City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, MARCH 11, 2014 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Dan Porter, Bob Archibeque, Tom Butler, Ty Keel, Mayor Pro-tem Matt Keefauver, Shawna McLaughlin, and Karen Sheek. Staff members present were Chief of Police Roy Lane, Grants Administrator Chris Burkett, Account Clerk/Accounting Clerk Sara Coffey, Director of General Services Rick Smith, Director of Planning and Building Kirsten Sackett, Director of Parks and Recreation Dean Palmquist, City Manager Shane Hale, City Clerk Linda Smith, and City Attorney Mike Green. There were six people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of February 25, 2014. b. Approval of the payment of the Expenditure Vouchers of March 11, 2014. c. Approval of a renewal 3.2% Beer Liquor License for Worldwide Restaurant Corp., DBA Pizza Hut of Cortez, located at 1119 East Main Street, Cortez. Councilmember Keel moved that Council approve the Consent Agenda as presented with the additional expenditure vouchers totaling $74,979.74. Mayor Pro-tem Keefauver seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes 3. PRESENTATIONS a. Southwest Colorado Sportsman’s Week Proclamation. Steve Blackwell, representing the Southwest Colorado Sportsman’s Week, stated that he has managed the sportsman show for over three years in Cortez and this year’s show should be one of the biggest events ever. He stated that the entire fairgrounds would be used for the event which would be held on April 25, 26, and 27, 2014. He stated that the barns and arena area would be used for various events including a car show and a quick draw competition. He stated that the show is more than just a gun show now as there will be a large variety of products sold including campers and RV's as well as the opportunity to have your hair cut. He stated that tables are available for $55 for the three day event and he invited anyone that would like to have a table to contact him. In answer to a question from Councilmember Butler, Mr. Blackwell stated that advertising for the event is underway and will be in the newspaper and on the radio along with advertisement on posters that will be distributed throughout the community. Mayor Porter signed the proclamation proclaiming Southwest Colorado Sportsman’s Week as the fourth week in April. CITY COUNCIL REGULAR MEETING MARCH 11, 2014 PAGE 2 b. Arbor Day Proclamation. Director of Parks and Recreation Palmquist stated that the Arbor Day Celebration is an annual event sponsored by the Parks, Recreation and Forestry Advisory Board and is geared to bring awareness to Arbor Day and its meaning. He stated that a proclamation is presented each year to comply with the Tree City USA requirements, which the City has been a member of for over 22 years. He stated that Arbor Day will be held on Friday, April 25, 2014, in City Park and will include activities for the 4th grade youth including an educational poster and poem competition. Mayor Porter read the Arbor Day Proclamation for the record and proclaimed Friday, April 25, 2014, as Arbor Day. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS a. Resolution No. 8, Series 2014. Director of Planning and Zoning Sackett stated that Resolution No. 8, Series 2014, approves the inclusion of the structure located at 242 East Montezuma Avenue into the City of Cortez register of Historic Structures, Sites, and Districts. She stated that the City of Cortez was designated by the State as a Certified Local Government (CLG) in July of 2010. Since that time, the City has been awarded two separate CLG grants from the Colorado Historical Society for the purpose of conducting site surveys of potentially historic structures of which 63 properties have been determined to be eligible for historic designation on the City’s Register of Historic Structures, Sites, and Districts. She stated that 22 of the eligible property owners have applied to Council for historic designation and have received said designation. She stated that staff is recommending approval of Resolution No. 8, Series 2014, approving the historic designation for the structure located at 242 East Montezuma Avenue, formerly known as the William J. Blatchford home. Mayor Porter opened the public hearing; however, no one spoke and the hearing was closed. Councilmember Sheek moved that Council approve Resolution No. 8, Series 2014, approving the inclusion of the structure at 242 East Montezuma Avenue in the City of Cortez Register of Historic Structures, Sites, and Districts. Councilmember McLaughlin seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes 6. UNFINISHED BUSINESS a. Intergovernmental Agreement (IGA) Addendum with Montezuma Cortez RE-1 School District. Grants Administrator Burkett stated that at the last Council meeting on February 25, 2014, Council tabled approval of an IGA with Montezuma Cortez RE-1 School District which would be part of a Great Outdoors Colorado (GOCO) grant application. He commented that the grant is being sought to help fund the athletic complex that would be located at the new high school. He stated that the language in the IGA has been clarified and the City would not be held liable in any instance for the athletic complex. The maintenance of the complex would be overseen by the RE-1 School District. City Attorney Green pointed out that the IGA is being presented in draft form and some changes could still be made. Mayor Pro-tem Keefauver, Councilmember Archibeque, Councilmember Keel, and Mayor Porter noted for the record that they would excuse themselves from the vote due to a CITY COUNCIL REGULAR MEETING MARCH 11, 2014 PAGE 3 possible conflict-of-interest. City Manager Hale noted that the four Councilmembers that abstained from the vote would be counted with the majority vote. In answer to a question from Councilmember McLaughlin, Grants Administrator Burkett stated that the IGA is in a draft form and would be submitted to the Montezuma Cortez RE-1 School District for their review and approval. Councilmember Butler moved that Council approve the 2014 Intergovernmental Agreement Addendum between the City of Cortez and the Montezuma Cortez RE-1 School District, and the Mayor be the authorized signatory. Councilmember Sheek seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek * Yes * * Yes * Yes *Mayor Pro-tem Keefauver, Councilmember Archibeque, Councilmember Keel, and Mayor Porter excused themselves from the vote due to a possible conflict-of-interest and by abstaining; their vote was placed with the majority vote of yes. 7. NEW BUSINESS a. 2014 Refuse Truck Bid. Director of General Services Smith stated that the 2014 Equipment Fund provides for the purchase of a new refuse truck allowing for the trade-in of Unit No. 716. He stated that an internal Lease/Purchase Agreement would be completed for the Refuse Fund to re- pay the Equipment Fund for the refuse truck. He stated that ten bids were received; however, five proposals were rejected because of the type of truck chassis that was bid. He reviewed the other five bids stating that Hanson No. 2 was the low bid for a Nu-Way body; however, after a reference check with the City of Grand Junction, staff is recommending that the City not purchase the Nu- Way body. He stated that the second low bid was Faris Equipment with the Leach body, which, after further review would not work with the City’s dumpsters. He stated that staff is recommending that the refuse truck be purchased from the third low bidder, Hardline Equipment, with a Loadmaster body for a trade-in amount of $128,260. He stated that the City has no experience with the Loadmaster body; however, after a reference check with the City of North Glenn, staff feels the truck would meet the City’s needs. City Manager Hale noted that the Refuse Fund (which is an Enterprise Fund) needs to pay its own way but doesn’t have enough funds to purchase the refuse truck; therefore, the Equipment Fund would purchase the truck and an internal Lease/Purchase Agreement will be completed with the Refuse Fund. Director of General Services Smith stated that an interest rate would be applied to the internal Lease/Purchase Agreement at the current commercial rate for a government. Councilmember McLaughlin moved that Council approve the purchase of the 2014 Refuse Truck out of the Equipment Fund at the trade-in amount of $128,260.00 from Hardline Equipment, and authorize the internal Lease/Purchase Agreement for 48-months at the 2014 municipal interest rate for the Refuse Fund. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek CITY COUNCIL REGULAR MEETING MARCH 11, 2014 PAGE 4 Yes Yes Yes Yes Yes Yes Yes b. Appointment of Municipal Election Judges. City Clerk Smith stated that the Municipal Election scheduled for April 8, 2014, requires the appointment of six judges for the two precincts. She stated that it is still not clear if the Municipal Election will be held or not; however, staff is moving forward with the election requirements including the appointment of six judges for the two precincts. She stated that the judges will be required to work on Election Day from 7:00 a.m. to 7:00 p.m. and to deliver the election supplies and ballots to the Montezuma County Courthouse following the close of the polls on Election Day. She stated that the judges would be appointed as follows: Precinct No. 1, Montezuma County Annex Building – Jack Hattaway, Marjie Branson, and Ann Gordanier and Precinct No. 2, Montezuma Valley Presbyterian Church – Patti Karracker, Marilyn Madsen, and Ruth Wilson. She noted that the Intergovernmental Agreement (IGA) with the Montezuma County Clerk and Recorder office would also be re-signed with the correct election date on it. She noted that if the election is canceled, the judges would be notified accordingly. Councilmember Archibeque moved that Council approve the appointment of six Municipal Election Judges as listed to serve at the two precincts on April 8, 2014. Councilmember Sheek seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes c. 2014 Water Slide Resurfacing Bid. Director of Parks and Recreation Palmquist stated that for the third time the Parks and Recreation Department is bidding out the resurfacing and refinishing of the water slide and it is hopeful that the slide work would be completed by the end of April. He stated that four companies submitted bid proposals and Energy Solutions, Inc., out of Mancos was the lowest bidder; however, after conducting reference checks, Energy Solutions, Inc., did not have any working experience with resurfacing water slides and staff is therefore recommending that the bid be awarded to the second lowest bidder, Astratek Resurfacing Corp., out of Chicago Heights, Illinois. He stated that Astratek Resurfacing Corp. was awarded the water slide resurfacing bid in 2013; however, they were not able to complete the work last year for several reasons but have assured staff that they will complete the work this year and will be on site the week of April 15, 2014, if awarded the bid. Discussion was held on why Astratek Resurfacing Corp. did not complete the project in 2013. Director of Parks and Recreation Palmquist stated that Astratek has resurfaced water slides for over 23 years. In answer to a question from Councilmember Archibeque, Director of Parks and Recreation Palmquist spoke about the process of resurfacing the water slide. Councilmember Sheek moved that Council award the 2014 Water Slide Resurfacing Bid to Astratek Resurfacing Corp. at a bid amount of $14,960.00. Councilmember Keel seconded the motion, and the vote was as follows: Archibeque Butler Keefauver Keel McLaughlin Porter Sheek Yes Yes Yes Yes Yes Yes Yes 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS – None. CITY COUNCIL REGULAR MEETING MARCH 11, 2014 PAGE 5 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT – None. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Porter stated that during the worksession Council had a presentation from Chris Koehn of ASG Energy, regarding LED light improvements and an Executive Session was held for a conference with the City Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and will continue after the regular meeting is adjourned. b. Cortez Retail Enhancement Association (CREA). Councilmember Sheek stated that Mark Drudge, new director of the Cortez Retail Enhancement Association, has done a great job working with the community and trying to stimulate interest in doing business in Cortez. She stated that she is very optimistic about the direction that CREA is heading and has heard very positive things about Mr. Drudge and his ability to move the organization forward. The meeting was adjourned at 8:10 p.m. ________________________________ Dan L. Porter, Mayor ATTEST: ___________________________________ Linda L. Smith, City Clerk