City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 8, 2015 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Karen Sheek, Mayor Pro-tem Ty Keel, Bob Archibeque, Tom Butler, Orly Lucero, Shawna McLaughlin, and Jim Price. Staff members present were Director of Public Works Phil Johnson, Director of Planning and Building Sam Proffer, Chief of Police Roy Lane, City Clerk Linda Smith, City Attorney Mike Green, and City Manager Shane Hale. There were no people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of August 25, 2015. b. Approval of the payment of the Expenditure Vouchers of September 8, 2015. c. Approval of a renewal Liquor Store License for Tubros LTD, DBA Cork ‘N Bottle, located at 443 East Main Street, Cortez. d. Approval of a renewal Liquor Store License for Teebox Inc., DBA Teebox Liquors, located at 2410 Fairway Drive, Cortez. e. Approval of a Special Event Permit for Southwest Health System, Inc. to host a fundraiser/employee picnic at the Parque de Vida Amphitheater on Saturday, September 19, 2015. f. Approval of a Special Event Permit for the Cortez Area Chamber of Commerce to host a “Business After Hours” event at the Cortez Area Chamber of Commerce office on Thursday, September 10, 2015. Councilmember Price moved that Council approve the Consent Agenda, with the additional expenditure list totaling $65,012.21. Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes 3. PRESENTATIONS – None. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS – None. 6. UNFINISHED BUSINESS – None. CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 PAGE 2 7. NEW BUSINESS a. Bid Results on the 2015 Concrete Cost-Share Project. Director of Public Works Johnson stated that the City provides an annual sidewalk cost-share program to help residents and business owners install new sidewalk or replace deteriorated sidewalk. He stated that the project also includes maintenance of City sidewalks, ADA accessible ramps, and miscellaneous curb and gutter work. He stated that the project for 2015 includes installation of 5,920 sf of new sidewalk on 7th Street and the golf course; replacing 2,326 sf of City sidewalk; 105 lf of curb and gutter, two ADA ramps at Market and Main; 45 sf of gutter pan; and 1,824 sf of replacement sidewalk for residents participating in the cost-share portion of the project. He stated that two bids were received for the project and Daniel’s Concrete was the low bidder. He spoke about the various options in which the bid could be awarded. He stated that staff recommends that Council approve the entire project as presented and award the bid to Daniel’s Concrete for a total amount of $149,974.00. He stated that $25,575.00 would be received from the cost-share participants and the Parks and Recreation Department and the remaining amount for the project would be funded from the Street Capital Fund Concrete Cost Share Program. He stated that the sidewalk to the High School was an addition to the project which was not originally planned and noted that the sidewalk in front of the Wilson B uilding is in great need of being redone. In answer to a question from Mayor Pro-tem Keel, Director of Public Works Johnson stated that, with Council’s approval, the contract would be signed immediately and construction would begin with the projection that the project would be completed this year. City Manager Hale noted that the sidewalk to the new High School would be completed first. In answer to a question from Mayor Sheek, Director of Public Works Johnson commented that the installation of the new street lights near the new High School should be completed in the next few weeks. Discussion was held on the two bids and the difference in the bid amounts. Director of Public Works Johnson stated that he would like to begin the bidding process for the Concrete Cost-Share Project earlier in the year in 2016 in hopes there would be more bidders for the project. It was noted that Daniels’ Concrete has had issues in the past completing work for the City and it was noted that staff is aware of the issues and is prepared to work with Daniel’s to be sure the project is completed as bid. Councilmember Archibeque moved that Council award the 2015 Concrete Cost-Share Project to Daniels Concrete in the amount of $149,958.60. Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes Council complimented Director of Public Works Johnson on his hard work for the City and noted that it is really appreciated. 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. ADDITIONAL CITIZEN PARTICIPATION – None. 10. OTHER ITEMS OF BUSINESS – None. CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 PAGE 3 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT a. Citizen Request/Wilkerson Update. City Manager Hale stated that, at the last Council meeting, Jacob Wilkerson had asked if Council would allow him to pave his parking lot after he was able to generate some cash from opening his business on the property. He stated that staff held an ART (Advisory Review Team) meeting with Mr. Wilkerson to discuss his request and to inform him of the various processes that need to be completed before his building can be constructed on the property. He stated that information was also shared with Mr. Wilkerson on where he may go to possibly get some funding for the start-up of his business. City Manager Hale stated that it seems premature to change the code when Mr. Wilkerson still has some processes to complete prior to his building being constructed. He stated that if Mr. Wilkerson submits a site development plan, the City could run proposed changes to the Land Use Code simultaneously with the site development plan for Council consideration. City Attorney Green commented that Council needs to be careful when talking with members of the public as a Councilmember may have to excuse themselves due to the Quasi-Judicial process if they have had prior conversation with the applicants about a project. b. Upcoming Events. City Manager Hale stated that the City Employee Golf Tournament would be held on Tuesday, September 15, 2015, and he invited Council to attend. He stated that the Colorado Municipal League (CML) District 9 meeting would be held in Pagosa Springs on September 30, 2015, and asked if Council would like to attend to let City Clerk Smith know so reservations could be made. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Sheek stated that during the worksession, new Police Officer Ethan Jordan was introduced and Michelle Rojas, Manager for the Cortez Area Chamber of Commerce, spoke about future events that the Chamber would be hosting. She stated that Jude Schuenemeyer spoke about the Montezuma Orchard Restoration Project which is being proposed for land that may be donated by the Ballantine Family located on the corner of Mildred and Montezuma. She stated that a presentation was made by Sarah Syverson, Director of Montezuma School to Farm Project, in regard to support for a GOCO (Great Outdoors Colorado) grant which would be used to fund a Youth Corps Crew and discussion was held on a date to host a joint County Commissioner/Council worksession. b. Cortez Historical Preservation Board. Mayor Pro-tem Keel stated that that the Cortez Historical Preservation Board was held on Wednesday, September 2, 2015, and discussion at the meeting included future changes that may be made to current historic ordinances. The regular meeting was adjourned at 8:10 p.m. ________________________________ Karen Sheek, Mayor CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 PAGE 4 ATTEST: ________________________________ Linda L. Smith, City Clerk