City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda Tuesday, May 14, 2019 9:00 AM Pre-meeting presentations will be held in the City Hall Courtyard at 8:30 am. City Hall, Commission Chambers City Commission Mayor Raul J. Valdes-Fauli Vice Mayor Vince Lago Commissioner Jorge L. Fors, Jr. Commissioner Patricia Keon Commissioner Michael Mena Peter J. Iglesias, P.E., City Manager Miriam Soler Ramos, City Attorney Billy Y. Urquia, City Clerk City Commission Agenda May 14, 2019 Pre-meeting presentations will be held in the City Hall Courtyard at 8:30 am. Agenda Items A-1 through A-8. INVOCATION Chaplain James L Moon, Director of Pastoral Care Services for Doctors Hospital PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 19-8671 Congratulations to the City of Coral Gables for achieving the designation of SolSmart Bronze. A.-2. 19-8637 Presentation of a Proclamation declaring May 15, 2019 as "Police Officer Memorial Day" in Coral Gables. A.-3. 19-8613 Presentation of a Proclamation declaring May 18, 2019 as "National Kids to Park Day" in Coral Gables. A.-4. 19-8703 Presentation of a Proclamation declaring the week of May 19, 2019 through May 25, 2019 as "Emergency Medical Services Week" in Coral Gables. A.-5. 19-8624 Presensation of a Proclamation declaring May 2019 as "National Water Safety Month" in Coral Gables. A.-6. 19-8702 Presentation of twenty year service pin to Emory D. Lawrence, Public Works Department, Landscape Services Division. A.-7. 19-8675 Congratulations to Firefighter John Jensen, recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of February 2019. A.-8. 19-8677 Congratulations to Division Fire Chief Daniel Fernandez, recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of March 2019. A.-9. 19-8611 Recognition of the City of Coral Gables receiving two 2019 Dade Heritage Trust Historic Preservation Awards for the Restoration of the Coral Gables Merrick House and the Restoration of the Historic Biltmore Golf Course Bridges. A.-10. 19-8655 Recognition of Coral Gables Smart City Solutions Competition Teams. A.-11. 19-8656 Presentation of a Proclamation declaring May 2019 as "Travel and Tourism Month" in Coral Gables, with William D. Talbert, President and CEO of the Greater Miami Convention and Visitors Bureau, to present an update on the state of the travel and tourism industry. City of Coral Gables Page 2 Printed on 5/10/2019 9:38 AM City Commission Agenda May 14, 2019 B. APPROVAL OF MINUTES B.-1. 19-8535 Regular City Commission Meeting of February 26, 2019. B.-2. 19-8640 Regular City Commission Meeting of March 12, 2019. B.-3. 19-8639 Regular City Commission Meeting of March 26, 2019. C. MAYOR'S COMMENTS C.-1. 19-8604 A Resolution accepting the recommendation of the International Affairs Coordinating Council to designate the City of Andorra La Vella, Andorra, a Friendship City of the City of Coral Gables. C.-2. 19-8603 A discussion regarding election precincts and polling places. C.-3. 19-8706 A discussion related to the instructions to the City Manager to negotiate the disposition of certain public parking lots in the area of LeJeune and Greco for possible inclusion in a development agreement Zom, Inc, or its affiliates, that provide economic development and public benefits in favor of the City of Coral Gables. D. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. D.-1. 19-8605 A Resolution appointing Alexis Ehrenhaft (Nominated by City Manager Iglesias) to serve as a member of the Coral Gables Merrick House Governing Board, for a two (2) year term which will begin on June 1, 2019 through May 31, 2021. D.-2. 19-8606 A Resolution appointing Susan Rodriguez (Nominated by City Manager Iglesias) to serve as a member of the Landscape Beautification Advisory Board, for the remainder of a two (2) year term, which began on June 1, 2017 and continues through May 31, 2019. D.-3. 19-8612 A Resolution of the City Commission of the City of Coral Gables, Florida adopting the updated Title VI Program for the City of Coral Gables Trolley Service . D.-4. 19-8586 A Resolution accepting the recommendation of the Procurement Officer to waive the competitive process of the Procurement Code to engage multiple firms for specialized engineering services as a "Special Procurement/Bid Waiver", pursuant to Section 2-691 of the City's Procurement Code. City of Coral Gables Page 3 Printed on 5/10/2019 9:38 AM City Commission Agenda May 14, 2019 D.-5. 19-8653 A Resolution authorizing the City Manager to execute a one -year Warranty and Maintenance Agreement with Harrington Resources Inc. dba Parker Systems to provide maintenance and service for T2 LUKE II pay-stations citywide. D.-6. 19-8642 A Resolution approving the acquisition of Locution Annunciator System to retrofit the new Fire Station 2. D.-7. 19-8681 A Resolution accepting the Florida Recreation Development Assistance Program (FRDAP) Grant Program in the amount of $50,000.00 to make improvements to the newly designed and built Betsy Adams & The Coral Gables Garden Club Park which is located at 4650 Alhambra Cir, Coral Gables, FL 33146. This resolution will further authorize an amendment to the Fiscal Year 2019 Annual Budget to recognize the $50,000.00 grant as revenue and to appropriate such funds to cover the grant expenditures. D.-8. 19-8682 A Resolution accepting the Florida Recreation Development Assistance Program (FRDAP) Grant Program in the amount of $50,000.00 to make improvements to the future Maggiore Park which is located at 5028 Maggiore Street Coral Gables, FL 33146. This resolution will further authorize an amendment to the Fiscal Year 2019 Annual Budget to recognize the $50,000.00 grant as revenue and to appropriate such funds to cover the grant expenditures. D.-9. 19-8686 A Resolution accepting and executing the Florida Recreation Development Assistance Program (FRDAP) Grant Program in the amount of $ 175,000.00 to make improvements to Salvadore Park which is located at 1120 Andalusia Ave, Coral Gables, FL 33134. This resolution will further authorize an amendment to the Fiscal Year 2019 Annual Budget to recognize the $175,000.00 grant as revenue and to appropriate such funds to cover the grant expenditures. D.-10. 19-8667 A Resolution authorizing an amendment to the Fiscal Year 2018-2019 annual budget to transfer from fund balance and recognize as revenue City Clerk ’s Special Revenue Funds, and to appropriate such funds for a records management project. D.-11. 19-8680 A Resolution authorizing funds in the amount of $150,000 to be used for the installation, marketing, and management of events for Sun Stories (the Project) on Giralda Plaza, a three-month summer installation, from the General Fund. D.-12. 19-8651 A Resolution authorizing the City Manager to enter into an amendment to The Parking Management Agreement with DMD of Coral Gables, LLC in which the City would continue as the exclusive manager for the parking lot located at 900 Ponce de Leon Boulevard, Coral Gables, Florida. City of Coral Gables Page 4 Printed on 5/10/2019 9:38 AM City Commission Agenda May 14, 2019 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 19-8591 Advisory Board on Disability Affairs Meeting of March 6, 2019. 1.-2. 19-8661 Advisory Board on Disability Affairs Meeting of April 3, 2019. 1.-3. 19-8646 Arts Advisory Panel Meeting of February 27, 2019. 1.-4. 19-8647 Arts Advisory Panel Meeting of March 27, 2019. 1.-5. 19-8625 Budget/Audit Advisory Board Meeting of September 19, 2018. 1.-6. 19-8626 Budget/Audit Advisory Board Meeting of November 7, 2018. 1.-7. 19-8627 Budget/Audit Advisory Board Meeting of March 13, 2019. 1.-8. 19-8631 Budget/Audit Advisory Board Meeting of April 16, 2019. 1.-9. 19-8590 City of Coral Gables/University of Miami Community Relations Committee Meeting of March 4, 2019. 1.-10. 19-8577 Code Enforcement Board Meeting of March 20, 2019. 1.-11. 19-8609 Communications Committee Meeting of April 10, 2019. 1.-12. 19-8619 Coral Gables Merrick House Governing Board Meeting of February 11, 2019. 1.-13. 19-8620 Coral Gables Merrick House Governing Board Meeting of March 11, 2019. 1.-14. 19-8643 Cultural Development Board Meeting of March 5, 2019. 1.-15. 19-8644 Cultural Development Board Meeting of March 20, 2019. 1.-16. 19-8645 Cultural Development Board Meeting of April 2, 2019. 1.-17. 19-8565 Economic Development Board Meeting of February 7, 2019. City of Coral Gables Page 5 Printed on 5/10/2019 9:38 AM City Commission Agenda May 14, 2019 1.-18. 19-8566 Economic Development Board Meeting of March 7, 2019. 1.-19. 19-8567 Economic Development Board Meeting of April 3, 2019. 1.-20. 19-8618 Historic Preservation Board Meeting of February 21, 2019. 1.-21. 19-8614 International Affairs Coordinating Council Meeting of March 19, 2019. 1.-22. 19-8594 Landscape Beautification Advisory Board Meeting of March 7, 2019. 1.-23. 19-8664 Landscape Beautification Advisory Board Meeting of April 4, 2019 1.-24. 19-8652 Parking Advisory Board Meeting of March 14, 2019. 1.-25. 19-8562 Property Advisory Board Meeting of January 9, 2019. 1.-26. 19-8563 Property Advisory Board Meeting of February 13, 2019. 1.-27. 19-8658 Retirement Board Meeting of January 17, 2019. 1.-28. 19-8659 Retirement Board Meeting of February 21, 2019. 1.-29. 19-8660 Retirement Board Meeting of March 14, 2019. 1.-30. 19-8654 School and Community Relations Committee Meeting of March 15, 2019. 1.-31. 19-8676 Transportation Advisory Board Meeting of February 19, 2019. 1.-32. 19-8679 Transportation Advisory Board Meeting of March 19, 2019. 1.-33. 19-8683 Waterways Advisory Board Meeting of March 6, 2019. 1.-34. 19-8684 Waterways Advisory Board Meeting of April 3, 2019. City of Coral Gables Page 6 Printed on 5/10/2019 9:38 AM City Commission Agenda May 14, 2019 E. PERSONAL APPEARANCES None F. PUBLIC HEARINGS All Individuals desiring to give testimony shall be sworn in. Presentations made to the City Commission are subject to the City’s False Claims Ordinance, Ch. 39 of the City of Coral Gables Code. Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the office of Commissioner Keon and Commissioner Fors, during the day of the City Commission Meeting. ORDINANCES ON FIRST READING F.-1. 17-6514 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code, by amending Article 3, “Development Review,” Division 5, “Planned Area Development” Section 3-502, “Standards and Criteria;” Article 4, “Zoning Districts,” Section 4-201, “Mixed Use District (MXD);” Article 5, “Development Standards,” Section 5-604, “Coral Gables Mediterranean Style Design Standards,” and Section 5-1105, “Landscape Requirements;” and Article 8, “Definitions,” to clarify what constitutes open space; providing for a severability clause, repealer provision, codification, and providing for an effective date. (Updating Zoning Code to clarify what constitutes as required open space) (Sponsored by Vice Mayor Lago) RESOLUTIONS F.-2. 19-8688 A Resolution of the City Commission of the City of Coral Gables, Florida, condemning anti-Semitism, discrimination, and bigotry against all minorities (Sponsored by Commissioner Keon) City of Coral Gables Page 7 Printed on 5/10/2019 9:38 AM City Commission Agenda May 14, 2019 G. CITY COMMISSION ITEMS Time Certain 10:00am (Agenda Item G-1) G.-1. 19-8585 Presentation of the Blue Ribbon Committee Final Report and Emergency Management presentation by Fire Chief Marcos de la Rosa. G.-2. 19-8595 A discussion regarding the City's Connected Citizens Waze Dashboard System. (Sponsored by Commissioner Mena) G.-3. 19-8641 A discussion item regarding the use and banning of glyphosate based pesticides, such as Round-Up, on City properties. (Sponsored by Commissioner Keon) (Sponsored by Commissioner Fors) G.-4. 19-8669 A discussion regarding the Miracle Mile and Giralda Plaza overlays. (Sponsored by Commissioner Keon) G.-5. 19-8670 A discussion regarding metal roofs. (Sponsored by Commissioner Keon) G.-6. 19-8693 An update regarding the tree beautification on Bird Road from Ponce de Leon Blvd. to Red Road. (Sponsored by Vice Mayor Lago) G.-7. 19-8695 An update on the Million Orchid Project. (Sponsored by Vice Mayor Lago) G.-8. 19-8700 A discussion regarding illegal dumping on Red Road /57th Ave and an update on city-wide trash pit assessment. (Sponsored by Vice Mayor Lago) G.-9. 19-8701 An update regarding the US-1 corridor study. (Sponsored by Vice Mayor Lago) City of Coral Gables Page 8 Printed on 5/10/2019 9:38 AM City Commission Agenda May 14, 2019 H. BOARDS/COMMITTEES ITEMS Agenda Items H-1 and H-2 are related. H.-1. 19-8648 A Resolution authorizing combining Art in Public Places fees associated with 735 and 743 Almeria Avenue. (unanimously recommended by the Arts Advisory Panel approval/denial vote: 4 to 0, and the Cultural Development Board approval/denial vote: 7 to 0) H.-2. 19-8650 A Resolution approving the concept and donation of a public artwork titled "Coral Carpet" by R & R Studios to be sited in Balboa Plaza in conjunction with 735 and 743 Almeria Avenue in fulfillment of the Art in Public Places requirement for public art in private development. (unanimously recommended by the Arts Advisory Panel approval /denial vote: 4 to 0, and the Cultural Development Board approval/denial vote: 7 to 0) I. CITY MANAGER ITEMS Time Certain 9:30am (Agenda Item I-1) I.-1. 19-8630 A Resolution accepting the Comprehensive Annual Financial Report, Compliance Reports, and Management Letter, for the Fiscal Year ending September 30, 2018 by RSM US LLP, Certified Public Accountants. I.-2. 19-8597 A Resolution authorizing $500,000 in the FY 2019-2020 budget to be used for a matching grant application to the Florida Department of State Division of Historical Resources for the restoration and rehabilitation of the “Gondola Building” located on the Biltmore Golf Course at 1200 Anastasia Avenue. I.-3. 19-8592 A Resolution accepting the recommendation of the Procurement Officer to award the purchase of an Aquatic Weed/Trash Skimmer Vessel to Aquarius Systems - A Division of D&D Products, Inc., the most responsive-responsible bidder, in the amount of $340,914.00, pursuant to Invitation for Bids (IFB) 2019-004 and section 2-763 of the procurement code entitled “Contract Award”. I.-4. 19-8598 A Resolution accepting the recommendation of the Procurement Officer to award the Disaster Debris Monitoring Services (Additional Levels of Service) contract to Witt O’Brien’s, LLC., the sole responsive-responsible proposer, pursuant to Section 2-763 of the Procurement Code entitled “Contract Award” and Request for Proposals (RFP) 2019-008; further authorizing the City Manager to negotiate and execute a Professional Services Agreement. City of Coral Gables Page 9 Printed on 5/10/2019 9:38 AM City Commission Agenda May 14, 2019 I.-5. 19-8583 A Resolution accepting the recommendation of the Procurement Officer, to authorize the City to negotiate and execute a Professional Services Agreement (“Agreement”) for the Fred B. Hartnett Ponce Circle Park Re-Design Project with Urban Robot Associates Inc., pursuant to Request for Qualifications (RFQ) 2019-007, in an amount not-to-exceed the available budget. I.-6. 19-8673 A Resolution of the City Commission of the City of Coral Gables, Florida expressing its support to Miami-Dade County for the Creation of a Special Taxing District for lighting improvements for the Cocoplum Phase I Community and expressing the City ’s desire for immediate transfer of control from Miami-Dade County to the City upon the creation of the Cocoplum Phase I Lighting Special Taxing District, pursuant to Section 18-3.1 of the Miami-Dade County Code. J. CITY ATTORNEY ITEMS J.-1. 19-8632 Request for Executive Session (if any). K. CITY CLERK ITEMS K.-1. 19-8628 A Resolution in accordance with Section 2-30 of the City Code, entitled “Regular Meetings, Special Meetings,” setting forth the meeting dates through December 10, 2019, as follows: Wednesday, May 15, 2019 (First Budget Workshop - Capital Projects And Priorities); Tuesday, May 28, 2019 (Commission Meeting); Tuesday, June 11, 2019 (Commission Meeting); Tuesday, July 9, 2019 (Commission Meeting); Wednesday, July 10, 2019 (Budget Workshop); Tuesday, August 27, 2019 (Commission Meeting); Tuesday, September 10, 2019 (Commission Meeting); Thursday, September 12, 2019 (Special Assessment Public Hearing); Thursday, September 12, 2019 (First Budget Hearing); Tuesday, September 24, 2019 (Commission Meeting); Tuesday, September 24, 2019 (Second Budget Hearing); Tuesday, October 8, 2019 (Commission Meeting); Tuesday, October 22, 2019 (Commission Meeting); Tuesday, November 19, 2019 (Commission Meeting); Tuesday, December 10, 2019 (Commission Meeting). L. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney City of Coral Gables Page 10 Printed on 5/10/2019 9:38 AM City Commission Agenda May 14, 2019 ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2017-44, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person who needs assistance in another language in order to speak during the public hearing or public comment portion of the meeting should contact the City ’s ADA Coordinator Raquel Elejabarrieta, Esq., Director of Labor Relations and Risk Management (E-mail: relejabarrieta@coralgables.com, Telephone: 305-722-8686 , TTY/TDD: 305-442-1600), at least three (3) business days before the meeting. Any person with a disability requiring communication assistance (such as a sign language interpreter or other auxiliary aide or service) in order to attend or participate in the meeting should contact the City’s ADA Coordinator Raquel Elejabarrieta, Esq., Director of Labor Relations and Risk Management (E-mail : relejabarrieta@coralgables.com, Telephone: 305-722-8686, TTY/TDD: 305-442-1600), at least three (3) business days before the meeting. Billy Y. Urquia City Clerk City of Coral Gables Page 11 Printed on 5/10/2019 9:38 AM