Property Advisory Board

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Wednesday, December 13, 2023 8:30 AM Police and Fire Headquarters, Community Meeting Room Property Advisory Board Property Advisory Board Meeting Minutes December 13, 2023 The Property Advisory Board will be holding its Regular Meeting on Wednesday December 13, 2023, commencing at 8:30 a.m. Members of the public may participate in person but are also able to participate via the Zoom platform. Members of the public may join the meeting via Zoom at https://us06web.zoom.us/j/88481493942). In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting by dialing: 305-461-6769 Meeting ID: 884 8149 3942. To speak on an Agenda Item, please "Raise your Hand" or send a message to one of the meeting hosts using the Zoom Platform. If you joined the meeting via telephone, you can "Raise your Hand" by pressing *9. City of Coral Gables Page 1 Property Advisory Board Meeting Minutes December 13, 2023 CALL TO ORDER The Meeting was called to order with out a quorum. Quorum was reached at 8:40 AM. ROLL CALL Chairperson Lowell, Board Member Mazzei Anderhub, Nicolas, and Moreno were present for the Board. 1 APPROVAL OF THE MINUTES Motioned by Board Member Mazzei-Anderhub, seconded by Board Member Nicolas. Passed unanimously. 23-6790 Property Advisory Board Minutes - November Attachments: Property Advisory Board Minutes_ (002) 2 UNSOLICITED/PROPOSALS BIDS No Unsolicited proposals / bids. 3 ASSET MANAGEMENT REPORT a. Rent Report City of Coral Gables Page 2 Property Advisory Board Meeting Minutes December 13, 2023 During a meeting, Chairperson Lowell asked about the rent amount reflected on Sra. Martinez's account. Board Liaison Sardinas explained that the amount reflected on the account was not rent but expenses such as property taxes, water, and sewer charges from August 2023 through November 2023. Chairperson Lowell then asked when Sra. Martinez's rent abatement would end. Ms. Sardinas replied that the rent abatement was for two years and would end in February 2024. She clarified that Sra. Martinez at 2325 Galiano St. were not behind on payment but had recently been billed for expenses by the City. Ms. Sardinas mentioned that she is in contact with the Sra Martinez team and meets with them monthly. Board Member Moreno asked if the City assists City tenants with the permitting process. Ms. Sardinas stated that she does assist with issues that may arise with the permitting process. She also noted that there had been only a few issues during the build-out, and they had a problem obtaining a mechanical permit, which she assisted with. Ms. Sardinas also informed the Board that she is working with the Finance Department to automate the rent report and rework the common area maintenance expense. Board Member Mazzei-Anderhub inquired about the method of determining whether the expenses are projected and charged in advance or based on actual expenses and paid in a lump sum at the end of the year. Ms. Sardinas stated that the tenants are being charged a fixed amount based on certain factors. She also believes that some charges need to be captured, like capital improvement projects made by the City. Board Member Mazzei-Anderhub informed staff of some inconsistencies with the rent report, including the automatic renewal of cell phone towers and inquiries on the renewal of Ben and Guiles (290 Miracle Mile). Ms. Sardinas explained that the renewal process is different as the space is meant to be a pop-up. She added that she and the City Manager have to meet to discuss renewal negotiations. Board Member Mazzei-Anderhub further inquired about Fritz & Franz, to which Ms. Sardinas read a statement she made at the January 23, 2024, Commission Meeting during Item F.-5. Ms. Sardinas explained to the Board the RFP process. 4 CITY-OWNED PROPERTY LIST CIRCULATED TO PAB MEMBERS DISCUSSION 5 OPEN DISCUSSION/ OTHER BUSINESS/ BOARD MEMBER ITEMS Board Member Nicholas inquired on whether the City has a soccer program and staff advise him that the Youth Center has a soccer program and that he should reach out to them for information. Board Member Mazzei-Anderhub inquire on Le Parc Cafe which Ms. Sardinas stated that the City agreed with a concessionaire for a 90 day agreement with a 90 day extension. 6 ADJOURNMENT City of Coral Gables Page 3 Property Advisory Board Meeting Minutes December 13, 2023 NOTE City of Coral Gables Page 4