Parks and Recreation Youth Advisory Board

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Wednesday, December 6, 2023 6:00 PM https://coralgables.zoom.us/j/88544224443 Youth Center, Conference Room Parks and Recreation Youth Advisory Board Parks and Recreation Youth Meeting Minutes December 6, 2023 Advisory Board CALL TO ORDER Began at 6:05 pm A MOTION TO CALL TO ORDER WAS MADE BY ALEXA TAPANES AND SECOND BY GABRIELLA R. CHONG. ALL IN FAVOR; PASSED UNANIMOUSLY. ROLL CALL a. Roll Call and Excusal of Absences Present: 6 - Board member Nicole Schneider, Board member Gabriella R. Chong, Board member Lucas Martinez-Miro, Board member Alexa Tapanes, Board member Isabella Gonzalez and Board member Angelica Santeliz APPROVAL OF THE MINUTES a. Approval of November meeting minutes A MOTION TO APPROVE THE NOVEMBER MEETINGS MINUTES WAS MADE BY ALEXA TAPANES AND WAS SECONED BY LUCAS MARTINEZ-MIRO. ALL IN FAVOR; PASSED UNANIMOUSLY SUPERVISOR'S REPORT City of Coral Gables Page 1 Parks and Recreation Youth Meeting Minutes December 6, 2023 Advisory Board a. General Updates Supervisor Carlos Pichardo began his report by discussing about the City of Coral Gables Holiday Tree Lighting event, which took place last Friday, December 1st at 6:30 p.m. He updated the board members on how the event was performed and how Board member Lucas Martinez-Miro volunteered at the event. The board was informed by Carlos that our recreational soccer season had ended, and spring volleyball was starting. Regular season is over. The playoffs and flag football begin. Basketball leagues, and Blue Devils baseball are forthcoming. Our spring soccer league, which uses a novel approach to recreational travel, is already underway b. Special Events The Daddy-Daughter Dance is scheduled to occur on Saturday, February 10, 2024, as announced by Supervisor Carlos Pichardo. Each dance participant is required to possess a ticket, which are sold on an individual basis. For more information, please contact us at parks@coralgables.com. c. Administrative Updates Administrative Assistant Susan quickly went over some of our upcoming events, which include Holiday Park Hours and Pictures with Santa - Dec. 8, 9,10, 15,16,17, 21, 22 & 23, An Afternoon at the Cinema featuring "Annie Hall" - Saturday, Dec. 2, at noon, 75th Annual "Miracle on the Mile" Holiday Parade - Sunday, Dec. 10, at 5 p.m., Annual Holiday Celebration at the Adult Activity Center - Friday, Dec. 15, at 1 p.m., Movies Under the Gables Moonlight at Kerdyk Park - Friday, Dec. 15, at 6 p.m., Cars & Santa at the Country Club - Saturday, Dec. 16, at 9 a.m., Hot Chocolate with Santa at Holiday Park - Saturday, Dec. 16, at 10 a.m. & Sunday, Dec. 17, at 10 a.m., My Squad Family Night - Wednesday, Dec. 27, at 6p.m. and The Coral Gables Farmers Market - Saturday, Jan 13 - Mar 30 at 8 a.m. Susan informed the board that if any board members are interested in volunteering at any of our future special events, they should let us know and she will connect them to the event's point of contact. NEW BUSINESS OLD BUSINESS City of Coral Gables Page 2 Parks and Recreation Youth Meeting Minutes December 6, 2023 Advisory Board a. Selection of Board Member at Large Administrative Assistant Susan mentioned that the board must select a new Board-as-a-whole member and that they must submit a résumé or a paragraph explaining why they want to serve on the board. Susan suggested that potential nominees submit their resumes before the next meeting, after which we will disseminate resumes to the whole board, who will then analyze and choose their seventh member. According to Susan the City Clerk's office advised applying online and sending applications through the portal, which we would then distribute to the board. Susan encouraged the board members to share the Boards and Committees link with the possible nominees. b. Social media accounts Board member Angelica Santeliz, who introduced this item believes that the Youth Center's variegated programs, activities, camps, and special events should be promoted through social media. An Instagram page to promote flyers, sport schedules and community service hours. Supervisor Carlos and Administrative Assistant Susan notified the board members that they will share with the Community Recreation Director Couceyro and Deputy Director Vester about this item. DISCUSSION ITEMS ITEMS FROM THE SECRETARY Next meeting date January 10, 2023 at 6 p.m. ADJOURNMENT A MOTION TO ADJOURN THE MEETING AT 6:15 P.M. WAS MADE BY ALEXA TAPANES AND WAS SECONDED BY GABRIELLA R. CHONG. ALL IN FAVOR; PASSED UNANIMOUSLY. NOTE City of Coral Gables Page 3