City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 23, 2014 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Karen Sheek, Bob Archibeque, Tom Butler, Mayor Pro-tem Ty Keel, Orly Lucero, Shawna McLaughlin and Jim Price. Staff members present were Director of Parks and Recreation Dean Palmquist, Director of Finance Kathi Moss, Chief of Police Roy Lane, Account Clerk/Deputy City Clerk Sara Coffey, City Manager Shane Hale, City Clerk Linda Smith, and City Attorney Mike Green. There were two people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of September 9, 2014. b. Approval of the payment of the Expenditure Vouchers of September 23, 2014. c. Approval of a renewal Brew Pub Liquor License for Four Corners Brewing LLC, DBA Main Street Brewery and Restaurant, located at 21 East Main Street, Cortez. City Manager Hale spoke about the corrections that were made to the original expenditure list included in the Council packet and noted that the expenditures, including the additional expenditure list given to Council prior to the meeting, would total $228,848.22. Mayor Pro-tem Keel moved that Council approve the Consent Agenda with the corrected expenditure list. Councilmember Price seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes 3. PRESENTATIONS – None. 4. CITIZEN PARTICIPATION - None. 5. PUBLIC HEARINGS a. Ordinance No. 1194, Series 2014. City Attorney Green stated that Ordinance No. 1194, Series 2014, amends Ordinance No. 1192, Series 2014, Section 15-419 and City Code Section 18-55 regarding marijuana regulations. He stated that the ordinance amends City Code Section 15-419 which now states that retail marijuana stores shall produce such quantities of product sold as required by the applicable State Statutes, rules and regulations regarding cultivation of product sold. He stated that the regulation is effective October 1, 2014. He stated that the ordinance also includes rules for violation of any of the State of Colorado marijuana regulations which shall result in a civil penalty and subject to a fine of $500. Mayor Sheek opened the public hearing. Nate Fete, 1467 Acoma Street, stated that he supports approval of the ordinance and thanked Council for all their hard work researching the information. No one else spoke and the hearing was closed. CITY COUNCIL REGULAR MEETING SEPTEMBER 23, 2014 PAGE 2 Mayor Pro-tem Keel moved that Council approve on final reading Ordinance No. 1194, Series 2014, an ordinance amending Ordinance No. 1192, Series 2014, Section 15-419 and City Code Section 18-55 regarding marijuana regulations. Councilmember Lucero seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Appointment to the Parks, Recreation, and Forestry Advisory Board. Director of Parks and Recreation Palmquist stated that James Alexander has submitted a letter of interest to serve on the Parks, Recreation, and Forestry Advisory Board and was interviewed by the board on Friday, September 12, 2014. He stated that the Parks, Recreation, and Forestry Advisory Board recommended that Council appoint Mr. Alexander to the board and noted that Mr. Alexander’s letter of interested noted he was a fourth generation family member of Montezuma County. Director of Parks and Recreation Palmquist stated that staff recommends the appointment of Mr. Alexander to the Parks, Recreation, and Forestry Advisory Board and commented that, with the appointment, the board would have nine members which would make the board complete. Councilmember Butler stated that Mr. Alexander seems like a nice person and has been coming to the board meetings for several months. Councilmember Butler stated that he would recommend that Council appoint Mr. Alexander foregoing the interview process with City Council. Councilmember Butler moved that Council appoint James Alexander to the Parks, Recreation, and Forestry Advisory Board. Councilmember Lucero seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes Mayor Sheek asked Director of Parks and Recreation Palmquist to give her apologies to the student that was present at a recent Council meeting when her appointment was made to the Parks, Recreation, and Forestry Advisory Board. Mayor Sheek stated that she did not recognize the student until she got up to leave. b. The Pinon Project, DCJ Service Provider Contract. City Manager Hale stated that the City of Cortez has been a pass through agency for several Department of Justice Grants from the Colorado Department of Public Safety and the Pinon Project is the recipient of one of those grants. He stated that annually the City renews the contract between the City and the Pinon Project and establishes the fees that will be reimbursed to the City for administrative costs. He stated that representatives of the Pinon Project presented information to Council at their last workshop on how they expend the grant money they receive for the Youth Enrichment Program. He stated that the total contract for 2014/2015 is $49,208 and discussion was held on the percentage that the City would receive for administrative fees. Council agreed that 5% ($2,460) of the grant would be sufficient to cover some CITY COUNCIL REGULAR MEETING SEPTEMBER 23, 2014 PAGE 3 of the City’s costs. Councilmember Price moved that the Pinon Project Youth Enrichment Program be approved and the City Manager be authorized to sign the contract. Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes c. Resolution No. 21, Series 2014. Director of Finance Moss introduced Account Clerk/Deputy City Clerk Sara Coffey who was assisting with the meeting. Director of Finance Moss stated that Resolution No. 21, Series 2014, authorizes agents of the City of Cortez to originate bank wire transfers on behalf of the City of Cortez. She stated that the City periodically transfers funds by wire transfers to other banks, investment companies and vendors for the payment of debt service, investments, services and goods. She stated that the City’s current bank, Vectra Bank, has instituted new policies regarding wire transfers and it is necessary to now have a person that initiates the transfer and a separate person that approves the transfer. She stated that three people (the City Manager, Finance Director, and the Account Clerk) would be designated on the account to complete the wire fund transfers. She stated that the resolution includes an Exhibit A which would be completed with the bank which would list the names of the persons that would be authorized to complete the transfers. She reviewed the new version of the resolution that was presented to Council prior to the meeting and City Attorney Green noted that the original resolution had language in it that gave more authority to the three persons than he was comfortable with and he felt the resolution could be more simplified. Councilmember McLaughlin moved that Council approve Resolution No. 21, Series 2014, authorizing agents of the City of Cortez to originate bank wire transfers on behalf of the City of Cortez. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS – None. 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT a. Centennial Pond Clean-out. City Manager Hale stated that the Parks Department has begun the clean-out of the Centennial Pond which will include several improvements including water inflow and outflow from the Parque de Vida pond. He stated that the work on the pond would be completed in-house and in answer to a question form Mayor Pro-tem Keel, City Manager Hale CITY COUNCIL REGULAR MEETING SEPTEMBER 23, 2014 PAGE 4 stated that did not believe that the road would be torn up to complete the improvements, but he would follow up with Council on the plan. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Sheek stated that during the workshop updates were given by Heather Hughes, Executive Director of the Mesa Verde Country Tourism Board and Mark Drudge, Executive Director of the the Cortez Retail Enhancement Association (CREA). She stated that Joe Keck, Director of Southwest Colorado Small Business Development Center (SBDC), could not attend the meeting due to a family emergency but Council did have discussion regarding his program and agreed to offer assistance for the program which includes helping existing and new businesses grow and prosper. b. Mesa Verde Country Tourism Board. Councilmember McLaughlin stated that discussion at the Mesa Verde Country Tourism Board meeting included budget information and a couple members from the public requested some changes to the website which are being addressed already. c. Parks, Recreation, and Forestry Advisory Board. Councilmember Butler stated that discussion at the Parks, Recreation, and Forestry Advisory Board meeting held on September 12, 2014, included work on the trails in the Geer Natural Area and it was noted that Phase I of III is almost completed. He stated that discussion also included development of a picnic area hear the pond which is located by the Geer Natural Area. Mayor Sheek thanked Director of Parks and Recreation Palmquist or all his hard work on the trail and asked that Director of Parks and Recreation Palmquist extend a thanks to all the other volunteers that have helped as well. The regular meeting was adjourned at 8:00 p.m. ________________________________ Karen W. Sheek, Mayor ATTEST: ___________________________________ Linda L. Smith, City Clerk