retail space). C.-10. 16-5287 A Resolution authorizing entering into an Amendment to the Retail Lease with Mayra Saldana d/b/a Bloom Boutique to reduce base rent by 20 percent during the Miracle Mile Streetscape project with regard to city-owned property located at 286 Miracle Mile, Coral Gables, Florida. (City Staff is recommending this change during Streetscape while the Property Advisory Board would prefer the abatement, only when the construction is immediately in front of the retail space). City of Coral Gables Page 3 Printed on 8/18/2016 City Commission Agenda August 23, 2016 C.-11. 16-5288 A Resolution authorizing entering into an Amendment to the Retail Lease with Junkanoo Crew, Inc. d/b/a Ortanique on the Mile to reduce base rent by 20 percent during the Miracle Mile Streetscape project with regard to city -owned property located at 278 Miracle Mile, Coral Gables, Florida. (City Staff is recommending this change during Streetscape while the Property Advisory Board would prefer the abatement, only when the construction is immediately in front of the retail space). C.-12. 16-5279 A Resolution accepting the recommendation of the Chief Procurement Officer to authorize an Enterprise License Agreement (ELA) to purchase GIS Enterprise Licenses at an annual cost of $35,000 from Environmental System Research Institute, Inc., (ESRI), the current vendor of GIS applications, services, and support for Coral Gables, as a “Sole Source,” pursuant to Section 2-770 of the City’s Procurement Code. C.-13. 16-5300 A Resolution by the City Commission of Coral Gables approving a contribution in the amount of $7,000.00, regardless of any other Municipal Contribution to Miami -Dade County, for improvements to the Chapman Field Dog Park, Located at 13601 Deering Bay Drive in Coral Gables. C.-14. 16-5313 A Resolution appointing Betty Horwitz (Nominated by Commissioner Keon) to serve as a member of the Cultural Development Board, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 16-5276 Budget/Audit Advisory Board Meeting of July 7, 2016. 1.-2. 16-5312 Code Enforcement Board Hearing of August 17, 2016. 1.-3. 16-5252 Communications Committee Meeting of July 21, 2016. 1.-4. 16-5291 Construction Regulation Board Meeting of July 11, 2016. 1.-5. 16-5260 Cultural Development Board Meeting of June 7, 2016. 1.-6. 16-5262 Historic Preservation Board Meeting of June 16, 2016. 1.-7. 16-5268 International Affairs Coordinating Council Meeting of June 21, 2016. 1.-8. 16-5303 Library Advisory Board Meeting of June 8, 2016 1.-9. 16-5302 Library Advisory Board Meeting of August 8, 2016. City of Coral Gables Page 4 Printed on 8/18/2016 City Commission Agenda August 23, 2016 1.-10. 16-5250 Property Advisory Board Meeting of July 13, 2016. 1.-11. 16-5233 Property Advisory Board Meeting of August 10, 2016. 1.-12. 16-5304 School and Community Relations Committee Meeting of June 17, 2016. 1.-13. 16-5296 Sustainability Advisory Board Meeting of June 22, 2016. 1.-14. 16-5295 Transportation Advisory Board Meeting of June 21, 2016. D. PERSONAL APPEARANCES None E. PUBLIC HEARINGS All Individuals desiring to give testimony shall be sworn in. Presentations made to the City Commission are subject to the City’s False Claims Ordinance, Ch. 39 of the City of Coral Gables Code. Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the office of Commissioners Lago and Keon, during the day of the City Commission Meeting. APPEAL E.-1. 16-5272 Case File LHD 2016-08 Frederick J. Kent (through counsel F. W. Zeke Guilford, Esq.), the applicant, has filed an appeal to the Coral Gables City Commission from the decision of the Historic Preservation Board at its regular meeting held on Thursday, June 16, 2016, which granted local historic designation to the property located at 229 Ridgewood Road, legally described as Lots 9 & 10, Block 2, Coconut Grove Manor, according to the Plat thereof, as recorded in Plat Book 17, at Page 19 of the Public Records of Miami-Dade County, Florida. (Ayes: 7, Nays: 0) ORDINANCES ON SECOND READING E.-2. 16-5126 An Ordinance of the City Commission of Coral Gables, Florida providing for a text amendment to the City of Coral Gables Official Zoning Code, Article 3, “Development Review,” Division 3, “Uniform Notice and Procedures for Public Hearing,” Section 3-302, “Notice” and Article 8 “Definitions” expanding the notice area from one-thousand (1,000) feet to one-thousand five-hundred (1,500) feet for certain applications, amending the definition for aggrieved party and revising procedural requirements for public hearing notifications; providing for repealer provision, severability clause, codification, and providing for an effective date. (PZB recommended approval, Vote : 7-0) City of Coral Gables Page 5 Printed on 8/18/2016 City Commission Agenda August 23, 2016 ORDINANCES ON FIRST READING E.-3. 16-5282 Conditional Use Review for a Building Site Determination. An Ordinance of the City Commission of Coral Gables, Florida requesting Conditional Use Review for a Building Site Determination pursuant to Zoning Code Article 3, “Development Review”, Section 3-206, “Building Site Determination” to separate into two (2) single-family building sites the property zoned Single-Family Residential (SFR) District and legally described as Lots 8-10 and the east 15 Feet of Lot 7, Block 25, Coral Gables Section “B” (728 Navarre Avenue), Coral Gables, Florida; one (1) building site consisting of Lot 8 and the west half of Lot 9 and one (1) building site consisting of Lot 10 and the east half of Lot 9 with the remaining east 15 feet of Lot 7 to be included as a part of the property to the west legally described as the east 25 feet of Lot 6 and Lot 7 less east 15 feet, Block 25, Coral Gables Section “B” (734 Navarre Avenue); including required conditions; providing for a repealer provision, severability clause, and providing for an effective date. (PZB recommended approval with conditions; Vote 5-1) Agenda Items E-4 and H-1 are related. E.-4. 16-5215 An Ordinance of the City Commission of Coral Gables, Florida providing for a text amendment to the City of Coral Gables Official Zoning Code, amending Article 3, “Development Review,” Division 21, “Art in Public Places Program,” Section 3-2102 “Applicability,” Section 3-2103, “Art in Public Places Fund Requirements, Waivers, and Exemptions,” Section 2104 “Administration,” and Section 3-2105 “Enforcement, ” Section 2-2106 “Definitions” ; increasing Art in Public Places contribution for non-municipal construction projects providing incentive for option to direct certain percentage of contribution to public parks and opens spaces, clarifying the ordinance by utilizing the words “alternative options” in lieu of the word “waivers,” modifying procedures of the Art in Public Places Program; providing for repealer provision, severability clause, codification, and providing for an effective date. F. CITY COMMISSION ITEMS F.-1. 16-5224 A Resolution authorizing the Public Works Department to proceed with the development of a plan to implement 25 mph speed limit on all residential streets. (Deferred item from July 26th, 2016 City Commission Meeting). (Initiated by Commissioner Lago) F.-2. 16-5305 Discussion regarding Miami Dade County Public School matters including Coral Gables Preparatory Academy’s capital improvements, status of the geographic preference at Sunset Elementary School, update on the Henry S. West Laboratory negotiations and information regarding the School and Community Relations Committee ’s Candidate Forum for School Board seat District 6. (Sponsored by Commissioner Keon) F.-3. 16-5314 A Resolution of the City Commission of the City of Coral Gables, Florida, encouraging Florida voters to vote yes on the Solar Devices or Renewable Energy Source Devices; Exemption from Certain Taxation and Assessment Amendment, known as Amendment 4, on August 30, 2016. City of Coral Gables Page 6 Printed on 8/18/2016 City Commission Agenda August 23, 2016 G. BOARDS/COMMITTEES ITEMS G.-1. 16-5261 A Resolution approving the artist Sibylle Pasche and the artists ’s concept for public artwork, in conjunction with the Giralda Avenue Streetscape project. H. CITY MANAGER ITEMS Agenda Items E-4 and H-1 are related. H.-1. 16-5311 Discussion regarding Open Space; Park Impact Fees and Transfer Development Rights. H.-2. 16-5290 A discussion regarding a conceptual proposed use of the H. George Fink Studio and Office building, located at 2506 Ponce de Leon Boulevard. H.-3. 16-5259 A Resolution authorizing the City Manager to renew the medical insurance plan with Florida Blue with an overall cost increase of 4 percent from last year for an additional one-year term, effective October 1, 2016; further authorizing the renewal of Florida Combined Dental Insurance (with no premium increase for the DHMO Plan and a 5 percent increase for the PPO plan), further authorizing the renewal of the Humana Vision (with no premium increase guaranteed for 24 months - through September 30, 2018) and the UNUM Life and AD & D insurance plans (with no premium increase guaranteed for 12 months), effective October 1, 2016. (This item was recommended by the Insurance Advisory Committee.) H.-4. 16-5277 A Resolution accepting the recommendation of the Chief Procurement Officer to authorize a new Application Software Support Agreement for citywide Police and Fire 911 Dispatch software, Records Management System, and mobile communication software licenses with Open Software Support Solutions, d/b/a SunGard Public Sector, Inc., in the amount of $1,161,480.20 for a five (5) year period under Section 2-678 (10) of the Procurement Code entitled Exemption (copyright material). H.-5. 16-5308 Streetscape Project Update by Assistant City Manager for Operations and Infrastructure Peter Iglesias, P.E. H.-6. 16-5309 Zika Virus Update by Assistant City Manager/Director of Public Safety Frank Fernandez. I. CITY ATTORNEY ITEMS I.-1. 16-5294 Request for general authority for City Attorney to bring criminal and civil remedial actions for the recovery of funds in cases where the City is defrauded or owed monies pursuant to a contract or other agreement. I.-2. 16-5301 Request for Executive Session (if any). City of Coral Gables Page 7 Printed on 8/18/2016 City Commission Agenda August 23, 2016 J. CITY CLERK ITEMS None K. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person who needs assistance in another language in order to speak during the public hearing or public comment portion of the meeting should contact the City ’s Non-Discrimination Coordinator Raquel Elejabarrieta (E-mail : relejabarrieta@coralgables.com, Telephone: 305-722-8686, TTY/TDD: 305-442-1600), at least three (3) business days before the meeting. Any person with a disability requiring communication assistance (such as a sign language interpreter or other auxiliary aide or service ) in order to attend or participate in the meeting should contact the City’s ADA Coordinator Raquel Elejabarrieta (E-mail: relejabarrieta@coralgables.com, Telephone: 305-722-8686, TTY/TDD: 305-442-1600), at least three (3) days before the meeting. Additional information Walter J. Foeman City Clerk City of Coral Gables Page 8 Printed on 8/18/2016