City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 22, 2013 1. The meeting was called to order at 7:35 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Bob Archibeque, Tom Butler, Mayor Pro-tem Matt Keefauver, Ty Keel, and Karen Sheek. Mayor Dan Porter and Councilmember Shawna McLaughlin were absent. Staff members present were Chief of Police Roy Lane, Director of Planning and Building Kirsten Sackett, City Clerk Linda Smith, City Manager Shane Hale, and City Attorney Mike Green. There were six people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of October 8, 2013. b. Approval of the payment of the Expenditure Vouchers of October 22, 2013. c. Approval of a renewal Tavern Liquor License for Purple Sage Rib Company and Saloon LLC, DBA Purple Sage Rib Company, located at 2811 Mancos Road, Cortez. d. Approval of a renewal Medical Marijuana Center/On Site Optional Premises Cultivation License for True Earth Medicine LLC, located at 1104 East Main Street, Cortez. Councilmember Keel moved that Council approve the Consent Agenda as presented, with the additional expenditure vouchers totaling $23,606.87. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes absent absent Yes 3. PRESENTATIONS a. Proclamation for Conflict Resolution Month. Council was presented with a Proclamation proclaiming October as Conflict Resolution Month. Jeremy Botkins, representing the Four Corners Bar Association, stated that for 60 years, October has been recognized as Conflict Resolution Month in Colorado. Mr. Botkins thanked the City of Cortez for completing the proclamation which was signed by Mayor Pro-tem Keefauver. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS a. Resolutions No. 22-27, Series 2013. Director of Planning and Building Sackett stated that in July 2010, the City of Cortez was designated by the State of Colorado as a Certified Local Government (CLG) and since that time, the City has been awarded two separate CLG grants from CITY COUNCIL REGULAR MEETING OCTOBER 22, 2013 PAGE 2 the Colorado Historical Society for the purpose of conducting site surveys of potentially historic structures in Cortez. She stated that of the 41 properties surveyed in the first round, 14 of the eligible properties applied to receive historic designation on the City’s Register of Historic Structures, Sites, and Districts. Another 41 properties were surveyed in the second grant, and it was determined that 29 of those were eligible for historic designation. Of those 29, six property owners are now submitting applications for inclusion in the register and several more requests will be presented to Council in November. She stated that the packet includes information on the six properties proposed for approval through the following resolutions: Resolution No. 22, Series 2013, 112 East North Street, Scott and Sharon Wallace Resolution No. 23, Series 2013, 143 East North Street, James and Karen Mischke Resolution No. 24, Series 2013, 237 East Montezuma Avenue, Steve and Laura McHenry Resolution No. 25, Series 2013, 312 East Montezuma Avenue, Amanda McNeill and Thomas Jeffrey Rea Resolution No. 26, Series 2013, 323 East Montezuma Avenue, Maxine and Dick Keck Resolution No. 27, Series 2013, 206 North Washington Street, Jerry Fetterman Linda Towle, Chairperson of the Historic Preservation Board, stated that the success rate for the historic designation in Cortez has been greatly received. In answer to a question from Councilmember Sheek, Director of Planning and Building Sackett stated that the property owner may lose their historic designation if they make changes to their property that do not meet the standards as outlined by the Secretary of Interior. Director of Planning and Building Sackett stated that Montezuma Avenue may be designated as a historic district in the future due to many properties on the street that have received historic designation. Mayor Pro-tem Keefauver opened the public hearing; however, no one spoke and the hearing was closed. Councilmember Keel moved that Council approve Resolutions No. 22-27, Series 2013, approving the inclusion of the above listed properties in the City’s Register of Historic Structures, Sites and Districts. Councilmember Sheek seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes absent absent Yes 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Resolution No. 28, Series 2013. City Manager Hale stated that Resolution No. 28, Series 2013, would approve revisions to the City Employee Handbook which were last updated in 2009. He reviewed the suggested changes which include an additional recognized holiday for City employees, additions to the use of sick leave, and changes to the travel policy and procedures. He stated that staff would also like to add to Section III, 7a. the Director of Planning and Building and the wording in Part III, Section III., When Testing is Required, which would read as follows: Testing will consist of breath, blood, and/or a urine test for the presence of alcohol concentration or controlled substances. City Manager Hale stated that the revised City Employee Handbook would become effective January 1, 2014. Discussion was held about the cost for having a urine versus blood test and City Manager Hale stated that a blood test is much more accurate though normal CITY COUNCIL REGULAR MEETING OCTOBER 22, 2013 PAGE 3 practice is to use a urine test; however, the verbiage would allow a blood test if the City felt it was necessary. Councilmember Archibeque moved that Council approve Resolution 28, 2013, regarding revisions to the City Employee Handbook, 2014 Edition. Councilmember Keel seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes absent absent Yes b. Re-appointment to Planning and Zoning Commission. City Clerk Smith stated that Orly Lucero has submitted a letter asking that Council re-appoint him for another term on the Planning and Zoning Commission. Councilmember Keel moved that Council re-appoint Orly Lucero to the Planning and Zoning Commission for another term. Councilmember Sheek seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes absent absent Yes c. Resolution No. 29, Series 2013. Director of Planning and Building Sackett stated that due to the designation of the City of Cortez as a Certified Local Government (CLG) in 2010, the City is required to maintain a system for survey and inventory of historic properties within the jurisdiction. She stated that in 2011 the City was awarded a CLG grant to inventory the properties on Montezuma Avenue, from Linden Street to the half-block between Ash and Washington Streets, and in 2012, a second grant was awarded to the City to continue the inventory of properties further east on Montezuma Avenue. She stated that the Colorado Historical Society is again offering grants and the City’s Historic Preservation Board would like to apply for a third CLG grant to continue the inventory of properties with the Original Townsite of Cortez. Linda Towle, Chairperson of the Cortez Historic Preservation Board, stated that one of the components of the grant is to take the last two surveys and consider whether the property owners and the City would like to have an official historic district designation on Montezuma Avenue. Ms. Towle stated that the grant does not require a match and is for approximately $17,000. Director of Planning and Building Sackett stated that the designation is voluntary and the City of Cortez does not have any strict regulations. Councilmember Keel commented that he feels the community supports the program because it doesn’t have strict guidelines. Councilmember Sheek moved that Council approve Resolution No. 29, Series 2013, authorizing the Historic Preservation Board to submit a Colorado CLG grant application to the Colorado Historical Society (CHS), for the purpose of conducting a survey of properties located in the City of Cortez. Councilmember Butler seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes absent absent Yes CITY COUNCIL REGULAR MEETING OCTOBER 22, 2013 PAGE 4 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS a. Funding for Professional Services Agreement with the Regents of the University of Colorado. City Manager Hale stated that the agreement with the Regents of the University of Colorado was approved at the last Council meeting (October 8, 2013); however, the amount approved for the work was $12,500. He stated that after further review of the agreement the total should be $12,850 and he asked that Council approve the correct amount prior to his signature being placed on the agreement. Director of Planning and Building Sackett clarified that she wrote the memo for the Professional Services Agreement while out-of-town and the correct amount quoted for the scope of work wasn’t included in the final Council motion. Councilmember Keel moved that Council approve the Professional Services Agreement with the Regents of the University of Colorado with the resubmitted amount of $12,850. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes absent absent Yes 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT – None. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Pro-tem Keefauver thanked Councilmember Butler’s three daughters for attending the Council meeting. He stated that during the workshop, Council reviewed a request from the Leopard Sharks Swim Team for a timing system and also the Community Support Grants funding requests. b. Parks, Recreation, and Forestry Advisory Board. Councilmember Butler stated that discussion at the October 18, 2013, Parks, Recreation, and Forestry Advisory Board meeting included the pamphlet for the plant identification program in the Carpenter Natural Area which has temporarily been put on hold and replacing older exercise equipment at the recreation center. He stated that discussion was held on the new Beautification Plan and a request from the Leopard Sharks Swim Team on a timing system was reviewed. Councilmember Butler stated that the board agreed that the sponsorship of the timing system was a good idea; however, they still do not want to allow billboards on the ball fields due to the maintenance that would be required to keep them updated. In answer to a question from Councilmember Sheek, City Manager Hale stated that staff is talking with the users of the recreation center equipment to be sure their needs are met with the new equipment. City Manager Hale stated that the equipment that is replaced will be sold on the City’s auction site or traded in. CITY COUNCIL REGULAR MEETING OCTOBER 22, 2013 PAGE 5 The meeting was adjourned at 8:15 p.m. ________________________________ Matt Keefauver, Mayor Pro-tem ATTEST: ___________________________________ Linda L. Smith, City Clerk