Sales Tax Citizens' Oversight Committee
Regular MeetingCorte Madera, CA · June 15, 2017
Minutes
MINUTES OF JUNE 15, 2017
MEETING OF THE
SALES TAX CITIZENS OVERSIGHT COMMITTEE
Chair Gerbosi called the Regular Meeting to order at Town Hall Council Chambers, 300
Tamalpais Drive, Corte Madera, CA on June 15, 2017 at 4:00 p.m.
1. CALL TO ORDER, ROLL CALL
Committee members Present: Chair Gerbosi, Vice Chair Flahive and Committee members
Greenbaum, Howard and Morton
Committee members Absent: None
Staff Present: Director of Public Works / Town Engineer David Bracken
Finance Director Daria Carrillo
Town Clerk/Assistant to the Town Manager Rebecca Vaughn
SALUTE TO THE FLAG: Chair Gerbosi led in the Pledge of Allegiance.
2. OPEN TIME FOR PUBLIC COMMENT REGARDING NON-AGENDA ITEMS
Pati Stoliar – Announced to the Committee that the next event in the Age Friendly Corte
Madera Third Wednesday Speaker Series will be held on June 21, 2017, and will focus
on travel trips for seniors and will take place in the community room at the Central Marin
Police Authority.
3. GENERAL BUSINESS
A. REVIEW AND DISCUSSION OF SALES TAX OVERRIDE FUND PROPOSED
TOWN BUDGET AND CAPITAL PROJECTS FOR FY 2017-18
The Committee members reviewed the report of proposed Sales Tax Override proposed Town
budget and capital projects for FY 2016-17 and asked questions of staff.
Director of Public Works David Bracken stated that page 1 of the packet is a summary of Sales
Tax Override funds, which have been consistently coming in at $2.5 million annually. He said
that he expects to see a slight increase in the coming year. The summary, as presented, lists
expenditures based upon the six categories outlined in the 2013 Resolution that called for the
sales tax measure to be placed on the ballot. Mr. Bracken reiterated to the Committee that
Measure B is a general tax, which can be used for any purpose, however, expenditures of funds
received through this tax are spent in accordance with the previously mentioned categories.
Sales Tax Citizens Oversight Committee Minutes 2
June 15, 2017
Committee member Howard asked if funds can be spent on any uses, did staff expect to add any
other categories in the future. Further, he asked if it the Town still expects to keep a reserve of
$2.5 million in the future.
Mr. Bracken replied that he did not expect to add any additional categories, but perhaps
something could happen in Town that might necessitate adding a category. But all expenses
would be a budgeted project or category. There was not an intent to keep a $2.5 million reserve,
but in the past two fiscal years, we have been building up the reserve while projects are in
planning phase. The Town’s lack of reserve funds was an issue when this measure was first
passed, but there were and are councilmembers who do not want to see fund spent outside of the
stated categories, and the revenues were not intended to be used to build reserves.
Mr. Bracken reviewed the budget summary proposed for FY 2017-18 and explained the detail of
the proposed expenditures. He addressed the Flood Control Projects line item, for example, lists
$656,000 in expected expenditures, in his 30+ years budgeting capital projects for the Town, we
have never spent everything that was proposed in a budget. The budget is an ideal list of projects,
but as you go through the fiscal year, problems and delays can arise with projects.
Committee member Greenbaum questioned why staff would budget something that they knew
they were not going to use. Mr. Bracken replied that he budgets what he hopes he will use, but
there is always difficulty with the fact that the fiscal year splits the construction year. In the
beginning of the fiscal year, he inputs a budget number and has to assume what he will have
spent by June 30 of the following year. In the example of a paving project, depending upon
whether they actually pave the streets by June 30, or the week of July 1, that could make a
difference of $300,000-400,000. Regardless, all of the money budgeted is expected to be spent,
though it may need to be rolled over (re-budgeted) to the following fiscal year before it is spent.
Mr. Bracken continued with his summary of the draft budget.
Committee member Howard inquired about the small amount of money allocated to Disaster
Preparedness. His concern was that Disaster Preparedness is one of the six bullet points, but was
only allocated $20,000.
Committee Vice Chair Flahive commented that he felt that too little was allocated to parks, in
particular, Skunk Hollow Park, is in need of many repairs. Mr. Bracken replied that it is in
engineering to completely redo Skunk Hollow Park in the following fiscal year, but that is not
reflected in the 2017-2018 budget.
Committee member Howard stated that there could be a way to form a Disaster Prepared which
would be way more substantial and address issues like disaster trailers in other parts of town,
training money, and other things. Chair Gerbosi encouraged committee members to consider
working through Town Council representatives to help their concerns have a higher profile.
Chair Gerbosi stated that she was trying to check the numbers of the second page against the
numbers listed on the first page and was having difficulty determining which categories each of
Sales Tax Citizens Oversight Committee Minutes 3
June 15, 2017
the items listed below Disaster Preparedness belonged to. She also stated that she assumed that
pump stations were part of flood control and therefore should be included under Flood, rather
than at the bottom of the list of expenditures.
Finance Director Daria Carrillo explained that there is a summary of Flood Control expenditures
and pump stations are included in that section. Ms. Carrillo stated that, for the purpose of the
summary of expenditures listed on page 2 of the agenda packet, she placed new projects, for
which there had been no expenditure in FY 2016-17 at the bottom of the list.
Committee member Morton asked a question about the $480,000 for Fire Prevention vehicles for
FY 2016-17. She recalls that the committee previously discussed that a fire truck would be
shared with Larkspur, and she was trying to determine what the $480,000 amount referred to.
Mr. Bracken explained that it was a fire truck. It was purchased by Corte Madera, but it will be
shared with Larkspur in that the two departments are merging. Both agencies will bring their
equipment into the merger. Committee member Morton replied that she thought it was a larger
monetary amount when it was discussed last time. Further, she asked if it was common to not
budget any money for Fire in a given year. Mr. Bracken explained that there is money budgeted
for Fire in the Operating Budget, just no budget in the upcoming year for capital. And there is
intentionally no money from the sales tax override going into the Operating Budget, because the
voters approved the measure based on the promise that the money would not go toward day-to-
day expenses.
Committee member Gerbosi asked Mr. Bracken how paving and street improvement projects
were funded prior to the passage of Measure B. Mr. Bracken stated that those types of projects
would have been paid for with General Fund money, gas tax or grant funds. Also, there is a
much larger capital projects budget that includes many more projects. The summary currently
being reviewed by the committee are only the projects proposed to be funded with sales tax
override funds.
Committee member Greenbaum stated that when this sales tax measure passed, it was her
assumption that you would no longer have to fund some of these needs out of the General Fund,
and also that some of the taxes that we are currently charged would go down. Is there any impact
on lowering taxes by passing this measure? She is concerned that people may have voted for this
measure expecting the funds from the sales tax to relieve the need for other taxes to increase. Mr.
Bracken responded that this measure was passed because the Town was running a deficit that it
didn’t have enough money coming in through property tax and sales tax to fund needed projects.
Committee member Morton stated that she voted for the measure because she was concerned
about infrastructure and capital projects and her main concern is that money has been budgeted
for projects in categories such as Safe Routes to Schools, but that money hasn’t been spent yet.
She is looking for outcomes.
Committee member Greenbaum stated that one of her concerns is that the sales tax override was
only approved for six years. She does not know what percentage of the money we are spending is
for deferred work or ongoing work and what would happen if the funding goes away.
Sales Tax Citizens Oversight Committee Minutes 4
June 15, 2017
Committee member Greenbaum expressed her concern that if you have money, you will spend it
and taxes will never go down. Mr. Bracken responded that even during the economic crisis,
when both staffing and budgets were cut, demand from the public for capital projects never
decreased.
Committee member Howard stated that he is concerned about overhead creep being built into the
budget numbers and then four years for now, we find ourselves still needing this money. He
stated that he sold this measure to his neighbors and being limited to six years only.
Regarding work that was deferred, Mr. Bracken explained that, with the example of street
rehabilitation, that you may repave a street once every 15 years. And within that time frame, you
may need to slurry seal that street at least twice to keep it in good condition for 15 years. If you
look at the Town’s budget during the downturn, you will see that we did not do that. We should
be spending $300,000-400,000 year on paving projects but for several years, until this past fiscal
year, we hadn’t been doing any paving projects.
If you wait 18 or 19 years to pave it, you will be spending three times the amount you would
have been spending to do it at 15 years due to the amount of extra work involved. Instead of just
grinding and putting down a two inch layer of asphalt, it would require grinding the street down
to the subbase and rebuilding it.
Committee member Greenbaum stated that if projects are not being completed, there will be a lot
of money in the sales tax fund, which would be concerning to voters. Citizens will ask these
questions.
Committee Chair Gerbosi stated that it is the Committee’s mandate to review the expenditures
against the criteria and see if the expenditures are consistent with their understanding of the
criteria and what was promised to voters.
Committee Vice Chair Flahive asked for clarification regarding the budget process, and asked
staff if he recalled correctly that Department Heads were asked to provide lists of projects that
were deferred and to provide a wish list of deferred maintenance and that was how the original
sales tax override budget was generated?
Mr. Bracken explained that, with respect to the pump station generators for example, it’s not that
they’re worn out and in need of replacement, it’s the regulatory agencies that are getting more
strict and requiring replacement sooner than we would have otherwise. Regulatory agencies are
getting stricter and stricter. The generators that the Town is required to replace will be sold and
used in Mexico. Committee member responded that she felt that this was not maintenance, that
there was a difference between maintenance and repair of roads and the purchase of capital
items.
Committee member Howard commented that one could argue that the generators should be
purchased out of the General Fund since they are an expected expense. Mr. Bracken stated that
same argument could be made about many other items in the budget.
Sales Tax Citizens Oversight Committee Minutes 5
June 15, 2017
Committee Chair Gerbosi stated that the committee serves in an advisory capacity and does not
have leverage in decided what is included in the budget. Citizens need to come to Council
meetings in order to provide input on what they would like to see included in the Town’s budget
and provide direction about what they would like to see the Town spend money on. She shared
that she attended the recent Town Council budget hearing about capital projects and she was the
only resident in the audience.
Mr. Bracken continued on to discuss the Capital Projects summary, which shows a little more
detail. It shows some other funding sources for different projects, 46 capital projects in total. The
committee proceeded to ask questions about the projects.
Committee member Howard inquired about item number 6 and why sales tax funds would be
used for an annual rating system cost. Mr. Bracken replied that it is related to flood control and
helps to reduce our flood insurance. Committee member Howard posed the question that if this is
a FEMA requirement, why are sales tax override funds being used? Mr. Bracken replied that it is
not a FEMA requirement, but it is required if the Town wishes to secure a better flood insurance
rate for its residents. It is a benefit. We currently get a 15% discount in our community and are
very close to achieving a 20% reduction. If you are in the flood plain and you have a loan on
your house, your loan is federally insured. And if your loan is federally insured, you are required
to buy flood insurance. We were the first agency in the county to participate in FEMA’s
community rating service, which is a requirement for receiving the CRS credit.
Committee member Howard replied that he still feels that it is debatable whether or not is paid
for out of the General Fund or Sales Tax Override funds. Committee Chair Gerbosi agreed with
Committee member Howard.
Committee Vice Chair Flahive asked staff about item 20, Endeavor Cove Slide Repair, and
whether that was deferred maintenance. Mr. Bracken replied that it is more than deferred
maintenance, that there was a recent slide and movement there, where the Town put up K-rail.
The rail was just taken out, and a geotechnical expert recently evaluated the area. The budgeted
amount is the estimate received from Miller Pacific. Without completing this work, there could
be additional earth movement which could block the street. Committee member Howard
commented that this is another instance of a current need, not a deferred project, being budgeted
with Sales Tax Override funds. Mr. Bracken replied that he considered this project to be a high
priority.
Committee member Greenbaum asked staff about item 22, Pavement Rehabilitation Project. Mr.
Bracken responded that this is an overlay and rehabilitation project. With overlays, two inches of
pavement is ground off and replaced with two inches of new pavement. It is sometimes
combined with pavement rehabilitation, where six or eight inches can be ground out and
repaired. Both overlay and rehabilitation are combined in the same project.
Committee Chair Gerbosi confirmed that other funding sources contribute to the budget for the
overlay projects, such as TAM, sales tax and Assembly Bill 1600 developer fees. Mr. Bracken
Sales Tax Citizens Oversight Committee Minutes 6
June 15, 2017
confirmed these funding sources and added that, in some years, funding is also received from the
gas tax.
Committee Vice Chair Flahive asked staff about item 27, Paradise Drive Sidewalk Replacement.
Mr. Bracken explained that this is the path along San Clemente. It is a difficult project to
coordinate and a high priority due to it being a heavily used path to Cove School.
Committee Chair Gerbosi stated that it appeared that the Committee has received answers to all
of their questions at this point.
Public Comment:
Pati Stoliar – Thanked Mr. Bracken for including Casa Buena in the budget for Complete Streets
and asked if the budgeted amount was for planning and surveying, or for actually completing the
project. The project in questions is item 23, Casa Buena Complete Streets. Mr. Bracken
explained that the amount budgeted is for completing the project, and for a Complete Streets
project, that includes looking at sidewalks, class 1/class 2 pathways and bike lanes, parking if
possible, and it may include some retaining walls along there. He stated that he signed an
agreement about a week ago with CSW/Stuber-Stroeh Engineering so they haven’t started yet.
Committee member Greenbaum asked if the project had increased in cost. Mr. Bracken stated
that the budgeted amount was $1,785,000 and informed the committee that determining a budget
number before even having a design concept is difficult.
Pati Stoliar also commented that of the six categories, two in particular (Senior and Youth
Programs and Disaster Preparedness) have very little budgeted for them in the upcoming year,
and she commented that she didn’t see any items for either category listed in either project
breakdown. She also inquired about what the $182,000 amount was spent on in FY 2016-17. Mr.
Bracken stated that he would need to research the question and get back to Ms. Stoliar.
Finally, Ms. Stoliar also commented that she believes the Committee does have leverage when it
comes to requesting to have items considered for the budget. Coming from the Committee, it
would seem that a consensus statement that there should be more budgeted for Disaster
Preparedness or that the Committee wants to see something specific budgeted for Senior would
carry some weight. She asked the Committee to not underplay its value.
Mr. Bracken stated that he would relay that sentiment to the Town Council. Committee Chair
Gerbosi reminded staff that the Committee did provide a statement to that effect in their most
recent annual report, where they specifically expressed their concern that these special tax
revenues have been under-allocated to Disaster Preparedness and Senior and Youth Programs
and encouraged the Town Council to remedy this in upcoming budgets.
Committee Vice Chair Flahive asked staff to find out what the $182,000 was budgeted for and
report back to the Committee.
Mr. Bracken stated that he would do so, and that he would also relay the Committee’s concerns
to the Town Council. He further recommended that members of the Committee should come to
Sales Tax Citizens Oversight Committee Minutes 7
June 15, 2017
the budget hearing and speak on behalf of the Committee’s concerns during the public comment
period.
Discussion was closed and Chair Gerbosi moved to Item 3.B, Approval of Minutes of the
January 10, 2017 Meeting.
B. APPROVAL OF MINUTES OF JANUARY 10, 2017 MEETING
Chair Gerbosi provided a correction to line 41 on the first page, where the word should be
“reserves” instead of “reserved”.
MOTION: Moved by Howard, seconded by Greenbaum, and approved as amended by the
following vote:
(Ayes: Flahive, Gerbosi, Greenbaum, Howard, Morton; Noes: None)
To Approve the Minutes of the January 10, 2017 meeting.
4. DISCUSSION OF NEXT MEETING AND ADJOURNMENT
The next meeting may be scheduled for late fall, dependent upon when the financial books are
closed for FY 2016-2017 and the audit has been completed.
The meeting was adjourned at 5:10p.m. to the next Sales Tax Citizens Oversight Committee
meeting, date to be determined.
Agenda
MEETING AGENDA
TOWN OF CORTE MADERA
SALES TAX CITIZENS’ OVERSIGHT COMMITTEE
Thursday, June 15, 2017
4:00 P.M.
Corte Madera Town Hall Council Chambers
300 Tamalpais Drive, Corte Madera, CA 94925
1. CALL TO ORDER, ROLL CALL AND SALUTE TO THE FLAG
2. OPEN TIME FOR PUBLIC COMMENT REGARDING NON-AGENDA ITEMS
(Anyone wishing to speak on non-agenda items will be recognized at this time. These items can
legally have no action as they are not on the agenda. There is a three minute time limit)
3. GENERAL BUSINESS
(Anyone wishing to speak on agenda items will be recognized after the Committee has concluded
their initial discussions. There is a three minute time limit for public comment per item)
A. REVIEW AND DISCUSSION OF SALES TAX OVERRIDE FUND PROPOSED TOWN BUDGET
AND CAPITAL PROJECTS FOR FY 2017-18
The Committee will review the Town Budget and Capital Projects Budget items that are
proposed for Sales Tax Override funds for Fiscal Year 2017-18 and will have an
opportunity to ask questions of staff regarding the proposed expenditures.
Attachment 3A: Town Budget and Capital Projects Items Proposed for Sales Tax Override
Funds, FY 2017-18
B. APPROVAL OF MINUTES OF THE JANUARY 10, 2017 MEETING
Attachment 3B: Draft Minutes of January 10, 2017 meeting
4. DISCUSS NEXT MEETING DATE AND ADJOURN
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town
Clerk at 415-927-5086. For auxiliary aids or services or other reasonable accommodations to be provided by the Town at or before the meeting
please notify the Town Clerk at least 3 business days (the Thursday before the meeting) in advance of the meeting date. If the town does not
receive timely notification of your reasonable request, the town may not be able to make the necessary arrangements by the time of the
meeting.
TOWN OF CORTE MADERA
CORTE MADERA SALES TAX OVERRIDE FUND
Description 2015-2016 20162011 2tl6-2017 2017-2018
Actual Revised Budget Estimated Actuals Proposed Budget
Measure B Sales Tax 7 000 5
AL RESOURCES 8 7 I 7 1l 1
Fire Frevention t2r 25
Flood Connol I 939 I 000
Streets and Pothole I 596 397 783
Safe Routes to Schools 729 ll 700 87
Senior and Youth 7 I 37
Disaster
000
AL: I
I E1 7 I
BALANCE 4
ts
REVENUE AND EXPENDITURE SUMMARY
2015-2016 2016-2017 2016-2017 2017-2018
DESCRIPTION REVISED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUALS BUDGET
REYENUE
Corte Madera Sales Tax 2,578,647 2,500,000 2,500,000 2,550,000
TOTAL REVENUE 2,,578,647 2,500,000 2,500,000 2,550,000
EXPENDITURES
Fire Prevention - pumper 399,951 25 800
Fire Prevention -Vehicles 54,170 480,000
Flood confrol projects 30,031 25,000 656,000
Flood conhol machinery and equipment 3 1,5 19 1,03 I ,400 445,000 200,000
Flood control 50% ofstreet sweeper 128,618 100,000
Flood control capital planning 8,765 7,000
Streets and potholes 624,000 107,783 802,000
Street maintenance vehicles 63,977 190,000
Streets and potholes - 50 yo of sweeper 128,618 100,000
Safe routes to school pedestrican safety at intersectior 85,964 2,529,600 88,000 2,362,000
Safe routes to school capital planning 8,765 27,100 75,000
Senior and youth programs - parks and landscaping 89,237 182,000 37,347
Disaster Preparedness 40,000 20,000 20,000
Lighting - Electric replacement 83,000
Capital Froject Development and Review
Tamalpais Pedestrian overcross study 50,000
Pump Station Generators:
Replace 1986 Kohler 50K Gen Port
Replace 1990 Cat Port 200K Gen - MV 100,
Replace 1990 Cum 400K Gen-SCP 120,
Replace 2002 Volov 200 K Gen Black Kettle
Replace 2006 Shore Mar Eng2 40,000
Gate Replacements 15 293,000
Pump Overhaul 525,000
Battery Backup Systems in External Trafüc
TOTAL EXPENDITURES 1,029,621 4,438,800 1,681,483 5,460347
TOTAL EXPENDITURES 1,029,621 4,438,800 1,681,483 5,460,347
2
TOWN OF CORTE MADERA
DEPARTMENT OF PUBLIC WORKS
Capital Projects Budget Summary FY 2OL7-2Otg
DESCRIPTION PROJECT COST EXPENDITURES
Funding Source Fund s$ 2OIç2OI7 17-18 Funding Futur€ Years
FLOOD CONTROT AND STORM DRAINAGE
Morningside Dr. Storm Drain Replacement 50,(x)0 50,(x)0
Corte Madera Sales Tax Corte Madera Sales Tax Fund 50,000
Replace 15 inch corroded metal pipe
Lagoon 1 Pump Stations and Gate Structure Upgrade 2,200,(X)0 200,000 2,0oo,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 200,000
Upgrode existing pump station ond gote structure øt Logoon 7.
3 Íamal Vista Storm Drain lmorivements 89,000 89,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 89,000
Cleon/reploce 30O ft of storm drain pipe.
Emergency Drain Repairs 183,700 33,700 75,000 per year
Storm Drainage Tax Storm Drainage Special Tax Fund 75,000
Annuol set aside for emergency repairs to existing storm drain infrastructure.
Corrugated Metal Pipe Replacement 158,325 8,325 75,000
Storm Drainage Tax Storm Drainage Special Tax Fund 75,000
Annual set oside fto replace deteriorated CMP used for storm droin infrastructure.
6 Community Rating System Outreach/FEMA mailer 25,7'12 L5,772 10,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 10,000
FEMA requirement. Annual newsletter highlighting potentiol flooding hazards.
Flood Control lnfrastructure Management GIS 12,000 7,000 5,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 7,000
Maintenonce and monagement of Town's ¡nfrostructure ossets.
Golden Hind Pump Stormdraín @ Ebbtide Passage Pump Statlon ¿ 1,500,(X)0 750,q)0 750,fi)0
Storm Drainage Tax Storm Drainage Special Tax Fun 750,000
Construct o pump stotionwith slotted droins to eliminote curb ponding.
Title Berr¡er Aong Golden Hind from Cay Parsage to San Clement 4,700,0ü) 350,000 4,350,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 350,000
Construct o tidol bqrrier.
I Golden Hind @ Cay Passage Pump Station Modificat 80,000 40,000 40,000
Storm L'rarnage I ax storm Drainage Spec¡al lax l-un{ 40,000
Repair/replace check volves ot existing pump stotion.
1l Marina Village Levee lmprovement 1,340,000 20,000 120,000 1,200,000
Storm Drainage Tax Storm Drainage Special Tax Fun 120,000
Repair ond upgrode existing levee system.
33-42 El Camino Storm Drain Replacement 120,000 120,000
Storm Drainage Tax Storm Drainage Special Tax Fun 120,000
Reploce approximately 200 lineol feet of storm droin pipe.
I Cathodic Protection Program 44,(X)0 14,0(x) 10,000 20,000
Storm Drainage Tax Storm Drainage Special Tax Fund 10,000
lnstoll cathodic protections at vorious flood control pump stations.
3
I oreb¡rd Marsh Pump Station Outfall Structure 150,(X)O 150,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 150,000
the ond of the Shorebird Marsh outfall structure
2Ot8lL9 and
Marsh Pu Station 350,000 2Ot9l2O
TBD D
inside gate ond construct platrom to service the gate
Marquart Lagoon P Station and Gate 250,000 250,000
TBD TBD
Replace inside ond construct trom to service the gote
Marina Village Pump Station 750,000 750,000
TBD
lnstall pump ststion qt the end of Harbor Dr
STREETS AND SAFE ROUTES TO SCHOOL
15 Tamal Vista Blvd Corridor Bike/Pedestrian lmproven 1,950,000 550,000 1,400,000
TAM Sales Tax TAM Sales Tax Fund 526,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 24,O00
See øttached.
Systematic SafeW Analysis Reporting Program L,7AO L,70O
Town funding Capital lmprovement Fund (General Fund cc L,7O0
See attoched.
1 MaderaÆamal Vista Blvd Uncontrolled Crosswalk St 200,fl)0 200,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 200,000
Study eight uncontrolled crosswolks.
Warnum Drfiamal Vista Bike lane Transition 10,(x)0 10,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 10,000
Construct curb e ntro nce i m proveme nts.
Tamalpais Pedestrian Overcross Study 100,000 50,000 50,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 50,000
See attached.
20 Endeavor Cove Slide Repair 225,0ü) 225,00O
Corte Madera Sales Tax Corte Madera Sales Tax Fund 225,000
Repøir/evaluotion of landslide areo odjocent to Endeovor Cove
.,
n 75,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 75,000
Replace curb ramps with ADA compliont romps.
20t7l20Lg Pavement Rehab Projects 2,L8O,L59 930,159 650,000 600,000
TAM Sales Tax TAM Sales Tax Fund 110,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 152,000
481600 Street lmpact Fees AB 1600 Developer Fees Fund 388,000
Rehabilitate streets. See attoched listing.
Casa Buena Complete Streets 1,7g5,ooo 35,q)0 250,000 1,500,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 250,000
Widen street in on effort to include contiguous pedestrian pothway and addition of bikeway
Corte Madera Avenue Pathway lmprovements 1,200,000 200,000 1,ooo,ooo
Corte Madera Sales Tax Corte Madera Sales Tax Fund 200,000
Upgrade existint poth.
Paradise at Prince Royal Passage Pedestrian Crossin¡ 318,000 88,ür0 230,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 230,000
Pedestrian crossing enhoncements including crosswalk striping and floshing beasons.
Paradise Drive Bikeway Extension 1,400,(xto 700,000 700,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 700,000
See ottoched. 4
2 Paradise Drive Sidewalk Replacement 1,2(Xl,O00 6q),0o0 600,000
Measure A swapped funds Capital Replacement Fund 128,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 4
sofer sidwolk and/or
Study, desígn ond construct o sofr
2E L9 I,tö3 I,lEJ
I UA brant 9/,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 93,000
Repave existing pathwoy from Wornum Dr to San Clemente,lTomølpois intersection.
Tamalpais at Sanford Traffic Congestion Relief 415,0(X' 15,000 200,000 200,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 200,000
Study traffic congestion, design and construct needed improvements.
Mlscellaneous Curb, Gutter and Sidewalk Ma¡ntenar 210,0q) 10,000 100,000 100,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 100,000
Reploce domaged curb, gutter, romps ond sidewalks at vorious locations.
3 Miscellaneous Street Repairc 150,000 75,(X)O 75,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 75,000
Repair damaged pavement at vaÌious locotions.
Street Slurry Seal 200,000 2(x),000
Gas Tax Gas Tax Fund 200,000
Slurry seal and replace striping on multiple streets within the Town
Battery Back up Systems in External Traffic Signal Ca 40,0q) 40,0o0
Corte Madera Sales Tax Corte Madera Sales Tax Fund 40,000
Provide battery bock up systems at criticol troffic locotions.
Pavement Management Plan Update 6,000 6,0o0
Corte Madera Sales Tax Corte Madera Sales Tax Fund 6,000
See ottoched
35 LED Pedestrian Countdown Signals 90,o(x) 30,0o0 60,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 30,000
See ottoched.
Capital Prolect Development and Review 75,(X)0 75,(N)0
Corte Madera Sales Tax Corte Madera Sales Tax Fund 75,000
See attoched.
37 Emergency Vehicle Pre emption 50,(x)0 25,000 25,000
Corte Madera Sales Tax Corte Madera Sales Tax Fund 25,000
See attøched
LIGHTING
LED tighting Conversion Project 275,(Nn 27s,OU)
PG and E financing Capital lmprovement Fund 275,0OO
Convert outdoor street lighting to LED lighting.
PIANN]NG AND BUIIDING
Updates to Zoning Ordinance/Design Guidellnes 70,(xr0 70,000
Town funding Capital lmprovement Fund 70,000
Miscellaneous updotes including sustoinability, lighting, residentiol single family ond multi lomily cleon u¡
Fee U 25,000 25,fi)0
Traffic Mitigation Fees Traffic lmprovement Fund 25,000
Update Fehr and Peers nexus study ta ollow for updote of Traffic M¡tigation Fee.
PARKS
4t Cove Park 175,q)0 175,000
Measure A Parks Tax Measure A Parks Fund 1.75,000
lmprovements to bothroom roofing ond interior paint, aspholt poving, drainoge, landscoping
Town Park Pathway Repairs 45,000 45,000
Measure A Parks Tax Measure A Parks Fund 37,653
Corte Madera Sales Tax Corte Madera Sales Tax Fund 7,347
Reploce 3500 oÍ pathwoy in Town Park.
5
Green Room Stairs 175,000 5,400 20,(x)0
Recreation Fees Parks and Recreation Facilities Fund 20,000
Replace stairs ond roiling, expand londing area
Tennis Court Resurfacing 140,q)0 80,000 60,0ü)
Recreation Fees Parks and Recreation Facilities Fund 80,000
Resurface tennis courts atTown Park ønd Granada Park.
ENVIRONMENTAL
Waste Projects 6 30,000 30,(X)0
Cou of Marin Zero Waste Gra ul ent Fund 30,000
lmplement projects and programs to increose diversion of waste and for its overall reduction.
Beverage Container Recycling 9,000 4,000 5,000
State of California pital lmprovement Fund 5,000
6
TO\ryN OF CORTE MADERA
DEPARTMENT OF PUBLIC WORKS
Capital Projecfs Budget Summary FY 2017-2A18
Project Descriptions
FLOOD CONTROL AND STORM DRAINAGE
1. Morningside Dr. Storm Drain Replacement - This project will replace a corroded 15
in. comrgated metal pipe (CMP) crossing Morningside Dr.
2. Lagoon I Pump Station and Gate Structure Upgrade - This project will completely
upgrade the existing pump station and gate structure at Lagoon 1.
3. Tamal Vista Storm Drain Improvements - This project will clean and replace (where
necessary) 300 lineal feet of storm drain pipe on Tamal Vista Blvd.
4. Emergency Drainage Repairs - These funds are set aside annually for unexpected
emergency repairs to the existing storm drain infrastructure.
5. Corrugated Metal Pipe Replacement - These funds are set aside annually to replace
deteriorated CMP used for our storm drain infrastructure. This type of pipe has an
average- life expectancy of less than25 years.
6. CommunÍty Rating System (CRS) OutreachÆEMA mailer- As a requirement for
receiving Community Rating Service (CRS) credits from FEMd an annual newsletter
must be sent to all residents highlighting the potential flooding hazards within the Town.
This newsletter includes descriptions of available FEMA resources for insurance and
recovery, and highlights flood control improvements planned by the Town. These credits
help to lower the flood insurance costs in the community. We currently receice a l5o/o
reduction in our flood insurance rates due to CRS credits.
7
7. Flood Control Infrastructure Management GIS - This is an ongoing project which
will provide the ability to easily store and readily retrieve information about the Town's
infrastructure assets in a digitized, map based format. It will be used for maintenance
management, development of future capital improvement programs, tracking of asset
depreciation, and special planning purposes.
8. Golden Hind @ Ebbtide Passage Pump Station and Drainage Improvements - This
project will construct a pump station on Golden Hind at Ebbtide Passage along with
slotted drains to eliminate curb ponding in the area surrounding that intersection.
9. Tidal Barrier along Golden Hind Passage from Cay Passage to San Clemente Creek
- This project will construct a tidal barrier ( levee) behind (east of) the homes along
Golden Hind Passage from Paradise Dr. to San Clements Creek. This will be a portion of
a levee that is needed around the entire perimeter of the Mariner Cove subdivision.
10. Golden Hind @ CaV Passage Pump Station Modifications - This project will
repairlreplace the check valves installed at this existing pump station.
11. Marina Village Levee Improvements - This project will repair and upgrade the existing
levee that runs from the northwest corner of the Marina Village Subdivision to the
southern end of the north/south llevee at San Clemente Drive.
12. El Camino Storm Drain Replacement - This project will replace approximately 200
lineal feet of storm drain pipe in the vicinity of 33-42 El Camino Dr.
13. Cathodic Protection Program - This project will Install cathodic protection at various
flood control pump stations to prevent corrosion.
14. Shorebird Maßh Pump Station Outfall Grates- This project will replace the grates
and grate frame at the pump station.
Priority projects anticipated in FY 2018-19
Shorebird Mersh Pump Station Improvements - This project will replace the inside
gate of the Shorebird Marsh Pump Station and will construct a platform to service the
gate. (175,000 FY 2018-19 and $175,000 future)
I
Marquart Lagoon Pump Station and Gate Upgrade - This project willupgrade the
pump station and gate at Marquart Lagoon ($250,000 FY 2018-19)
Marina Village Pump Station - This project will install a pump station and the end of
Harbor Dr. in the Marina Village subdivision ($750,000 future)
STREETS AND SAFE ROUTES TO SCHOOL
i5. Tamal Vista Blvd. Corridor Bicycle and Pedestrian Improvements - This project will
add buffered bicycle lanes in both the northbound and southbound direction from Madera
Boulevard to Wornum Drive, and a widened sidewalk along the east side of the corridor.
Between Wornum Avenue and Fifer Avenue the project would repurpose the existing
roadway between curbs to provide a northbound bicycle lane, and a shared southbound
bicycle facility.
i6. Systematic Safety Analysis Reporting Program - This will perform a Systematic
Safety Analysis in conjunction with the agencies of the County of Marin, City of
Belvedere, Town of Corte Madera, Town of Fairfax, City of Larkspur, City of Novato,
Town of Ross, Town of San Anselmo, City of Sausalito, and Town of Tiburon. The
agencies together received a grant of $560,000. The Town of Corte Madera's match is
$1700. The study will query and conduct a general assessment of the collision factors that
contribute to the high risk collision locations that are identified. The analysis will better
align the Town for HSIP (Highway Safety Improvement Program) grant funding in the
future.
17. Madera/Tamal Vista Boulevard Uncontrolled Crosswalk Study and Improvements -
This project will study the perlormance of the eight uncontrolled crosswalks along
Madera Boulevard/ Tamal Vista Boulevard. Improvements will be designed and
constructed as recommended.
18. Wornum Drive/Tamal Vista Bicycle Lane Transition - This project will construct
curb opening/ bicycle entrance improvements at Wornum and Tamal Vista to provide a
safer and more comfortable entrance to the Sandra Marker Trail.
19. Tamalpais Drive Pedestrian Overcrossing Study - This project will provide new ADA
compliant sidewalks and bike paths, improved commuter and airporter bus stops,
signalized and reconfigured on and oFramps, new landscaping, town plazas, among
9
many other amenities along the Tamalpais Drive overcrossing the 101 freeway
Preliminary work/ conceptual plans will be developed.
20. Endeavor Cove Slide Repair - The project will fund a geotechnical evaluation of the
Endeavor Cove slide that occurred last winter and fund any needed maintenance and
improvements.
21. Pedestrian Ramp Improvements on Mohawk @ Neil Cummins School - This project
will replace Curb Ramps on Mohawk at Neil Cummins School with ADA compliant
ramps.
22 2Ol7/2018 Pavement Rehabilitation Project - The Town has a program to spend
$ó50,000 per year, whenever possible, to rehabilitate (design and construct) its streets so
that they are improved to a condition where they can still be maintained and do not need
to be replaced. A preliminary list of streets include: Buena Vista Ave., Echo Ave.,
Granada Dr., Harbor Dr. Madera Blvd., Meadowridge Dr., Paradise Dr. (San Clemente to
Seawolf¡, and Prince Royal Dr.
23. Casa Buena Complete Streets Project - This project will widen Casa Buena Drive
from Sanford St. to Meadow Valley Road in an effort to include a continuous pedestrian
pathway/sidewalk and bike lanes.
24. Corte Madera Avenue Pathway Improvements - This project will upgrade the existing
path in an attempt to provide a minimum 4 foot wide pathway from California Lane to
499 Corte Madera Ave.
25. Paradise at Prince Royal Passage Pedestrian Crossing Enhancements - Pedestrian
crossing enhancements on Paradise Drive at Prince Royal Passage will include crosswalk
striping and rectangular rapid flashing beacons.
26. Paradise Drive Bikeway Extension, Westward Drive to Upland Circle - Addition of a
Class I pathway along the south side of Paradise Drive from Westward Drive to Upland
Circle. This area is part of the San Francisco Bay Trail and fills in the current gap in the
Town and Bay Trail pathway system. (FY 15/16: Safe Pathways Grant $244,000; FY
16117: CM Sales Tax Override $200,000)
10
27. Paradise Drive Sidewalk Replacemento San Clemente to Seawolf Passage - This
project will study, design, and construct a safer sidewalk and/ or a pathway from San
clemente Dr. to Seawolf Passage, widening the pathway to 8'where possible.
28. Redwood Highway Multi-use Pathway - This project will repave the existing pathway
from Wornum Dr. to the San Clemente/ Tamalpais intersection.
29. Tamalpais at Sanford (Casa Buena and Meadowsweet) TrafÏic Congestion Relief
Improvements - This project will study the trafüc congestion at Sanford St. and provide
funds for the design and construct of needed improvements as identified in the study.
30. Miscellaneous Street, Curbo Gutter and Sidewalk Repairs - This project will repair
damaged curb, gutter, and sidewalk at various locations.
31. Miscellaneous Street Repairs - This project will repair damaged pavement at various
locations.
32. Street Slurry Seal Project - This project will slurry seal and replace striping on multiple
streets within the Town. Slurry seal is used to extend the life of pavement. A list of
streets to be slurry sealed will be provided when the project is brought to the Town
Council for approval of plans and specs.
33. Battery Back-up Systems for Tr¡flic Signals - This project will provide battery back-
up systems at critical trafüc signal locations.
34. Pavement Management PIan Update - The Town updates its pavement management
plan every three.years. The plan provides recommendations for a pavement overlay and
rehabilitation strategy which is often a requirement in order to acquire State and Federal
grant funding.
35. LED Pedestrian Countdown Signals - This project will upgrade pedestrian crossing
push buttons to current standards and replace current pedestrian crossing signals with
LED countdown signals at various locations.
11
36. Capital Project Development and Review - Preparation of studies, concepts, and
reviews to support capital project development ie. wetland determinations and traffrc
studies.
37. Emergency Vehicle Pre-emption - This project will replace our aging Opticom pre-
emption system with a GPS based EMTRAC (emergency vehicle pre-emption
equipment) system. These systems are used to change a trafüc signal to green for an
approaching emergency vehicle.
LIGHTING
38. LED Lighting Coniersion Project - This project will replace our existing street lights
with LED lights. PG&E will frnance the replacement with an On-Bill Financing Program
(OBF) which allows Government agencies within PG&E's service area to be eligible for
loans of up to $250,000 that come with payback periods of up to 120 months. The OBF
loan is paid back based on projected energy savings, via installments on the customer's
monthly PG&E bill. It should be noted that street lights are not metered, and therefore a
flat rate is paid for the energy they use. After the loan is repaid, any energy savings that
result from the new, energy efiìciency equipment will translate into lower utility costs.
PLANNING AND BUILDING
39. Update to Zoning Ordin¡nce/Design GuÍdelines - This project will update various
outdated sections of the Towns Zoning Ordinance including sustainability,.lighting,
residential single family and multi-family guidelines, along with a general cleanup of
other sections ofthe ordinance.
40. Traflic Mitigation Fee Update - This project will update a nexus study that was
prepared by Fehr and Peers which will for an update of our Traffic Impact Mitigation
Improvement Fund ordinance. The existing ordinance dates back to 1982.
PARI(S
41. Cove Park Improvements - This project will provide improvements to the bathroom
roofing and interior paint, pathway re-paving, drainage, and landscaping.
42. Town Park Pethway Repairs - This project will replace or repair approximately 3,500
SF of deteriorated pathway in Town Park.
T2
43. Green Room Stairs - This project will replace the outdoor stairs to the Greenroom of
the Community Center with ADA an ADA compliant stairway.
44. Tennis Court Resurfacing - This project will resurface the tennis courts at Town Park
and Granada Park.
ENYIRONMENTAL
45. Zero \ilaste Projects I Cycle 6 - This funding will be used to implement projects and
programs to increase diversion of waste, and for its overall reduction.
46. Bever¡ge Container Recycling - This funding will be used to purchase and install street
and park furniture made of recycled plastic bottles and/ or cans, purchase clothing of
recycled plastic bottles, and provide outreach and education to recycle beverage
containers.
13
1 DRAFT
2
3 MINUTES OF JANUARY 10, 2017
4
5 MEETING OF THE
6 SALES TAX CITIZENS OVERSIGHT COMMITTEE
7
8 Chair Gerbosi called the Regular Meeting to order at Town Hall Council Chambers, 300
9 Tamalpais Drive, Corte Madera, CA on January 10, 2017 at 4:00 p.m.
10
11 1. CALL TO ORDER, ROLL CALL
12
13 Committee members Present: Chair Gerbosi, Vice Chair Flahive and Committee
14 members Greenbaum, Howard and Morton
15
16 Committee members Absent: None
17
18
19 Staff Present: Town Manager Todd Cusimano
20 Director of Administrative Services/Town Treasurer George T.
21 Warman, Jr.
22 Town Clerk/Assistant to the Town Manager Rebecca Vaughn
23
24
25 SALUTE TO THE FLAG: Chair Gerbosi led in the Pledge of Allegiance.
26
27 2. OPEN TIME FOR PUBLIC COMMENT REGARDING NON-AGENDA ITEMS - None
28
29
30 3. GENERAL BUSINESS
31 A. CONTINUED REVIEW AND DISCUSSION OF THE OCTOBER 28, 2016 REPORT
32 TITLED, “FY 2015-2016 SALES TAX OVERRIDE TRANSACTIONS AND ENDING
33 BALANCE ON ACCRUAL BASIS”
34
35 The Committee members continued to review the report, FY 2015-16 Sales Tax Override
36 Transactions and Ending Balance on Accrual Basis” and asked questions of staff.
37
38 Committee member Greenbaum asked a question regarding the budget, in particular, the
39 amounts held in reserves, and how that is explained in the context of Measure B.
40
41 Mr. Warman explained that there is a statement in the Measure about building up reserved.
42 It is not one of the listed items, but it is stated in the information that was distributed to the
43 public. Mr. Warman read the following quote from the public information mailer regarding
44 the purpose of Measure B: “To address the ongoing budget deficit, depleted reserves, and
45 long-deferred local maintenance and repair needs while maintaining current levels of
46 service, the Council voted unanimously to place Measure B on the ballot.” He stated that the
Sales Tax Citizens Oversight Committee Minutes 2
January 10, 2017
1 Council took great effort to ensure that what was represented to the public was what was
2 included in the budget.
3
4 Discussion was closed and Chair Gerbosi moved to Item 3.B, discussion and review of draft
5 Fiscal Year 2015-16 report.
6
7 B. DISCUSSION AND POSSIBLE DIRECTION TO APPROVE THE DRAFT FISCAL
8 YEAR 2015-2016 REPORT ON THE REVENUE AND EXPENDITURES OF THE
9 TRANSACTIONS AND USE TAX AND DIRECTION TO FORWARD THE REPORT
10 TO THE TOWN COUNCIL FOR REVIEW
11
12 The Committee reviewed the draft report provided and discussed modifications to the
13 content and format of the report.
14
15 Committee member Howard discussed his suggested edits to the draft report to replace the
16 final paragraph with the language he supplied:
17 The Committee feels obligated to note that the original Measure B Resolution No.
18 28/2013 listed six essential Town services as priorities for the measure:
19 Fire Prevention
20 Flood Control
21 Streets and potholes
22 Disaster Preparedness
23 Safe Routes to Schools
24 Senior and youth programs
25
26 Mr. Warman stated that, at the last meeting there was a discussion regarding Disaster
27 Preparedness. He knows that work was done prior to June 30th. The Central Marin Police
28 Authority has indicated that Larkspur had not included any funds in their budget so that is
29 why no bill has been paid yet.
30
31 Committee member Howard stated that the NRG Coordinator has been working steadily
32 since July, so there should have been a bill submitted. He added that both the Town of Corte
33 Madera and City of Larkspur were supposed to have budgeted $20,000 to cover the cost of
34 the coordinator.
35
36 Mr. Cusimano responded that the Town expended approximately $7,000 last fiscal year.
37 This current year, we continue to spend money, but it is being paid through the Central
38 Marin Police Authority. He will go back and look at invoices to make sure it is correct and
39 that Larkspur and Corte Madera are invoiced back since we have $40,000 sitting in our
40 account now. We will send $20,000 over to CMPA and will ask Larkspur to do the same.
41
42 Chair Gerbosi stated that it seems that one of the observations of this committee is that
43 funds for earthquake and disaster preparedness are underrepresented based upon how the
44 funds are being used, how much is coming in and how much is being allocated to these
Sales Tax Citizens Oversight Committee Minutes 3
January 10, 2017
1 items. Perhaps the Coordinator should be giving input on how much should be allocated, at
2 least on the Corte Madera side.
3
4 Mr. Cusimano informed the group that, in the next Fiscal Year, will be getting input from
5 the Disaster Committee, the Police Department and the Fire Department about what types
6 of training we want to accomplish, what types of programs we want to do, etc. That will be
7 coming before the Council this fiscal year, and that would be a good opportunity to have the
8 discussion about what that dollar amount should be.
9
10 Chair Gerbosi called for any additional comments regarding the draft report.
11 Committee member Greenbaum: Would like to remove the word “significant” in the
12 second paragraph.
13 Committee member Greenbaum: Would like to the middle portion replaced with a
14 grid, with all six categories listed along with their expenditure percentages, with a
15 0% listed next to the ones that did not have expenditures.
16 In order to create the chart, the committee then went through each individual
17 expenditure related to the Sales Tax Override in FY 2015-16 and assigned each item
18 into its respective category
19 Chair Gerbosi discussed inserting language urging the Council to allocate funds
20 toward Disaster Preparedness and Senior and Youth Programs
21 The final paragraph of the draft will be replaced with the last paragraph of
22 Committee member Howard’s suggested language as noted above.
23 The committee members discussed various ways to footnote the two items where
24 there was little to no expenditure. Such as:
25 o Disaster Preparedness Coordinator: $20,000 was budgeted for Disaster
26 Preparedness Coordinator for this Fiscal Year. Invoice for expenses incurred
27 has not yet been received.
28 o Senior and Youth Programs: $89,236.08 expended for this fiscal year was
29 paid for park maintenance vehicles and equipment.
30
31 Staff received the directions necessary to finalize the report. Discussion was closed and
32 Chair Gerbosi moved to Item 3.C, approval of minutes of the December 1, 2016 meeting.
33
34 MOTION: Moved by Howard, seconded by Flahive, and approved by the following vote:
35 (Ayes: Flahive, Gerbosi, Greenbaum, Howard, Morton; Noes: None
36
37 To approve the draft Annual Report as amended pending final review by
38 Chair and Vice Chair and direct staff to schedule presentation for a future
39 Town Council meeting.
40
Sales Tax Citizens Oversight Committee Minutes 4
January 10, 2017
1
2 C. APPROVAL OF MINUTES OF DECEMBER 1, 2016 MEETING
3
4 Chair Gerbosi and Committee member Morton provided several edits to grammatical
5 errors.
6
7 MOTION: Moved by Greenbaum, seconded by Flahive, and approved as amended by the
8 following vote:
9 (Ayes: Flahive, Gerbosi, Greenbaum, Howard, Morton; Noes: None
10
11 To Approve the Minutes of the December 1, 2016 meeting.
12
13 4. DISCUSSION OF NEXT MEETING AND ADJOURNMENT
14
15 The next meeting may be scheduled for April or May, dependent upon when the 2017-18
16 draft budget is ready for review.
17
18 The meeting was adjourned at 5:05 p.m. to the next Sales Tax Citizens Oversight Committee
19 meeting, date to be determined.
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