Parks and Recreation Youth Advisory Board

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Wednesday, October 4, 2023 6:00 PM https://coralgables.zoom.us/j/88544224443 Youth Center, Conference Room Parks and Recreation Youth Advisory Board Parks and Recreation Youth Meeting Minutes October 4, 2023 Advisory Board CALL TO ORDER ROLL CALL a. Roll Call and Excusal of Absences Present: 5 - Board member Nicole Schneider, Board member Angelica Santeliz, Board member Lucas Martinez-Miro, Board member Alexa Tapanes and Board member Isabella Gonzalez Excused: 2 - Board member Eduardo Garcia and Board member Gabriella R. Chong, APPROVAL OF THE MINUTES a. Informational September Meeting Minutes SUPERVISOR'S REPORT Administrative Operations Supervisor Sarah Espino opened the announcement report by reminding the board members of the excused and unexcused absences. If a member's unexcused absence consistently prevents the board from meeting due to a lack of quorum, the member may be dismissed from their position. A quorum of four members is required for this advisory board to conduct business and make motions or votes. City of Coral Gables Page 1 Parks and Recreation Youth Meeting Minutes October 4, 2023 Advisory Board a. General Updates Supervisor Carlos Pichardo opened his report by discussing the fall programs offered by the CG Youth Center, which include soccer, flag football, and volleyball. Carlos Pichardo proceeded to provide an update on the soccer program, including how the passing of the Director of Coaching affected the programming and how he and Yanessa are filling in between the DOC and facility operations. They also did DOC interviews. Carlos reminded the board members that they could contact him if they are interested in volunteering hours for volleyball. Carlos Pichardo brought up the Nightmare at 405 at the War Memorial Youth Center - Tuesday, October 31st at 6:30 p.m. He advised the board members that if they need volunteer hours, they should let him know. Carlos Pichardo mentioned pickleball and how they had to temporarily close the courts due to resurfacing the outside courts and courtyard, as well as the pavement by gymnastics. b. Special Events Administrative Assistant Susan quickly went over some of our upcoming events, which include Adventure Day at Salvadore Park - Saturday, Oct. 14, at 11 a.m., Pumpkin Patch at Ponce Circle Park - Saturday, Oct. 21, at 2 p.m., Halloween Spooktacular at the Adult Activity Center - Friday, Oct. 27, at 1 p.m., Halloween Pumpkin Float at the Venetian Pool - Sunday, Oct. 29, 6 p.m., Movies at the Cinema - Monday, Oct. 30, at 5 p.m. and Nightmare at 405 at the War Memorial Youth Center - Tuesday, Oct. 31, at 6:30 p.m. Supervisor Espino notified the board members about Adventure Day, which will be held on Saturday, Oct. 14, in Salvadore Park, and added that if any board members are interested in volunteering, they should let her know and she will connect them to the event's point of contact. c. Administrative Updates Supervisor Espino informed the board members that the city had entered a new fiscal year, which meant that we now had a new budget and could begin placing purchase orders. Sarah also mentioned that the Granada Golf Shop is getting ready to launch at the end of the month. The dining part of the shop will begin construction, while the café at the country club is now undergoing changes. NEW BUSINESS City of Coral Gables Page 2 Parks and Recreation Youth Meeting Minutes October 4, 2023 Advisory Board Board member Angelica Santeliz inquired as to why the Youth Center didn't have an Instagram account. Angelica feels that the Youth Center's varied programs, activities, camps, and special events should be promoted through social media. Supervisor Sarah Espino suggested moving this item to the Old Business section of the agenda for the following month. OLD BUSINESS a. Selection of Chair A MOTION TO ELECT NICOLE SCHNEIDER AS THE CHAIRPERSON OF THE CORAL GABLES PARKS AND RECREATION YOUTH ADVISORY BOARD WAS MADE BY ANGELICA SANTELIZ AND WAS SECONDED BY LUCAS MARTINEZ-MIRO. ALL IN FAVOR; PASSED UNANIMOUSLY. b. Selection of Vice-Chair A MOTION TO ELECT ALEXA TAPANES AS THE VICE-CHAIRPERSON OF THE CORAL GABLES PARKS AND RECREATION YOUTH ADVISORY BOARD WAS MADE BY ISABELLA GONZALEZ AND WAS SECONDED BY NICOLE SCHNEIDER. ALL IN FAVOR; PASSED UNANIMOUSLY. c. Selection of Board Member at Large Supervisor Sarah Espino mentioned that the board must select a new Board-as-a-whole member and that they must submit a résumé or a paragraph explaining why they want to serve on the board. Sarah Espino suggested that potential nominees submit their resumes before the next meeting, after which we will disseminate resumes to the whole board, who will then analyze and choose their seventh member. According to Supervisor Espino the City Clerk's office advised applying online and sending applications through the portal, which we would then distribute to the board. Sarah encouraged the board members to share the Boards and Committees link with the possible nominees. DISCUSSION ITEMS Board member Alexa Tapanes would like additional information about the Gables Family Literacy Festival date. According to Supervisor Carlos Pichardo, the event took place in May. Board member Alexa inquired about the event to alert staff that she is interested in the event because she recently released her first book. Carlos Pichardo recommended her to send him an email and he will keep in touch for next year's event since he is the event's point of contact. ITEMS FROM THE SECRETARY Next meeting date November 1, 2023 at 6 p.m. City of Coral Gables Page 3 Parks and Recreation Youth Meeting Minutes October 4, 2023 Advisory Board ADJOURNMENT 6:41 p.m. NOTE City of Coral Gables Page 4