City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Monday, June 29, 2020 3:00 PM Special\Emergency City Commission Meeting Agenda Item C-4 has been added Virtual Meeting City Commission Mayor Raul J. Valdes-Fauli Vice Mayor Vince Lago Commissioner Jorge L. Fors, Jr. Commissioner Patricia Keon Commissioner Michael Mena Peter J. Iglesias, P.E., City Manager Miriam Soler Ramos, City Attorney Billy Y. Urquia, City Clerk City Commission Meeting Minutes June 29, 2020 In accordance with City of Coral Gables Code Sections 2-30 and 27-2(c)(5) and Chapter 286.011, Florida Statutes, the City of Coral Gables will be holding a Special/Emergency Virtual City Commission Meeting for the purpose of discussing Commercial and Residential Garbage Collection Services and RFP 2020-015, to determine whether the July City Commission Meeting and Budget Workshop will take place fully virtually, as a hybrid meeting (with the public attending virtually), or as a traditional meeting of the City Commission, a Resolution urging Miami Dade County to transfer “Cares Act” federal funds to the City of Coral Gables and other municipalities within the County, a Resolution regarding the purchase of certain furniture for the Public Safety Building, and an Emergency Ordinance amending Chapter 27 “State of Emergency Ordinance”. The City Commission Meeting will be held as a VIRTUAL MEETING with elected officials and City staff participating through video conferencing. This virtual meeting will be held on the Zoom platform used by the City Clerk for live remote comments. Members of the public may join the meeting via Zoom at https://zoom.us/j/95209433752. In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting by dialing: (305) 461-6769 Meeting ID: 952 0943 3752. In addition, the public may comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: (www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting. The meeting will also be broadcasted live for members of the public to view on the City’s website (www.coralgables.com/cgtv) as well as Channel 77 on Comcast. Please note that Governor DeSantis’ Executive Order Number 20-69, Executive Order 20-112, and Executive Order 20-150 suspended the requirements of Section 112.286, Florida Statutes, the Florida Sunshine Law, that a quorum to be present in person, and that a local government body meet at a specific public place. The Executive Order also allows local government bodies to utilize communications media technology, such as telephonic and video conferencing for local government body meetings. City of Coral Gables Page 1 City Commission Meeting Minutes June 29, 2020 ROLL CALL Present: 5 - Commissioner Fors Jr., Commissioner Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which is supplemented by the following exhibits on file in the Office of the City Clerk, and which are hereby made a part of the record herein: (a) Ordinance(s) adopted (Ordinance No. 2020-19) (b) Resolution(s) adopted (Resolution No. 2020-140 through Resolution No. 2020-142); (c) Video; (d) Audio Recording; (e) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. A. PUBLIC HEARINGS ORDINANCE NO. 2020-19 A.-1. 20-1466 An Emergency Ordinance of the City of Coral Gables, Florida, amending Chapter 27 State of Emergency Ordinance, Section 27-2 "Mayor; powers" and creating Section 27-12 "Enforcement of Emergency Orders issued by the City of Coral Gables; penalties "; providing for a repealer provision, severability clause, codification, enforceability, and providing for an effective date. Attachments: Cover Memo - Emergency Ordinance Amending Chapter 27 Emergency Ordinance Amending Chapter 27 - Code Enforcement Penalties for Violations of Eme Signed Ordinance 2020-19 AN EMERGENCY ORDINANCE OF THE CITY COMMISSION AMENDING CHAPTER 27 STATE OF EMERGENCY ORDINANCE, SECTION 27-2 “MAYOR; POWERS” AND CREATING SECTION 27-12 “ENFORCEMENT OF EMERGENCY ORDERS ISSUED BY THE CITY OF CORAL GABLES; PENALTIES”; PROVIDING FOR A REPEALER PROVISION, SEVERABILITY CLAUSE, CODIFICATION, ENFORCEABILITY, WAIVING PRE-PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. A motion was made by Vice Mayor Lago, seconded by Commissioner Mena, that this matter be adopted by Emergency Ordinance Number 2020-19. The motion passed by the following vote. Yeas : 5- Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli City of Coral Gables Page 2 City Commission Meeting Minutes June 29, 2020 B. CITY COMMISSION ITEMS B.-1. 20-1464 Discussion regarding Commercial and Residential Garbage Collection Services and RFP 2020-015. (Sponsored by Vice Mayor Lago) Attachments: Sanitation Discussion Agenda This Agenda Item was Discussed and Filed C. CITY MANAGER ITEMS RESOLUTION NO. 2020-140 C.-1. 20-1457 A Resolution of the City Commission of Coral Gables, Florida (“City”) urging Miami-Dade County Mayor Carlos A. Gimenez and the Board of County Commissioners of Miami-Dade County, Florida (“Board of County Commissioners”) to transfer Coronavirus Aid, Relief, and Economic Security (“CARES”) Act federal funds received by Miami-Dade County to the City of Coral Gables and to other municipalities within the county based on population and further directing the City Clerk to transmit a copy of this resolution to the officials named herein. Attachments: Draft Resolution - County CARES Act Cover Memo - CARES ACT Signed Resolution 2020-140 A RESOLUTION OF THE CITY COMMISSION URGING MIAMI-DADE COUNTY MAYOR CARLOS A. GIMENEZ AND THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA (“BOARD OF COUNTY COMMISSIONERS”) TO TRANSFER CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (“CARES”) ACT FEDERAL FUNDS RECEIVED BY MIAMI-DADE COUNTY (“COUNTY”) TO THE CITY OF CORAL GABLES (“CITY”) AND TO OTHER MUNICIPALITIES WITHIN THE COUNTY BASED ON POPULATION AND FURTHER DIRECTING THE CITY CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO THE OFFICIALS NAMED HEREIN. A motion was made by Vice Mayor Lago, seconded by Commissioner Keon, that this matter be adopted by Resolution Number 2020-140. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Fors, Jr. and Mayor Valdes-Fauli City of Coral Gables Page 3 City Commission Meeting Minutes June 29, 2020 Agenda Items C-2 and C-4 are related. C.-2. 20-1463 A Resolution accepting the recommendation of the City Manager to reject the award approved in Resolution No. 2020-79 (except Group F - Shelving awarded to Patterson Pope) and re-issue a solicitation for the remaining items, pursuant to Section 2-685 (i)(2) (d) of the City's Procurement Code. Attachments: Cover Memo - Rejection IFB 2019-053 Resolution 2020-79 Draft Resolution - Rejection- IFB 2019-053 This Resolution was Withdrawn RESOLUTION NO. 2020-141 C.-3. 20-1465 Discussion to determine if the July City Commission Meeting and Budget Workshop will take place fully virtually, as a hybrid meeting (with the public attending virtually), or as a traditional meeting of the City Commission. Attachments: Signed Resolution 2020-141 A RESOLUTION THE CITY OF CORAL GABLES, FLORIDA DIRECTING THAT THE COMMISSION MEETING SCHEDULED FOR JULY 14, 2020 BE HELD VIRTUALLY IN ACCORDANCE WITH THE FLORIDA GOVERNOR’S EXECUTIVE ORDER 20-150, WHICH EXTENDED EXECUTIVE ORDER 20-69 UNTIL AUGUST 1, 2020. A motion was made by Vice Mayor Lago, seconded by Commissioner Keon, that this matter be approved. The motion passed by the following vote. Yeas : 5- Vice Mayor Lago, Commissioner Mena, Commissioner Fors, Jr., Commissioner Keon and Mayor Valdes-Fauli Agenda Items C-2 and C-4 are related. RESOLUTION NO. 2020-142 (As Amended) C.-4. 20-1468 A Resolution accepting the recommendation of the Procurement Officer to waive the competitive process of the Procurement Code and engage WrkLab, Inc. for task chairs as a “Special Procurement/Bid Waiver”, pursuant to Section 2-691 of the City’s Procurement Code. Attachments: Bid Waiver - Agenda Reso - Herman Miller Chairs Bid Waiver - Reso Cover Memo- Herman Miller Task Chairs B-CMS edits - cswh edits Signed Resolution 2020-142 A RESOLUTION DIRECTING STAFF TO ACCEPT A PROPOSAL FROM PRADERE MANUFACTURING CORP. (PRADERE OFFICE PRODUCTS) (“PRADERE”) FOR THE PURCHASE OF HERMAN MILLER TASK CHAIRS INCLUDING A FULL MANUFACTURER’S WARRANTY AT A PRICING THAT IS NO HIGHER THAN THE PRICING PROPOSED FOR THE SAME City of Coral Gables Page 4 City Commission Meeting Minutes June 29, 2020 ORDER BY WRK LAB, INC. IF SUCH PROPOSAL BY PRADERE IS SUBMITTED BY CLOSE OF BUSINESS ON MONDAY, JULY 6, 2020; ALTERNATIVELY, AND ONLY SHOULD PRADERE FAIL TO SUBMIT THE PROPOSAL AS SPECIFIED, ACCEPTING THE RECOMMENDATION OF THE PROCUREMENT OFFICER TO WAIVE THE COMPETITIVE PROCESS OF THE PROCUREMENT CODE AND ENGAGE WRK LAB, INC. FOR THE PURCHASE OF TASK CHAIRS AS A SPECIAL PROCUREMENT/BID WAIVER, PURSUANT TO SECTION 2-691 OF THE CITY’S PROCUREMENT CODE. A motion was made by Commissioner Mena, seconded by Vice Mayor Lago, that this matter be adopted as amended by Resolution Number 2020-142. The motion passed by the following vote. Yeas : 3- Commissioner Mena, Commissioner Fors, Jr. and Vice Mayor Lago Nays : 2- Commissioner Keon and Mayor Valdes-Fauli D. DISCUSSION ITEMS [Note for the Record: The verbatim transcript for this meeting is available for public inspection in the Office of the City Clerk and in Legistar]. ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 5:09 p.m. The next regular meeting of the City Commission has been scheduled for Tuesday, July 14, 2020, beginning 9 a.m.] BILLY Y. URQUIA CITY CLERK City of Coral Gables Page 5