City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda - Final Revised Tuesday, May 9, 2023 9:00 AM City Hall, Commission Chambers City Commission Mayor Vince Lago Commissioner Rhonda Anderson Commissioner Melissa Castro Commissioner Ariel Fernandez Commissioner Kirk R. Menendez Peter J. Iglesias, P.E., City Manager Cristina M. Suárez, City Attorney Billy Y. Urquia, City Clerk City Commission Agenda - Final Revised May 9, 2023 The City of Coral Gables will be holding its Regular Meeting on Tuesday, May 9, 2023, commencing at 9:00 a.m. Members of the public may participate in person, but are also able to participate via the Zoom platform. Members of the public may join the meeting via Zoom at (https://zoom.us/j/3054466800). In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting by dialing: (305) 461-6769 Meeting ID: 3054466800. To speak prior to the City Commission taking action on an Agenda Item, please "Raise your Hand" or send a message to one of the meeting hosts using the Zoom Platform. If you joined the meeting via telephone, you can "Raise your Hand" by pressing *9. The public may comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: (www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting. The Meeting will also be broadcasted live for members of the public to view on the City’s website (www.coralgables.com/cgtv) as well as Channel 77 on Comcast. City of Coral Gables Page 2 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 INVOCATION PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 23-5638 Presentation of a Proclamation declaring May 9, 2023 as "Miami Today Day" in Coral Gables. A.-2. 23-5389 Presentation of the 2023 Landscape Beautification Awards. A.-3. 23-5391 Presentation of a Proclamation declaring April 28, 2023 as "Arbor Day" in Coral Gables. A.-4. 23-5589 Presentation of a Proclamation declaring May 2023 as "National Historic Preservation Month" in Coral Gables. A.-5. 23-5620 Presentation of a Proclamation declaring May 20, 2023 as "Kids to Park Day" in Coral Gables. A.-6. 23-5622 Presentation of a Proclamation declaring May 1, 2023 as "Law Day" in Coral Gables. A.-7. 23-5610 Presentation of a Proclamation declaring April 9-15, 2023 as "National Public Safety Telecommunicators Week" in Coral Gables. A.-8. 23-5345 Congratulations to Driver Engineer Albert Mizrahi recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of May 2023. A.-9. 23-5615 Congratulations to Officer Orlando Contreras, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of February 2023. A.-10. 23-5612 Congratulations to Sergeant Gordon Dickinson, recipient of the 2022 Robert DeKorte Memorial Award. A.-11. 23-5656 Congratulations to Susan Lainfiesta who holds the title of Administrative Assistant, in the Community Recreations Department, recipient of the “Part-Time Employee of the Quarter Award,” for the first quarter in 2023. City of Coral Gables Page 3 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 A.-12. 23-5654 Congratulations to Stanley Oliver, of the Public Works / Greenspace Division, recipient of "Employee of the Month Award", for the month of March 2023. A.-13. 23-5655 Congratulations to Ana Sierra, Criminal Investigations Division, recipient of "Employee of the Month Award", for the month of April 2023. B. APPROVAL OF MINUTES B.-1. 23-5552 Regular City Commission Meeting of March 14, 2023. C. MAYOR'S COMMENTS C.-1. 23-5473 Update on maintenance responsibility for swale areas next to bridges. (Sponsored by Mayor Lago) C.-2. 23-5672 Discussion regarding parking of delivery scooters. (Sponsored by Mayor Lago) C.-3. 23-5673 Update on pending sidewalk projects: Alhambra; University; Doctors Hospital and Blue Road. (Sponsored by Mayor Lago) C.-4. 23-5674 Discussion regarding clock to be donated to the City’s main square. (Sponsored by Mayor Lago) C.-5. 23-5528 Discussion regarding funding for the installation of a camera and defibrillator at every park. (Sponsored by Mayor Lago) D. PUBLIC COMMENTS During this portion of the meeting, an individual may address the City Commission on an item that is on the agenda or on a matter which is not on the agenda, but within the scope of the City Commission’s jurisdiction. If the individual wishes to address the City Commission on an item that is on the agenda, the individual shall not be given an opportunity to speak again once the item is called. An individual who wishes to speak during a public hearing where the City Commission is sitting in a quasi -judicial capacity, must speak during the public hearing for that item. Individuals who speak during the open public comment portion of the meeting shall be given three (3) minutes during which to address the City Commission. At the conclusion of one (1) hour, if the open public comment section of the meeting has not ended, it shall end automatically, in order to proceed with the rest of the agenda. City of Coral Gables Page 4 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 E. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. E.-1. 23-5581 A Resolution of the City Commission authorizing the City Manager to enter into a one-year lease agreement, containing optional one-year extensions, with the Cocoplum Homeowners Association, Inc. for the use of space within the properties located at 120 Isla Dorada Boulevard and 155 Isla Dorada Boulevard for the Coral Gables Police Department Patrol and Marine Divisions. Lobbyist: N/A E.-2. 23-5587 A Resolution of the City Commission authorizing the Gables Hispanic Cultural Foundation, Inc. to sell alcoholic beverages from 11:00 a.m. to 11:00 p.m. on Saturday, November 18th, 2023, in Ponce Circle Park as part of the Fiesta @ the Park event, subject to Florida Department of Professional Regulation Requirements. Lobbyist: N/A E.-3. 23-5582 A Resolution of the City Commission authorizing Coral Gables Community Foundation to sell alcoholic beverages on Miracle Mile on Wednesday, May 10, 2023, from 5:00 p.m. to 8:00 p.m. during the Spring Sip & Shop event to benefit Beaux Arts, subject to Florida Department of Professional Regulation requirements. Lobbyist: N/A E.-4. 23-5643 A Resolution of the City Commission accepting a recommendation of the Police Department to authorize the award of a service agreement with Earth Power Solutions, Inc. as a “Sole Source Procurement”, pursuant to Section 2-689 of the City’s Procurement Code. Lobbyist: N/A E.-5. 23-5633 A Resolution of the City Commission accepting the Annual Comprehensive Financial Report, Compliance Report, and Management Letter, for the fiscal year ended September 30, 2022, by RSM US LLP, Certified Public Accountants. E.-6. 23-5679 A Resolution of the City Commission authorizing an encumbrance in the amount of $33,589 or 25% of State Forfeited Asset Fund (F.A.F.) moneys received in the 2021-2022 Fiscal Year, to provide for the support and operation of school resource officer, crime prevention, safe neighborhood, and drug abuse prevention programs, as required under the Florida Contraband Forfeiture Act. City of Coral Gables Page 5 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 E.-7. 23-5681 A Resolution of the City Commission authorizing an expenditure in the amount of $180,000 from State Forfeited Asset Fund (F.A.F.) moneys, to provide for the initiation of a Public Safety Communications Accreditation Program for the Coral Gables Police Department. E.-8. 23-5682 A Resolution of the City Commission authorizing an expenditure in the amount of $175,000 from Federal Forfeited Asset Fund (F.A.F.) moneys for law enforcement operations and equipment; the expansion of the Mounted Patrol Program by the Coral Gables Police Department. E.-9. 23-5683 A Resolution of the City Commission authorizing an expenditure in the amount of $240,000 from Federal Forfeited Asset Fund (F.A.F.) moneys for law enforcement operations and equipment; the initiation of a Piloted Drone Program by the Coral Gables Police Department. E.-10. 23-5684 A Resolution of the City Commission authorizing an expenditure in the amount of $80,000 from Federal Forfeited Asset Fund (F.A.F.) moneys for law enforcement operations and equipment; the acquisition of an electric police patrol vehicle by the Coral Gables Police Department. 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 23-5275 Arts Advisory Panel Meeting of February 1, 2023. 1.-2. 23-5550 Arts Advisory Panel Meeting of March 1, 2023. 1.-3. 23-5591 Budget Audit Advisory Board Meeting of January 25, 2023. 1.-4. 23-5634 City of Coral Gables/University of Miami Community Relations Committee Meeting of March 27, 2023. 1.-5. 23-5647 Code Enforcement Board Meeting of February 15, 2023. 1.-6. 23-5648 Code Enforcement Board Meeting of March 15, 2023. 1.-7. 23-5649 Code Enforcement Board Meeting of April 19, 2023. 1.-8. 23-5616 Construction Regulation Board Meeting of April 17, 2023. 1.-9. 23-5668 Coral Gables Merrick House Governing Board Meeting of March 13, 2023. City of Coral Gables Page 6 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 1.-10. 23-5435 Cultural Development Board Meeting of February 21, 2023. 1.-11. 23-5596 Cultural Development Board Meeting of March 8, 2023. 1.-12. 23-5563 Economic Development Board Meeting of March 1, 2023. 1.-13. 23-5652 Historic Preservation Board Meeting of March 15, 2023. 1.-14. 23-5449 Insurance and Risk Management Advisory Board Meeting of March 6, 2023. 1.-15. 23-5517 Insurance and Risk Management Advisory Board Meeting of March 17, 2023. 1.-16. 23-5611 International Affairs Coordinating Council Meeting of March 13, 2023. 1.-17. 23-5677 Landmarks Advisory Board Meeting of February 7, 2023. 1.-18. 23-5542 Landscape Beautification Advisory Board Meeting of March 9, 2023. 1.-19. 23-5597 Library Advisory Board Meeting of December 14, 2022. 1.-20. 23-5598 Library Advisory Board Meeting of February 8, 2023. 1.-21. 23-5512 Parking Advisory Board Meeting of February 22, 2023. 1.-22. 23-5675 Parks and Recreation Youth Advisory Board of January 11, 2023. 1.-23. 23-5676 Parks and Recreation Youth Advisory Board Meeting of February 1, 2023. 1.-24. 23-5680 Pinewood Cemetery Advisory Board Meeting of February 6, 2023. 1.-25. 23-5483 Planning and Zoning Board Meeting of March 8, 2023. 1.-26. 23-5599 Property Advisory Board Meeting of February 8, 2023. 1.-27. 23-5625 Retirement Board Meeting of February 9, 2023. City of Coral Gables Page 7 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 1.-28. 23-5627 Retirement Board Meeting of March 9, 2023. 1.-29. 23-5584 School Community Relations Committee Meeting of March 17, 2023. 1.-30. 23-5669 Senior Citizens Advisory Board Meeting of January 5, 2023. 1.-31. 23-5670 Senior Citizens Advisory Board Meeting of February 2, 2023. 1.-32. 23-5671 Senior Citizens Advisory Board Meeting of March 2 ,2023. 1.-33. 23-5592 Sustainability Advisory Board Meeting of March 29th, 2023. 1.-34. 23-5516 Transportation Advisory Board Meeting of January 17, 2023. 1.-35. 23-5475 Waterway Advisory Board Meeting of March 1, 2023. 1.-36. 23-5603 Waterway Advisory Board Meeting of April 5, 2023. F. PUBLIC HEARINGS All Individuals testifying in a quasi-judicial proceeding shall be sworn in. Presentations made to the City Commission are subject to the City ’s False Claims Ordinance, Ch. 39 of the City of Coral Gables Code. ORDINANCES ON SECOND READING F.-1. 23-5362 An Ordinance of the City Commission providing for a Text Amendment to the City of Coral Gables Official Zoning Code by amending Article 10, “Parking and Access,” Section 10-110, “Amount of Required Parking,” adding parking exemption for newly enclosed roof deck on existing office buildings built as of February 9, 2021, and providing for severability clause, repealer provision, codification, and providing for an effective date . (03 08 23 PZB recommended approval, Vote 4-0) (Sponsored by Commissioner Menendez) F.-2. 23-5495 An Ordinance of the City Commission amending Section 62-151 "Alleys, Swale Areas and Rights-of-Way to be Kept Clean and Mowed” in order to provide for a mechanism for the City to provide the required deep cleaning in commercial areas and lien the property for the cost of deep cleaning when a property owner fails to do so after notification; providing for repealer provision, codification, and providing for an effective date. (Sponsored by Mayor Lago) City of Coral Gables Page 8 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 ORDINANCES ON FIRST READING F.-3. 23-5529 An Ordinance of the City Commission amending Chapter 34 - “Nuisances,” Section 34-105 “Abandoned or junk motor vehicles on public or private property prohibited; exceptions,” to prohibit the parking, storing, or leaving of vehicles under car covers on city swale areas; providing for severability clause, repealer provision, codification, and providing for an effective date. (Sponsored by Mayor Lago) Agenda Items F-4 and F-6 are related F.-4. 23-5484 An Ordinance of the City Commission approving the vacation of a public right -of-way pursuant to Zoning Code Article 14, “Process,” Section 14-211, “Abandonment and Vacations” and City Code Chapter 62, Article 8, “Vacation, Abandonment and Closure of Streets, Easements and Alleys by Private Owners and the City; Application Process, ” providing for the vacation of the 8,441 (eight thousand four hundred forty one) square feet of public right-of-way and dedication of 1,748 (one thousand seven hundred forty eight) square feet between Lot 4 (5401 Banyan Trail) and Lot 5 (5400 Banyan Trail) in Palm Vista, Coral Gables, Florida; providing for a repealer provision, severability clause, and providing for an effective date. (LEGAL DESCRIPTION ON FILE). (04 04 23 PZB recommended approval, Vote 5-0) F.-5. 23-5657 An Ordinance of the City Commission adjusting the date of the Run -Off Election from two weeks after the General Election to three weeks after the General Election and adjusting all other dates related thereto, including the date the Mayor and Commissioners shall take office, and amending Chapter 18 “Elections,” Section 18-2 “Canvass of Returns; Duty of Commission; Declaration of Results,” of the City Code to adjust the date of the Run-Off Election and all other dates related thereto commencing with the General Biennial Election to be held on April 8, 2025; providing for severability clause, repealer provision, codification, and providing for an effective date. (Sponsored By Commissioner Menendez) (Sponsored by Commissioner Anderson) City of Coral Gables Page 9 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 RESOLUTIONS Agenda Items F-4 and F-6 are related F.-6. 23-5485 A Resolution of the City Commission approving the Tentative Plat entitled “Arcana Subdivision” pursuant to Zoning Code Article 14, “Process,” Section 14-210, “Platting/Subdivision,” being a re-plat consisting of two existing lots which total 97,377 (ninety seven thousand three hundred seventy seven) square feet (2.24 acres) into a modified two lots on the property legally described as Lots 4 and 5, Palm Vista, together with that portion of the vacated 50-foot platted right-of-way lying between Lots 4 and 5, and dedication of 1,748 (one thousand seven hundred forty eight) square feet between (5400 and 5401 Banyan Trail), Coral Gables, Florida; including required conditions; providing for a repealer provision, severability clause, and providing for an effective date . (LEGAL DESCRIPTION ON FILE) (04 04 23 PZB recommended approval, Vote 5-0) This Resolution is not for consideration at this time and will be included with the above ordinance on Second Reading if approved on First Reading. G. CITY COMMISSION ITEMS G.-1. 23-5527 A Resolution of the City Commission directing the City Manager to adopt and implement an Administrative Order regarding enforcement of restrictions pertaining to the presence of dogs in City Parks. (Sponsored by Commissioner Menendez) (Sponsored by Commissioner Anderson) Time Certain 10:30am (Agenda Item G-2) G.-2. 23-5607 Update on Burger Bob’s and Coral Gables Country Club. (Sponsored by Commissioner Anderson) (Sponsored by Commissioner Fernandez) (Sponsored by Commissioner Menendez) (Sponsored by Mayor Lago) Time Certain 11:00am (Agenda Item G-3) G.-3. 23-5678 Discussion regarding the termination of the City Manager. (Sponsored by Commissioner Fernandez) City of Coral Gables Page 10 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 Time Certain 1:30pm (Agenda Item G-4) G.-4. 23-5609 Discussion item regarding availability of enhanced security measures, such as cameras, in special taxing districts and the current process for amendment of special taxing districts to enact changes to the services provided. (Sponsored by Commissioner Menendez) G.-5. 23-5658 Discussion regarding current and future parking capacity and demand on Miracle Mile and the Central Business District. (Sponsored by Commissioner Anderson) G.-6. 23-5659 Discussion concerning conceptual review process for zoning amendments increasing building heights or changing zoning to commercial, mixed use or multi-family. (Sponsored by Commissioner Anderson) G.-7. 23-5660 Update regarding May 10, 2023 ICAA (Institute of Classical Architecture and Art) final lecture, discussion and presentation on Mediterranean Architecture at Coral Gables Museum. (Sponsored by Commissioner Anderson) G.-8. 23-5661 Update regarding Royal Poinciana Fiesta, June 4 - June 11, 2023 (June 4th Fairchild Celebration Party and Reception, June 10th Symposium and Trolley Tour and June 11th Bike Tour by Bike Walk Coral Gables). (Sponsored by Commissioner Anderson) G.-9. 23-5518 Update on Dog Park Enforcement. (Sponsored by Mayor Lago) (Sponsored by Commissioner Fernandez) G.-10. 23-5663 Discussion on the future of the Mobility Hub. (Sponsored by Commissioner Fernandez) G.-11. 23-5664 Discussion regarding the Board of Architects appointments. (Sponsored by Commissioner Fernandez) G.-12. 23-5665 Discussion regarding ADA accessible restrooms at Special Events. (Sponsored by Commissioner Anderson) (Sponsored by Commissioner Fernandez) G.-13. 23-5666 Discussion regarding adding political contributions information to items on the agenda. (Sponsored by Commissioner Fernandez) City of Coral Gables Page 11 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 G.-14. 23-5667 Discussion regarding the rotation of the Vice Mayor position. (Sponsored by Commissioner Fernandez) G.-15. 23-5686 Discussion regarding separate meetings for presentations and protocol documents. (Sponsored by Commissioner Fernandez) G.-16. 23-5698 Discussion regarding requirements for appointments of members to the Planning & Zoning Board. (Sponsored by Commissioner Fernandez) G.-17. 23-5699 Discussion regarding the eliminating term limits for members of the Insurance and Risk Management Advisory Board. (Sponsored by Commissioner Fernandez) G.-18. 23-5700 Discussion regarding potential new board comprised of representatives from various City neighborhoods. (Sponsored by Commissioner Castro) G.-19. 23-5701 Discussion regarding Freebee. (Sponsored by Commissioner Castro) G.-20. 23-5719 Discussion regarding future election dates, run -off dates and reduction of City’s election costs. (Sponsored by Commissioner Anderson) H. BOARDS/COMMITTEES ITEMS I. CITY MANAGER ITEMS None I.-1. 23-5551 Innovation and Technology Presentation of three Recent Smart City Awards received by City of Coral Gables. I.-2. 23-5531 A Resolution of the City Commission accepting a grant from the State of Florida Department of Environmental Protection (DEP) for financial services for the Coral Gables Sanitary Sewer Coastal Bay Service Area rehabilitation and authorizing the City Manager to execute an agreement with DEP for said financial assistance under DEP Agreement No. C2207 for financial services; and authorizing an amendment to the Fiscal Year 2022-2023 annual budget to recognize the grant funds as revenue and to appropriate such funds to cover the cost of the grant expenditures. City of Coral Gables Page 12 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 I.-3. 23-5532 A Resolution of the City Commission accepting a grant from the Florida Division of Emergency Management (FDEM) for financial services to improve an area of the existing sanitary sewer collection system and authorizing the City Manager to execute an agreement with FDEM for said financial assistance under FDEM Project No. 4337-330-A, for Phase II; and authorizing an amendment to the Fiscal Year 2022-2023 annual budget to recognize the grant funds as revenue and to appropriate such funds to cover the cost of the grant expenditures. I.-4. 23-5614 A Resolution of the City Commission accepting a grant from the Florida Division of Emergency Management (FDEM) for financial services for the Downtown Coral Gables drainage and water quality improvements and authorizing the City Manager to execute an agreement with FDEM for said financial assistance under FDEM Project No. 4486-098-R, for Phase I; and authorizing an amendment to the Fiscal Year 2022-2023 annual budget to recognize the grant funds as revenue and to appropriate such funds to cover the cost of the grant expenditures. I.-5. 23-5685 A Resolution of the City Commission authorizing an amendment to the Fiscal Year 2022-2023 Annual Budget to recognize a transfer from the City Clerk Special Revenues Reserve and to appropriate such funds for the cost of relocation /renovation of the passport office. I.-6. 23-5687 A Resolution of the City Commission authorizing an amendment to the Fiscal Year 2022-2023 Annual Budget to recognize a transfer from the Building Division Reserve and to appropriate such funds for the cost of building plans review and inspection services. J. CITY ATTORNEY ITEMS None K. CITY CLERK ITEMS None City of Coral Gables Page 13 Printed on 5/05/2023 11:02 AM City Commission Agenda - Final Revised May 9, 2023 L. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person who needs assistance in another language in order to speak during the public hearing or public comment portion of the meeting should contact the City ’s ADA Coordinator Raquel Elejabarrieta, Esq., Director of Labor Relations and Risk Management (E-mail: relejabarrieta@coralgables.com, Telephone: 305-722-8686 , TTY/TDD: 305-442-1600), at least three (3) business days before the meeting. Billy Y. Urquia City Clerk City of Coral Gables Page 14 Printed on 5/05/2023 11:02 AM