City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Tuesday, February 27, 2018 9:00 AM Pre-meeting presentations will be held in the City Hall Courtyard at 8:30 am. City Hall, Commission Chambers City Commission Mayor Raul J. Valdes-Fauli Vice Mayor Patricia Keon Commissioner Vince Lago Commissioner Michael Mena Commissioner Frank C. Quesada Cathy Swanson-Rivenbark, City Manager Miriam Soler Ramos, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes February 27, 2018 Pre-meeting presentations will be held in the City Hall Courtyard at 8:30 am. Agenda Items A-1 through A-2. ROLL CALL Present: 5 - Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli INVOCATION Rabbi Jonathan Fisch from Temple Judea gave the Invocation. PLEDGE OF ALLEGIANCE Vice Mayor Keon led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Resolution(s) adopted (Resolution No. 2018-70 through Resolution No. 2018-82); (b) Video; (c) Audio Recording; (d) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 18-7104 The Coral Gables Community Foundation, in concert with the City of Coral Gables, honors Ruth’s Chris Steak House with the 2018 “Best Taste” award, and Frice Cream with the 2018 “Best Treat” award, as voted by the attendees of the 9th Annual Tour of Kitchens held on February 3, 2018. [Note for the Record: Following Mayor Valdes-Fauli’s reading of the title to Agenda Item 1 (i.e. The Coral Gables Community Foundation, in concert with the City of Coral Gables, honors Ruth’s Chris Steak House with the 2018 “Best Taste” award, and Frice Cream with the 2018 “Best Treat” award, as voted by the attendees of the 9th Annual “Tour of Kitchens” held on February 3, 2018). Mayor Valdes-Fauli called up Commissioner Quesada to come up to the podium to introduce the 2018 “Best Taste” and “Best Treat” Awards. Commissioner Quesada stated that they were so excited that these great patrons participated, now I don’t know who here participated in the event and actually went, but the lamb lollipops were out of control, and although I had never had them at Ruth Chris, it was so exciting to have them, and so well deserved to win, I am actually a little disappointed that they didn’t bring any with them today though, very disappointed, no but if we can have you come on up and we will give you the award, so that we can have a round of applause for Ruth Chris, the award winners. The awards were presented to representatives of Ruth Chris Steak House by the Commissioner Quesada and Executive Director Mary Snow of the Community City of Coral Gables Page 1 City Commission Meeting Minutes February 27, 2018 Foundation]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 A.-2. 18-7101 Congratulations to Firefighter Carlos Eguiluz, recipient of the City of Coral Gables “Firefighter of the Year Award,” for 2017. Attachments: Notification Letter, 2017 FF of Year Cover Memo, 2017 FF of Year [Note for the Record: Following Mayor Valdes-Fauli’s reading of the title to Agenda Item 2 (i.e. Congratulations to Firefighter Carlos Eguiluz, recipient of the City of Coral Gables “Firefighter of the Year Award,” for 2018 ), Mayor Valdes-Fauli called up Chief Marcos de la Rosa to the podium to introduce the “Firefighter of the Year Award” recipient . Chief de la Rosa stated it his distinct pleasure to introduce “Firefighter of the Year” Carlos Eguiluz and asked him to come up to the podium. Chief de la Rosa further stated he is being recognized for his dedication and unwavering devotion from a career standpoint to vehicle extrication and that’s what the paper says, but he would also like to stress that it goes beyond that. Chief de la Rosa stated that throughout his career Carlos has kept the youthful exuberance of a firefighter, and that even though he just recently got hired, he has stayed very passionate about his job, very dedicated and passionate about being a Coral Gables Firefighter; he has carried and represented the City in our organization, not just here locally and throughout our community, but internationally and at all the schools he has taught, so most firefighters who come and interview with us for a job, there will always be at least one in the group, that will mention that one of the reasons that he wants to come work here is because he wants to be like Iggy, he wants to work at the same place Iggy works, so he has never lost his fervor and his passion for the job and being a Coral Gables firefighter and that of all the accolades he could give him, he believes that is the most deserving as the “Firefighter of the Year”. Mayor Valdez-Fauli and Fire Chief de la Rosa presented the “Firefighter of the Year” plaque to Firefighter Eguiluz]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 2 City of Coral Gables Page 2 City Commission Meeting Minutes February 27, 2018 Time Certain 9:00am (Agenda Item A-3) A.-3. 18-7113 “Congratulations City of Coral Gables for being selected one of 35 Champion Cities in Bloomberg Philanthropies’ US Mayors Challenge for 2018.” [Note for the Record: Following Mayor Valdes-Fauli’s reading of the title to Agenda Item 3 (i.e. “Congratulations City of Coral Gables for being selected one of 35 Champion Cities in Bloomberg Philanthropies’ US Mayors Challenge for 2018.”), Mayor Valdes-Fauli called up City Manager Swanson-Rivenbark and Beatrice Rangel of the Innovations Council to the dais to introduce a video from CGTV on the City’s successful entry in becoming a Champion City in the Bloomberg Philanthropies’ U.S. Mayors Challenge for 2018. City Manager Swanson-Rivenbark stated that we actually have a whole team involved, including Chelsea Granell, Matt Anderson, Raimundo Rodulfo and clearly the assistance of the Innovations Council was very valuable, and she knows they don’t like to take credit, but she would like them to come forward. City Manager Swanson-Rivenbark stated we have a video that we would like to show about the Challenge, about the fact that a significant number of cities around the country competed, about the fact that Commissioner Lago challenged us in July on the 2018 Mayor’s Challenge to think about an unthinkable type solution to a problem that is really hurting and keeping down cities throughout the country. City Manager Swanson-Rivenbark stated that we are going to show this video, about the Coral Gables approach and afterwards Chelsea has a PowerPoint to discuss the 35 other cities and their blockbuster ideas and where Coral Gables is and how we are going to move forward. CGTV showed the video. Commission Liaison Granell stated we are really proud that we received the Bloomberg Philanthropies Mayor’s Challenge Award. Commission Liaison Granell explained that this initiative is part of Bloomberg’s Philanthropies, an organization founded by Mayor Bloomberg, and it’s a nationwide competition that encourages leaders to uncover bold ideas to battle the toughest problems that cities face, and it takes place every 5 years. Commission Liaison Granell added that in 2013, the $5 million dollar Grand Prize winner was Providence, Rhode Island. Commission Liaison Granell stated that the challenge enables cities to become eligible for grant funding: 35 cities will receive $100,000 each, wherein, 4 cities will be eligible to receive $1 million, and one grand prize winner will receive $5 million dollars. Commission Liaison Granell stated that this is a very extensive process, and once we submitted our RSVP to the Challenge, we put out a crowd sourcing campaign circulating the flyer in the City you see in the presentation; and what better way to receive ideas than for one to ask our community for it. Commission Liaison Granell further stated that we initiated an open call to anyone who thought they have a bright idea, asking them to send it to ideas@coralgables.com and we encouraged ideas by offering prizes, one of them was taking your friends to the Venetian Pool, and we received a lot of input, over a dozen ideas. Commission Liaison Granell stated that the second activity we engaged in was an idea accelerator workshop, which was City of Coral Gables Page 3 City Commission Meeting Minutes February 27, 2018 courtesy of Mayor Bloomberg and the Bloomberg Challenge, who sent a mentor to spend the day with us brainstorming ideas to help us to think of deficiencies that are City may have and ways that we could to improve. Commission Liaison Granell added that we had City staff there, members of the community; it was a very engaging and fulfilling workshop. Commission Liaison Granell stated that In October, 2017 the City submitted its application to the Bloomberg Challenge, and the idea we submitted is as follows: When Natural Disasters strike cities must respond quickly or lives can be lost. The City of Coral Gables is committed to making its critical infrastructure more resilient by integrating smart solar-powered micro-grids that can prioritize power distribution during emergencies, allowing for operations such as public safety services to continue. Commission Liaison Granell stated that the City is among the 35 cities champion Cities selected out of over 500 cities that RSVP’d to become a part of this challenge with over 320 selected of which only 35 were deemed champion cities in the first round of the competition; there is a clickable link on the website and you are able to see all the cities selected and you will be able to see all their ideas. City Manager Swanson-Rivenbark stated all 35 ideas are there, and it is really telling about the kinds of issues that the cities brought forward, there were 4 or 5 ideas on the opioid issue, compassion fatigue for first responders that are helping overdosed residents, just a variety of challenges, we were really proud that ours came forward, and I would really encourage you to go to the website and look at the challenges those 35 cities are embracing. Commission Liaison Granell stated that currently we are in the Champions phase, which is a phase to help us stretch and strengthen our idea to solve an urgent problem in our City and to ‘test and learn’ from our idea. Commission Liaison Granell stated there are 4 key outcomes that this phase attempts to accomplish with the first and most important interacting with your stakeholders and residents, to engage them as to their thoughts about the idea. Commission Liaison Granell added that second outcome is the evolution of the idea where we gain insight to improve and develop components of our idea; while another outcome is idea evaluation, where we explore our idea and what will it take to achieve our ambitions. Commission Liaison Granell stated lastly, idea realization is where we understand the path to implementation and how we measure impact, adding we often think we know the answers and what are idea is, but it is through evaluation and testing you find out what you want to accomplish. Commission Liaison Granell discussed the competition timeline, stating that we are now in the Champion Phase, where we have been assigned a coach that Bloomberg City of Coral Gables Page 4 City Commission Meeting Minutes February 27, 2018 has completely funded, that will guide us throughout the process, we will be attending an ideas camp, which 4 core group members will be attending along with Dr. Nurcin Celik of the University of Miami, and at that point through the 6 months that were allotted, we will test our idea, and at the very end of this phase we will submit our application In August 2018 and in October we will find out the results, if we were selected in the top 5. Commission Liaison Granell stated there were some key people who really played a role in this and the names are not limited to this slide. The people that really helped was the community, as this was a joint collaborative effort, where everybody took a part in it. Commission Liaison Granell acknowledged the people that submitted their ideas, CGTV, IT, other City staff members, everyone who was involved and played a role, the University of Miami who was critical and instrumental in helping us with this Challenge as our partner. Commission Liaison Granell further acknowledged the UM’s Department of Engineering, Dr. Nurcin Celik, who is the lead on this and who we are very excited to work with, along with Alejandra Collarte, the UM Director of International Relations and members on the Mayor’s Innovation Council, City leadership, and Rhonda Anderson, Sustainability Advisory Board Member who was key throughout the process and helped with application. Commission Liaison Granell thanked the City Commission for allowing us to take advantage of this opportunity and said we would be greatly honored to have a representative of UM come up and share a few words on our partnership. Dr. Celik stated we are very happy to be part of this project as it coincides with her research at UM for over 8 years, and what we have studied is smart micro-grids for smart environments for smart communities. Dr. Celik stated that the major funding for her research labs comes from the Department of Defense, and what we are trying to build is smaller scale counter parts of a smart energy network, so in case of an emergency in case of power blackout or brown-out we can be as vigilant as possible, in order for that event not to cascade and in order to build right back up from that network event. Dr. Celik further stated, so we build something called a dynamic data driven adaptive simulation systems and that is basically to develop the management and control framework for these small scale micro-grids. Dr. Celik further stated what we have done is develop a smart algorithm and simulation models to be able to guide these systems, but we have never built an actual implementation of it, we have collected real world data from the Department of Defense and then we have been in close connection with them in terms of the realization of the developed simulation, but we have never implemented an actual micro-grid. Dr. Celik stated that’s why this challenge is a great challenge, so that we can take down what has been developed theoretically and what has been a need in the City of Coral Goral and put them together to be able to realize that, and as this is only a 6 month proof of concept pilot study, we really need to get going with this challenge. Dr. Celik stated that she believes this is a great team to work for, very motivated and a very excited team, so City of Coral Gables Page 5 City Commission Meeting Minutes February 27, 2018 we will see what we can do to be able to be selected to be one of those 4 cities who gets the $1,000,000 for full scale implementation. Dr. Celik thanked the City Commission and said if you have any questions regarding the details of this approach she would be happy to send you some information, so please let her know. Commission Liaison Granell stated she really want to thank the Core Team, Commissioner Lago, the City Commission, the Mayor, Matt Anderson, Raimundo Rodulfo and our City leadership, but she also wants to say the beauty of this concept was born out of a disaster, we were inspired by Hurricane Irma, the idea was right there before us the whole time; public safety is something that important to everyone, and the most important thing in her opinion, and the concept that something beautiful came out of something that appeared disastrous was inspiring. Commissioner Lago stated he wanted to thank a few people and recognize a lot of staff who should really get the credit; adding it’s not about us it is about staff. Commissioner Lago stated we are one of 35 champion cities out of 500 that applied to get this grant, it’s an incredible achievement, and we have a six month period, where hopefully will have an implementation phase, we have won the $100,000, and now hopefully we go on to the next round and be one of five chosen for a million dollar grant and hopefully and we keep our fingers crossed with the great team we have here today we will be able to win the $5 million dollar prize. Commissioner Lago stated he also wanted to give credit to one individual we forgot today, who played an instrumental part in me bringing this to the City Commission and being granted by this Commission to run with this project, former Mayor of the City of Miami, Manny Diaz, who he considers as a mentor and is an individual whom he has the utmost respect for. Commissioner Lago stated that one day over many discussions he mentioned this incredible program, which happens every 5 years and happens to coincide while he was in public office and it would be a spectacular opportunity for you to use the incredible resources you have in Coral Gables, staff, his colleagues on the Commission, the wonderful residents and business owners, let’s bring everyone together, let’s bring the University of Miami, let’s bring everyone together and try to come up with an idea. Commissioner Lago further stated then here comes a hurricane, and here comes the innovation workshop we were all involved in as you saw in the picture, the Mayor was there, the idea was born of that and we have spectacular leadership that the Doctor mentioned before, so let’s harness these individuals and come up with an idea. Commissioner Lago stated he would just like to take a moment to acknowledge Mayor Manny Diaz and he wants to make sure that we acknowledge the City staff: our IT, Public Works, CGTV who does not get enough credit, our Innovations Council, residents like Rhonda Anderson who are here on a weekly basis who is a beacon of light when it comes to sustainability, our Sustainability Advisory Board, they always have some interesting ideas and this has been incredible collaborative effort with our entire community. Commissioner Lago stated in closing he knows she is very humble and she doesn’t City of Coral Gables Page 6 City Commission Meeting Minutes February 27, 2018 like to take credit, but this Commission is blessed to have a Commission Liaison like Chelsea. Chelsea does an exceptional job and with Matt Anderson and Raimundo Rodulfo, they have worked incredibly well together, Chelsea has been the glue in this group of three individuals, who have put the City first, and have added to their workload, which is already incredibly large, and said they are going to take this project on and we are going to work on it over the next 9 months and were going to deal with all the paperwork and all the background to get where we are today, and they will be going to New York representing the City, with expenses paid by Bloomberg and he thinks we are in exceptional hands. City Manager Swanson-Rivenbark gave a shout out to the Innovation Council and Beatrice Rangel, it takes bold ideas to bring things together and it was the team altogether that really created that spark of electricity, which she thinks will come back with a great recognition. Commissioner Lago stated he wanted to thank the Mayor, because this is the Mayor’s Challenge, and the Mayor showed immense humility, allowing a Commissioner to run with this the last 9 months, humility and trust in me and staff that we could use the Office of Mayor to achieve a goal like we did today. Commissioner Lago thanked the Mayor for allowing us the privilege to lead in this opportunity. Vice Mayor Keon asked the Mayor Valdez-Fauli to introduce his Innovation Council. Mayor Valdez-Fauli asked Ms. Rangel to come forward to introduce the Innovation Council. Ms. Rangel stated she is very happy to see several of our members here with us today. Ms. Rangel stated we have Mr. Albino, CEO of Rational Point, we also have Rodrigo Arboleda, Managing Director of the FastTrack Institute, and we have the spark of the CEO’s, Alejandra Collarte, Director of International Relations of the University of Miami to whom she reached out to when we were inside the City looking with our team of IT and Economic Development, for the ideas that have been put forward and we felt we needed some outside spark, so we called Alejandra who introduced us to Dr. Celik. Alejandra Collarte thanked the City Commission and stated that we are so appreciative and thrilled with this opportunity at the University of Miami for this collaboration and partnership. City Manager Swanson-Rivenbark stated that there are neighboring cities that we have to give a shout out that are one of the 35 cities, noting that the City of Miami and City of Miami Beach joined together to do a sea level detecting project, and City of Coral Gables Page 7 City Commission Meeting Minutes February 27, 2018 encourages you to look at the pages where all the ideas are, adding we of course love our idea the most, but there are other great ideas coming forward and we congratulate all of the 35 cities. Commissioner Lago stated to just put it into context we are one of a handful of very small cities that actually were accepted into the 35, 10 out of the 35, so it speaks volumes of the City of Coral Gables]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 B. APPROVAL OF MINUTES None City Clerk Item No. 4 C. MAYOR'S COMMENTS Time Certain 9:15am (Agenda Item C-1) C.-1. 18-7044 Conversation regarding autism and Coral Gables’ contributions to the situation and possible suggestions. Attachments: Verbatim Transcript - CCMtg February 27 2018 - Agenda Item C-1 - Mayors Comments - Autism [Note for the Record: The verbatim transcript for Agenda Item C-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 5 RESOLUTION NO. 2018-71 Non 18-7189 A Resolution designating the Province of San Isidro, Buenos Aires, Argentina as a “Sister Agenda City” of the City of Coral Gables, Florida. Attachments: Signed Resolution 2018-71 A RESOLUTION DESIGNATING THE PROVINCE OF SAN ISIDRO BUENOS AIRES, ARGENTINA AS A "SISTER CITY" OF THE CITY OF CORAL GABLES, FLORIDA. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2018-71. The motion passed by the following vote. Yeas : 5- Commissioner Mena, Commissioner Quesada, Vice Mayor Keon, Vice Mayor Lago and Mayor Valdes-Fauli City Clerk Item No. 8 City of Coral Gables Page 8 City Commission Meeting Minutes February 27, 2018 D. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Commissioner Lago, seconded by Commissioner Mena, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Commissioner Quesada, Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli RESOLUTION NO. 2018-72 D.-1. 18-7047 A Resolution accepting the recommendation of the Cultural Development Board to appoint Herbert Brito to the Arts Advisory Panel to serve for the remainder of a two (2) year term, which began on June 1, 2017 and continues through May 31, 2019. Attachments: CC AAP Member recommendation Herbert Brito R-Draft AAP Member.Herbert Brito Herbert Brito CV CDB Minutes February 06 2018 DRAFT EXCERPT Re. AAP Mbr Herbert Brito Signed Resolution 2018-72 A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CULTURAL DEVELOPMENT BOARD TO APPOINT HERBERT BRITO TO THE ARTS ADVISORY PANEL TO SERVE FOR THE REMAINDER OF A TWO (2) YEAR TERM, WHICH BEGAN ON JUNE 1, 2017 AND CONTINUES THROUGH MAY 31, 2019. This Matter was adopted by Resolution Number 2018-72 on the Consent Agenda. City Clerk Item No. 9 City of Coral Gables Page 9 City Commission Meeting Minutes February 27, 2018 RESOLUTION NO. 2018-73 D.-2. 18-7107 A Resolution authorizing waiver of the charges associated with usage of barricades, parking meter rentals and electrical inspection fees for "Gables Bike Day," on Sunday, March 25, 2018, as well as providing certain equipment and services. Attachments: Bike Day 2018 COVER Bike Day 2018 RESOL Signed Resolution 2018-73 A RESOLUTION AUTHORIZING WAIVER OF THE CHARGES ASSOCIATED WITH USAGE OF BARRICADES AND PARKING METER RENTALS FOR GABLES BIKE DAY ON SUNDAY, MARCH 25, 2018, AS WELL AS PROVIDING CERTAIN EQUIPMENT AND SERVICES. This Matter was adopted by Resolution Number 2018-73 on the Consent Agenda. City Clerk Item No. 10 RESOLUTION NO. 2018-74 D.-3. 18-7090 A Resolution authorizing the Business Improvement District of Coral Gables (BID), to sell alcoholic beverages from 12:00 p.m. until 12:00 a.m., at the Plaza located on the 100 block of Giralda, from Ponce De Leon Boulevard from Ponce to Galiano Street, on March 17, 2018, during the "St. Patrick’s Day on Giralda Plaza" event, subject to Florida Department of Professional Regulation Requirements. Attachments: BID St. Patricks Day 2018 rESO Cover Memo St. Patrick's Day Party Giralda BID BID St. Patricks Day 2018 Signed Resolution 2018-74 A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE BUSINESS IMPROVEMENT DISTRICT OF CORAL GABLES (BID), TO SELL ALCOHOLIC BEVERAGES FROM 12:00 P.M. UNTIL 12:00 A.M., AT THE PLAZA LOCATED ON THE 100 BLOCK OF GIRALDA FROM PONCE DE LEON BOULEVARD FROM PONCE TO GALIANO STREET, ON MARCH 17, 2018, DURING THE "ST. PATRICK’S DAY ON GIRALDA PLAZA” EVENT, SUBJECT TO FLORIDA DEPARTMENT OF PROFESSIONAL REGULATION REQUIREMENTS. This Matter was adopted by Resolution Number 2018-74 on the Consent Agenda. City Clerk Item No. 11 City of Coral Gables Page 10 City Commission Meeting Minutes February 27, 2018 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 18-7088 Board of Adjustment Meeting of January 8, 2018. Attachments: 01 08 18 Minutes - cover and mini This Matter was approved on the Consent Agenda. City Clerk Item No. 12 1.-2. 18-7089 Board of Adjustment Meeting of February 5, 2018. Attachments: 02 05 18 Minutes - cover and mini This Matter was approved on the Consent Agenda. City Clerk Item No. 13 1.-3. 18-7072 Coral Gables Arts Advisory Panel Meeting of January 24, 2018. Attachments: 01.24.18 MinutesforCC02.27.18 AAP Meeting January 24, 2018 This Matter was approved on the Consent Agenda. City Clerk Item No. 14 1.-4. 18-7085 Coral Gables Merrick House Governing Board Meeting of January 12, 2018. Attachments: 01.12.18MinutesforCC02.27.18 Merrick House Minutes January 8 2018- SIGNED This Matter was approved on the Consent Agenda. City Clerk Item No. 15 1.-5. 18-7070 Economic Development Board Meeting of February 7, 2018. Attachments: 02-07-18 DRAFT EDB Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 16 1.-6. 18-7084 Historic Preservation Board Meeting of January 18, 2018. Attachments: HPB Minutes for January 18 2018-SIGNED HPB.01.18.18MinutesforCC02.27.18 This Matter was approved on the Consent Agenda. City Clerk Item No. 17 City of Coral Gables Page 11 City Commission Meeting Minutes February 27, 2018 1.-7. 18-7087 Insurance and Risk Management Advisory Board Meeting of November 28, 2017. Attachments: Cover Ltr Min Meeting 11 28 17 City Comm 11 28 17 Minutes City Clk Atten Sheet - Adv Board 11 28 17 This Matter was approved on the Consent Agenda. City Clerk Item No. 18 1.-8. 18-7073 International Affairs Coordinating Council Meeting of December 19, 2017. Attachments: IACC-Minutes of Dec 19 2017 cover letter IACC 12-19-17 This Matter was approved on the Consent Agenda. City Clerk Item No. 19 1.-9. 18-7071 Landscape Beautification Advisory Board Meeting of February 1, 2018 Attachments: 022718 CCMtg Cover Memo LBAB Mtg020118 Minutes BC 12-7-17 Signed This Matter was approved on the Consent Agenda. City Clerk Item No. 20 1.-10. 17-6850 Library Advisory Board Meeting of December 13, 2017. Attachments: 010918CCMtg Cover Memo-LAB Mtg121317 Library Minutes 10-11-17 This Matter was approved on the Consent Agenda. City Clerk Item No. 21 1.-11. 18-7092 Library Advisory Board Meeting of February 14, 2018. Attachments: Library Minutes 10-11-17 Signed Library Minutes 01-16-18 Discussion on Historial Artifacts.Signed 022718CCMtg Cover Memo-LAB Mtg021418 This Matter was approved on the Consent Agenda. City Clerk Item No. 22 1.-12. 18-7102 Parks and Recreation Advisory Board Meeting of December 8, 2017. Attachments: Parks Advisory Board Minutes December 2018 This Matter was approved on the Consent Agenda. City Clerk Item No. 23 City of Coral Gables Page 12 City Commission Meeting Minutes February 27, 2018 1.-13. 18-7095 Parks and Recreation Advisory Board Meeting of January 19, 2018. Attachments: Parks Advisory Board Minutes January 2018 This Matter was approved on the Consent Agenda. City Clerk Item No. 24 1.-14. 17-6852 Property Advisory Board Meeting of November 8, 2017. Attachments: 11-8-17 DRAFT PAB Meeting Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 25 1.-15. 18-7098 Retirement Board Meeting of December 13, 2017. Attachments: Minutes 12-13-2017 CC.12-13-2017 February 27, 2018 This Matter was approved on the Consent Agenda. City Clerk Item No. 26 1.-16. 18-7099 Retirement Board Meeting of January 11, 2018. Attachments: CC.01-11-2018 February 27, 2018 Minutes 01-11-2018 This Matter was approved on the Consent Agenda. City Clerk Item No. 27 1.-17. 18-7103 Senior Citizens Advisory Board Meeting of December 7, 2017. Attachments: Senior Citizens Advisory Board Minutes Dec. 2018 This Matter was approved on the Consent Agenda. City Clerk Item No. 28 1.-18. 18-7094 Senior Citizens Advisory Board Meeting of January 4, 2018. Attachments: Senior Citizens Advisory Board Minutes Jan 2018 This Matter was approved on the Consent Agenda. City Clerk Item No. 29 City of Coral Gables Page 13 City Commission Meeting Minutes February 27, 2018 E. PERSONAL APPEARANCES E.-1. 18-7112 Personal Appearance by Jack Thompson regarding the danger of video games. Attachments: Verbatim Transcript - CCMtg Feb 27 2018 - Agenda Item E-1 - Personal Appearance by Jack Tho [Note for the Record: The verbatim transcript for Agenda Item E-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 31 F. PUBLIC HEARINGS ORDINANCES ON SECOND READING None ORDINANCES ON FIRST READING ORDINANCE NO. 2018-09 F.-1. 18-7110 An Ordinance of the City Commission of Coral Gables, Florida, requiring Traffic Studies for certain new developments; providing for a repealer provision, severability clause, codification, enforceability, and providing for an effective date. (Sponsored by Commissioner Mena) (Sponsored by Commissioner Lago) Attachments: Cover Memo - indepdent traffic study 1st reading Ordinance - independent traffic study - 1st reading - 2-2018 Cover Memo - indepdent traffic study 2nd reading CG Projects Trip Gen Ordinance - independent traffic study - 2nd reading - REDLINE Verbatim Transcript - CCMtg Mar 20 2018 - Agenda Item F-2 - Ordinance requiring Traffic Studies Verbatim Transcript - CCMtg Feb 27 2018 - Agenda Item F-1 - Ordinance requiring Traffic Studies Signed Ordinance 2018-09 [Note for the Record: The verbatim transcript for Agenda Item F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Mena, seconded by Commissioner Quesada, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Vice Mayor Lago, Commissioner Mena, Commissioner Quesada, Vice Mayor Keon and Mayor Valdes-Fauli City Clerk Item No. 30 G. COMMISSIONER INITIATIVES G.-1. 18-7077 Commission Action Items Spreadsheet. City of Coral Gables Page 14 City Commission Meeting Minutes February 27, 2018 Attachments: Action Item Spreadsheet_2.27.18 Commision Meeting This Agenda Item was Discussed and Filed City Clerk Item No. 43 City of Coral Gables Page 15 City Commission Meeting Minutes February 27, 2018 G.-2. 18-7078 Initiative Tracker Requested by Commissioner Lago. Attachments: Commissioner Lago's Initatives_2.27.18 Commission Meeting This Agenda Item was Discussed and Filed City Clerk Item No. 44 H. CITY COMMISSION ITEMS H.-1. 18-7081 An update from staff regarding the multi-modal transportation plan. (Sponsored by Commissioner Lago) This Agenda Item was Deferred City Clerk Item No. 45 H.-2. 18-7083 An update from staff regarding the parking garages on Andalusia Avenue. (Sponsored by Commissioner Lago) Attachments: Verbatim Transcript - CCMtg Feb 27 2018 - Agenda Item H-2 - Update from staff regarding the pa [Note for the Record: The verbatim transcript for Agenda Item H-2 is available for public inspection in the Office of the City Clerk and in Legistar]. City Clerk Item No. 7 H.-3. 18-7109 A discussion regarding Florida Statute 790.33 which provides for a civil fine of up to $5,000 against an elected or appointed local government official under whose jurisdiction the State’s firearm regulation preemption was violated. (Sponsored by Vice Mayor Keon) (Sponsored by Mayor Valdes-Fauli) Attachments: Florida can fine mayors $5,000 over local gun-control laws _ Miami Heral... FS 790.33 Field of regulation of firearms and ammunition preempted Verbatim Transcript - CCMtg February 27 2018 - Agenda Items H-3 and H-4 - Resolution to suppo [Note for the Record: The verbatim transcript for Agenda Items H-3 and H-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Mayor Valdes-Fauli, seconded by Commissioner Quesada, that this matter be approved. The motion passed by the following vote. Yeas : 4- Commissioner Mena, Commissioner Quesada, Vice Mayor Keon and Mayor Valdes-Fauli Absent : 1- Vice Mayor Lago City Clerk Item No. 41 City of Coral Gables Page 16 City Commission Meeting Minutes February 27, 2018 RESOLUTION NO. 2018-75 H.-4. 18-7100 A Resolution of the City Commission of the City of Coral Gables, Florida, directing the City’s Administration to make support of Senate Bill 196 and House Bill 219, part of the City’s legislative agenda and urges the Senate and House of Representatives to adopt Senate Bill 196 and House Bill 219 or similar legislation banning assault weapons and large-capacity magazines. (Sponsored by Vice Mayor Keon) Attachments: Cover memo - Support of Assault Weapon Ban Resolution - Support of Assault Weapon Ban Senate Bill 196 House Bill 219 Signed Resolution 2018-75 Verbatim Transcript - CCMtg February 27 2018 - Agenda Items H-3 and H-4 - Resolution to suppo [Note for the Record: The verbatim transcript for Agenda Items H-3 and H-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Keon, seconded by Commissioner Mena, that this matter be adopted by Resolution Number 2018-75. The motion passed by the following vote. Yeas : 4- Commissioner Mena, Commissioner Quesada, Vice Mayor Keon and Mayor Valdes-Fauli Absent : 1- Vice Mayor Lago City Clerk Item No. 33 RESOLUTION NO. 2018-81 Non 18-7190 A Resolution of the City Commission of Coral Gables, Florida in support of Miami -Dade Agenda County School Board’s decision for increased safety and security for students and workforce at the public schools. Attachments: Signed Resolution 2018-81 A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA IN SUPPORT OF MIAMI-DADE COUNTY SCHOOL BOARD’S DECISION FOR INCREASED SAFETY AND SECURITY FOR THE STUDENTS AND WORKFORCE AT THE PUBLIC SCHOOLS. A motion was made by Commissioner Mena, seconded by Vice Mayor Keon, that this matter be adopted by Resolution Number 2018-81. The motion passed by the following vote. Yeas : 4- Vice Mayor Keon, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli Absent : 1- Vice Mayor Lago City Clerk Item No. 40 City of Coral Gables Page 17 City Commission Meeting Minutes February 27, 2018 RESOLUTION NO. 2018-82 Non 18-7191 A Resolution of the City Commission of Coral Gables, Florida expressing the City Agenda Commission’s overwhelming disappointment with the Florida Legislature ’s unwillingness to responsibly and courageously act in the best interest and safety of Florida residents . A State, which now has the highest number of fatalities associated with mass shootings with automatic weapons, by failing to pass legislation banning assault weapons and holding the Florida Legislature responsible for any future tragedies associated with automatic weapons in the State due to their failure to act. Attachments: Signed Resolution 2018-82 A motion was made by Vice Mayor Keon, seconded by Mayor Valdes-Fauli, that this matter be adopted by Resolution Number 2018-82. The motion passed by the following vote. Yeas : 4- Vice Mayor Keon, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli Absent : 1- Vice Mayor Lago City Clerk Item No. 42 I. BOARDS/COMMITTEES ITEMS City Clerk Item No. 46 J. CITY MANAGER ITEMS RESOLUTION NO. 2018-76 J.-1. 18-7096 A Resolution of the City of Coral Gables, Florida establishing its intent to reimburse certain project costs incurred with proceeds of future tax -exempt financings; providing for certain other matters in connection therewith; and providing for an effective date. Attachments: Agenda item-SSGFC Loan-Intent (01330784) Reimbursement Resolution - Construction of a Public Safety Building (01199891-7) Signed Resolution 2018-76 Verbatim Transcript - CCMtg February 27 2018 - Agenda Item J-1 - Reso to establish intent to reim A RESOLUTION OF THE CITY OF CORAL GABLES, FLORIDA ESTABLISHING ITS INTENT TO REIMBURSE CERTAIN PROJECT COSTS INCURRED WITH PROCEEDS OF FUTURE TAX-EXEMPT FINANCINGS; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item J-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Keon, seconded by Commissioner Mena, that this matter be adopted by Resolution Number 2018-76. The motion passed by the following vote. City of Coral Gables Page 18 City Commission Meeting Minutes February 27, 2018 Yeas : 4- Commissioner Quesada, Vice Mayor Keon, Commissioner Mena and Mayor Valdes-Fauli Absent : 1- Vice Mayor Lago City Clerk Item No. 34 RESOLUTION NO. 2018-77 J.-2. 18-7093 A Resolution accepting the recommendation of the Procurement Officer, pursuant to Section 2-501 of the Procurement Code, to waive the Procurement Code and authorize the City Manager to negotiate and enter into a professional services agreement for Special Taxing District Management Services with Governmental Management Services, in an approximate amount of $110,000. Attachments: Agenda Reso - Special Taxing District-GMS PSA PSA Special Taxing Districts - GMS GMS Scope of Work - Special Taxing District Reso Cover Memo- Special Taxing District Signed Resolution 2018-77 Verbatim Transcript - CCMtg February 27 2018 - Agenda Item J-2 - Resolution recommending Pro A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE PROCUREMENT OFFICER, PURSUANT TO SECTION 2-501 OF THE PROCUREMENT CODE, TO WAIVE THE PROCUREMENT CODE AND TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PROFESSIONAL SERVICES AGREEMENT FOR SPECIAL TAXING DISTRICT MANAGEMENT SERVICES WITH GOVERNMENTAL MANAGEMENT SERVICES, IN AN APPROXIMATE AMOUNT OF $110,000. [Note for the Record: The verbatim transcript for Agenda Item J-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Keon, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2018-77. The motion passed by the following vote. Yeas : 4- Vice Mayor Keon, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli Absent : 1- Vice Mayor Lago City Clerk Item No. 35 City of Coral Gables Page 19 City Commission Meeting Minutes February 27, 2018 RESOLUTION NO. 2018-78 J.-3. 18-7023 A Resolution accepting the recommendation of the Procurement Officer to award the Kerdyk Tennis Center Building Renovations to Azulejo, Inc., the lowest responsive and responsible bidder, in the amount of $1,215,228.00, pursuant to Invitation for Bids (IFB) 2017.12.VF and Section 2-763 of the Procurement Code entitled “Contract Award”. Attachments: Bid Tabulation - Kerdyk Tennis Center Building Renovations Bid Response - Azulejo, Inc. Draft Resolution - Kerdyk Tennis Center Building Renovations Draft Agenda Memo - Kerdyk Tennis Center Building Renovations Signed Resolution 2018-78 Verbatim Transcript - CCMtg February 27 2018 - Agenda Item J-3 - Resolution accepting recomm A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE PROCUREMENT OFFICER TO AWARD THE KERDYK TENNIS CENTER BUILDING RENOVATIONS TO AZULEJO, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, IN THE AMOUNT OF $1,215,228.00, PURSUANT TO INVITATION FOR BIDS (IFB) 2017.12.VF AND SECTION 2-763 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD”. [Note for the Record: The verbatim transcript for Agenda Item J-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Keon, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2018-78. The motion passed by the following vote. Yeas : 4- Commissioner Mena, Commissioner Quesada, Vice Mayor Keon and Mayor Valdes-Fauli Absent : 1- Vice Mayor Lago City Clerk Item No. 36 RESOLUTION NO. 2018-79 J.-4. 18-7024 A Resolution accepting the recommendation of the Procurement Officer to award the Design-Build Services for Fire Station No. 2 Addition/ Renovations and a New Trolley Maintenance Building to Link Construction, Group, Inc., the highest ranked responsive responsible proposer, pursuant to Section 2-763 of the Procurement Code entitled “Contract Award” and Request for Proposals (RFP) 2017.11.LS, and authorizing the City Manager to negotiate and award a final contract in an amount not to exceed the budgeted available funds. Attachments: Evaluation Committee Final Ranking Results Link Construction Group, Inc. Cover Memo - RFP 2017.11.LS Fire Station Resolution - RFP 2017.11.LS Fire Station Signed Resolution 2018-79 Verbatim Transcript - CCMtg Feb 27 2018 - Agenda Item J-4 - Resolution accepting the recomme A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE PROCUREMENT OFFICER TO NEGOTIATE AND AWARD THE City of Coral Gables Page 20 City Commission Meeting Minutes February 27, 2018 DESIGN-BUILD SERVICES FOR FIRE STATION NO. 2 ADDITION/ RENOVATIONS & A NEW TROLLEY MAINTENANCE BUILDING CONTRACT TO LINK CONSTRUCTION GROUP, INC., THE HIGHEST RANKED RESPONSIVE-RESPONSIBLE PROPOSER, NOT TO EXCEED BUDGETED FUNDS, PURSUANT TO SECTION 2-763 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD” AND REQUEST FOR PROPOSALS (RFP) 2017.11.LS; SHOULD NEGOTIATIONS FAIL WITH THE HIGHEST RANKED RESPONSIVE-RESPONSIBLE PROPOSER, NEGOTIATIONS SHALL COMMENCE WITH NEXT MOST RESPONSIVE-RESPONSIBLE PROPOSER UNTIL AN AGREEMENT AND CONTRACT AMOUNT ACCEPTABLE TO THE CITY HAS BEEN REACHED. [Note for the Record: The verbatim transcript for Agenda Item J-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Keon, seconded by Commissioner Mena, that this matter be adopted by Resolution Number 2018-79. The motion passed by the following vote. Yeas : 3- Commissioner Mena, Vice Mayor Keon and Mayor Valdes-Fauli Absent : 2- Commissioner Quesada and Vice Mayor Lago City Clerk Item No. 37 RESOLUTION NO. 2018-80 J.-5. 18-6992 A Resolution authorizing the adoption of the City of Coral Gables Sustainable Complete Streets Policy. Attachments: Sustainable Complete Streets Cover Coral Gables Sustainable Complete Streets Policy - Resolution Signed Resolution 2018-80 Verbatim Transcript - CCMtg February 27 2018 - Agenda Item J-5 - Resolution authorizing the ad A RESOLUTION AUTHORIZING THE ADOPTION OF THE CITY OF CORAL GABLES SUSTAINABLE COMPLETE STREETS POLICY. [Note for the Record: The verbatim transcript for Agenda Item J-5 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Keon, seconded by Commissioner Mena, that this matter be adopted by Resolution Number 2018-80. The motion passed by the following vote. Yeas : 3- Vice Mayor Keon, Commissioner Mena and Mayor Valdes-Fauli Absent : 2- Vice Mayor Lago and Commissioner Quesada City Clerk Item No. 38 J.-6. 18-7091 OpenGov Transparency Portal Presentation Attachments: Verbatim Transcript - CCMtg Feb 27 2018 - Agenda Item J-6 - OpenGov Transparency Portal Pre City of Coral Gables Page 21 City Commission Meeting Minutes February 27, 2018 [Note for the Record: The verbatim transcript for Agenda Item J-6 is available for public inspection in the Office of the City Clerk and in Legistar]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 39 City of Coral Gables Page 22 City Commission Meeting Minutes February 27, 2018 K. CITY ATTORNEY ITEMS Time Certain 9:30am (Agenda Item K-1) RESOLUTION NO. 2018-70 (As Amended) K.-1. 18-7074 A Resolution of the City Commission of Coral Gables, Florida ratifying a settlement agreement to resolve the pending nuisance abatement action relating to 747 and 760 Ponce de Leon Boulevard and neighboring residents, including required conditions; providing for a repealer provision, providing for a severability clause, and providing for an effective date. Attachments: Cover memo -settlement ratification - 747-760 ponce Reso- ratifying settlement ageement 760-747 Settlement Agreement for C.C. ratification A-2.1 OPTION 1 Verbatim Transcript - CCMtg Feb 27 2018 - Agenda Item K-1 - Resolution ratifying a settlement a Signed Resolution 2018-70 A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA, RATIFYING A SETTLEMENT AGREEMENT TO RESOLVE THE PENDING NUISANCE ABATEMENT ACTION RELATING TO 747 AND 760 PONCE DE LEON BOULEVARD AND NEIGHBORING RESIDENTS, INCLUDING REQUIRED CONDITIONS; PROVIDING FOR A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item K-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Keon, seconded by Commissioner Mena, that this matter be adopted as amended by Resolution Number 2018-70. The motion passed by the following vote. Yeas : 5- Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli City Clerk Item No. 6 K.-2. 18-7079 Request for Executive Session (if any). City Clerk Item No. 47 L. CITY CLERK ITEMS None City Clerk Item No. 48 City of Coral Gables Page 23 City Commission Meeting Minutes February 27, 2018 M. DISCUSSION ITEMS City Clerk Item No. 49 N. EXECUTIVE SESSION Time Certain 12:00pm (Agenda Item N-1) N.-1. 18-7076 Attorney-client executive session closed to the public for purposes of discussing the litigation styled City of Coral Gables v. Instagram LLC and Facebook Miami, Inc ., Case No. 17-017420-CA-01. This session may be attended by the following individuals: Mayor Raul Valdes-Fauli, Vice Mayor Patricia Keon, Commissioner Vince Lago, Commissioner Michael Mena, Commissioner Frank Quesada, City Manager Cathy Swanson -Rivenbark, City Attorney Miriam Soler Ramos, Deputy City Attorney Cristina M. Suarez, special counsel Frances Guasch de la Guardia, special counsel Jose Casal. A certified Court Reporter will be present to ensure that the session is fully transcribed, and the transcripts will be made available to the public upon the conclusion of the above -stated litigation. At the conclusion of the attorney-client session, the public meeting will be reopened, and termination of the attorney-client session will be announced. This Agenda Item was Discussed and Filed City Clerk Item No. 32 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 5:10 p.m. The next regular meeting of the City Commission has been scheduled for Tuesday, March 20th, 2018, beginning 9 a.m.] WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 24