Coral Gables Golf and Country Club Advisory Board

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Wednesday, September 20, 2023 4:30 PM https://coralgables.zoom.us/j/82882960727 Coral Gables Country Club Coral Gables Golf and Country Club Advisory Board Coral Gables Golf and Country Club Meeting Minutes September 20, 2023 Advisory Board CALL TO ORDER ROLL CALL a. Roll Call and Excusal of Absences Present: 4 - Board member Ruben Rodriguez, Board member George Navarro, Peter Izaguirre and Board member Don Slesnick III Excused: 1- Board member Albert Sanchez A MOTION TO EXCUSE THE ABSENCES OF ALBERT SANCHEZ WAS MADE BY DON SLESNICK III AND SECOND BY RUBEN RODRIGUEZ. ALL IN FAVOR; PASSED UNANIMOUSLY. DIRECTORS REPORT City of Coral Gables Page 1 Coral Gables Golf and Country Club Meeting Minutes September 20, 2023 Advisory Board a. General Updates Director Couceyro began his report by introducing the administration and country club divisions to the board. Director Couceyro then informs the board that they may nominate future board officials from among themselves for the positions of Chairperson and Vice-Chairperson. He reminded board members that if they had a discussion item that they wanted to place on the next agenda, they should notify Administrative Assistant Susan. Then we'll put it on the agenda and go through it. Director Couceyro went on to announce that the 2023 Biennial Boards and Committees Ethics Training will take place on September 29, 2023, from 9:00 a.m. to 12:00 p.m., at the Public Safety Building, 2151 Salzedo Street CMR A&B Coral Gables, FL 33134. All Board and Committee members must attend this meeting. Director Couceyro then described the objective of the Coral Gables Golf and Country Club Advisory Board. This board will seek policy or problem feedback from the Country Club’s various memberships, programs, venue rentals, and member events. Country Club Division Director Mitch Zuriarrain proceeded to update board members on the completion of maintenance week last week and informed members that maintenance week will be held once a year to allow for thorough cleaning and repairs. Board member Ruben Rodiguez inquired about the country club's vision, asking what some of the larger objectives are. Director Couceyro responded that the input we've received from the community is what we're going to make the country club into, having this space for families to have activities here at a much lower cost. Board member George Navarro would want to know how the city advertises the country club to the community. What platforms are we utilizing? Deputy Director Carolina remarked that when the city took over the club, we couldn't use anything that was previously established. We needed to take care of all marketing. We have a website for the country club. Susan shared the playgables.com website with the board members. Country Club Fitness & Pool Manager Carlos Llompart then provided further fitness information. He added that new equipment had been installed and that class sizes had increased. Director Couceyro followed by informing the board members that the number of members they previously had was based on information gathered from previous contracts. They had 17,000 members when they departed. This was not accurate. We discovered that they had at least 5,800 paid members and that many of their memberships were buy one, get one free. Director Couceyro then provided an update on the club's permit and inspection difficulties, as well as the club's current membership of 1,300 paying members. Our initial goal was to get 2,000 members. He City of Coral Gables Page 2 Coral Gables Golf and Country Club Meeting Minutes September 20, 2023 Advisory Board also discussed ideas for the café, tennis, and the Granada Golf shop in the future. Board member Peter Izaguirre inquired about how members validated their country club membership for discounts at Le Parc. Country Club Division Director Mitch Zuriarrain stated that members can authenticate their membership at the country club by presenting their key fobs to employees. Deputy Director Carolina then explained the membership discounts and perks to the board members. Deputy Director Carolina was reminded by Director Couceyro to offer more information on member discounts on the country club's RecNews. Board member Don Slesnick III suggested informing employees about membership discounts to ensure that members as well as staff are properly informed. b. Special Events Country Club Division Director Mitch Zuriarrain quickly went over some of the upcoming events, which include Roaring 20'a Glamour Bridal Expo – Saturday, October 21st at 12p.m. and Rev up the holiday spirit with friends, family, and Santa! c. Administrative Updates Director Couceyro then updated the board members on the Budget Hearing and how they had Annexation for High Pines and Ponce after the country club advisory board meeting. Board member Ruben Rodriguez inquired whether upcoming annexation meetings may be shared with the board. The forthcoming annexation meetings, according to Director Couceyro, are for homeowners in specific locations. However, the board will be notified for any future meetings. NEW BUSINESS a. Selection of Chair b. Selection of Vice-Chair c. Selection of Board Member at Large City of Coral Gables Page 3 Coral Gables Golf and Country Club Meeting Minutes September 20, 2023 Advisory Board Director Couceyro mentioned that the board can nominate future board officials among themselves for the roles of Chairperson, Vice-Chairperson and Board-as-a-whole member. As for board-as-a-whole member they must submit a résumé or a paragraph explaining why they want to serve on the board. Director Couceyro suggested that potential nominees submit their resumes before the next meeting, after which we will disseminate resumes to the whole board, who will then analyze and choose their eighth member. According to Deputy Director Carolina, the City Clerk's office advised applying online and sending applications through the portal, which we would then distribute to the board. Deputy Director Carolina encouraged the board members to share the Boards and Committees link with the possible nominees. Board members Don Slesnick III and Ruben Rodriguez expressed an interest in serving as board officials. d. Selection of Monthly Meeting Date and Time Director Couceyro discussed the selection of a monthly meeting date and time, as well as how they needed to settle on a time to meet monthly. Next meeting will be held Wednesday, October 25th at 4p.m. A MOTION TO APPROVE THE SELECTION OF MONTHLY MEETING DATE AND TIME FOR EVERY LAST WEDNESDAY OF THE MONTH AT 4 P.M. WAS MADE BY PETER IZAGUIRRE AND SECOND BY RUBEN RODRIGUEZ. ALL IN FAVOR; PASSED UNANIMOUSLY OLD BUSINESS DISCUSSION ITEMS Director Couceyro reminded board members that if they had a discussion item that they would want to put on the next agenda, they should notify Susan. Then we'll put it on the agenda and review it. ITEMS FROM THE SECRETARY Next meeting date October 25, 2023 at 4 p.m. ADJOURNMENT NOTE City of Coral Gables Page 4