City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Tuesday, December 10, 2024 9:00 AM This Meeting will be held at the Police and Fire Headquarters - Community Meeting Room 2151 Salzedo Street, Coral Gables, FL 33134 City Commission Mayor Vince Lago Vice Mayor Rhonda Anderson Commissioner Melissa Castro Commissioner Ariel Fernandez Commissioner Kirk R. Menendez Amos Rojas, Jr., City Manager Cristina M. Suárez, City Attorney Billy Y. Urquia, City Clerk City Commission Meeting Minutes December 10, 2024 The City of Coral Gables will be holding its Regular Meeting on December 10, 2024 commencing at 9:00 a.m. Members of the public may participate in person, but are also able to participate via the Zoom platform. Members of the public may join the meeting via Zoom at (https://zoom.us/j/3054466800). In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting by dialing: (305) 461-6769 Meeting ID: 3054466800. To speak prior to the City Commission taking action on an Agenda Item, please "Raise your Hand" or send a message to one of the meeting hosts using the Zoom Platform. If you joined the meeting via telephone, you can "Raise your Hand" by pressing *9. The public may comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting. The Meeting will also be broadcasted live for members of the public to view on the City’s website www.coralgables.com/cgtv) as well as Channel 77 on Comcast. City of Coral Gables Page 1 City Commission Meeting Minutes December 10, 2024 CALL TO ORDER The meeting was called to order at 9:03 a.m. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which is supplemented by the following exhibits on file in the Office of the City Clerk, and which are hereby made a part of the record herein: (a) Ordinance(s) adopted (Ordinance No. 2024-42 and Ordinance No. 2024-43) (b) Resolution(s) adopted (Resolution No. 2024-272 through Resolution No. 2024-288); (c) Video; (d) Audio Recording; (e) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. ROLL CALL Present: 5 - Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago INVOCATION Pastor Richard Kwiatkowski from St. Mark's Lutheran Church gave the Invocation. PLEDGE OF ALLEGIANCE Deputy City Manager Alberto Parjus led the Pledge of Allegiance. A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 24-7954 Presentation of a Resolution of Condolence to School Board Chair and District 6 Representative Mari Tere Rojas on her mother's passing. (Sponsored by Commissioner Fernandez) Mayor Lago introduced Agenda Item A-1 Presentation of a Resolution of Condolence to School Board Chair and District 6 Representative Mari Tere Rojas on her mother's passing and Commissioner Fernandez made the presentation and spoke of his acquaintance with Ms. Rojas’ mother who was proud of her daughters, and her vision and love for the City of Coral Gables. Ms. Rojas thanked the Mayor and City Commission on behalf of her family for the resolution as she spoke passionately reflecting on her mother’s journey from Cuba to America to escape communism and her positive influence in her children lives and she left a legacy of selflessness and love for all those that she met which will live on forever in their hearts. The Mayor, Vice Mayor and City Commissioners all took turns speaking of the impactful and lasting contributions made by her mother. Commissioner Fernandez then read the resolution. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 2 City of Coral Gables Page 2 City Commission Meeting Minutes December 10, 2024 A.-2. 24-8358 Congratulations to the City of Coral Gables on receiving the 2024 Clean Community Award from Keep Florida Beautiful. Mayor Lago introduced Agenda Item A-2 Congratulations to the City of Coral Gables on receiving the 2024 Clean Community Award from Keep Florida Beautiful and Solanch Lopez, Marketing Manager-Economic Development Dept. and Matthew Anderson, Asst. Director-Marketing and Sustainability-Parking Dept. made the presentation to the city. This award was presented at the Keep Florida Beautiful conference in November, nominating the downtown Coral Gables which honors communities that maintain clean and green spaces that everyone can enjoy. The principal reasons for the city receiving the award, quarterly downtown community clean-ups, the work that block by block does everyday and the community beautification awards that are presented to businesses on an annual basis, all of which highlight the hard work and dedication that volunteers and others do in maintaining cleanliness thereby making the downtown appealing and beautiful. Mr. Anderson commended Block by block for their efforts in the downtown beautification. Representatives from Coral Gables Chamber of Commerce were also present and recognized for their contributions towards the beautification of the downtown area. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 A.-3. 24-8328 Congratulations to Captain Gregory Atwood recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of October 2024. Attachments: Cover Memo, FF of the Month, October 2024 FF of the month ltr October 2024 Mayor Lago introduced Agenda Item A-3 Congratulations to Captain Gregory Atwood recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of October 2024, and Fire Chief de la Rosa made the presentation. He stated that Captain Atwood took on the responsibilities for all aspects of the health and safety of their firefighters’ annual physical activity, which can be quite a challenge. It is for his commitment to getting this done he is honored with this award. Captain Atwood, in receiving his award humbly thanked the Mayor and City Commission for the honor, the Fire Chiefs and Administration for putting their faith and trust in him to get this done and was glad to help in keeping everyone safe. Mayor Lago thanked him for his service and congratulated him. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 4 City of Coral Gables Page 3 City Commission Meeting Minutes December 10, 2024 A.-4. 24-8329 Congratulations to Captain Kyle Durham recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of November 2024. Attachments: Cover Memo, FF of the Month, November 2024 FF of the month ltr November 2024 Mayor Lago introduced Agenda Item A-4 Congratulations to Captain Kyle Durham recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of November 2024 and Fire Chief de la Rosa introduced Xavier Jones, Fire Division Chief and Supervisor to make the presentation. Division Fire Chief Jones stated that he was excited to celebrate and honor Captain Kyle Durham the firefighter for the month of November 2024 who is one of the hardest working individuals in the fire department because of his computer-aided dispatch system and he was one of the individuals who worked in collaboration with the Police Department, Communications and Information Technology Department in making sure that the software called Mark 43 was properly put in place and up and running. Captain Durham stated that when Fire Chief de la Rosa informed him that at the beginning of the year he would be moving from on-duty rescue lieutenant into a staff position he was a little unsure but realized quickly that his mindset would have to change and wanted to dedicated his time and his efforts to helping his fellow firefighters to make decisions quickly in the filed when seconds matter through enhancement in technology and in EMS and that the system was going to be the key taking over a year in preplanning before going live June 25th and that’s when the real work began. He acknowledged his wife and mother in the audience and while he would like to take all the credit, he acknowledged the great team behind it like those in the Police and Communications Departments, Fire Chief de la Rosa and Deputy Fire Chief Hernandez for giving him this opportunity to succeed. It is greatly appreciated and thanked them all. Mayor Lago congratulated him on behalf of the City Commission. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 5 City of Coral Gables Page 4 City Commission Meeting Minutes December 10, 2024 A.-5. 24-8380 Congratulations to Sergeant Brad Baena, recipient of the City of Coral Gables “Detective of the Quarter,” for the third quarter of 2024. Mayor Lago introduced Agenda Item A-5 and Police Chief Hudak made the presentation. He stated that Sergeant Baena for his outstanding work in his leadership through his example and leading from the front as the property crimes supervisor due to his hands-on approach with investigations, providing guidance and support, expertise, his commitment to justice and dedication to his role while flipping through the numerous pages of Sergeant Baena’s accomplishments and project worked on and was nominated by his lieutenant, Luis Lanz and awarded by the selection committee and effective January 16th he is being promoted to Lieutenant and will return to the uniform patrol division. Sergeant Baena in accepting his award thanked the Mayor and City Commission, Police Chief Hudak, Major Atherley and Lieutenant Lanz for their leadership and nomination and the awards committee. He then gave a rather moving and impactful speech about leadership from the front, striving towards a shared purpose and that actions speak louder than words. Mayor Lago congratulated him and his family for his hard work, professionalism and well-deserved promotion. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 6 B. APPROVAL OF MINUTES City Clerk Item No. 7 None C. PUBLIC COMMENTS City Clerk Item No. 8 City of Coral Gables Page 5 City Commission Meeting Minutes December 10, 2024 D. CONSENT AGENDA Passed the Consent Agenda A motion was made by Vice Mayor Anderson, seconded by Commissioner Fernandez, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago RESOLUTION NO. 2024-272 D.-1. 24-8366 A Resolution of the City Commission confirming the re-election of Troy Easley, who ran unopposed for the City of Coral Gables Retirement Board, Firefighter Employee Representative Sear, for a two-year term beginning January 1, 2025 through December 31, 2026. Attachments: Cover Memo - Retirement Board - Fire Representative R-2024-000 Draft - Troy Easley Firefighter Representative R-2024-272 Signed A RESOLUTION OF THE CITY COMMISSION CONFIRMING THE RE-ELECTION OF TROY EASLEY, WHO RAN UNOPPOSED FOR THE CITY OF CORAL GABLES RETIREMENT BOARD, FIREFIGHTER EMPLOYEE REPRESENTATIVE SEAT, FOR A TERM BEGINNING JANUARY 1, 2025, THROUGH DECEMBER 31, 2026. City Clerk Item No. 9 RESOLUTION NO. 2024-273 D.-2. 24-8379 A Resolution of the City Commission accepting a recommendation to waive the competitive process of the Procurement Code and renew the Parking and Revenue Control Systems (PARCS) maintenance service agreement as a “Sole Source Procurement”, pursuant to Section 2-689. Lobbyist: N/A Attachments: Resolution-2025-26 WPS Maintenance and Service Agreement Warranty Agreement - Signed Cover Memo - Revenue Control Systems (PARCS) R-2024-273 Signed A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE CITY MANAGER TO EXTEND A MAINTENANCE AND SERVICE AGREEMENT IN PARKING GARAGES 1, 2, 4, AND 6 WITH WPS USA CORP. FOR MAINTENANCE AND SERVICE OF THE PARKING ACCESS AND REVENUE CONTROL EQUIPMENT (PARCS). This Matter was adopted by Resolution Number 2024-273 on the Consent Agenda. City Clerk Item No. 10 City of Coral Gables Page 6 City Commission Meeting Minutes December 10, 2024 RESOLUTION NO. 2024-274 D.-3. 24-8375 A Resolution of the City Commission accepting the recommendation of the Police Department of a First Amendment to the lease with Peterson’s Harley-Davidson of Miami, LLC. for the addition of four (4) Harley-Davidson FLHP Motorcycles. Lobbyist: N/A Attachments: Agenda Cover Memo 12.10.2024.doc Resolution.doc Lease Addendum (2024.01.02) (Revised).pdf R-2024-274 Signed A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE POLICE DEPARTMENT OF A FIRST AMENDMENT TO THE LEASE WITH PETERSON’S HARLEY-DAVIDSON OF MIAMI, LLC FOR THE ADDITION OF FOUR (4) HARLEY- DAVIDSON FLHP MOTORCYCLES. This Matter was adopted by Resolution Number 2024-274 on the Consent Agenda. City Clerk Item No. 11 RESOLUTION NO. 2024-275 D.-4. 24-8376 A Resolution of the City Commission authorizing an expenditure in the amount of $100,000 from Federal Forfeited Asset Fund (F.A.F.) moneys for law enforcement operations and equipment for Shepherd AI Proof of Concept. Attachments: FAF Approval Memorandum.pdf Resolution Shepherd AI Proof of Concept rev 12.3.24 Cover Memo - Shepherd AI Proof of Concept rev 12.3.24 R-2024-275 Signed A RESOLUTION OF THE CITY COMMISSION AUTHORIZING AN EXPENDITURE IN THE AMOUNT OF $100,000 FROM FEDERAL FORFEITED ASSET FUND (F.A.F.) MONEYS FOR LAW ENFORCEMENT OPERATIONS AND EQUIPMENT; FUNDS FOR SHEPHERD AI PROOF OF CONCEPT BY THE CORAL GABLES POLICE DEPARTMENT AND AUTHORIZING AN AMENDMENT TO THE FY 2024-2025 ANNUAL BUDGET TO RECOGNIZE THE $100,000 FEDERAL FORFEITURE FUNDS AS REVENUE AND TO APPROPRIATE SUCH FUNDS TO BE USED FOR THE PROGRAM. This Matter was adopted by Resolution Number 2024-275 on the Consent Agenda. City Clerk Item No. 12 City of Coral Gables Page 7 City Commission Meeting Minutes December 10, 2024 RESOLUTION NO. 2024-276 D.-6. 24-8382 A Resolution of the City Commission appointing Ignacio Alvarez (Nominated by Commissioner Castro) to serve as a member of the Board of Adjustment, for the remainder of an unexpired term, which began on June 1, 2023 and continues through May 31, 2025. Attachments: Draft Resolution - Ignacio Alvarez - Board of Adjustment Cover Memo - Ignacio Alvarez - Board of Adjustment Resume R-2024-276 Signed A RESOLUTION OF THE CITY COMMISSION APPOINTING IGNACIO ALVAREZ (NOMINATED BY COMMISSIONER CASTRO) TO SERVE AS A MEMBER OF THE BOARD OF ADJUSTMENT, FOR THE REMAINDER OF AN UNEXPIRED TERM, WHICH BEGAN ON JUNE 1, 2023, AND CONTINUES THROUGH MAY 31, 2025. This Matter was adopted by Resolution Number 2024-276 on the Consent Agenda. City Clerk Item No. 13 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 24-8322 Advisory Board on Disability Affairs Meeting of November 6, 2024. This Matter was approved on the Consent Agenda. City Clerk Item No. 14 1.-2. 24-8323 Communications Committee Meeting of September 12, 2024. Attachments: Sept 2024 Meeting Minutes - Communications Committee This Matter was approved on the Consent Agenda. City Clerk Item No. 15 1.-3. 24-8356 Coral Gables Golf and Country Club Advisory Board Meeting of October 30, 2024. Attachments: COuntry Club Minutes 10.30.24 This Matter was approved on the Consent Agenda. City Clerk Item No. 16 City of Coral Gables Page 8 City Commission Meeting Minutes December 10, 2024 1.-4. 24-8361 Coral Gables Golf and Country Club Advisory Board Meeting of November 20, 2024. Attachments: Country Club Meeting Minutes 11.20.24 This Matter was approved on the Consent Agenda. City Clerk Item No. 17 1.-5. 24-8369 Economic Development Board Meeting of November 6, 2024. Attachments: 11-6-24 EDB Meeting Minutes DRAFT This Matter was approved on the Consent Agenda. City Clerk Item No. 18 1.-6. 24-8320 International Affairs Coordinating Council Meeting of October 21, 2024. Attachments: IACC Minutes 10-21-24bp This Matter was approved on the Consent Agenda. City Clerk Item No. 19 1.-7. 24-8362 Parks and Recreation Advisory Board Meeting of November 14, 2024. Attachments: Parks Meeting Minutes 11.14.24 This Matter was approved on the Consent Agenda. City Clerk Item No. 20 1.-8. 24-8034 Planning and Zoning Board Meeting of September 11, 2024. Attachments: 09 11 24 PZB MINUTES Vicky Rua - 33 Alhambra w attachment Brett Gillis - Public Comments This Matter was approved on the Consent Agenda. City Clerk Item No. 21 1.-9. 24-8293 Planning and Zoning Board Meeting of October 29, 2024. Attachments: 10 29 24 PZB MINUTES - SPECIAL MEETING This Matter was approved on the Consent Agenda. City Clerk Item No. 22 City of Coral Gables Page 9 City Commission Meeting Minutes December 10, 2024 1.-10. 24-8363 Retirement Board Meeting of October 25, 2024. Attachments: Minutes 10-25-2024 CC.10-25-2024 December 10, 2024 This Matter was approved on the Consent Agenda. City Clerk Item No. 23 1.-11. 24-8365 Retirement Board/City Commission Joint Workshop of October 25, 2024. Attachments: CC.10-25-2024 joint meeting - December 10, 2024 Minutes 10-25-2024 joint meeting This Matter was approved on the Consent Agenda. City Clerk Item No. 24 1.-12. 24-8357 Senior Citizens Advisory Board Meeting of November 14, 2024. Attachments: Senior Minutes 11.14.24 This Matter was approved on the Consent Agenda. City Clerk Item No. 25 1.-13. 24-8368 Waterway Advisory Board Meeting of November 6, 2024. Attachments: WAB Cover Memo Template -11-06-2024 11-6-24 Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 26 City of Coral Gables Page 10 City Commission Meeting Minutes December 10, 2024 Pulled from Consent Agenda RESOLUTION NO. 2024-277 D.-5. 24-8371 A Resolution of the City Commission authorizing the accepting a $ 20,000 grant from the Villagers for the installation of solar panels on the roof of the Granada Diner located at 2001 Granada Blvd; authorizing the City Manager to execute the grant agreement with the Villagers; and authorizing an amendment to the Fiscal Year 2024-2025 Annual Budget to recognize the funds as revenue and appropriate such funds towards the cost of the program. Attachments: Cover Memo - The Villagers Grant Resolution accpeting Villagers grant re solar panels R-2024-277 Signed A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE ACCEPTANCE OF A $20,000 GRANT FROM THE VILLAGERS FOR THE INSTALLATION OF SOLAR PANELS ON THE ROOF OF THE GRANADA DINER LOCATED AT 2001 GRANADA BOULEVARD; AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT AGREEMENT WITH THE VILLAGERS; AND AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2024-2025 ANNUAL BUDGET TO RECOGNIZE THE FUNDS AS REVENUE AND APPROPRIATE SUCH FUNDS TOWARDS THE COST OF THE PROGRAM. A motion was made by Vice Mayor Anderson, seconded by Commissioner Menendez, that this matter be adopted by Resolution Number 2024-277. The motion passed by the following vote. Yeas : 5- Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago City Clerk Item No. 27 City of Coral Gables Page 11 City Commission Meeting Minutes December 10, 2024 2. Presentation of Boards and/or Committees draft/final minutes requesting action from the City Commission. [Note: A vote to accept the minutes does not mean approval of the substance within the minutes] Time Certain 12:30pm (Agenda Item 2-1) 2.-1. 24-8208 A Resolution of the Transportation Advisory Board requesting that the City Commission require development applications to address certain items and areas of concern in development application presentations. Attachments: Minutes 09.17 STANDARIZED COMPONENTS OF DEVELOPERS COVER PG Traffic-impact-community-oct15 TAB reso October 2024 Draft Cover Memo - TAB - 12/10/24 Draft Resolution - TAB - 12/10/24 [Note for the Record: The verbatim transcript for Agenda Item 2-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Resolution was Discussed and Filed City Clerk Item No. 41 Time Certain 3:00pm (Agenda Items 2-2 and F-1 are related) 2.-2. 24-8386 A Resolution of the Parks and Recreation Advisory Board requesting that the City Commission fund a planning study maximizing pickleball courts at the Biltmore Tennis Center without the loss of tennis courts, and ensuring the study also includes review by the Historic Preservation Board. Attachments: Draft Cover Memo - PAB Draft Resolution - PAB Parks Meeting Minutes 11.14.24 [Note for the Record: The verbatim transcript for Agenda Item 2-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Resolution was Discussed and Filed City Clerk Item No. 45 City of Coral Gables Page 12 City Commission Meeting Minutes December 10, 2024 E. PUBLIC HEARINGS APPEALS Agenda Item E-1 has been deferred to the January 14, 2025 City Commission Meeting E.-1. 24-8230 An Appeal to the Coral Gables City Commission from the decision of the Historic Preservation Board on October 16, 2024, to designate the property located at 1414 Galiano Street, legally described as Lot 12 & E15ft, Lot 13, Block 32, Coral Gables Douglas Section, according to the Plat thereof, as recorded in Plat Book 69, at Page 25, of the Public Records of Miami-Dade County, Florida, as a Local Historic Landmark. Lobbyist: Mario Garcia-Serra Attachments: 1 LHD Report -- 1414 Galiano St 1414 Galiano -- LHD PPT 1414 Galiano St - Notice of Appeal HPB LHD2024-009 CASE FILE LHD 2024-009 1414 Galiano Street -- Historic Preservation Board Result Letter Historic Preservation Board Meeting Agenda - October 16 2024 Historic Preservation Board Meeting Minutes - October 16 2024 Historic Preservation Board Meeting Transcript - October 16 2024 Historic Preservation Board Public Comment Recieved - October 16 2024 Historic Significance Determination Letter - 1414 Galiano St - L1 - July 5 2024 HPR375-LHD2024-009 - Galiano1414 1414 Galiano Property Owner Presentation_FINAL_Reduced HPB Property Owner Submittal - 1414 Galiano Street - Presentation Summary HPB Property Owner Submittal - 1414 Galiano Street - Reference Photos HPB Property Owner Submittal - 1414 Galiano Street - Research Packet This Appeal was Deferred City Clerk Item No. 28 City of Coral Gables Page 13 City Commission Meeting Minutes December 10, 2024 ORDINANCES ON SECOND READING ORDINANCE NO. 2024-42 E.-2. 24-8057 An Ordinance of the City Commission providing for text amendments to the City of Coral Gables official Zoning Code Article 12, “Ambience Standards,” Section 12-100, “Lighting,” and Article 16, “Definitions,” to provide for illumination standards and definitions; providing for repealer provision, severability clause, codification, and providing for an effective date . (11 13 24 PZB approved as amended, Vote 6-1) (Sponsored by Vice Mayor Anderson) Attachments: 11 13 24 - PZB Lighting Staff Report w attachments 12 10 24 Exhibit A - Draft Ordinance - Lighting 12 10 24 Exhibit B - 11 13 24 PZB Staff Report w attachments 12 10 24 Exhibit C - Excerpt of 11 13 24 PZB Meeting Minutes. 12 10 24 Exhibit D - PowerPoint Presentation 12 10 24 CC Cover Memo - Lighting - 2nd Reading O-2024-42 Signed AN ORDINANCE OF THE CITY COMMISSION PROVIDING FOR TEXT AMENDMENTS TO THE CITY OF CORAL GABLES OFFICIAL ZONING CODE ARTICLE 2, “ZONING DISTRICTS,” AND ARTICLE 12, “AMBIENCE STANDARDS,” SECTION 12- 100, “LIGHTING,” AND ARTICLE 16, “DEFINITIONS,” TO PROVIDE FOR ILLUMINATION STANDARDS AND DEFINITIONS; PROVIDING FOR REPEALER PROVISION, SEVERABILITY CLAUSE, CODIFICATION, AND PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Anderson, seconded by Commissioner Fernandez, that this matter be adopted by Ordinance Number 2024-42. The motion passed by the following vote. Yeas : 5- Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez and Mayor Lago City Clerk Item No. 31 City of Coral Gables Page 14 City Commission Meeting Minutes December 10, 2024 ORDINANCE NO. 2024-43 E.-3. 24-8231 An Ordinance of the City Commission, amending the City of Coral Gables Code, Chapter 10 “Animals”, to modify bird sanctuary protections by excluding pigeons, chickens, ducks, roosters, and other domestic fowl. (Sponsored by Commissioner Castro) Attachments: Ordinance - Amending Chapter 10 - Animals - Update to Bird Sanctuary - 1st Reading v2 Cover Memo - Ordinance - Amending Chapter 10 - Animals - Modifying Bird Sanctuary Protection Cover Memo - Ordinance - Amending Chapter 10 - Animals - Modifying Bird Sanctuary Protection Ordinance - Amending Chapter 10 - Animals - Update to Bird Sanctuary - 2nd Reading O-2024-43 Signed AN ORDINANCE OF THE CITY OF CORAL GABLES, FLORIDA, AMENDING THE CITY OF CORAL GABLES CODE, CHAPTER 10 “ANIMALS”, TO MODIFY BIRD SANCTUARY PROTECTIONS BY EXCLUDING PIGEONS, CHICKENS, DUCKS, ROOSTERS, AND OTHER DOMESTIC FOWL; PROVIDING FOR A REPEALER PROVISION, SEVERABILITY CLAUSE, CODIFICATION, AND PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Commissioner Castro, seconded by Vice Mayor Anderson, that this matter be adopted by Ordinance Number 2024-43. The motion passed by the following vote. Yeas : 5- Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago City Clerk Item No. 32 ORDINANCES ON FIRST READING Time Certain 10:00am (Agenda Item E-4) E.-4. 24-7517 An Ordinance of the City Commission providing for text amendments to the City of Coral Gables Official Zoning Code, Article 5, “Architecture,” Section 5-200, “Mediterranean Standards;” Article 3, “Uses,” Section 3-402, “Restrictions related to location;” and Article 16, “Definitions;” to enhance the quality of Coral Gables Mediterranean design by requiring a conceptual design review; removing duplicative criteria; relocating inapplicable standards; supplementing existing criteria; and including additional Mediterranean building examples; providing for severability, repealer, codification, and for an effective date. (09 26 24 PZB continued, Vote 5-0; 09 11 24 PZB deferred, Vote 7-0; 08 14 24 PZB continued, Vote 6-0; 07 10 24 PZB deferred, Vote 5-0; 06 12 24 PZB deferred, Vote 6-1) (10 29 24 PZB approved the proposed legislation, as amended, Vote: 6-1) (Sponsored by Vice Mayor Anderson) City of Coral Gables Page 15 City Commission Meeting Minutes December 10, 2024 Attachments: 10 29 24 - Med Design Staff Memo w attachment 11 12 24 Exhibit A - Draft Ordinance 11 12 24 Exhibit B - Excerpt of 05 08 24 PZB Meeting Minutes 11 12 24 Exhibit C - 06 12 24 - Staff Report - Med Design w attachments 11 12 24 Exhibit D - Excerpt of 06 12 24 PZB Meeting Minutes 11 12 24 Exhibit E - 07 10 24 - Med Design Staff Memo w attachment 11 12 24 Exhibit F - 07 10 24 PZB Meeting Minutes 11 12 24 Exhibit G - Excerpt of 08 14 24 PZB Meeting Minutes 11 12 24 Exhibit H - 09 11 24 - Med Design Staff Memo w attachment 11 12 24 Exhibit I - Excerpt of 09 11 24 PZB Meeting Minutes 11 12 24 Exhibit J - 09 26 24 - Med Design Staff Memo w attachment 11 12 24 Exhibit K - 09 26 24 PZB Special Meeting Minutes 11 12 24 Exhibit L - 10 29 24 - Med Design Staff Memo w attachment 11 12 24 Exhibit M - PowerPoint Presentation 11 12 24 CC Cover Memo-Mediterranean Design 12 10 24 Exhibit A - Draft Ordinance - Med Design 12 10 24 Exhibit B - Excerpt of 05 08 24 PZB Meeting Minutes 12 10 24 Exhibit C - 06 12 24 - Staff Report - Med Design w attachments 12 10 24 Exhibit D - Excerpt of 06 12 24 PZB Meeting Minutes 12 10 24 Exhibit E - 07 10 24 - Med Design Staff Memo w attachment 12 10 24 Exhibit F - 07 10 24 PZB Meeting Minutes 12 10 24 Exhibit G - Excerpt of 08 14 24 PZB Meeting Minutes 12 10 24 Exhibit H - 09 11 24 - Med Design Staff Memo w attachment 12 10 24 Exhibit I - Excerpt of 09 11 24 PZB Meeting Minutes 12 10 24 Exhibit J - 09 26 24 - Med Design Staff Memo w attachment 12 10 24 Exhibit K - 09 26 24 PZB Special Meeting Minutes 12 10 24 Exhibit L - 10 29 24 - Med Design Staff Memo w attachment 12 10 24 Exhibit M - 10 29 24 PZB Special Meeting Minutes 12 10 24 Exhibit N - PowerPoint Presentation 12 10 24 CC Cover Memo - Mediterranean Design [Note for the Record: The verbatim transcript for Agenda Item E-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Anderson, seconded by Commissioner Castro, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Castro, Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson and Mayor Lago City Clerk Item No. 29 E.-5. 24-8360 An Ordinance of the City Commission, amending Chapter 46 of the "Code of the City of Coral Gables," entitled "Pensions," amending Section 46-26, Compulsory Participation; amending Section 46-27, Purchase of Credited Service; and providing for severability clause, repealer provision, codification, and providing for an effective date. Attachments: Pension Cover Memo Pension Ordinance - Police Coral Gables Retirement System - No Actuarial Impact Letter - 11-22-2024 This Ordinance was Deferred City Clerk Item No. 1 City of Coral Gables Page 16 City Commission Meeting Minutes December 10, 2024 F. CITY COMMISSION ITEMS Time Certain 3:00pm (Agenda Items 2-2 and F-1 are related) RESOLUTION NO. 2024-288 (As Amended) F.-1. 24-8384 A Resolution of the City Commission directing the City Manager to expedite installation of temporary pickleball courts and the development of potential designs for the addition of dedicated pickleball courts at the William H. Kerdyk Biltmore Tennis Center. (Sponsored by Vice Mayor Anderson) (Co-Sponsored by Mayor Lago) (Co-Sponsored by Commissioner Fernandez) Attachments: Pickleball at William H. Kerdyk Biltmore Tennis Center - Cover Memo (12-03-24) Pickleball at William H. Kerdyk Biltmore Tennis Center - FINAL (12-03-2024) A RESOLUTION OF THE CITY COMMISSION DIRECTING THE CITY MANAGER TO EXPEDITE INSTALLATION OF TEMPORARY PICKLEBALL COURTS AND THE DEVELOPMENT OF POTENTIAL DESIGNS FOR THE ADDITION OF DEDICATED PICKLEBALL COURTS AT THE WILLIAM H. KERDYK BILTMORE TENNIS CENTER AND WAIVING ANY PROCUREMENT REQUIREMENTS FOR RESTRIPING AND RESURFACING SERVICES RELATED TO THE TEMPORARY PICKLEBALL COURTS. [Note for the Record: The verbatim transcript for Agenda Item F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Anderson, seconded by Commissioner Menendez, that this matter be adopted as amended by Resolution Number 2024-288. The motion passed by the following vote. Yeas : 5- Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez and Mayor Lago City Clerk Item No. 46 City of Coral Gables Page 17 City Commission Meeting Minutes December 10, 2024 RESOLUTION NO. 2024-278 F.-2. 24-8385 A Resolution of the City Commission directing the City staff and the Planning and Zoning Board to explore additional conceptual reviews for certain projects. (Sponsored by Vice Mayor Anderson) Attachments: Draft Resolution re PZB conceptual review Cover Memo - Resolution re PZB conceptual review R-2024-278 Signed A RESOLUTION OF THE CITY COMMISSION DIRECTING CITY STAFF AND THE PLANNING AND ZONING BOARD TO EXPLORE ADDITIONAL CONCEPTUAL REVIEWS FOR CERTAIN PROJECTS. [Note for the Record: The verbatim transcript for Agenda Item F-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Anderson, seconded by Commissioner Fernandez, that this matter be adopted by Resolution Number 2024-278. The motion passed by the following vote. Yeas : 5- Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro and Mayor Lago City Clerk Item No. 30 RESOLUTION NO. 2024-279 F.-3. 24-8393 A Resolution of the City Commission designating the seasonal tree installed annually outside of City Hall during the month of December as the City “Christmas Tree” and the seasonal park installed at Merrick Park the “Holiday Park.” (Sponsored by Commissioner Menendez) Attachments: 12-10-24 Cover Memo Resolution re Christmas Tree and Holiday Park Resolution designating Christmas Tree and Holiday Park R-2024-279 Signed A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CORAL GABLES, FLORIDA DESIGNATING THE SEASONAL TREE INSTALLED ANNUALLY OUTSIDE OF CITY HALL DURING THE MONTH OF DECEMBER AS THE CITY “CHRISTMAS TREE” AND THE SEASONAL PARK INSTALLED AT MERRICK PARK THE “HOLIDAY PARK”. A motion was made by Commissioner Menendez, seconded by Vice Mayor Anderson, that this matter be adopted by Resolution Number 2024-279. The motion passed by the following vote. Yeas : 5- Commissioner Castro, Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson and Mayor Lago City Clerk Item No. 33 City of Coral Gables Page 18 City Commission Meeting Minutes December 10, 2024 Time Certain 1:30pm (Agenda Item F-4) F.-4. 24-8283 Update and possible action regarding alterations at the Biltmore Hotel. (Sponsored by Commissioner Fernandez) [Note for the Record: The verbatim transcript for Agenda Item F-4 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 42 Time Certain 9:45am (Agenda Item F-5) F.-5. 24-8388 Presentation on boater safety issues and options by William Baline. (Sponsored by Mayor Lago) Mayor Lago opened the introduction by giving a brief history of how he met Mr. Baline and their shared concerns regarding boater and water safety, which are oftentimes overlooked. Mr. Baline attends Gulliver, and the mayor wanted the Commissioners, residents, fire fighters and police to listen to what he has to say. This Agenda Item was Discussed and Filed City Clerk Item No. 8 F.-6. 24-8387 Update regarding the following State legislative priorities, and draft statutory amendments, to date: (1) Amendments addressing public and private school bus safety requirements. (2) Amendments prohibiting and penalizing cyber stalking and vicarious stalking of victims. (S.B. 54). (3) Amendments prohibiting and penalizing operating a vessel while intoxicated. ( S.B. 58). (4) Amendments prohibiting the use of false and fraudulent statements to support removal of trees and requiring a permit for stump grinding to avoid impacting gas, electrical, communication, and water and sewer lines. (5) Amendments to the Florida Building Code necessary to reduce future insurance costs in Florida and requiring insurance discounts for property owners that have hardened their building or home to meet higher windstorm ratings. (6) Amendment to the Live Local Act to require notice to neighboring municipalities and cities regarding projects with a prescribed radius. (7) Amendment to the definition of “Recovered Materials” in Florida Statutes to allow for composting and reuse of plant and tree materials and pre- and post-consumer food waste. (8) Amendment to develop design guidelines for nature -based methods for improving coastal resilience (S.B. 50). (Sponsored by Vice Mayor Anderson) [Note for the Record: The verbatim transcript for Agenda Item F-6 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 43 City of Coral Gables Page 19 City Commission Meeting Minutes December 10, 2024 G. BOARDS/COMMITTEES ITEMS None H. CITY MANAGER ITEMS RESOLUTION NO. 2024-280 H.-1. 24-8326 A Resolution of the City Commission accepting the recommendation of the Chief Procurement Officer to award RFQ 2024-008 for Assessment and Design Services for the City Hall Restoration and Renovation and negotiate a Professional Services Agreement (“Agreement”) with R.J. Heisenbottle Architects, P.A., the highest ranked responsive-responsible proposer, pursuant to Section 2-763 of the procurement code entitled “contract award” and Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act”. Lobbyist: N/A Attachments: City Manager Award Recommendation Memo.pdf Coral Gables City Hall - RJ Heisenbottle Architects - Final Proposal-SMALLER.pdf Evaluation Composite Totals.pdf RFQ 2024-008 Assessment and Design Services for the City Hall Restoration and Renovation.pd Agenda Cover Memo - RFQ 2024-008.doc Resolution - RFQ 2024-008.docx R-2024-280 Signed A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO AWARD RFQ 2024-008 FOR ASSESSMENT AND DESIGN SERVICES FOR THE CITY HALL RESTORATION AND RENOVATION AND NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT (“AGREEMENT”) WITH R.J. HEISENBOTTLE ARCHTECTS, P.A., THE HIGHEST RANKED RESPONSIVE-RESPONSIBLE PROPOSER, PURSUANT TO SECTION 2-763 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD” AND FLORIDA STATUTE 287.055, KNOWN AS THE “CONSULTANTS COMPETITIVE NEGOTIATION ACT”. A motion was made by Vice Mayor Anderson, seconded by Commissioner Fernandez, that this matter be adopted by Resolution Number 2024-280. The motion passed by the following vote. Yeas : 5- Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro and Mayor Lago City Clerk Item No. 34 City of Coral Gables Page 20 City Commission Meeting Minutes December 10, 2024 RESOLUTION NO. 2024-281 H.-2. 24-8337 A Resolution of the City Commission accepting a recommendation to waive the competitive process of the Procurement Code and purchase the SCBA Equipment as a “Piggyback Contract”, pursuant to Section 2-945 of the City’s Procurement Code. Lobbyist: N/A Attachments: Sole Source - Reso Cover Memo- MES SCBA Equipment Sole Source - Agenda Reso - MES SCBA Equipment 11-15-24 Coral Gables QT1859255_Scott SCBA Updated R-2024-281 Signed A RESOLUTION OF THE CITY COMMISSION ACCEPTING A RECOMMENDATION TO WAIVE THE COMPETITIVE PROCESS OF THE PROCUREMENT CODE AND PURCHASE THE SCBA EQUIPMENT AS A PIGGYBACK CONTRACT PROCUREMENT, PURSUANT TO SECTION 2-945 OF THE CITY’S PROCUREMENT CODE. A motion was made by Commissioner Castro, seconded by Vice Mayor Anderson, that this matter be adopted by Resolution Number 2024-281. The motion passed by the following vote. Yeas : 5- Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez and Mayor Lago City Clerk Item No. 35 RESOLUTION NO. 2024-282 H.-3. 24-8370 A Resolution of the City Commission accepting a grant from the Florida Department of Transportation (FDOT) for on-demand transit service funding in the amount of $255,185 and authorizing the City Manager to execute agreement no. FM 456073-1-84-01 upon receipt, and authorizing an amendment to the Fiscal Year 2024-2025 Annual Budget to recognize the funds as revenue and to appropriate such funds to put towards the cost of the program. Attachments: Cover Memo - FM 456073-1-84-01 Reso - FM 456073-1-84-01 on-demand transit service R-2024-282 Signed A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR ON-DEMAND TRANSIT SERVICE FUNDING IN THE AMOUNT OF $255,185; AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT NO. FM 456073- 1-84-01 UPON RECEIPT; AND AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2024-2025 ANNUAL BUDGET TO RECOGNIZE THE FUNDS AS REVENUE AND TO APPROPRIATE SUCH FUNDS TOWARDS THE COST OF THE PROGRAM. A motion was made by Commissioner Castro, seconded by Vice Mayor Anderson, that this matter be adopted by Resolution Number 2024-282. The motion passed by the following vote. City of Coral Gables Page 21 City Commission Meeting Minutes December 10, 2024 Yeas : 5- Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago City Clerk Item No. 36 RESOLUTION NO. 2024-283 H.-4. 24-8372 A Resolution of the City Commission authorizing the acceptance of a second amendment to Grant Agreement No. 23h.sc.900.154 with the State of Florida, Department of State (DOS), Division of Historical Resources, to extend the agreement period six months from December 31, 2024, to June 30, 2025, for the restoration of the historic gondola building, and authorizing the City Manager to execute the amendment. Attachments: Reso - 23.h.sc.900.154 - Gondola Cover Memo - 23.h.sc.900.154 - Gondola R-2024-285 Draft A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE ACCEPTANCE OF A SECOND AMENDMENT TO GRANT AGREEMENT NO. 23. H.SC.900.154 WITH THE STATE OF FLORIDA, DEPARTMENT OF STATE (DOS), DIVISION OF HISTORICAL RESOURCES, TO EXTEND THE AGREEMENT PERIOD SIX MONTHS FROM DECEMBER 31, 2024, TO JUNE 30, 2025, FOR THE RESTORATION AND RECONSTRUCTION OF THE HISTORIC GONDOLA BUILDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT. A motion was made by Vice Mayor Anderson, seconded by Commissioner Castro, that this matter be adopted by Resolution Number 2024-283. The motion passed by the following vote. Yeas : 5- Commissioner Castro, Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson and Mayor Lago City Clerk Item No. 37 RESOLUTION NO. 2024-287 H.-5. 24-8389 A Resolution of the City Commission amending Resolution No. 2024-233 and updating the City's 2025 Legislative Agenda. Attachments: 2025 Legislative Agenda Amending Resolution Cover Letter 2025 Legislative Agenda Amending Resolution 2025 Legislative Agenda R-2024-233-Signed R-2024-287 Signed A RESOLUTION OF THE CITY COMMISSION AMENDING RESOLUTION NO. 24-233 AND UPDATING THE CITY’S 2025 LEGISLATIVE AGENDA IN SUBSTANTIALLY THE ATTACHED FORM. A motion was made by Vice Mayor Anderson, seconded by Commissioner Menendez, that this matter be adopted by Resolution Number 2024-287. The motion passed by the following vote. Yeas : 4- Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson and Mayor Lago City of Coral Gables Page 22 City Commission Meeting Minutes December 10, 2024 Absent : 1- Commissioner Castro City Clerk Item No. 44 H.-6. 24-8394 Update on City Hall. [Note for the Record: The verbatim transcript for Agenda Item H-6 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed I. CITY ATTORNEY ITEMS None J. CITY CLERK ITEMS RESOLUTION NO. 2024-284 J.-1. 24-8367 A Resolution of the City Commission in accordance with Section 2-30 of the City Code, entitled "Regular Meetings, Special Meetings," setting forth the City Commission Meeting dates through December 2025. Attachments: 2025 Commission Meeting Dates -Cover Memo 2025 Commission Meeting Dates - Draft Resolution R-2024-284 Signed A RESOLUTION OF THE CITY COMMISSION IN ACCORDANCE WITH SECTION 2-30 OF THE CITY CODE, ENTITLED "REGULAR MEETINGS, SPECIAL MEETINGS," SETTING FORTH THE CITY COMMISSION MEETING DATES THROUGH DECEMBER 2025. A motion was made by Vice Mayor Anderson, seconded by Commissioner Castro, that this matter be adopted by Resolution Number 2024-284. The motion passed by the following vote. Yeas : 5- Commissioner Fernandez, Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro and Mayor Lago City Clerk Item No. 38 City of Coral Gables Page 23 City Commission Meeting Minutes December 10, 2024 RESOLUTION NO. 2024-285 J.-2. 24-8397 A Resolution of the City Commission making provisions for holding a General Biennial election on April 8, 2025, for the election of candidates for the office(s) of Mayor and two City Commissioners; further designating and appointing the City Clerk as the official representative of the City Commission, with respect to the supervision of said General Biennial election; further directing the City Clerk to give notice by publication of the adoption of this Resolution and the provisions hereof. Attachments: Cover Memo - Holding a General Biennial Election R-2024 - 000 - Holding a General Biennial Election 04-11-2023 - Potential Precinct Polling Place List - Exhibit 1 R-2024-285 Signed A RESOLUTION OF THE CITY COMMISSION MAKING PROVISIONS FOR HOLDING A GENERAL BIENNIAL ELECTION ON APRIL 8, 2025, FOR THE ELECTION OF CANDIDATES FOR THE OFFICE(S) OF MAYOR AND TWO CITY COMMISSIONERS; FURTHER DESIGNATING AND APPOINTING THE CITY CLERK AS THE OFFICIAL REPRESENTATIVE OF THE CITY COMMISSION, WITH RESPECT TO THE SUPERVISION OF SAID GENERAL BIENNIAL ELECTION; FURTHER DIRECTING THE CITY CLERK TO GIVE NOTICE BY PUBLICATION OF THE ADOPTION OF THIS RESOLUTION AND THE PROVISIONS HEREOF. A motion was made by Commissioner Menendez, seconded by Vice Mayor Anderson, that this matter be adopted by Resolution Number 2024-285. The motion passed by the following vote. Yeas : 5- Commissioner Menendez, Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez and Mayor Lago City Clerk Item No. 39 City of Coral Gables Page 24 City Commission Meeting Minutes December 10, 2024 RESOLUTION NO. 2024-286 J.-3. 24-8398 A Resolution of the City Commission granting permission to the City Clerk to proceed with preparation of the Municipal Election Order Form in conjunction with Miami -Dade County Elections Department for services, materials and support to be rendered, in connection with the Coral Gables General Biennial Election of April 8, 2025, to procure the necessary ballots and other forms, to arrange for the use of voting machines, provide appropriate absentee ballot request policy (In those instances wherein Miami-Dade County manages the distribution of absentee ballots) and canvass of returns from our designated precincts within the City of Coral Gables. Attachments: Cover Memo - Proceed with preparation of Election Order R-2024-000 - Proceed with preparation of Election Order R-2024-286 Signed A RESOLUTION OF THE CITY COMMISSION GRANTING PERMISSION TO THE CITY CLERK TO PROCEED WITH PREPARATION OF THE MUNICIPAL ELECTION ORDER FORM IN CONJUNCTION WITH MIAMI-DADE COUNTY ELECTIONS DEPARTMENT FOR SERVICES, MATERIALS AND SUPPORT TO BE RENDERED, IN CONNECTION WITH THE CORAL GABLES GENERAL BIENNIAL ELECTION OF APRIL 8, 2025, TO PROCURE THE NECESSARY BALLOTS AND OTHER FORMS, TO ARRANGE FOR THE USE OF VOTING MACHINES, PROVIDE APPROPRIATE ABSENTEE BALLOT REQUEST POLICY (IN THOSE INSTANCES WHEREIN MIAMI-DADE COUNTY MANAGES THE DISTRIBUTION OF ABSENTEE BALLOTS) AND CANVASS OF RETURNS FROM OUR DESIGNATED PRECINCTS WITHIN THE CITY OF CORAL GABLES. A motion was made by Vice Mayor Anderson, seconded by Commissioner Menendez, that this matter be adopted by Resolution Number 2024-286. The motion passed by the following vote. Yeas : 5- Vice Mayor Anderson, Commissioner Castro, Commissioner Fernandez, Commissioner Menendez and Mayor Lago City Clerk Item No. 40 K. DISCUSSION ITEMS City of Coral Gables Page 25 City Commission Meeting Minutes December 10, 2024 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 4:54 p.m. The next Regular Meeting of the City Commission has been scheduled for Tuesday, January 14, 2025, beginning 9 a.m.] Billy Y. Urquia City Clerk City of Coral Gables Page 26