Sales Tax Citizens' Oversight Committee
Regular MeetingCorte Madera, CA · July 19, 2016
Minutes
MINUTES OF JULY 19, 2016
MEETING OF THE
SALES TAX CITIZENS OVERSIGHT COMMITTEE
Vice Chair Flahive called the Regular Meeting to order at Town Hall Council Chambers, 300
Tamalpais Drive, Corte Madera, CA on July 19, 2016 at 4:05 p.m.
1. CALL TO ORDER, ROLL CALL
Committee members Present: Vice Chair Flahive and Committee members Gerbosi and
Greenbaum
Committee members Absent: Howard
Town Clerk Vaughn noted for the record that Chair Costa has resigned due to relocation out
of state. The vacant seat will be filled by the Town Council in the near future. At the next
meeting, a reorganization will be on the agenda so that the Committee can select a new
Chair and Vice Chair.
Staff Present: Town Manager/Town Engineer David Bracken
Director of Administrative Services/Town Treasurer George T.
Warman, Jr.
Town Clerk/Assistant to the Town Manager Rebecca Vaughn
SALUTE TO THE FLAG: Vice Chair Flahive led in the Pledge of Allegiance.
2. OPEN TIME FOR PUBLIC REGARDING NON-AGENDA ITEMS - None
3. GENERAL BUSINESS
A. REVIEW AND DISCUSSION OF THE SALES TAX OVERRIDE REPORT OF
EXPENDITURES AND ENCUMBRANCES TO DATE
The Committee members reviewed the attachments provided, Report of expenditures/
encumbrances to date for FY 2015-2016 (July 1, 2015-June 30, 2016 & Accounts Payable
through July 12th) and FY 2016-2017 (July 1, 2016-July 12, 2016), and asked questions of
staff.
Vice Chair Flahive asked Administrative Services Director Warman to briefly review the
documents with the group.
Administrative Services Director Warman stated that many of the projects listed would get
carried over to the next fiscal year, as nothing has been spent as of yet.
Sales Tax Citizens Oversight Committee Minutes 2
July 19, 2016
Vice Chair Flahive then asked if any Committee members had questions to ask Mr. Warman
before the summary proceeded.
Committee member Greenbaum asked for clarification on an unbudgeted item that had
been added, and how that worked, specifically related to project number 120-502-3401,
Waterman Industries. Mr. Warman explained that this was for a gate replacement. The
project budget was for $25,000, and what he does for major expenditures is that he breaks
out the cost by vendor. Under the budget for each major capital project, he itemizes
expenditures by vendor. Mr. Bracken responded that this project was complete and
explained that Waterman Industries constructs the gates and Bobcat Construction is the
company that installed the gates, completed the headwall work, and did work on the pipes.
Mr. Bracken explained that there are a good number of projects that appear to be
uncompleted because the fiscal year spans the construction season. It’s hard to anticipate
during what part of the construction season the project will take place, so projects do
typically span multiple fiscal years.
Committee member Gerbosi asked a question about project 120-019 Capital Project
Development, which seems to be a generic title. Mr. Warman explained that this was
money that was put aside for various studies that will come up, often at the beginning of a
major project that will occur. What is currently in that item, the Tamal Vista Bike Lane, was
a study that was done associated with a paving project. Mr. Bracken noted that the next
item listed, ABAG Grant Assistance, is for funding toward a consultant that will assist with a
grant application, and it’s often difficult to determine in advance, how much a consultant
will cost. So that category is a catch-all for design consultants.
Committee member Greenbaum asked for clarification regarding that item, stating that she
didn’t think that the Sales Tax override was to be used for consultants. Mr. Bracken stated
that consultants are part of a project, so if a project is being paid for out of the override,
then the cost of a consultant would be included in that project. Further, he clarified that
staff time spent on a particular project is not paid for out of sales tax override funds,
although he could make a point that potentially a portion of staff time could be paid from
those funds. Mr. Warman stated that the Town will soon implement a new project
management module in the accounting software that would be able to accurately account
for staff time spent on each individual project, and could then be charged to the specific
projects.
Committee member Greenbaum stated that there is a lot of sensitivity with the public
regarding consultants, that they can be extremely helpful or a waste of time. Mr. Warman
explained that with any public construction project, you will have a consulting firm
managing the project and overseeing the construction. The Town does not have the staff
Sales Tax Citizens Oversight Committee Minutes 3
July 19, 2016
available to perform that work. An outside engineering firm will design the project.
Sometimes that firm will also oversee completion of the project, and sometimes an outside
consultant will then be hired to manage the construction. Committee member Greenbaum
stated that some of the sensitivity with the public was about the many studies carried out
by highly paid consultants. Mr. Warman explained that those studies were for planning
purposes, and confirmed that there are no planning studies included in the Sales Tax
Override. When asked if engineering consultants could be called something different to
avoid confusion, Mr. Warman further explained that engineering consultants were
considered consultants because they were not full time employees on the Town’s payroll.
Vice Chair Flahive asked what happens to old equipment when new equipment is
purchased. Mr. Warman stated that old equipment is either sold at market or sold for
salvage.
Committee member Gerbosi asked where the money would go when something is
eventually sold that was originally purchased with Sales Tax Override funds. Mr. Warman
responded that the proceeds would return to the General Fund.
Vice Chair Flahive about the Central Marin Bikeway. Mr. Bracken explained that this is the
bikeway that will be coming down Sir Francis Drake, then through Larkspur and will come
through Corte Madera at the Redwood/Wornum intersection, crossing underneath the
freeway to the Sandra Marker Trail. This is grant-dependent and the Town is working with
SMART. There are some hold ups with SMART, but the path is in the planning stages.
Committee member Gerbosi asked a question about the differentiation between the two
reports provided. Mr. Warman explained that pages 1-8 are Fiscal Year 15-16 and we are
still paying bills out of it, the remaining pages are Fiscal Year 16-17.. We have only paid
one item out of FY 16-17, a zero turn mower which cost $17,859.02 and replaced an
outdated mower.
Discussion was closed and Vice Chair Flahive moved to Item 3.B, discussion of preparation
of Fiscal Year 2015-16 report.
B. DISCUSSION OF TIMELINE FOR PREPARATION OF THE FISCAL YEAR 2015-
2016 REPORT ON THE REVENUE AND EXPENDITURES OF THE
TRANSACTIONS AND USE TAX
Sales Tax Citizens Oversight Committee Minutes 4
July 19, 2016
The Committee discussed the timeline for preparation of the draft annual report.
Committee member Gerbosi asked for clarification regarding what items the Committee’s
next report will cover. Mr. Warman stated that the Committee’s next report will only cover
expenditures for FY 15-16, but that he wanted to provide both FY reports to the
Committee, because currently the Town is spending money out of both years. After the
books are closed in September he will be meeting with Departments to determine what
funds will need to be carried over.
Committee member Gerbosi asked is the bottom line amount $929,167.25 going to change?
Mr. Warman stated that this number will change because there are encumbrances, and bills
being received for expenses incurred in FY 15-16. We will be paying FY 15-16 bills right up
until the books are closed, although most will be out of the General Fund, and not the Sales
Tax Override. The report provided to the committee is only an interim report, not a final
report that you can use as the basis for a final report. A meeting will be scheduled some
time in October to provide you with the final report for the year and discuss what you will
report to the public on what was spent, what came in and then you can draft your
committee report.
Committee member Greenbaum asked if the revenue received for the year was final yet.
Mr. Warman responded that the revenue will not be final until the sales tax information is
received in the middle of September. Once he receives that information, he will begin to
close the books.
Discussion was closed and Vice Chair Flahive moved on to Item 3.C, Minutes of November
18, 2015 meeting.
First, the Committee wanted to respond to the Public Comment email sent to the group by
Committee member Howard regarding the Disaster Preparedness Coordinator. Mr.
Bracken explained that the Town has coordinated with the City of Larkspur to share the
$40,000 cost of the coordinator, Joshua Szarek, who has the title, Neighborhood Response
Group Coordinator. That is why there is a line item for $20,000, since funding for that
position will come from the Sales Tax Override. The Town has not received an invoice yet.
Committee member Greenbaum asked about senior and youth services mentioned in
Committee member Howard’s email. Mr. Warman stated that Senior Programs and
Children’s Programs were not included in the FY15-16 or FY 16-17 budgets, so these
programs will need to be included in the FY17-18 budget process.
Committee member Greenbaum stated that she felt this should be included in the
upcoming report, that the Committee has a duty to report that there are areas where
money is being spent and areas where money is not yet being spent. It is important for us
to report on this because they may have voted for the tax thinking for example that money
would be spent on programs for seniors and the Town hasn’t done that yet.
Sales Tax Citizens Oversight Committee Minutes 5
July 19, 2016
Vice Chair Flahive stated that he envisions that the report will list the categories that were
included in the literature for Measure B and the percentages of the sales tax funds that
were spent in each category.
Mr. Warman stated that he has already asked the Director of Recreation and Leisure
Services, Mario Fiorentini, to being thinking about proposals for youth and senior
programs, not currently in the recreation budget, for inclusion in the FY17-18 and FY18-19
budget process. These programs would have to be new to Recreation, or an expansion of
existing programs, to qualify for Sales Tax Override funds.
C. APPROVAL OF MINUTES OF NOVEMBER 18, 2015 MEETING
MOTION: Moved by Gerbosi, seconded by Greenbaum, and approved unanimously by
the following vote: 3-0-2
(Ayes: Flahive, Gerbosi, Greenbaum Noes: None Absent: Howard and one seat
vacant)
To Approve the Minutes of the November 18, 2015 meeting.
4. DISCUSSION OF NEXT MEETING AND ADJOURNMENT
The next meeting may be scheduled for late October or early November, dependent up
when Mr. Warman can close the books and file the necessary annual reports.
The meeting was adjourned at 4:40 p.m. to the next Sales Tax Citizens Oversight Committee
meeting, date to be determined.
Agenda
MEETING AGENDA
TOWN OF CORTE MADERA
SALES TAX CITIZENS OVERSIGHT COMMIITEE
Tuesday, July 19, 2016
4:00 P.M.
Corte Madera Town Hall Council Chambers
300 Tamai pa is Drive, Corte Madera, CA 94925
1. CALL TO ORDER
2. OPEN TIME FOR PUBLIC REGARDING NON-AGENDA ITEMS (Anyone wishing to speak on non-
agenda items will be recognized at this time. These items can legally have no action as they are
not on the agenda. There is a three minute time limit)
3. GENERAL BUSINESS (Anyone wishing to speak on agenda items will be recognized after the
Committee has concluded their initial discussions. There is a three minute time limit for public
comment per item)
A. REVIEW AND DISCUSSION OF THE SALES TAX OVERRIDE REPORT OF EXPENDITURES AND
ENCUMBRANCES TO DATE
The Committee will review the Report of Expenditures draft annual report provided and
either approve or provide direction to staff regarding updates to the proposed report.
Attachments: 3.A.1 Report of expenditures/encumbrances to date for FY
2015-2016 (July 1, 2015-June 30, 2016 & Accounts Payable
through July 12th)
3.A.2 FY 2016-2017 {July 1, 2016-July 12, 2016}
8. DISCUSSION OF TIMELINE FOR PREPARATION OF THE FISCAL YEAR 2015-2016 REPORT
ON THE REVENUE AND EXPENDITURES OF THE TRANSACTIONS AND USE TAX
The Committee will discuss the timeline for preparation of the draft annual report.
C. APPROVAL OF MINUTES OF NOVEMBER 18, 2015 MEETING
Attachment: 3.C.1 Draft Minutes of November 18, 2015 meeting
4. DISCUSS NE.XT MEETING DATE AND ADJOURN
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town
Clerk at 415-927-5086. For auxiliary aids or services or other reasonable accommodations to be provided by the Town at or before the meeting
please notify the Town Clerk at least 3 business days (the Thursday before the meeting) in advance of the meeting date. If the town does not
receive timely notification of your reasonable request, the town may not be able to make the necessary arrangements by the time of the
meeting.
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cm_expstat.rpt
07/12/2016 10:00AM
Expenditure Status Report
TOWN OF CORTE MADERA
r1 /S--- f(p Page: 1
6/1/2016 through 6/30/2016
120 CORTE MADERA SALES TAX OVERRIDE
000 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-003 CASA BUENA STREET IMPROVE 15-021
120-003-3000 PRIVATE CONTRACTUAL SERVICES
120-003-3400 MISC. PROF. & SPECIALIZED SRV. 50,000 50,000 0.00 0.00 0.00 0.00 50,000.00
Total PRIVATE CONTRACTUAL SERVICES 50,000 50,000 0.00 0.00 0.00 0.00 50,000.00
Total CASA BUENA STREET IMPROVE 15-02' 50,000 50,000 0.00 0.00 0.00 0.00 50,000.00
120-004 HIGH CANAL BRIDGE PATH 14-003
120-004-3000 PRIVATE CONTRACTUAL SERVICES
120-004-3400 MISC. PROF. & SPECIALIZED SRV. 30,000 30,000 0.00 0.00 0.00 0.00 30,000.00
Total PRIVATE CONTRACTUAL SERVICES 30,000 30,000 0.00 0.00 0.00 0.00 30,000.00
Total HIGH CANAL BRIDGE PATH 14-003 30,000 30,000 0.00 0.00 0.00 0.00 30,000.00
120-007 PEDESTRIAN CROSSINGTIMING 15-019
120-007-3000 PRIVATE CONTRACTUAL SERVICES
120-007-3400 MISC. PROF. & SPECIALIZED SRV. 6,000 6,000 0.00 0.00 0.00 0.00 6,000.00
120-007-3401 DC ELECTRIC GROUP, INC. 0 0 0.00 5,000.00 0.00 0.00 ·5,000.00
6,000 6,000 0.00 5,000.00 0.00 83.33 1,000.00
Total PRIVATE CONTRACTUAL SERVICES �
)>
Total PEDESTRIAN CROSSINGTIMING 15-01� 6,000 6,000 0.00 5,000.00 0.00 83.33 1,000.00
0
I
120-008 PARADISE/GOLDENHIND TURN 15-006 �
120-008-3000 PRIVATE CONTRACTUAL SERVICES m
120-008-3400 MISC. PROF. & SPECIALIZED SRV. 110,000 110,000 0.00 0.00 0.00 0.00 110,000.00 z
0.00 0.00 -24,000.00 -I
120-008-3401 NERVIANI PAVING, INC. 0 0 0.00 24,000.00
(,.)
0.00 1,856.23 0.00 0.00 -1,856.23
120-008-3402
120-008-3403
PARISI TRANS CONSULTING
D C ELECTRIC GROUP, INC.
0
0
0
0 0.00 13,975.00 0.00 0.00 -13,975.00 ?>
120-008-3404 FINE LINE STRIPING, INC. 0 0 0.00 11,395.00 0.00 0.00 -11,395.00
Total PRIVATE CONTRACTUAL SERVICES 110,000 110,000 0.00 51,226.23 0.00 46.57 58,773.77
Total PARADISE/GOLDENHIND TURN 15-006 110,000 110,000 0.00 51,226.23 0.00 46.57 58,773.77 -r1
120-009 PARADISE/PRINCE ROYAL CROSS 15-024 -<
120-009-3000
120-009-3400
PRIVATE CONTRACTUAL SERVICES
MISC. PROF. & SPECIALIZED SRV. 30,000 30,000 0.00 0.00 0.00 0.00 30,000.00 ro
Total PRIVATE CONTRACTUAL SERVICES 30,000 30,000 0.00 0.00 0.00 0.00 30,000.00 0
0.00 0.00 30,000.00
�
Total PARADISE/PRINCE ROYAL CROSS 15-0 30,000 30,000 0.00 0.00
(]1
120-012 PAVE MANAGE PLAN FORE SCH 15-027
I
120-012-3000
120-012-3400
PRIVATE CONTRACTUAL SERVICES
MISC. PROF. & SPECIALIZED SRV. 4,000 0 0.00 0.00 0.00 0.00 0.00 ro
Total PRIVATE CONTRACTUAL SERVICES 4,000 0 0.00 0.00 0.00 0.00 0.00 0
�
Page:
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cm_expstat.rpt Expenditure Status Report Page: 2
07/12/2016 10:00AM TOWN OF CORTE MADERA
6/1/2016 through 6/30/2016
120 CORTE MADERA SALES TAX OVERRIDE
000 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
Total PAVE MANAGE PLAN FORE SCH 15-02i 4,000 0 0.00 0.00 0.00
120-013 PAVE MANAGE PLAN UPDATE 16-002
120-013-3000 PRIVATE CONTRACTUAL SERVICES
120-013-3400 MISC. PROF. & SPECIALIZED SRV. 0 4,000 0.00 0.00 0.00 0.00 4,000.00
120-013-3401 METROPOLITAN TRANS COMMISSION 0 0 0.00 3,000.00 0.00 0.00 -3,000.00
Total PRIVATE CONTRACTUAL SERVICES 0 4,000 0.00 3,000.00 0.00 75.00 1,000.00
Total PAVE MANAGE PLAN UPDATE 16-002 0 4,000 0.00 3,000.00 0.00 75.00 1,000.00
120-014 PUSH BUTTON LED PED SIGN 15-019
120-014-3000 PRIVATE CONTRACTUAL SERVICES
120-014-3400 MISC. PROF. & SPECIALIZED SRV. 13,300 13,300 0.00 0.00 0.00 0.00 13,300.00
120-014-3401 DC ELECTRIC GROUP, INC. 0 0 0.00 13,800.00 0.00 0.00 -13,800.00
Total PRIVATE CONTRACTUAL SERVICES 13,300 13,300 0.00 13,800.00 0.00 103.76 -500.00
Total PUSH BUTTON LED PED SIGN 15-019 13,300 13,300 0.00 13,800.00 0.00 103.76 -500.00
120-015 PARADISE/EL CAMINO/SEAWOLF 15-019
120-015-3000 PRIVATE CONTRACTUAL SERVICES
120-015-3400 MISC. PROF. & SPECIALIZED SRV. 10,000 10,000 0.00 0.00 0.00 0.00 10,000.00
120-015-3401 DC ELECTRIC GROUP, INC. 0 0 0.00 10,000.00 0.00 0.00 -10,000.00
Total PRIVATE CONTRACTUAL SERVICES 10,000 10,000 0.00 10,000.00 0.00 100.00 0.00
Total PARADISE/EL CAMINO/SEAWOLF 15-01 10,000 10,000 0.00 10,000.00 0.00 100.00 0.00
120-016 TAMALPAIS/SANFORD TRAFFIC 15-015
120-016-3000 PRIVATE CONTRACTUAL SERVICES
120-016-3400 MISC. PROF. & SPECIALIZED SRV. 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total PRIVATE CONTRACTUAL SERVICES 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total TAMALPAIS/SANFORD TRAFFIC 15-015 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
120-017 TAMALPAIS PED CROSS ENHAN 15-003
120-017-3000 PRIVATE CONTRACTUAL SERVICES
120-017-3400 MISC. PROF. & SPECIALIZED SRV. 30,000 30,000 0.00 0.00 0.00 0.00 30,000.00
120-017-3401 PARISI TRANS CONSULTING 0 0 2,513.75 5,206.80 2,132.50 0.00 -7,339.30
120-017-3402 COASTLAND CIVIL ENGINEERING, INC. 0 0 0.00 0.00 30,000.00 0.00 -30,000.00
Total PRIVATE CONTRACTUAL SERVICES 30,000 30,000 2,513.75 5,206.80 32,132.50 124.46 -7,339.30
Total TAMALPAIS PED CROSS ENHAN 15-00� 30,000 30,000 2,513.75 5,206.80 32,132.50 124.46 -7,339.30
120-018 AQMD BIKE RACK INSTALL 15-030
120-018-3000 PRIVATE CONTRACTUAL SERVICES
120-018-3400 MISC. PROF. & SPECIALIZED SRV. 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total PRIVATE CONTRACTUAL SERVICES 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Page: 2
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cm_expstat.rpt Expenditure Status Report Page: 3
07/12/2016 10:00AM TOWN OF CORTE MADERA
6/1/2016 through 6/30/2016
120 CORTE MADERA SALES TAX OVERRIDE
000 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
Total AQMD BIKE RACK INSTALL 15-030 20,000 20,000 0.00 0.00
120-019 CAP PROJ DEVELOP/REVIEW 15-028
120-019-3000 PRIVATE CONTRACTUAL SERVICES
120-019-3400 MISC. PROF. & SPECIALIZED SRV. 75,000 75,000 0.00 0.00 0.00 0.00 75,000.00
120-019-3401 TAMAL VISTA BIKE LANE 0 0 0.00 5,102.16 0.00 0.00 -5,102.16
120-019-3402 ABAG GRANT APPLICATION ASSIST 0 0 7,447.50 7,447.50 0.00 0.00 -7,447.50
Total PRIVATE CONTRACTUAL SERVICES 75,000 75,000 7,447.50 12,549.66 0.00 16.73 62,450.34
Total CAP PROJ DEVELOP/REVIEW 15-028 75,000 75,000 7,447.50 12,549.66 0.00 16.73 62,450.34
Total CAPITAL PROJECTS 398,300 398,300 9,961.25 100,782.69 32,132.50 33.37 265,384.81
Page: 3
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cm_expstat.rpt Expenditure Status Report Page: 4
07/12/2016 10:00AM TOWN OF CORTE MADERA
6/1/2016 through 6/30/2016
120 CORTE MADERA SALES TAX OVERRIDE
300 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-313 FIRE SUPPRESSION
120-313-7000 CAPITAL EQUIPMENT
120-313-7041 REPLACE 1999 PIERCE PUMPER-E14R 425,000 425,000 0.00 399,950.83 0.00 94.11 25,049.17
120-313-7101 REPL 2006 FORD EXPEDITION-BC14 55,000 55,000 1,375.50 54,169.77 0.00 98.49 830.23
Total CAPITAL EQUIPMENT 480,000 480,000 1,375.50 454,120.60 0.00 94.61 25,879.40
Total FIRE SUPPRESSION 480,000 480,000 1,375.50 454,120.60 0.00 94.61 25,879.40
Total CAPITAL PROJECTS 480,000 480,000 1,375.50 454,120.60 0.00 94.61 25,879.40
Page: 4
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cm_expstat.rpt Expenditure Status Report Page: 5
07/12/2016 10:00AM TOWN OF CORTE MADERA
6/1/2016 through 6/30/2016
120 CORTE MADERA SALES TAX OVERRIDE
400 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-411 DISASTER PREPAREDNESS
120-411-3000 PRIVATE CONTRACTUAL SERVICES
120-411-3400 MISC. PROF. & SPECIALIZED SRV. 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total PRIVATE CONTRACTUAL SERVICES 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total DISASTER PREPAREDNESS 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total CAPITAL PROJECTS 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Page: 5
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cm_expstat.rpt Expenditure Status Report Page: 6
07/12/2016 10:00AM TOWN OF CORTE MADERA
6/1/2016 through 6/30/2016
120 CORTE MADERA SALES TAX OVERRIDE
500 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-502 ROBIN DR GATE REPLACE 1�2
120-502-3000 PRIVATE CONTRACTUAL SERVICES
120-502-3400 MISC. PROF. & SPECIALIZED SRV. 25,000 25,000 0.00 0.00 0.00 0.00 25,000.00
120-502-3401 WATERMAN INDUSTRIES LLC 0 0 2,154.45 2,154.45 0.00 0.00 -2,154.45
120-502-3402 BOBCAT-REPLACE 30� FLAP GATE 0 0 18,500.00 18,500.00 0.00 0.00 -18,500.00
Total PRIVATE CONTRACTUAL SERVICES 25,000 25,000 20,654.45 20,654.45 0.00 82.62 4,345.55
Total ROBIN DR GATE REPLACE 15-802 25,000 25,000 20,654.45 20,654.45 0.00 82.62 4,345.55
120-503 PUMP STATION LIGHTING 15-803
120-503-3000 PRIVATE CONTRACTUAL SERVICES
120-503-3400 MISC. PROF. & SPECIALIZED SRV. 7,000 7,000 0.00 0.00 0.00 0.00 7,000.00
120-503-3401 JOHNSON ELECTRICAL 0 0 0.00 9,382.43 0.00 0.00 -9,382.43
Total PRIVATE CONTRACTUAL SERVICES 7,000 7,000 0.00 9,382.43 0.00 134.03 -2,382.43
Total PUMP STATION LIGHTING 15-803 7,000 7,000 0.00 9,382.43 0.00 134.03 -2,382.43
Total CAPITAL PROJECTS 32,000 32,000 20,654.45 30,036.88 0.00 93.87 1,963.12
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07/12/2016 10:00AM TOWN OF CORTE MADERA
6/1/2016 through 6/30/2016
120 CORTE MADERA SALES TAX OVERRIDE
600 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-4H>1 TAMALPAIS/PIXLEY ST LIGHT 15�04
120-601-3000 PRIVATE CONTRACTUAL SERVICES
120-601-3400 MISC. PROF. & SPECIALIZED SRV. 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
120-601-3401 DC ELECTRIC GROUP, INC. 0 0 0.00 0.00 15,000.00 0.00 -15,000.00
Total PRIVATE CONTRACTUAL SERVICES 20,000 20,000 0.00 0.00 15,000.00 75.00 5,000.00
Total TAMALPAIS/PIXLEY ST LIGHT 15-804 20,000 20,000 0.00 0.00 15,000.00 75.00 5,000.00
Total CAPITAL PROJECTS 20,000 20,000 0.00 0.00 15,000.00 75.00 5,000.00
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07/12/2016 10:00AM TOWN OF CORTE MADERA
6/1/2016 through 6/30/2016
120 CORTE MADERA SALES TAX OVERRIDE
700 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-733 FLOOD CONTROUSTORM DRAIN MAINT
120-733-7000 CAPITAL EQUIPMENT
120-733-7855 SHOREBIRD #1 PUMP-FP-6 60,000 60,000 0.00 0.00 0.00 0.00 60,000.00
120-733-7859 MARINA VILLAGE #2 PUMP-FP-10 100,000 100,000 6,810.00 27,388.62 0.00 27.39 72,611.38
120-733-7863 BLACK KETTLE #3 PUMP-FP-14 110,000 110,000 4,130.00 4,130.00 0.00 3.75 105,870.00
120-733-7866 SAN CLEMENTE #3 PUMP-FP-17 75,000 75,000 0.00 0.00 0.00 0.00 75,000.00
120-733-7870 HIGH CANAL #2 PUMP·FP-21 100,000 100,000 0.00 0.00 0.00 0.00 100,000.00
120-733-7915 ROBIN DRIVE-FG-36 15,000 15,000 0.00 0.00 0.00 0.00 15,000.00
Total CAPITAL EQUIPMENT 460,000 460,000 10,940.00 31,518.62 0.00 6.85 428,481.38
Total FLOOD CONTROL/STORM DRAIN MAIN 460,000 460,000 10,940.00 31,518.62 0.00 6.85 428,481.38
120-734 PARK & LANDSCAPING MAINT
120-734-7000 CAPITAL EQUIPMENT
120-734-7161 REPL 1998 GMC 1/2 TON EXT CAB-S-19 40,000 40,000 0.00 524.25 33,764.85 85.72 5,710.90
120-734-7581 REPL 2001 DODGE 2500 W/LIFT-S-54 45,000 45,000 0.00 35,460.89 0.00 78.80 9,539.11
120-734-7601 REPL 1998 CUSHMAN TRUCKSTER-L-51 20,000 20,000 0.00 19,486.59 0.00 97.43 513.41
Total CAPITAL EQUIPMENT 105,000 105,000 0.00 55,471.73 33,764.85 84.99 15,763.42
Total PARK & LANDSCAPING MAINT 105,000 105,000 0.00 55,471.73 33,764.85 84.99 15,763.42
120-736 STREET MAINTENANCE
120-736-7000 CAPITAL EQUIPMENT
120-736-7171 REPL 2001 DODGE 2500 W/LIFT-S-4 40,000 40,000 0.00 0.00 33,140.28 82.85 6,859.72
120-736-7181 REPL 2001 DODGE 2500 W/LIFT -S-9 45,000 45,000 0.00 0.00 30,837.11 68.53 14,162.89
Total CAPITAL EQUIPMENT 85,000 85,000 0.00 0.00 63,977.39 75.27 21,022.61
Total STREET MAINTENANCE 85,000 85,000 0.00 0.00 63,977.39 75.27 21,022.61
120-738 STREET SWEEPING
120-738-7000 CAPITAL EQUIPMENT
120-738-7492 REPLACE 2007 TYMCO SWEEPER 200,000 200,000 0.00 257,236.73 0.00 128.62 -57,236.73
Total CAPITAL EQUIPMENT 200,000 200,000 0.00 257,236.73 0.00 128.62 -57,236.73
Total STREET SWEEPING 200,000 200,000 0.00 257,236.73 0.00 128.62 -57,236.73
Total CAPITAL PROJECTS 850,000 850,000 10,940.00 344,227.08 97,742.24 52.00 408,030.68
Total CORTE MADERA SAi.ES TAX OVERRIDE 1,800,300 1,800,300 42,931.20 929,167.25 144,874.74 59.66 726,258.01
Page: 8
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cm_expstat.rpt
07/12/2016 10:00AM
Expenditure Status Report
TOWN OF CORTE MADERA
Ff ,�-17 Page: 1
7/1/2016 through 7131/2016
120 CORTE MADERA SALES TAX OVERRIDE
000 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-003 CASA BUENA STREET IMPROVE 15-021
120-003-3000 PRIVATE CONTRACTUAL SERVICES
120-003-3400 MISC. PROF. & SPECIALIZED SRV. 100,000 100,000 0.00 0.00 0.00 0.00 100,000.00
Total PRIVATE CONTRACTUAL SERVICES 100,000 100,000 0.00 o.oo 0.00 0.00 100,000.00
Total CASA BUENA STREET IMPROVE 15-02' 100,000 100,000 0.00 0.00 0.00 0.00 100,000.00
120-005 MADERAITAMAL VISTA ROUND 15-011
120-005-3000 PRIVATE CONTRACTUAL SERVICES
120-005-3400 MISC. PROF. & SPECIALIZED SRV. 250,000 250,000 0.00 0.00 0.00 0.00 250,000.00
Total PRIVATE CONTRACTUAL SERVICES 250,000 250,000 0.00 0.00 0.00 0.00 250,000.00
Total MADERAITAMAL VISTA ROUND 1S-011 250,000 250,000 0.00 0.00 0.00 0.00 250,000.00
120-006 CENTRAL MARIN BIKEWAY 15-301
120-006-3000 PRIVATE CONTRACTUAL SERVICES
120-006-3400 MISC. PROF. & SPECIALIZED SRV. 400,000 400,000 0.00 0.00 0.00 0.00 400,000.00
Total PRIVATE CONTRACTUAL SERVICES 400,000 400,000 0.00 0.00 0.00 0.00 400,000.00
;
Total CENTRAL MARIN BIKEWAY 15-301 400,000 400,000 0.00 0.00 0.00 0.00 400,000.00
120-010 PARADISE DR BIKEWAY 15-025
120-010-3000 PRIVATE CONTRACTUAL SERVICES
MISC. PROF. & SPECIALIZED SRV. 200,000 200,000 0.00 0.00 0.00 0.00 200,000.00
f)
120-010-3400 I
Total PRIVATE CONTRACTUAL SERVICES 200,000 200,000 0.00 0.00 0.00 0.00 200,000.00 �
rn
Total PARADISE DR BIKEWAY 1 S-025 200,000 200,000 0.00 0.00 0.00 0.00 200,000.00 z
-I
120-011 PARADISE DR SIDEWALK 15-007 p
120-011-3000 PRIVATE CONTRACTUAL SERVICES ;x>
120-011-3400 MISC. PROF. & SPECIALIZED SRV. 372,000 372,000 0.00 0.00 0.00 0.00 372,000.00 J'\J
Total PRIVATE CONTRACTUAL SERVICES 372,000 372,000 0.00 0.00 0.00 0.00 372,000.00
Total PARADISE DR SIDEWALK 1S-007 372,000 372,000 0.00 0.00 0.00 0.00 372,000.00
'Tl
120-012
120-012-3000
PAVE MANAGE PLAN FORE SCH 15-027
PRIVATE CONTRACTUAL SERVICES
-<
120-012-3400 MISC. PROF. & SPECIALIZED SRV. 0 0 0.00 0.00 0.00 0.00 0.00 I'\.:>
Total PRIVATE CONTRACTUAL SERVICES 0 0 0.00 0.00 0.00 0.00 0.00 0
__..
en
Total PAVE MANAGE PLAN FORE SCH 1 S-02i 0 0 0.00 0.00 0.00 0.00 0.00
120-013 PAVE MANAGE PLAN UPDATE 16-002
120-013-3000 PRIVATE CONTRACTUAL SERVICES I
120-013-3400 MISC. PROF. & SPECIALIZED SRV. 4,000 4,000 0.00 0.00 0.00 0.00 4,000.00 I'\.:>
120-013-3401 METROPOLITAN TRANS COMMISSION 0 0 0.00 0.00 0.00 0.00 0.00 0
__..
Page: 1
10 of 20
-.J
cm_expstat.rpt Expenditure Status Report Page: 2
07/12/2016 10:00AM TOWN OF CORTE MADERA
7/1/2016 through 7/31/2016
120 CORTE MADERA SALES TAX OVERRIDE
000 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
Total PRIVATE CONTRACTUAL SERVICES 4,000 4,000 0.00 0.00
Total PAVE MANAGE PLAN UPDATE 16-002 4,000 4,000 0.00 0.00 0.00 0.00 4,000.00
120-014 PUSH BUTTON LED PED SIGN 15-019
120-014-3000 PRIVATE CONTRACTUAL SERVICES
120-014-3400 MISC. PROF. & SPECIALIZED SRV. 3,500 3,500 0.00 0.00 0.00 0.00 3,500.00
Total PRIVATE CONTRACTUAL SERVICES 3,500 3,500 0.00 0.00 0.00 0.00 3,500.00
Total PUSH BUTTON LED PED SIGN 15-019 3,500 3,500 0.00 0.00 0.00 0.00 3,500.00
120-016 TAMALPAIS/SANFORD TRAFFIC 15-015
120-016-3000 PRIVATE CONTRACTUAL SERVICES
120-016-3400 MISC. PROF. & SPECIALIZED SRV. 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total PRIVATE CONTRACTUAL SERVICES 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total TAMALPAIS/SANFORD TRAFFIC 15-015 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
120-019 CAP PROJ DEVELOP/REVIEW 15-028
120-019-3000 PRIVATE CONTRACTUAL SERVICES
120-019-3400 MISC. PROF. & SPECIALIZED SRV. 75,000 75,000 0.00 0.00 0.00 0.00 75,000.00
Total PRIVATE CONTRACTUAL SERVICES 75,000 75,000 0.00 0.00 0.00 0.00 75,000.00
Total CAP PROJ DEVELOP/REVIEW 15-028 75,000 75,000 0.00 0.00 0.00 0.00 75,000.00
Total CAPITAL PROJECTS 1,424,500 1,424,500 0.00 0.00 0.00 0.00 1,424,500.00
Page: 2
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cm_expstat.rpt Expenditure Status Report Page: 3
07/12/2016 10:00AM TOWN OF CORTE MADERA
7/1/2016 through 7/31/2016
120 CORTE MADERA SALES TAX OVERRIDE
200 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-201 BRIP 15-022
120-201-3000 PRIVATE CONTRACTUAL SERVICES
120-201-3400 MISC. PROF. & SPECIALIZED SRV. 300,000 300,000 0.00 0.00 0.00 0.00 300,000.00
Total PRIVATE CONTRACTUAL SERVICES 300,000 300,000 0.00 o.oo 0.00 0.00 300,000.00
Total BRIP 15-022 300,000 300,000 0.00 0.00 0.00 0.00 300,000.00
120-202 C M AVE PATH IMPROVE 15-010
120-202-3000 PRIVATE CONTRACTUAL SERVICES
120-202-3400 MISC. PROF. & SPECIALIZED SRV. 300,000 300,000 0.00 0.00 0.00 0.00 300,000.00
Total PRIVATE CONTRACTUAL SERVICES 300,000 300,000 0.00 0.00 0.00 0.00 300,000.00
Total CM AVE PATH IMPROVE 15-010 300,000 300,000 0.00 0.00 0.00 0.00 300,000.00
120-203 RED HWY MULTI PATH 16-001
120-203-3000 PRIVATE CONTRACTUAL SERVICES
120-203-3400 MISC. PROF. & SPECIALIZED SRV. 10,000 10,000 0.00 0.00 0.00 0.00 10,000.00
Total PRIVATE CONTRACTUAL SERVICES 10,000 10,000 0.00 0.00 0.00 0.00 10,000.00
Total RED HWY MULTI PATH 16..001 10,000 10,000 0.00 0.00 0.00 0.00 10,000.00
Total CAPITAL PROJECTS 610,000 610,000 0.00 0.00 0.00 0.00 610,000.00
Page: 3
12 of 20
cm_expstat.rpt Expenditure Status Report Page: 4
07/12/2016 10:00AM TOWN OF CORTE MADERA
7/1/2016 through 7/31/2016
120 CORTE MADERA SALES TAX OVERRIDE
400 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to�ate Year-to�ate Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-411 DISASTER PREPAREDNESS
120-411-3000 PRIVATE CONTRACTUAL SERVICES
120-411-3400 MISC. PROF. & SPECIALIZED SRV. 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total PRIVATE CONTRACTUAL SERVICES 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total DISASTER PREPAREDNESS 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total CAPITAL PROJECTS 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Page: 4
13 of 20
cm_expstat.rpt Expenditure Status Report Page: 5
07/12/2016 10:00AM TOWN OF CORTE MADERA
7/1/2016 through 7/31/2016
120 CORTE MADERA SALES TAX OVERRIDE
500 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-501 MORNINGSIDE DR REPAIR 16--006
120-501-3000 PRIVATE CONTRACTUAL SERVICES
120-501-3400 MISC. PROF. & SPECIALIZED SRV. 50,000 50,000 0.00 0.00 0.00 0.00 50,000.00
Total PRIVATE CONTRACTUAL SERVICES 50,000 50,000 0.00 0.00 0.00 0.00 50,000.00
Total MORNINGSIDE DR REPAIR 16--006 50,000 50,000 0.00 0.00 0.00 0.00 50,000.00
120-503 PUMP STATION LIGHTING 15-803
120-503-3000 PRIVATE CONTRACTUAL SERVICES
120-503-3400 MISC. PROF. & SPECIALIZED SRV. 7,000 7,000 0.00 0.00 0.00 0.00 7,000.00
Total PRIVATE CONTRACTUAL SERVICES 7,000 7,000 0.00 0.00 0.00 0.00 7,000.00
Total PUMP STATION LIGHTING 15-803 7,000 7,000 0.00 0.00 0.00 0.00 7,000.00
Total CAPITAL PROJECTS 57,000 57,000 0.00 0.00 0.00 0.00 57,000.00
Page: 5
14 of 20
cm_expstat.rpt Expenditure Status Report Page: 6
07/12/2016 10:00AM TOWN OF CORTE MADERA
7/1/2016 through 7/31/2016
120 CORTE MADERA SALES TAX OVERRIDE
700 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
120-733 FLOOD CONTROUSTORM DRAIN MAINT
120-733-7000 CAPITAi. EQUIPMENT
120-733-7240 REPL 1986 PORTABLE SOK GEN-F-4 50,000 50,000 0.00 0.00 0.00 0.00 50,000.00
120-733-7251 REPL 2000 F-450 UTILITY/CRANE-S-2A 60,000 60,000 0.00 0.00 0.00 0.00 60,000.00
120-733-7401 REPL 1997 F-800 DUMP TRUCK-S-7 55,000 55,000 0.00 0.00 0.00 0.00 55,000.00
120-733-7550 REPL 90 PORTABLE 200K GEN-MV-F-6 100,000 100,000 0.00 0.00 0.00 0.00 100,000.00
120-733-7700 REPL 1995 KLAMATH JON BOAT·F-1 3,000 3,000 0.00 0.00 0.00 0.00 3,000.00
120-733-7802 REPL 2006 SHOREBIRD ENGINE #2-F-8 40,000 40,000 0.00 0.00 0.00 0.00 40,000.00
120-733-7810 REPL 1990 400K GEN·SCPS-F-10 120,000 120,000 0.00 0.00 0.00 0.00 120,000.00
120-733-7825 REP 02 200K GEN-BLACK KETILE·F-16 90,000 90,000 0.00 0.00 0.00 0.00 90,000.00
120-733-7857 SHOREBIRD #3 PUMP-FP-8 60,000 60,000 0.00 0.00 0.00 0.00 60,000.00
120-733-1860 MARINA VILLAGE #3 PUMP-FP-11 100,000 100,000 o.oo o.oo 0.00 0.00 100,000.00
120-733-7862 BLACK KETILE #2 PUMP-FP-13 110,000 110,000 0.00 0.00 0.00 0.00 110,000.00
120-733-7865 SAN CLEMENTE #2 PUMP-FP-16 80,000 80,000 0.00 0.00 0.00 0.00 80,000.00
120-733-7871 HIGH CANAi. #3 PUMP-FP-22 115,000 115,000 0.00 0.00 0.00 0.00 115,000.00
120-733-7876 LAGOON #1 OUTFAI.L-FP-26 60,000 60,000 0.00 0.00 0.00 0.00 60,000.00
120-733-7883 LUCKY GATE ACTUATORS-FG-4 30,000 30,000 0.00 0.00 0.00 0.00 30,000.00
120-733-7901 MARINA VILLAGE OUTFALL-FG-22 8,000 8,000 0.00 0.00 0.00 0.00 8,000.00
120-733-7902 MARQUART LAGOON OUTSIDE-FG-23 25,000 25,000 0.00 0.00 0.00 0.00 25,000.00
120-733-7904 NORDSTROM GATE-FG-25 70,000 70,000 0.00 o.oo 0.00 0.00 70,000.00
120-733-7908 SHOREBIRD OUTSIDE-FG-29 60,000 60,000 0.00 0.00 0.00 0.00 60,000.00
120-733-7909 SHOREBIRD INSIDE-FG-30 60,000 60,000 0.00 0.00 0.00 0.00 60,000.00
120-733-7910 SHOREBIRD 60 X 60 FLAP·FG·31 40,000 40,000 0.00 0.00 0.00 0.00 40,000.00
120-733-7999 DEFERRED REPLACEMENTS ·731,000 -731,000 0.00 0.00 0.00 0.00 -731,000.00
Total CAPITAi. EQUIPMENT 605,000 605,000 0.00 0.00 0.00 0.00 605,000.00
Total FLOOD CONTROUSTORM DRAIN MAIN 605,000 605,000 0.00 0.00 0.00 0.00 605,000.00
120-734 PARK & LANDSCAPING MAINT
120-734-7000 CAPITAL EQUIPMENT
120-734-7331 REPL 2001 LP FLAIL MOWER·L·2A 25,000 25,000 0.00 0.00 0.00 0.00 25,000.00
120-734-7580 REPL 1992 CHEVY 3500 UTILITY-S-13 40,000 40,000 0.00 0.00 0.00 0.00 40,000.00
120-734-7582 REPL 2006 CHEVY UTILITY-S·!53B 40,000 40,000 0.00 0.00 0.00 0.00 40,000.00
120-734-7711 REPL 2005 TORO RIDE MOWER-L-7C 45,000 45,000 0.00 0.00 0.00 0.00 45,000.00
120-734-7741 REPL 2003 KUBOTAZT MOWER-L-11D 25,000 25,000 17,859.02 17,859.02 0.00 71.44 7,140.98
120-734-7751 REPL 02 CUSHMAN TRUCKSTER·L·14A 20,000 20,000 0.00 0.00 0.00 0.00 20,000.00
Total CAPITAi. EQUIPMENT 195,000 195,000 17,859.02 17,859.02 0.00 9.16 177,140.98
Total PARK & LANDSCAPING MAINT 195,000 195,000 17,859.02 17,859.02 0.00 9.16 177,140.98
120-741 WEED ABATEMENT
120-741-7000 CAPITAi. EQUIPMENT
120-741-7760 REPL 1997 DEERE TRACTOR/MOWER 100,000 100,000 0.00 0.00 0.00 0.00 100,000.00
Page: 6
15 of 20
cm_expstat.rpt Expenditure Status Report Page: 7
07/12/2016 10:00AM TOWN OF CORTE MADERA
7/1/2016 through 7/31/2016
120 CORTE MADERA SALES TAX OVERRIDE
700 CAPITAL PROJECTS
Account Original Adjusted Monthly Year-to-date Year-to-date Prct Remaining
--
Number Description Budget Budget Expenditures Expenditures Encumbrances Used Balance
Total CAPITAL EQUIPMENT 100,000 100,000 0.00 0.00
Total WEED ABATEMENT 100,000 100,000 0.00 0.00 0.00 0.00 100,000.00
Total CAPITAL PROJECTS 900,000 900,000 17,859.02 17,859.02 0.00 1.98 882,140.98
Total CORTE MADERA SALES TAX OVERRIDE 3,011,500 3,011,500 17,859.02 17,859.02 0.00 0.59 2,993,640.98
Page: 7
16 of 20
ITEM 3.C.1
1 DRAFT
2
3 MINUTES OF NOVEMBER 18, 2015
4
5 MEETING OF THE
6 SALES TAX CITIZENS OVERSIGHT COMMITTEE
7
8 Chair Costa called the Regular Meeting to order at Town Hall Council Chambers, 300
9 Tamalpais Drive, Corte Madera, CA on November 18, 2015 at 4:05 p.m.
10
11 1. CALL TO ORDER, ROLL CALL
12
13 Committee members Present: Chair Costa, Vice Chair Flahive and Committee members
14 Gerbosi, Greenbaum and Howard
15
16 Committee members Absent: None
17
18 Staff Present: Town Manager /Town Engineer David Bracken
19 Director of Administrative Services/Town Treasurer George T.
20 Warman, Jr.
21 Town Clerk/ Assistant to the Town Manager Rebecca Vaughn
22
23
24 SALUTE TO THE FLAG: Chair Costa led in the Pledge of Allegiance.
25
26 2. OPEN TIME FOR PUBLIC REGARDING NON-AGENDA ITEMS - None
27
28
29 3. GENERAL BUSINESS
30 A. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE FISCAL YEAR 2013-
31 2014 AND FISCAL YEAR 2014-2015 REPORTS ON THE REVENUE AND
32 EXPENDITURES OF THE TRANSACTIONS AND USE TAX
33 The Committee will review the draft annual reports provided and either
34 approve or provide direction to staff regarding updates to the proposed
35 report.
36 Attachments: 3.A.1 Proposed Report for Fiscal Year 2013-2014
37 3.A.2 Proposed Report for Fiscal Year 2014-2015
38
39 Town Manager Bracken explained that Item 3A refers to a Transactions and Use Tax and
40 Item B refers to Sales Tax Override, however these items are one and the same. The
41 Committee proceeded to review the draft annual reports.
42
43 Committee member Greenbaum noted that there was a typographical error in the opening
44 balance in Attachment A was incorrect and requested that the full name of the committee,
45 Sales Tax Citizens Oversight Committee and the Chair's name be added to both reports.
46 Another question was asked pertaining to the implementation fee and asked if an
17 of 20
Sales Tax Citizens Oversight Committee Minutes 2
November 18. 2015
1 explanation could be added to the report. Town Manager Bracken replied that the expense
2 was related to set up / administrative cost paid to the State Board of Equalization and that
3 would be noted in the report.
4
5 Chair Costa asked if the memos were to be authored by the Committee. Town Manager
6 Bracken replied that the memos were drafts for the Committee's consideration and the
7 Committee could edit them as needed or rewrite if desired. The first reports are simple
8 because there were no expenditures to note.
9
10 Committee member Gerbosi has a question about the previously noted typographical error.
11 She added up the four cases of income received from the State of California and the total
12 was $700,671.19, but one of those payments was noted in the second year so she wondered
13 why this payment received 9 /26/14 was included in both years' reports, making it appear
14 that we received the reports twice.
15
16 Administrative Services Director Warman indicated that the payment has two fiscal years
17 on it. The payment that comes in September is reconciliation through June of the prior year
18 and includes an advance for the next year. It is posted on an accrual basis, not a cash basis.
19 Mr. Warman ran a tape of the transactions and returned to explain the reconciliation
20 transactions to the committee. Every three months there is a reconciliation payment and
21 an advance, and he presented a summary that he prepared for both fiscal years 2013-14
22 and 2014-15 in order to better explain the reconciliation process. The State Board of
23 Equalization is always three months behind. The Board advances the amount of money
24 they believe you will receive in a particular quarter and then adds to, or takes back money
25 as needed in the next quarter's allocation. Mr. Warman will send out an expenditure report
26 to the group every week in which sales tax override money is spent.
27
28 Committee member Gerbosi asked if there is a reason why the amounts vary so much, and
29 is there a seasonality to the amount of sales tax revenue received. Town Manager Bracken
30 replied that it is based on sales and there is a seasonality to the sales tax revenue received,
31 and tends to be higher during the holiday season.
32
33 Committee member Howard asked Mr. Warman how much revenue is anticipated annually.
34 Mr. Warman replied that the Town anticipates receiving between $2.5 million and $3
35 million annually.
36
37 Committee member Gerbosi asked if the Committee wished to entertain a motion to
38 approve the reports as amended.
39
40 MOTION: Moved by Gerbosi, seconded by Greenbaum, and approved unanimously by
41 the following vote: 5-0 (Ayes: Gerbosi, Greenbaum, Howard, Flahive, Costa;
42 Noes: None).
43
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Sales Tax Citizens Oversight Committee Minutes 3
November 18, 2015
1 To Approve the Annual Expenditure Report for Fiscal Year 2013-14 as
2 amended to correct the dollar amounts for the beginning balance, add brief
3 description that the expenditure was to cover the implementation fee, and to
4 spell out both the Committee Chair's name and the name of the committee.
5
6
7 MOTION: Moved by Gerbosi, seconded by Howard, and approved unanimously by the
8 following vote: 5-0 (Ayes: Gerbosi, Greenbaum, Howard, Flahive, Costa; Noes:
9 None).
10
11 To Approve the Annual Expenditure Report for Fiscal Year 2014-15 as
12 amended to spell out both the Committee Chair's name and the name of the
13 committee.
14
15
16
17 B. DISCUSSION OF THE FISCAL YEARS 2015-2016 AND 2016-2017 APPROVED
18 CAPITAL PROIECTS, STUDIES. AND DEFERRED EQUIPMENT AND
19 MACHINERY REPLACEMENT BUDGET FUNDED FROM CORTE MADERA
20 SALES TAX OVERRIDE
21 The Committee will review and discuss Attachment 4 from the Approved
22 Capital Projects Budget.
23 Attachments: 3.B.1 Attachment 4 from the Approved Capital Projects
24 Budget
25
26
27 Chair Costa asked for comments from the Committee members.
28
29 Committee member Greenbaum asked questions about specific projects. First, Accessibility
30 of Streets and how required it is, for example Corte Madera Avenue Path. Town Manager
31 Bracken explained that it is a pathway off the street and is dilapidated, and could
32 potentially be a liability issue. It starts a little after the shops and continues to the 400
33 block. Second, she inquired about Complete Streets. Mr. Bracken explained that it is a
34 project for bicycles, pedestrians and vehicles. If we receive an Active Transportation Grant
35 we will be required to provide matching funds, the amount for this line item is not the
36 project cost, just the matching portion. Ms. Greenbaum asked if this was tied into another
37 project listed as Paradise Drive Bicycle Extension? Mr. Bracken stated that this was a
38 separate project, that would build a Class 1 path on the east side of town up Paradise Drive
39 to Marin Country Day School.
40
41 Committee member Howard asked a question about the original intent of Measure B.
42 Senior and Youth Programs and Disaster Preparedness Programs both appear to be
43 underrepresented in this budget. He recognizes that there are still several years to go, but
44 he would like to get staff thinking about how to allocate more money to those particular
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Sales Tax Citizens Oversight Committee Minutes 4
November 18, 2015
1 items. Council member Bailey spoke to the Committee in response and stated that he would
2 recommend that the Committee Chair attend the next Town Council meeting and report on
3 the Committee's activities, present the annual reports and make these recommendations
4 for future consideration.
5
6 Chair Costa stated that his goal in communicating the Committee's findings is to present
7 expenditures in a chart that describes the percentage of the sales tax override allocated to
8 each category outlined in Measure B. It was determined that the Committee would report
9 to the Town Council at the December 15 Town Council meeting.
10
11
12
13
14 4. ADJOURNMENT
15
16 The meeting was adjourned at 5:12 p.m. to the next Sales Tax Citizens Oversight Committee
17 meeting tentatively scheduled for April 27, 2016 at Town Hall Council Chambers.
20 of 20
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