City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 8, 2013 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Dan Porter, Bob Archibeque, Tom Butler, Mayor Pro-tem Matt Keefauver, Ty Keel, Shawna McLaughlin, and Karen Sheek. Staff members present were Chief of Police Roy Lane, Director of Planning and Building Kirsten Sackett, Director of General Services Rick Smith, City Clerk Linda Smith, City Manager Shane Hale, and City Attorney Mike Green. There were three people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of September 24, 2013. b. Approval of the payment of the Expenditure Vouchers of October 8, 2013. c. Approval of a Brew Pub Liquor License for Four Corners Brewing LLC, DBA Main Street Brewery and Restaurant, located at 21 East Main Street, Cortez. Councilmember Keel moved that Council approve the Consent Agenda as presented, with the additional expenditure vouchers totaling $216,423.96. Mayor Pro-tem Keefauver seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes 3. PRESENTATIONS – None. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS a. Ordinance No. 1182, Series 2013. City Attorney Green stated that Ordinance No. 1182, Series 2013, is an ordinance providing for tastings at liquor stores or liquor-licensed drugstores. He stated that State Statutes were adapted for the City’s process regarding the allowance of tastings in the community. He stated that history on how the tastings process has been held in Durango was included in the packet for Council to review. In answer to a question from Councilmember Keel, City Attorney Green stated that any staff at the liquor stores that would be involved in the tastings would be required to complete certified training. City Attorney Green stated that a written Control Plan is also required with the Tasting Permit Application that will establish how the licensee will conduct tastings. In answer to a question from Councilmember Sheek, City Attorney Green stated that certified training, formerly called TIPS, is now held in Durango. Mayor Porter opened the public hearing; however, no one spoke and the hearing was closed. CITY COUNCIL REGULAR MEETING OCTOBER 8, 2013 PAGE 2 Mayor Pro-tem Keefauver moved that Ordinance No. 1182, Series 2013, be approved providing for tastings at liquor stores or liquor-license drugstores. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Resolution No. 20, Series 2013. City Attorney Green stated that Resolution No. 20, Series 2013, pursuant to Section 4-3 of the Cortez City Code, would set the fee that will be charged by the City for a Tasting Permit. Councilmember Keel moved that Council approve Resolution 20, 2013, setting the fees for tastings pursuant to Section 4-3 of the Cortez City Code. Mayor Pro-tem Keefauver seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes b. Transfer of Ownership of KoKo’s Friendly Pub and Grub. City Attorney Green stated that an application for a Transfer of Ownership of a Tavern Liquor License was received for the Cortez Conference Center, LLC, DBA KoKo’s Friendly Pub and Grub, located at 2121 East Main Street. He stated that during the review of a liquor license Transfer of Ownership, Council is to consider the character of the licensee and may grant the transfer without a public hearing if the applicant’s character is found to be in good standing. He stated that a background check was completed on the applicants, Gina Griffin and H. Shik Han, and there was no arrest record found. He stated that staff recommends approval of the Transfer of Ownership of a Tavern Liquor License from Southwest Motor Hotel Association Inc. to Cortez Conference Center, LLC. Councilmember McLaughlin moved that Council approve the Transfer of Ownership of a Tavern Liquor License for KoKo’s Friendly Pub and Grill, located at 2121 East Main Street, without a public hearing. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes c. Award Council Chamber Video System Upgrade. Director of General Services Smith stated that the 2013 City Capital Budget provides funding for an upgrade to the Council Chambers audio and video system. He stated that the old system has had many problems with the audio quality and the video feed has caused the cable TV company and TV district to decline carrying the Council meeting broadcast. He stated that staff has completed research on systems that are available and an audio visual company from Denver came to Cortez to evaluate the old system and provide a bid on a turn-key upgrade. He stated that the current recording system will be re-used; however, many of CITY COUNCIL REGULAR MEETING OCTOBER 8, 2013 PAGE 3 the other components of the system will be replaced and the new system will integrate with the new City website. He stated that the proposed bid is a sole source bid and would total $46,107. He spoke about the difference in wireless and wired microphones and stated that after much discussion on the pros and cons, it was decided to stay with wired microphones due to the expense. He stated that if a new City Hall is built, the system could be moved to that location. In answer to a question from Mayor Pro-tem Keefauver, Director of General Services Smith explained how the Council meetings will be viewed through streaming from the City’s fiber system. City Manager Hale commented that the City would not archive too many of the meetings due to the space on the new website, but the goal would be to keep the most current meetings available. Mayor Pro-tem Keefauver moved that Council approve a sole source award to Solutionz Conferencing, Inc., in the amount of $46,107 for the City Council Chambers video system upgrade. Councilmember Keel seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes d. Professional Services Agreement with the Regents of the University of Colorado. Director of Planning and Building Sackett stated that as part of the Heart & Soul process, staff has been working the with Community Advisory Team to reach out to the community over the past year to find out what people value most about Cortez and the surrounding area. She stated that one of the goals from the beginning of the program was to utilize the collected values to aid in the creation of a values-based Land Use Code. She stated that staff has been working with the Orton Family Foundation to identify methods for ensuring that the City’s Land Use Code will reflect the values of the community. To this end, the City has been in contact with the Colorado Center for Community Development (CCCD), which functions out of the University of Colorado, about completing a values alignment project for the City which would aid in updating the Land Use Code. She stated that a Scope of Work was created with the intent of having two or three graduate students analyze the existing Land Use Code and compare it to the community values that have been collected. She stated the work would be the first phase in a larger work plan that would carry the City through the end of 2014 as the City works towards either revising or completely rewriting the Land Use Code. She stated for the City to move forward with the project as outlined in the Scope of Work, the City would need to enter into a Professional Services Agreement with the University of Colorado. She stated that the anticipated cost of services for this phase of the project is $12,850 and the money would come directly from the grant funds received from the Orton Family Foundation. She stated that there is a possibility that DOLA may have matching funds available in 2014 to aid in future phases of the project. She stated that also, the Orton Family Foundation and the Gates Family Foundation have indicated that additional implementation money may also be available beyond the original award to the City which could also help in 2014 for implementation of other projects. Director of Planning and Building Sackett stated that the Professional Services Agreement is provided in Council’s packet in a draft format and she noted that the University of Colorado’s legal team is currently reviewing the agreement, but substantive changes are not expected. She stated that the intent and scope of services would not change from the agreement that is provided; however, the University is reviewing legal language requested by the Orton Family Foundation regarding proprietary rights. CITY COUNCIL REGULAR MEETING OCTOBER 8, 2013 PAGE 4 Councilmember Archibeque moved that Council authorize the City Manager to enter into a Professional Services Agreement with the Regents of the University of Colorado, for and on behalf of the College of Architecture and Planning, Colorado Center for Community Development (CCCD), for the purposes of completing a Land Use and Values Alignment Project, as outlined in the attached Scope of Work, for an amount not to exceed $12,500. Councilmember Sheek seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes e. Appointment to Library Advisory Board. City Clerk Smith stated that Mary Lou Asbury, Chairperson of the Library Advisory Board, interviewed Roxanne Rogers for the open position on the Library Advisory Board and has recommended her appointment. Councilmember Sheek moved that Council appoint Roxanne Rogers to serve on the Library Advisory Board. Councilmember Butler seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS – None. 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT a. Continue Budget Hearings. City Manager Hale noted that a Special Council Worksession would be held on Wednesday, October 9, 2013, dinner served at 5:30 p.m., to continue review of the proposed budgets for the Police Department, General Services Department, Public Works Department, and the Parks and Recreation Department. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Porter stated that during the workshop, Council reviewed the 2014-2015 Budgets with the following departments: City Clerk, Airport, Marketing, Human Resources, Municipal Court, and Library. b. Golf Advisory Board. Councilmember Archibeque stated that a fundraiser was held at the golf course on September 28, 2013, to benefit the High School Golf Team. He stated that the Boy’s High School Golf team, coached by Micah Rudosky, had a successful season and Micah’s son, Jakob Rudosky took fifth at the State Tournament. CITY COUNCIL REGULAR MEETING OCTOBER 8, 2013 PAGE 5 c. Southwest Council of Governments (SWCOG). City Manager Hale stated that recently interviews were held for a new director for the Southwest Council of Governments and a conditional offer has been made and an announcement will be made soon on the appointment. The meeting was adjourned at 8:45 p.m. ________________________________ Dan L. Porter, Mayor ATTEST: ___________________________________ Linda L. Smith, City Clerk