City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Tuesday, February 28, 2017 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor Frank C. Quesada Commissioner Patricia Keon Commissioner Vince Lago Commissioner Jeannett Slesnick Cathy Swanson-Rivenbark, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes February 28, 2017 ROLL CALL Present: 5 - Mayor Cason, Commissioner Keon, Commissioner Lago, Commissioner Quesada and Commissioner Slesnick INVOCATION Rabbi Lyle S. Rothman, Campus Rabbi and Jewis Chaplain at the University of Miami Hillel gave the Invocation. PLEDGE OF ALLEGIANCE Commissioner Slesnick led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Ordinance(s) adopted (Ordinance No. 2017-06) (b) Resolution(s) adopted (Resolution No. 2017-40 through Resolution No. 2017-50); (c) Video; (d) Audio Recording; (e) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes February 28, 2017 A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 17-5831 Presentation by Girl Scout Madeleine Salman regarding Solar Power Charging Options in Public Spaces. (Sponsored by Commissioner Lago) Attachments: Sustainable Solar Charging Final [Note for the Record: (Agenda Item A-1): Following Mayor Cason’s reading of the title to Agenda Item 1 (i.e. Presentation by Girl Scout Madeleine Salman regarding Solar Power Charging Options in Public Spaces), (Sponsored by Commissioner Lago), Commissioner Lago, said that he has known the father of this young individual who will make this presentation today, for the past 15 years in both professional activities as well as philanthropic efforts, and today we meet his daughter, who made an immediate impression on him, as she is very smart and is very knowledgeable and interested in topics that few people her age even know about and in addition, she is also a dedicated and caring individual. Commissioner Lago stated that he had an in-depth conversation with this young individual about the opportunities that we have available through alternative energy sources and when he heard her speak he thought this City Commission and this community should rally around her and understand what she is proposing, and hopefully her work and endeavors will motivate other youth of this community and throughout South Florida to get involved in whatever their dreams are, and to hopefully represent the future of tomorrow. Commissioner Lago stated with that being said, he would like Madeleine Salman and her father to come up and give us a presentation on solar power charging options for the City, which hopefully will be adopted one day in Coral Gables and throughout South Florida. Commissioner Lago added that by the way this young lady attends Carrolton, where his wife and sister graduated and this school develops some incredibly educated and independent women and it is impressive to see what these women do. Madeleine Salman thanked Commissioner Lago for his wonderful words, and introduced herself saying that she is a resident of Coral Gables and thanked the Commission for their time, which means a lot for her project that she has been working on for such a long time. Ms. Salman stated that the “City Beautiful” is “Solar Beautiful” and this is her presentation, and said that she is a high school student and that she was born here and has lived in Coral Gables all of her life. Ms. Salman stated that she also has been a Girl Scout for most of her life, and that she hopes to attain the highest honor that Girl Scouts USA awards a scout, by educating others about the environmental benefits of solar power and renewable energy. Ms. Salman also stated that as a citizen she is concerned about the environment and the world we City of Coral Gables Page 2 City Commission Meeting Minutes February 28, 2017 inherent in the future and believes the environment is one of the largest challenges facing society today and said that she intends to contribute to her community to help overcome this challenge through the promotion of alternative energy programs, such as the one she is presenting today. Ms. Salman stated solar power is renewable power and said that at her school they have a solar powered charging station outdoors for students to use, and added that many cities have already installed solar device charging stations in public places or are in the process of installing them; and with all of the plans to redevelop Coral Gables’ commercial and public areas, she wondered why this City does not have them too. Ms. Salman further stated that solar powered charging stations provide a simple and useful technology that helps educate residents about the potential uses of solar power, and other forms of renewable energy, and it would seem to be something that would be useful in a setting like Coral Gables. Ms. Salman said that her mission statement is that solar power is for everyone, and her goal is to promote community and environmental awareness by installing solar powered cell phone charging stations throughout the City of Coral Gables, and believes that everyone who lives, works, shops, dines and plays in this City will benefit from this technology and at the same time it will help the environment. Ms. Salman said solar powered charging stations will promote sustainable environmental practices for City of Coral Gables residents, the use of alternate forms of energy, and will create a wonderful sense of community by drawing people to one destination to charge their devices, supporting the City of Coral Gables master plan for sustainability, while providing a valuable public amenity. Ms. Salman said solar powered energy is cost efficient, as technology has caught up to necessity and that the City will be able to recover its initial investment of $50,000 in these solar power charging stations in 13 - 15 years, based on a value of the energy produced at $348 per month. Ms. Salman added that in 2015 a record $367 billion was invested in clean energy and this means that in the future, solar power will get less expensive as solar energy becomes more energy efficient as it evolves; and as we are the Sunshine State we should take advantage of it. Ms. Salman recommended the installation of the NRG Street Charge and said that these chargers are a modern take on the classic phone booth, which has three solar panels creating a sustainable and powerful energy supply; the battery capacity of the NRG Street Charge can power 6 mobile devices any time, and the sleek design would add a modern feel to the park or street it’s installed on, and it is already an established company, and as a bonus we are already using their car chargers right here in City Hall. Ms. Salman also recommended the Strawberry Tree and Smart Bench that are functional and well designed, ideal for Miracle Miles’ atmosphere and will introduce a new style design, that are inexpensive and we would be the 1st City in the U.S to have these stations. City of Coral Gables Page 3 City Commission Meeting Minutes February 28, 2017 Ms. Salman stated that purchasing the Strawberry Tree and Smart Bench would have a greater environmental impact, as it is more just than a glorified phone charger; it provides a safe place to socialize and build community with the cost of each station being approximately $22,306. Ms. Salman reiterated that the “City Beautiful” is “Solar Beautiful” and that Coral Gables is a unique City, with a rich history of green space and is on the water and that City leaders have taken great care to address environmental needs by creating a comprehensive sustainability plan. Ms. Salman added that educating residents and visitors about the benefits of solar power, and other renewable forms of energy is part of that plan and installing cell phone charging stations in the City is an easy way for residents to engage in sustainable practices, learn about solar power and all its great uses.] This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 A.-2. 17-5832 Presentation by Angelica Fernandez Ramcharran, Senior Director, Autism Speaks, regarding "Autism Speaks Walk." (Sponsored by Commissioner Keon) Attachments: Autism Speaks Miami Walk Stats 2017 flyer [Note for the Record: (Agenda Item A-2): Following Mayor Cason’s reading of the title to Agenda Item 2 (i.e. Presentation by Angelica Fernandez Ramcharran, Senior Director, “Autism Speaks”, regarding "Autism Speaks Walk."), (Sponsored by Commissioner Keon), the Mayor introduced Ms. Angelica Fernandez Ramcharan, the Senior Director of Autism Speaks of South Florida. Ms. Ramcharan stated that she was here to speak about our organization’s signature fundraising event, namely the “Autism Speaks Miami Walk”. Ms. Ramcharan stated that in 2008, 1 in every 100 children in the nation were diagnosed with Autism Spectrum Disorder, and today the national statistics are that it is in 1 out of every 68 children are diagnosed with Autism. Ms. Ramcharan stated further that “Autism Speaks” is dedicated to promoting solutions across the spectrum and throughout a lifespan for the needs of individuals with Autism and the families through advocacy and support, and increasing understanding and acceptance of Autism Spectrum Disorder and advancing research into the causes and better intervention for Autism and its related conditions. Ms. Ramcharan said we raise funds and awareness through our signature event, the “Autism Speaks Miami Walk”, which is going to take place at Doral Central Park on Sunday, April 2, 2017, and the walk is programmed to be very sensory friendly for the exceptionalities of our children, which means we will be playing calming music and the participants will be using pom-poms instead of clapping. And we will be showcasing the resources of “Autism Speaks”, including the 100 day kit, which provides help in what to do in the first 100 days after diagnosis, and other tool kits for transitioning, financial planning, employment opportunities and housing opportunities for adults with Autism. Ms. Ramcharan stated we expect close to 15,000 City of Coral Gables Page 4 City Commission Meeting Minutes February 28, 2017 participants across Miami-Dade County, including many Coral Gables students and residents and she hoped that that the City Commission could join us and support the “Autism Speaks Miami Walk”. Ms. Ramcharan thanked Commissioner Keon for sponsoring this item and supporting Autism awareness as well as the Coral Gables Commission in joining in that support, further stating that together we can accomplish so much for our families, and that Coral Gables is viewed as a champion for sensory friendly resources, from the training of our Police Officers to the UM Card Center. Ms. Ramcharan added that we would love to partner with you and have your support in letting your residents and local businesses know that they can participate and support this very National organization with local roots noting that the “Autism Speaks Miami Walk” was the 2nd such Walk behind Pittsburg, and we have been around for 17 years. Commissioner Keon stated that she want to let “Autism Speaks” know that the City of Coral Gables is in the process of interviewing for a position at the Youth Center to oversee the inclusion program that we will develop and support within Coral Gables for children of all levels of disability, so that all children can participate in the recreational experience that all other children in the City enjoy; that will ensure those programs work by having someone there to pay special attention to that within our City. Commissioner Keon also thanked “Autism Speaks” for always making us aware of the lives of other people that need to be represented to. City Attorney Leen said this is a wonderful organization and he plans to be at the Walk this year and stated as you know he has two children with Autism, with my daughter at the severe end of the spectrum and my son at the mild end of the spectrum. City Attorney Leen said he would like to echo two things that were said with one being early intervention, which “Autism Speaks” champions; my son got early intervention when he was a year old, and he went through a rigorous program and now he is being mainstreamed, and he no longer has the diagnosis. City Attorney Leen said he would like to say something about his daughter, who is on the severe end of the spectrum, and will never be mainstreamed, but she is important too, and she will be running in the Special Olympics, and she is very fast and he looks forward to a lifetime of running with her as a fun thing we can do together. City Attorney Leen said he just learned that the University of Miami Card Center is sending the City’s declaration out that participation and inclusion of autistic people and other people with special needs will go beyond the legal requirements, and he wanted to ask if “Autism Speaks” could assist us with getting this message out to other cities in in Florida, and he would like to see this go nationally as Coral Gables is on to something with this declaration. City Attorney Leen stated he thinks that cities and counties need to be at the forefront, where people interact with the government and impact people with special needs and can make them feel welcome in their community. City Attorney Leen also noted that the City held "Government Day" with the children of Crystal Academy, with many of the children being autistic, and the City has always been supportive of that, with the children serving as Mayor and City Commissioners. City Attorney stated that this City Commission has been at the forefront of issues related to Autism.] City of Coral Gables Page 5 City Commission Meeting Minutes February 28, 2017 This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 2 A.-3. 17-5848 Presentation of a Proclamation declaring March 2017 as " Bike 305 Month" in Coral Gables. [Note for the Record: (Agenda Item A-3): Following Mayor Cason’s reading of the title to Agenda Item 3 (i.e. Presentation of a Proclamation declaring March 2017 as “Bike 305 Month" in Coral Gables), Mayor Cason read the proclamation. Assistant Public Works Director Jessica Keller said that she would like to talk about bicycle trip stats and that we can get good statistics on bicycle ridership, if people use the Strava App. Assistant Public Works Director Keller reported that the City of Coral Gables has over 2,000,000 trips to and through Coral Gables and over 600,000 unique individuals who ride their bikes, to and through the City with 237,000 commutes to the City last year. Assistant Public Works Director Keller stated that the City has set as a goal of increasing bicycle ridership by 10 percent each year. Assistant Public Works Director Keller added that the City will build one mile of bicycle infrastructure this year as people will ride bikes if they feel safe on bike infrastructure, and that the City will set the bar high to build the safest infrastructure. Assistant Public Works Director Keller encouraged everyone to ride their bike for “Bike-to-Work Day”, which is this Friday and if you don’t feel comfortable riding your bike to the Coral Gables Museum to celebrate “Bike-to-Work Day”, Bike Walk Coral Gables will assist you with your route and ride along with you on your bike trip to the Museum; and at the Museum there will be a continental breakfast, shirts to hand out and other giveaways. Assistant Public Works Director Keller stated that she `has been working on bicycle infrastructure in the City for the past several years, and that we have great things coming up that will get more people to come out and support us and choose to ride their bikes to work every day. Vice Mayor Quesada introduced John Swain of Bike Walk Coral Gables and Sue Kawalerski of Bike305. Assistant Public Works Director Keller said she that there are two events for “Bike-to-Work Day”, with one being in Coral Gables sponsored by Bike Walk Coral Gables and one starting in Coconut Grove sponsored by Bike305. Mr. Swain of Bike Walk Coral Gables said that Friday’s “Bike-to-Work” event is one of their signature events and it their intent to help Coral Gables increase infrastructure for biking in order to improve bicycle ridership statistics in Coral Gables. Ms. Kawalerski of Bike305 said that his organization will be holding bike safety program.] This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 City of Coral Gables Page 6 City Commission Meeting Minutes February 28, 2017 A.-4. 17-5827 Congratulations to Officer Theresa Luaces, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of January, 2017. Attachments: COMMISSION COVER MEMO - OFFICER OF THE MONTH - LUACES JAN 2017 NOMINATION - OFFICER OF THE MONTH -LUACES - JAN 2017 [Note for the Record: (Agenda Item A-4): Following Mayor Cason’s reading of the title to Agenda Item 4 (i.e. Congratulations to Officer Theresa Luaces, recipient of the City of Coral Gables “Officer of the Month” Award,” for the month of January, 2017), City Manager Swanson-Rivenbark asked Chief Hudak and the nominator to come forward to introduce the “Officer of the Month.” Sergeant Baena stated that Officer Luaces hard work, enthusiasm, dedication and keen skills of observation made her most deserving of “Officer of the Month” for January, 2017. Sergeant Baena stated by way of background, a crime trend was noticed involving businesses targeted by vandalism in the City’s northern sector, particularly in the area of Ponce de Leon Boulevard, in which projectiles were thrown at store windows breaking glass resulting in an aggregate loss of $9,000. Sergeant Baena further stated that on January 6, 2017, Property Crime Sergeant Jesus Garcia sent out information on the latest criminal mischief, with a synopsis on incidents related to vandalism, the subject’s description, and video stills of the subject. Sergeant Baena said that On January 9th, while on patrol in her assigned zone, Officer Luaces observed a juvenile walking in the 1900 block of Galiano, who closely resembled the subject and through her outstanding professionalism and respect to the juvenile, which provided a calming effect during the investigative process and due to her bond of trust she established with the juvenile she convinced him to voluntarily be transported to the station for additional questioning. Sergeant Baena noted that while at the Police Department, the juvenile confessed to all six cases of vandalism and added that this collaborative effort between the detectives and Officer Luaces exemplifies the importance of working as a team that helps achieve our most important goal in law enforcement, to obtain justice. Sergeant Baena also stated that Officer Luaces created the Operation Merrick Park Program that was created to identify potential subjects engaged in criminal activities occurring at Merrick Park, which had as its objective to target vehicles illegally parked or parked suspiciously along the perimeter or on the inner streets of the mall in the hopes of identifying subject vehicles, offenders and their associates providing an additional layer of Police presence to prevent future organized retail crimes, burglaries and robberies. Sergeant Baena stated that in first year of the program, Officer Luaces received honorable mention for "Officer of the Year in 2016," and these various examples only scratch the surface of her work ethic and her continued dedication to the department. Officer Luaces thanked the City Commission for this Award and thanked the detectives who did a very thorough and professional job of interrogating the juvenile, and further stated that she had learned a lot from this case. Officer Luaces said that City of Coral Gables Page 7 City Commission Meeting Minutes February 28, 2017 closing these cases relieved a lot of headaches in the City, as the businesses were afraid it was retaliation and the residents were concerned. Officer Luaces said she was glad that we were able to get all six cases closed. Lastly, Officer Luaces thanked her parents and said that she does everything for them and because of them.] This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 4 B. APPROVAL OF MINUTES None City Clerk Item No. 5 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Vice Mayor Quesada, seconded by Commissioner Lago, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Commissioner Keon, Commissioner Lago, Commissioner Quesada, Commissioner Slesnick and Mayor Cason RESOLUTION NO. 2017-40 C.-1. 17-5835 A Resolution authorizing Make a Wish Southern Florida to sell alcoholic beverages at the parking lot located on 1159 Sunset Drive on Saturday, March 11, 2017, from 12:00 p.m. to 4:00 p.m., during the Wings for Wishes event to benefit the Make a Wish South Florida, subject to Florida Department of Professional Regulation Requirements. Attachments: Wings for wishes 2017 Resolution Wings for wishes 2017 Application Wings for wishes 2017 cover memo Signed Resolution 2017-40 A RESOLUTION GRANTING PERMISSION TO MAKE-A-WISH SOUTHERN FLORIDA TO SELL ALCOHOLIC BEVERAGES AT THE PARKING LOT LOCATED ON 1159 SUNSET DRIVE ON SATURDAY, MARCH 11, 2017, FROM 12:00 P.M. TO 4:00 P.M., DURING THE “WINGS FOR WISHES” EVENT TO BENEFIT THE MAKE A WISH SOUTH FLORIDA, SUBJECT TO FLORIDA DEPARTMENT OF PROFESSIONAL REGULATION REQUIREMENTS. City of Coral Gables Page 8 City Commission Meeting Minutes February 28, 2017 This Matter was adopted by Resolution Number 2017-40 on the Consent Agenda. City Clerk Item No. 7 RESOLUTION NO. 2017-41 C.-2. 17-5814 A Resolution authorizing the acceptance and execution of a grant from the 2017 Edward Byrne Memorial Justice Assistance Grant Program, to purchase motorcycle saddlebag emergency lighting equipment for utilization by the Police Department; and authorizing an amendment to the Fiscal Year 2016-2017 Annual Budget to recognize the $6,129 grant funds as revenue and to appropriate such funds to cover the grant expenditures. Attachments: Item Title Cover Memo-$6,129-2017 Edward Byrne Memorial JAG C Grant (PDF) Resolution-$6,129-2017 Edward Byrne Memorial JAG C Grant (PDF) FY17 JAG C Grant - Supplemental Documentation Signed Resolution 2017-41 A RESOLUTION AUTHORIZING THE ACCEPTANCE AND EXECUTION OF A GRANT FROM THE 2017 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, TO PURCHASE MOTORCYCLE SADDLEBAG EMERGENCY LIGHTING EQUIPMENT FOR UTILIZATION BY THE POLICE DEPARTMENT; AND AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2016-2017 ANNUAL BUDGET TO RECOGNIZE THE $6,129 GRANT FUNDS AS REVENUE AND TO APPROPRIATE SUCH FUNDS TO COVER THE GRANT EXPENDITURES. This Matter was adopted by Resolution Number 2017-41 on the Consent Agenda. City Clerk Item No. 8 RESOLUTION NO. 2017-42 C.-3. 17-5820 A Resolution authorizing free parking for Participants (in Garage Four) and a waiver for the $590 cost of renting fifty-nine (59) parking spaces along Biltmore Way for the "2017 Coral Gables Walk MS" Scheduled for April 1, 2017. Attachments: RESOLUTION 2017 CG Walk MS Letter from MS Society 2017 Walk MS COVER - 2017 CG Walk MS Signed Resolution 2017-42 A RESOLUTION AUTHORIZING FREE PARKING FOR PARTICIPANTS (IN GARAGE FOUR) AND A WAIVER FOR THE $590.00 COST OF RENTING FIFTY-NINE (59) PARKING SPACES ALONG BILTMORE WAY FOR THE 2017 CORAL GABLES “WALK MS” SCHEDULED FOR APRIL 1, 2017. This Matter was adopted by Resolution Number 2017-42 on the Consent Agenda. City Clerk Item No. 9 City of Coral Gables Page 9 City Commission Meeting Minutes February 28, 2017 RESOLUTION NO. 2017-43 C.-4. 17-5834 A Resolution accepting a grant for financial assistance in the amount of $ 200,000.00 from the Florida Department of Environmental Protection (FDEP) for the Miracle Mile and Giralda Avenue Drainage Project, and to authorize an amendment to the Fiscal Year 2016-2017 Budget, to recognize the $200,000.00 grant as revenue and to appropriate such funds to put toward the cost of the project. Attachments: FDEP GRANT - COVER FDEP GRANT- RESOL FDEP Agreement Signed Resolution 2017-43 A RESOLUTION ACCEPTING A GRANT FOR FINANCIAL ASSISTANCE IN THE AMOUNT OF $200,000.00 FROM THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) FOR THE MIRACLE MILE AND GIRALDA AVENUE DRAINAGE PROJECT, AND TO AUTHORIZE AN AMENDMENT TO THE FISCAL YEAR 2016-2017 BUDGET TO RECOGNIZE THE $200,000.00 GRANT AS REVENUE AND TO APPROPRIATE SUCH FUNDS TO PUT TOWARD THE COST OF THE PROJECT. This Matter was adopted by Resolution Number 2017-43 on the Consent Agenda. City Clerk Item No. 10 RESOLUTION NO. 2017-52 C.-5. 17-5836 A Resolution approving a Memorandum of Understanding between the City of Coral Gables Baptist Health South Florida for the implementation of community health education programs. Attachments: Baptist Health wellness MOU Resolution 2017 Baptist MOU cover memo 2017 Baptist MOU - March 2017 - final Signed Resolution 2017-52 This Resolution was Deferred City Clerk Item No. 6 City of Coral Gables Page 10 City Commission Meeting Minutes February 28, 2017 RESOLUTION NO. 2017-44 C.-6. 17-5823 A Resolution accepting the recommendation of the Chief Procurement Officer to approve continuing contracts for an initial two (2) year period with an option to renew for one (1) additional two (2) year period with RJ Heisenbottle, Architects, P.A , Martinez Alvarez, Inc., Bender & Associates Architects, P.A and Gurri Matute, P.A for Preservation Architectural Consulting Services, pursuant to Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act”, Section 2-1092 of the City of Coral Gables Code of Ordinances, and Request for Qualifications (RFQ) 2016.06.LS. Attachments: Draft - Reso Draft Agenda Memo PSA- Preservation Gurri Matute- PSA PSA- Preservation Martinez Alvarez-PSA PSA- Preservation RJ Heisenbottle-PSA PSA- Preservation Bender & Ass.- PSA Signed Resolution 2017-44 A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO APPROVE CONTINING CONTRACTS FOR AN INITIAL TWO (2) YEAR PERIOD WITH AN OPTION TO RENEW FOR ONE (1) ADDITIONAL TWO (2) YEAR PERIOD WITH RJ HEISENBOTTLE ARCHITECTS, P.A, MARTINEZ ALVAREZ, INC., BENDER & ASSOCIATES ARCHITECTS, P.A., AND GURRI MATUTE, P.A., PURSUANT TO FLORIDA STATUTE 287.055, KNOWN AS THE “CONSULTANTS COMPETITIVE NEGOTIATION ACT”, SECTION 2-1092 OF THE CITY OF CORAL GABLES OF ORDINANCES AND REQUEST FOR QUALIFICATIONS (RFQ ) 2016.06.LS. This Matter was adopted by Resolution Number 2017-44 on the Consent Agenda. City Clerk Item No. 11 City of Coral Gables Page 11 City Commission Meeting Minutes February 28, 2017 RESOLUTION NO. 2017-45 C.-7. 17-5817 A Resolution accepting the recommendation of the Chief Procurement Officer to approve continuing contracts for an initial two (2) year period with an option to renew for one (1) additional two (2) year period with Savino & Miller Design Studio, Inc., Bermello Ajamil & Partners, Inc., Geomantic Designs, Inc., and Calvin, Giordano & Associates, Inc., for Landscape Architect Consulting Services, pursuant to Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ) 2016.05.MS. Attachments: Draft Agenda Memo - Landscape Architect Contract Approval - WORD Draft Agenda Reso - Landscape Architect Contract Approval - WORD PSA - Landscape Architects Consulting Services (Bermello, Ajamil & Partners) PSA - Landscape Architects Consulting Services (Calvin, Giordano & Associates) PSA - Landscape Architects Consulting Services (Geomantic) PSA - Landscape Architects Consulting Services (Savino & Miller) Signed Resolution 2017-45 A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO APPROVE CONTINUING CONTRACTS FOR AN ADDITIONAL (2) YEAR PERIOD WITH AN OPTION TO RENEW FOR ONE (1) ADDITIONAL TWO (2) YEAR PERIOD WITH SAVINO & MILLER DESIGN STUDIO, INC., BERMELLO AJAMIL & PARTNERS, INC., GEOMANTIC DESIGNS, INC., AND CALVIN, GIORDANO & ASSOCIATES, INC., FOR LANDSCAPE ARCHITECT CONSULTING SERVICES, PURSUANT TO FLORIDA STATUTE 287.055, KNOWN AS THE “CONSULTANTS COMPETITIVE NEGOTIATION ACT” AND REQUEST FOR QUALIFICATIONS (RFQ) 2016.05.MS. This Matter was adopted by Resolution Number 2017-45 on the Consent Agenda. City Clerk Item No. 12 City of Coral Gables Page 12 City Commission Meeting Minutes February 28, 2017 RESOLUTION NO. 2017-46 C.-8. 17-5846 A Resolution appointing Manuel De Jesus Vadillo (Nominated by Commissioner Lago) to serve as a member of the Anti-Crime Committee, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. Attachments: Resume - Manny Vadillo R-2017-Cover Memo- Manuel De Jesus Vadillo - Anti Crime - Updated R-2017 Draft- Manuel de Jesus Vadillo - Anti-Crime Committee Signed Resolution 2017-46 A RESOLUTION APPOINTING MANUEL DE JESUS VADILLO (NOMINATED BY COMMISSIONER LAGO) TO SERVE AS A MEMBER OF THE ANTI-CRIME COMMITTEE, FOR THE REMAINDER OF A TWO (2) YEAR TERM, WHICH BEGAN ON JUNE 1, 2015 AND CONTINUES THROUGH MAY 31, 2017. This Matter was adopted by Resolution Number 2017-46 on the Consent Agenda. City Clerk Item No. 13 City of Coral Gables Page 13 City Commission Meeting Minutes February 28, 2017 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 17-5811 Code Enforcement Board Hearing of January 18, 2017. Attachments: CEB Hearing Minutes - 1-18-17 - Draft This Matter was approved on the Consent Agenda. City Clerk Item No. 14 1.-2. 17-5837 Communications Committee Meeting of February 16, 2017. Attachments: Agendaitemfebruary282017 minutes February 2017 This Matter was approved on the Consent Agenda. City Clerk Item No. 15 1.-3. 17-5815 Construction Regulation Board Meeting of February 6, 2017. Attachments: FEBRUARY 6, 2017 This Matter was approved on the Consent Agenda. City Clerk Item No. 16 1.-4. 17-5792 International Affairs Coordinating Council Meeting of December 20, 2016. Attachments: IACC-Minutes of Dec 20 2016 cover letter 12-20-16 This Matter was approved on the Consent Agenda. City Clerk Item No. 17 1.-5. 17-5782 Landscape Beautification Advisory Board Meeting of February 2, 2017. Attachments: 022817 Cover Memo CC Minutes011217 Minutes BC 1-12-17_BD-edits SIGNED This Matter was approved on the Consent Agenda. City Clerk Item No. 18 1.-6. 2012-95 Pinewood Cemetery Advisory Board Meeting of October 24, 2016. Attachments: Pinewood -October 24 2016 Minutes-Signed 10.24.16MinutesCCMtg02.28.17 This Matter was approved on the Consent Agenda. City Clerk Item No. 19 City of Coral Gables Page 14 City Commission Meeting Minutes February 28, 2017 1.-7. 17-5826 Retirement Board Meeting of January 9, 2017. Attachments: Minutes 01-09-2017 CC.02-28-2017.January 9, 2017 This Matter was approved on the Consent Agenda. City Clerk Item No. 20 D. PERSONAL APPEARANCES None City Clerk Item No. 21 E. PUBLIC HEARINGS ORDINANCES ON SECOND READING ORDINANCE NO. 2017-06 E.-1. 17-5779 An Ordinance of the City Commission of Coral Gables creating Section 2-203 of the Code of the City of Coral Gables entitled “City Clerk and Office of the City Clerk,” establishing the function, duties, and responsibilities of the Office of the City Clerk; providing for a repealer provision, severability clause, codification, and providing for an effective date. Attachments: Signed Cover Memo - Section 2-203 - City Clerk and Office the City Clerk - First Reading Draft Ordinance - Section 2-203 - City Clerk and Office of the City Clerk - First Reading Cover Memo - Section 2-203 - City Clerk and Office the City Clerk - Second Reading Draft Ordinance - Section 2-203 - City Clerk and Office of the City Clerk - Second Reading Signed Ord 2017-06 Signed Ordinance 2017-06 CCMtg February 14 2017 - Agenda Item E-4 - City Clerk Ordinance AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES CREATING SECTION 2-203 OF THE CODE OF THE CITY OF CORAL GABLES ENTITLED “CITY CLERK AND OFFICE OF THE CITY CLERK”, ESTABLISHING THE FUNCTION, DUTIES, AND RESPONSIBILITIES OF THE OFFICE OF THE CITY CLERK; PROVIDING FOR A REPEALER PROVISION, SEVERABILITY CLAUSE, CODIFICATION, AND PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Commissioner Lago, seconded by Commissioner Slesnick, that this matter be adopted by Ordinance Number 2017-06. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Commissioner Lago, Commissioner Quesada, Commissioner Slesnick and Mayor Cason City Clerk Item No. 25 City of Coral Gables Page 15 City Commission Meeting Minutes February 28, 2017 ORDINANCES ON FIRST READING RESOLUTION NO. 2017-49 E.-2. 17-5843 An Ordinance of the City Commission of Coral Gables, Florida, amending the City of Coral Gables Code by: · Creating Section 62-137 “Private Sidewalks Adjoining Streetscape Improvements Along Miracle Mile and Giralda Avenue” in Chapter 62, Article IV. Providing for a repealer provision, severability clause, codification, and providing for an effective date. Attachments: Cover Memo-Ordinance on First Reading-Private Sidewalks Along Miracle Mile and Giralda Aven Draft Ordinance - Private Sidewalks adjoining Miracle Mile and Giralda Signed Resolution 2017-49 CCMtg Feb 28 2017 - Agenda Item E-2 - Ordinance Creating Section 62-137 Private Sidewalks A A RESOLUTION TO CONTINUE AGENDA ITEM E-2 [SUBJECT MATTER: A PROPOSED ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA, AMENDING THE CITY OF CORAL GABLES CODE BY CREATING SECTION 62-137 “PRIVATE SIDEWALKS ADJOINING STREETSCAPE IMPROVEMENTS ALONG MIRACLE MILE AND GIRALDA AVENUE” IN CHAPTER 62, ARTICLE IV] UNTIL THE CITY COMMISSION MEETING OF MARCH 14, 2017. [Note for the Record: The verbatim transcript for Agenda Items E-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Quesada, seconded by Commissioner Lago, that this matter be continued by Resolution Number 2017-49. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Slesnick, Commissioner Keon and Mayor Cason City Clerk Item No. 26 City of Coral Gables Page 16 City Commission Meeting Minutes February 28, 2017 ORDINANCE NO. 2017-12 E.-3. 17-5830 An Ordinance of the City Commission of Coral Gables, Florida providing for a text amendment to the City of Coral Gables Official Zoning Code by amending Article 4, “Zoning Districts,” Section 4-206, “Business Improvement Overlay District” to include special provisions for all properties within the District for pedestrian -oriented signage, hours of operation, and outdoor dining; providing for a repealer provision, severability clause, codification, and providing for an effective date. ( 03 15 17 PZB recommended approval with conditions, Vote: 6-0) Attachments: 02 28 17 Exhibit B - 03 09 16 PZB Executive Summary with attachment 02 28 17 Exhibit C - Excerpts of 03 09 16 PZB Meeting Minutes 02 28 17 Exhibit D - 08 10 16 PZB Executive Summary 02 28 17 Exhibit E - Excerpts of 08 10 16 PZB Meeting Minutes 02 28 17 Exhibit F - PowerPoint Presentation 02 28 17 CC Cover Memo - Business Improvement Overlay District 1st Reading 02 28 17 Exhibit A - Draft Ordinance 03 28 17 CC Cover Memo - Business Improvement Overlay District 2nd Reading 03 28 17 Exhibit A - Draft Ordinance 03 28 17 Exhibit B - 03 15 17 Planning and Zoning Staff Report with attachments 03 28 17 Exhibit C - Excerpts of 03 15 17 Planning and Zoning Board Meeting Minutes Signed Ordinance 2017-12 CCMtg Feb 28 2017 - Agenda Item E-3 - Ordinance amending the Zoning Code to include specia CCMtg March 28 2017 - Agenda Item E- 4 - Ordinance providing for text amendment to Official Zo [Note for the Record: The verbatim transcript for Agenda Items E-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Quesada, seconded by Commissioner Slesnick, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Slesnick, Commissioner Keon, Commissioner Lago and Mayor Cason City Clerk Item No. 27 City of Coral Gables Page 17 City Commission Meeting Minutes February 28, 2017 Agenda Items E-4 and H-3 are related. ORDINANCE NO. 2017-07 E.-4. 17-5855 An Ordinance amending Chapter 50, Article II of the Code of the City of Coral Gables, entitled “Retirement System For City Employees”, implementing provisions of the 2016 - 2019 Collective Bargaining Agreement between The City and Fraternal Order of Police, Lodge No. 7; amending Section 50-230, Normal Retirement Income; amending Section 50-246, Deferred Retirement Option Plan; repealing all ordinances inconsistent herewith; providing for a repealer provision, severability clause, codification, and providing for an effective date. Attachments: Cover Memo for Police Pension Ordinance (3) Final Pension Ordinance (3) Second Reading Cover Memo Second Reading Ordinance Signed Ordinance 2017-07 CCMtg February 28 2017 - Agenda Items E-4 and H-3 are related - collective bargaining agreeme [Note for the Record: The verbatim transcript for Agenda Items E-4 and H-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Vice Mayor Quesada, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Slesnick, Commissioner Keon, Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 24 City of Coral Gables Page 18 City Commission Meeting Minutes February 28, 2017 RESOLUTIONS RESOLUTION NO. 2017-50 E.-5. 17-5747 A Resolution of the City Commission of Coral Gables, Florida granting conditional use approval pursuant to Zoning Code Article 3, “Development Review,” Division 4, “Conditional Uses,” and Article 4, “Zoning Districts,” Division 3, “Nonresidential Districts,” Section 4-301, “Commercial Limited District,” for the University of St. Augustine to allow greater than fifty (50) student seats within a Commercial Limited (CL) zoned district for the property legally described as Blocks 1, 2 and 4, Douglas Entrance (800 Douglas Road), Coral Gables, Florida; including required conditions and providing for an effective date. Attachments: 02 28 17 Exhibit C - 02 01 17 Excerpts of PZB Meeting Minutes 02 28 17 Exhibit D - PowerPoint Presentation 02 18 17 Exhibit B - 02 01 17 Planning and Zoning Division Staff report and recommendation with 02 18 17 Exhibit A - Draft Resolution 02 28 17 CC Cover Memo - Annex Building at Douglas Entrance Exhibit E - University of St Augustine Certification Signed Resolution 2017-50 CCMtg Feb 28 2017 - Agenda Item E-5 - Resolution granting conditional use approval for St. Aug A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA GRANTING CONDITIONAL USE APPROVAL PURSUANT TO ZONING CODE ARTICLE 3, “DEVELOPMENT REVIEW,” DIVISION 4, “CONDITIONAL USES,” AND ARTICLE 4, “ZONING DISTRICTS,” DIVISION 3, “NONRESIDENTIAL DISTRICTS,” SECTION 4-301, “COMMERCIAL LIMITED DISTRICT,” FOR THE UNIVERSITY OF ST. AUGUSTINE TO ALLOW GREATER THAN FIFTY (50) STUDENT SEATS WITHIN A COMMERCIAL LIMITED (CL) ZONED DISTRICT FOR THE PROPERTY LEGALLY DESCRIBED AS BLOCKS 1, 2 AND 4, DOUGLAS ENTRANCE (800 DOUGLAS ROAD), CORAL GABLES, FLORIDA; INCLUDING REQUIRED CONDITIONS AND PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Items E-5 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Vice Mayor Quesada, that this matter be adopted by Resolution Number 2017-50. The motion passed by the following vote. Yeas : 5- Commissioner Slesnick, Commissioner Keon, Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 28 City of Coral Gables Page 19 City Commission Meeting Minutes February 28, 2017 F. CITY COMMISSION ITEMS F.-1. 17-5850 Discussion regarding City Swales. (Sponsored by Commissioner Lago) Attachments: CCMtg February 28 2017 - Agenda Item F-1 - Discussion regarding City swales by Commissioner [Note for the Record: The verbatim transcript for Agenda Items F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 29 G. BOARDS/COMMITTEES ITEMS G.-1. 17-5828 Excerpt Minutes for Joint Economic Development Board & Property Advisory Board Meeting of February 8, 2017, requesting action for the City Commission to explore the prohibition of smoking in outdoor dining areas located in the public right of way. Attachments: Excerpt Minutes for Joint EDB & PAB Meeting of Feb 8, 2017 requestion action. CCMtg February 28 2017 - Agenda Item G-1 - Excerpt minutes for joint Economic Development B [Note for the Record: The verbatim transcript for Agenda Items G-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Minutes was Discussed City Clerk Item No. 30 H. CITY MANAGER ITEMS H.-1. 17-5824 Presentation of the Quarterly Financial Report for the three months ended December 31, 2016. Attachments: Agenda - Quarterly Financial Report Ending 12-31-2016 Quarterly Report 1st Quarter CCMtg February 28 2017 - Agenda Item H-1 - Presentation of Quarterly Financial Report for three [Note for the Record: The verbatim transcript for Agenda Items H-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Presentation/Protocol Document was Discussed and Filed City Clerk Item No. 31 City of Coral Gables Page 20 City Commission Meeting Minutes February 28, 2017 H.-2. 17-5852 Update on the Kerdyk Tennis Center Pro Shop Building Renovations project. Attachments: CCMtg February 28 2017 - Agenda Item H-2 - Update on Kerdyk Tennis Center Pro Shop Buildin [Note for the Record: The verbatim transcript for Agenda Items H-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Presentation/Protocol Document was Discussed and Filed City Clerk Item No. 32 Agenda Items E-4 and H-3 are related. RESOLUTION NO. 2017-48 H.-3. 17-5854 A Resolution of the City Commission of Coral Gables, Florida, with attachments, ratifying the collective bargaining agreement between the City of Coral Gables and the Fraternal Order of Police, Coral Gables Lodge Number 7, for the period of October 1, 2016 through September 30, 2019. Attachments: Cover Memo Ratification 2016-2019 CBA Resolution Approving 2016-2019 CBA 2016-2019 Final Clean Version 2.28.17 2016-2019 Final Red-Lined 2.23.17 Signed Resolution 2017-48 CCMtg February 28 2017 - Agenda Items E-4 and H-3 are related - collective bargaining agreeme A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA, WITH ATTACHMENTS, RATIFYING THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF CORAL GABLES AND THE FRATERNAL ORDER OF POLICE, CORAL GABLES LODGE NUMBER 7, FOR THE PERIOD OF OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2019. [Note for the Record: The verbatim transcript for Agenda Items E-4 and H-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2017-48. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Slesnick, Commissioner Keon, Commissioner Lago and Mayor Cason City Clerk Item No. 23 City of Coral Gables Page 21 City Commission Meeting Minutes February 28, 2017 I. CITY ATTORNEY ITEMS RESOLUTION NO. 2017-47 I.-1. 17-5853 Discussion regarding House Bill 17. Attachments: Signed Resolution 2017-47 CCMtg February 28 2017 - Agenda Item I-1 - Discussion regarding House Bill 17 [Note for A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CORAL GABLES, FLORIDA, DIRECTING THE CITY’S ADMINISTRATION TO MAKE OPPOSITION OF HOUSE BILL 17 PART OF THE CITY’S LEGISLATIVE AGENDA AND URGING THE FLORIDA HOUSE OF REPRESENTATIVES AND SENATE NOT TO ADOPT HOUSE BILL 17 OR SIMILAR LEGISLATION. the Record: The verbatim transcript for Agenda Items I-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2017-47. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Slesnick, Commissioner Keon and Mayor Cason City Clerk Item No. 22 I.-2. 17-5743 Request for an Executive Session (if any). This Agenda Item was Discussed and Filed City Clerk Item No. 33 J. CITY CLERK ITEMS None City Clerk Item No. 34 K. DISCUSSION ITEMS Mayor Cason: Let’s start with Commissioner Slesnick in terms of discussion, any items? Commissioner Slesnick: I’m fine, thank you. Mayor Cason: Vice Mayor. City of Coral Gables Page 22 City Commission Meeting Minutes February 28, 2017 Commissioner Lago: Just for staff, I had the pleasure of attending the HOA for MacFarlane this past week, they mentioned crosswalks for connectivity in regards to the new community center; and also just to put it on your radar, it’s been brought to my radar for the first time. I also went to the HOA of Gables by the Sea this past week and they brought up the issue of alligators and that they are becoming more and more aggressive and they are concerned because, I guess, I’m just telling you what they told me, that there has been a few dogs that have gone missing. Vice Mayor Quesada: So, I spend a lot of time at Gables by the Sea, my parents live there. Commissioner Lago: They mentioned that to me. They said that you have been very involved…. Mayor Cason: How many dogs have you had when you were there? (Laughter) Vice Mayor Quesada: So, a few dogs have been eaten by alligators and killed by alligators over the years. It is what it is. Mayor Cason: Protected species. Vice Mayor Quesada: The problem is it’s a protected species, so the Florida Fish and Wildlife, when you call them, when you call the State Department on this, what they tell you is, OK, well unless they have actually hurt a human being we can’t do anything about it. Commissioner Lago: I just wanted to bring to your attention, I’m not saying I’m going to go out there and start wrangling alligators, but more importantly, in reference to the HOA for MacFarlane, can somebody do me a favor and call Ms. Prime and just have a simple conversation with her in reference to exact locations and the issue is that as the new community center is going to come online you also have a lot of children that are in the area and as a result of Carver and walking up and down Grand. Commissioner Keon: You know the other thing that we talked about at one time and maybe Naomi could have a discussion with the County on it is that, there are no sidewalks in the area, because of the way it was planned, it is just swales, so there are no sidewalks, but under - there is a CDBG allocation if they are still an eligible track City of Coral Gables Page 23 City Commission Meeting Minutes February 28, 2017 for Safe Paths to Schools, where they can provide sidewalk at least one side of the street with some crossing opportunities that would help cover those paths to schools, and maybe we should look into that and be in touch with Commissioner Suarez’ office as a request under that, and if not, maybe we could actually look at with our sidewalk program being able to provide a walking path through the neighborhood, because the vast majority of those children walk to school that live in that neighborhood and there are a lot of cars that come through that neighborhood, taking children that don’t live in that neighborhood to school, so there is a real mix of pedestrian and car traffic in the community, so maybe we can work with them to work on a safe path to school for the residents in the community itself. Mayor Cason: Any other items? Commissioner Keon: No, that’s it. Mayor Cason: Alright - with that meeting is adjourned. City Clerk Item No. 35 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 1:21 p.m. The next regular meeting of the City Commission has been scheduled for Tuesday, March 14, 2017, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 24