Coralville Civil Service

Coralville Parks and Recreation Commission Meeting Minutes October 19, 2015 Call to Order Commission Chairperson Fred Fevold called the meeting to order at 7:01 p.m. Present were Commission Members Eve Casserly, Marti Mount, Alex Taylor and David Thayer, and Parks and Recreation Director Sherri Proud. Citizen Comments None Approval of Minutes Commission Member Mount made the motion to approve the meeting minutes from September 21, 2015; Commission Member Taylor seconded the motion; unanimous approval. Budget Review FY17 Parks and Recreation Director Proud shared that the FY 17 budget is effective July 1, 2016 – June 30, 2017. As staff, instruction was given from City Administration to proceed with budget disregarding the recent action by the Johnson County Supervisors in increasing minimum wage rates. . The City Attorney has advised that the wages as posed by the Johnson County Supervisors may be challenged. Wage increase comparisons were completed earlier in the summer soon after the ruling as presented by the Johnson County Supervisors. Proud reviewed the various positions within the part time staff within the City of Coralville reflective of certifications, per hour and seasonal positions, and varied opportunities noting the current percentage over minimum wage, wage increase as posed November 2015, May 2016 (at least ten jobs which would affected with the proposed wage), January 2017 (more than fifteen jobs which would be affected with the proposed wage). Proud shared that may of the positions are already difficult positions to hire for and it will be important to keep these jobs higher than minimum wage. The following line items were noted under each respective department for the upcoming budget: Forestry Employment changes with people leaving. Maintenance and repair grounds line – continue to work on sidewalks that cross from utility corridors. These out lots are often donated to the City but developer is currently not required to put the sidewalks in that cross these lots. Although these are not traditional park spaces, no one department was budgeting to put these sidewalks in so it was determined to budget for within parks and recreation. Parks Employment changes with people leaving and new employees have a lower rate of pay and single insurance coverage (as compared to family coverage) Scanlon Master Plan - design support for projects Continuation with ADA corrections Off road trail tool shed support as a small project Monetary assistance for shelter at Rotary Camp (project of Coralville Rotary Club) Revisit of cemetery headstone restoration project Pavilion Continuation with ADA corrections. Proposed increase to alcohol permit fees in pavilion and parks – more people, trash, etc - $25 Contract services – yoga – monitor with this or other program opportunities Correction of payments for last fiscal year and current fiscal year – payment crossed year. Replacement schedule fees for reserve funds targeting tables and chairs Indoor Pool Proposed increase of 15-25 cents in wage increase Effect of aging building (28 years old) – replacement, upgrades Gas and electric bills higher - 2.5% of three year average which was budgeted is still below actual costs Reserve – National Aquatic Health Code – UV Disinfection is likely coming as a mandatory improvement. Reserve – summer of 2017 – proposed paint interior of pool and paint ceiling  Reserve – gutter grates and bulkhead grates; manufacturing company went out of business requiring action plan Reserve – Lighting upgrades In trying to determine whether indoor pool will include capital improvements to extend the life of the pool or consider replacement of the pool, the question continues of lifespan of pool and whether planning should begin for a complete demolition and rebuild in future years. Parks and Recreation Commission Members revisited the Recreation Center Master Plan. In addition, comments were raised noting the services across the corridor for patrons specific to aquatic and recreational use. The question was also raised as to the local monies supporting community patrons rather than corridor and state attraction projects such as the Iowa Arena proposal. Town Center Planters Proud provided a proposal for the planters in the Town Center and the need to replace the planters. Proud provided a power point showing various styles to the Commission. She also entertained discussions related to hanging baskets, holiday decorations, and bench seating. The discussion included material, color, size, local purchases and services, and impact on weather considerations. Director’s Report Proud provided a brief update on Eagle Scout projects nearing completion and current projects which have been highlighted during the last two months. The Festival of Trees will be held at Brown Deer Golf Club. The Brown Deer Project including the patio expansion is anticipated to be completed by Thanksgiving. Council Report Council Member Goodrich was not in attendance; no information forwarded. Commission Comments Commission Member Fred Fevold No additional comments. Commission Member Eve Casserly No additional comments. Commission Member Marti Mount No additional comments. Commission President Alex Taylor No additional comments. Commission Member David Thayer No additional comments. Adjournment Commission Member Thayer moved to adjourn at 8:18 p.m.; Commission Member Casserly seconded the motion; unanimous approval.