Coralville Civil Service

Coralville Parks and Recreation Commission Meeting Minutes September 20, 2010 Call to Order Commission Chairperson Fred Fevold called the meeting to order at 7:04 p.m. Present were Commission Members Laurie Goodrich, Mike Knudson, and David Thayer, Council Member Bill Hoeft, and Parks and Recreation Director Sherri Proud. Citizen Comments None Approval of Minutes Commission Member Knudson made the motion to approve the meeting minutes from July 19, 2010; Commission Member Goodrich seconded the motion; unanimous approval. From the meeting minutes, Council Member Hoeft will inquire about the pictures from a neighboring community which were previously shared at a Council meeting by Council Member Gross. Parks and Recreation Commission By Laws Parks and Recreation Director Proud reviewed previous questions as presented during the discussions held at prior meetings. Parallel to the Council, if the motions do not pass, the recommendation does not move forward from the Commission to the Council. If a motion does not pass, the issue will need to be revisited and reworked by staff and brought back to Commission. Corrections related to wording and spelling will be finalized before the By Laws are forwarded to the Council. In addition, the annual meeting from January to July will be submitted to the Asst. City Attorney regarding the ordinance change. Commission Member Thayer made a motion to recommend to the Council the Parks and Recreation By Laws. Commission Member Knudson seconded the motion; unanimous approval. Coralville Youth Sports Complex Signage Given the comments and suggestions provided by the Commission regarding the signage for the Coralville Youth Sports Complex, the updated signage plans were shared. Coloring would be more solid instead of the blends and contrasts as depicted in the pictures. Sizing and images were reviewed given the metal art and its representational features. Location and spacing of the signage was also discussed in relation to the entrance and present landscaping and amenities. There are trees in the area that are at an age that they would be easy to move. Proud proposed that an aerial and 3D view might be able to be provided to assist in the determination of the final signage configuration for the best visibility and alignment. Considerations for signage on 12th Avenue were also discussed. Proud has requested the stumps and fencing located between 12th Avenue and Kattchee Drive be removed and that area mowed farther back. The entrance area will be graded and seeded. A blue city sign will be requested at this location. Trail Pursuits Proud shared the pursuit of grant applications for addition trails within Coralville and trails and moving from Coralville to neighboring communities. A Tiger Grant jointly pursued by the Johnson County Conservation Board, DOT, Tiffin, and Coralville will extend the trail from Coralville to Oxford. The Federal Recreation Trail Grant and the Transportation Enhancement Grant were also targeted as possible funding opportunities. Proud noted some of the considerations as part of the grant applications: an underpass connected with the bridge over Clear Creek, filling and building according to specifications related to areas that are floodway and flood plain, possible pursuit of two grant fundings within a targeted area, usage of hotel motel tax in match to the trail grants, and the respective administrative considerations for the varied opportunities. Trails will include extensions of present trails, linking present trail segments, and trails moving west from Coralville through Tiffin and Oxford and trails moving north to the Scanlon area and west to Kansas Avenue. Director’s Report The public forum of Iowa Land Water Legacy will include representatives of the three neighboring communities will be held on October 6. Harry Graves has also been invited from the Johnson County Heritage Trust to be a forum member. The forum will include presentations and a question and answer period. At the Coralville Youth Complex, on the south hill on the south side of the soccer fields, plantings will be completed within the next week. During Phase I, 65% of the plantings have been completed. On Highway 6, there have been drainage issues causing the loss of 60 spirea bushes near Aladin. At this time, drain tiles will not be added and spirea will be replanted. The mitigation at Glen Oaks is in the first year of monitoring. The project will require five years total with additional plantings typically done during the third and fourth year. City Council will unite a work group to formulate a Riverside Master Plan. The vitality of the community will include the I-80 river bridge to the Iowa River Power Plant Restaurant to Clear Creek and Biscuit Creek. One or two Parks and Recreation Commission Members will be asked to sit on the work group. Council Report Council Member Hoeft responded to the inquiry about the new UIHC Clinic projected in the Iowa River Landing area; Hoeft noted that there has been a lot more debris discovered during the land preparation for construction. Final approval by the Regents is required before groundbreaking occurs. Anchor retail stores are being considered. Other recommendations and considerations for this area include a water park and river boat ramp options. Commission Comments Commission Member Fred Fevold No additional comments. Commission Member Mike Knudson Commission Member Knudson shared with the Commission his conversation with Council Member Weihe about the horrible service at the Marriott restaurant during the FryFest events. The meals were not synchronized and service was very slow but the food tasted ok. Regarding the Auburn Hills wetlands, Parks and Recreation Director Proud indicated that the silt in the four bay area will be seasonally cleaned out with a rented mini back hoe. Consultation with Earthview will guide next steps to ensure that this area continues to be maintained as well as projected for ease since this has occurred since the intervention of the wetlands. Purpose of of the change in the stream was to move some water through the wetlands but the forebay was installed to filter out the silt that the water was bringing in. The forebay is acting as it should but the silt is greater than anticipated. At this time, the Parks Department has not been able to determine where the silt is coming from as the area above this stream is fully built out with no active construction projects. Commission Member Laurie Goodrich No additional comments. Commission Member David Thayer No additional comments. Adjournment Commission Member Knudson moved to adjourn at 8:19 p.m.; Commission Member Thayer seconded the motion; unanimous approval.