City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 22, 2015 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Karen Sheek, Mayor Pro-tem Ty Keel, Bob Archibeque, Tom Butler, Orly Lucero, Shawna McLaughlin, and Jim Price. Staff members present were Director of Public Works Phil Johnson, Director of Planning and Building Sam Proffer, Director of Finance Kathi Moss, City Planner Tracie Hughes, Chief of Police Roy Lane, City Clerk Linda Smith, City Attorney Mike Green, and City Manager Shane Hale. There were four people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of September 8, 2015. b. Approval of the payment of the Expenditure Vouchers of September 22, 2015. c. Approval of a Special Events Permit for the Southwest Memorial Hospital Foundation to host an event at Parque de Vida on October 11, 2015. Mayor Pro-tem Keel moved that Council approve the Consent Agenda, with the additional expenditure list totaling $392,362.89. Councilmember Price seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes 3. PRESENTATION a. Presentation on the 2014 Audit by Lisa Kaiser of Holscher, Mayberry and Company LLC. Director of Finance Moss introduced Lisa Kaiser of Holscher, Mayberry and Company LLC. Director of Finance Moss stated that the revenues in the General Fund in 2014 increased by approximately 8%. Ms. Kaiser stated that the 2014 Audit went well and the City is in a healthy financial position. She stated that the accounting software that the City uses is archaic and she is happy to hear the City is considering purchasing a new software package. She stated that the Finance Department does a great job and noted that she is available if Council has any questions regarding the budget. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS – None. 6. UNFINISHED BUSINESS – None. CITY COUNCIL REGULAR MEETING SEPTEMBER 22, 2015 PAGE 2 7. NEW BUSINESS a. Resolution No. 16, Series 2015. City Planner Hughes stated that the City of Cortez was designated as a Certified Local Government in July 2010 and since that time three surveys have been conducted on structures in Cortez that may be designated historic. She stated that Resolution No. 16, Series 2015, approves the inclusion of the structure located at 121 North Beech Street into the City of Cortez Register of Historic Structures, Sites, and Districts. She stated that the structure is known as the Bertwell home and meets the criteria for a historic designation. She stated that staff recommends approval of the historic designation for the structure at 121 North Beech Street. Councilmember McLaughlin moved that Council approve Resolution No. 16, Series 2015, approving the inclusion of the structure at 121 North Beech Street into the City of Cortez Register of Historic Structures, Sites, and Districts. Councilmember Lucero seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes b. Resolution No. 17, Series 2015. City Planner Hughes stated that Resolution No. 17, Series 2015, approves an amended plat of Lots 8, 9, 15 and 16, Block 8 of the Verde Vu Subdivision. Mayor Sheek recused herself due to a possible conflict-of-interest noting she is a neighbor to the property owners August and Naomi Pasquin. City Planner Hughes stated that the Pasquins would like to consolidate four lots into two lots, to be called Lots 8A and 15A, which are located on Colfax and Detroit Avenues. She stated that the lot line between Lots 8 and 9 would be vacated and the new Lot 8A would consist of 17,695 feet and currently has a residence located on the lot. Also a metal shed sits on the lot line between the existing lots 8 and 16. She stated that the intent is for the shed to be utilized by the owners of Lot 8A until such time that it is removed. She stated that once it is removed, it would not be allowed to be rebuilt. She stated that the lot line between Lots 15 and 16 would also be vacated and the new Lot 15A would consist of 22,969 square feet. She noted that Lot 15A has one metal shed located on the lot which would remain. She reviewed the comments received from the utility suppliers and affected special districts. She noted that the Cortez Sanitation District has stated that there is not sewer readily available for Lot 15A and would require the future landowners to meet the Cortez Sanitation District requirements for sewer service to the property prior to constructing a home on the lot. Councilmember Archibeque moved that Council approve Resolution No. 17, Series 2015, with two conditions, approving an amended plat of Verde Vu Subdivision Lots 8, 9, 15 and 16, Block 8, as submitted by property owners August and Naomi Pasquin. Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes * *Mayor Sheek recused herself due to a possible conflict-of-interest noting that she is a neighbor of the Pasquins. CITY COUNCIL REGULAR MEETING SEPTEMBER 22, 2015 PAGE 3 c. Milligan Boundary Adjustment. City Planner Hughes stated that Katharine Sue Milligan (Cassady), owner of property located at 2351 North Dolores Road, and the Kautz Family Living Trust have applied for a boundary adjustment through Montezuma County. She stated that a portion of the property that will be added to Ms. Milligan’s property is located to the north of Road L/Alamosa Street and is not in the City limits. She stated that the property that will be added to the City parcel includes a barn and a pond. She stated that the boundary adjustment was processed through the County as the area of the additional acreage is within the County’s jurisdiction. She stated that staff recommends approval of the boundary adjustment. Councilmember Lucero moved that Council authorize Mayor Karen Sheek to sign the final version of the plat accepting the boundary adjustment for the Milligan Boundary Adjustment. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes d. GOCO (Great Outdoors Colorado) Grant for Funding of Youth Corps Crews. City Manager Hale stated that the Montezuma School to Farm Project would like to install a school garden at Mesa Elementary School. He stated that in order to achieve this project, Sarah Syverson, representing the Montezuma School to Farm Project has requested that the City apply for a GOCO – Funded Youth Corps Crews Grant on their behalf. He stated that there are a lot of positives in supporting the application and he noted that there is no money involved from the City as GOCO would pay the Youth Corps directly, should the grant be approved. In answer to a question from Mayor Pro-tem Keel, City Manager Hale stated that the GOCO grant would be submitted in the current grant cycle with a request for the funding to be used in the summer of 2016. Councilmember Butler moved that Council authorize Mayor Karen Sheek to sign the GOCO – Funded Youth Corps Crews Grant, in the amount of $25,200.00, on behalf of the Montezuma School to Farm Project. Councilmember Price seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes e. Colorado Department of Transportation (CDOT) Incurred Cost Contract. Director of Public Works Johnson stated that with the re-construction of US 491 – North Broadway, asphalt pavement with concrete panels will be replaced in a similar fashion as South Broadway was done in 2013. He stated that CDOT has stated that they would replace five of the old lights that are directly impacted by the project; however, there are 16 lights that would not be replaced with the new “break away” bases. He stated that after discussion with City staff, Empire Electric and CDOT, it has been agreed that the three entities would split the cost to replace the remaining 16 street lights. He stated that the estimated cost to the City would be $49,947.00. Discussion was held on the landscaping that is proposed for North Broadway and City Manager Hale stated that some of the work will be completed in-house to keep the costs down. He stated that Council would be presented with the landscaping proposal in 2016. In answer to a question from Mayor Pro-tem Keel, Director of Public Works Johnson stated that the funds proposed for the street lights will not cause an issue for future projects. CITY COUNCIL REGULAR MEETING SEPTEMBER 22, 2015 PAGE 4 Councilmember McLaughlin moved that Council approve the CDOT Incurred Cost Contract (reimbursable) with a cost of $49,947.00 to the City of Cortez to be used towards removing and replacing the light standards, bases, and underground wiring on North Broadway. Councilmember Butler seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes In answer to a question from Mayor Sheek, Director of Public Works Johnson stated that the street lights that are being placed near the new high school should be installed within the next few weeks and the sidewalk on 7th Street should also be completed by the end of October. 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. ADDITIONAL CITIZEN PARTICIPATION – None. 10. OTHER ITEMS OF BUSINESS – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT – None. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Sheek stated that during the worksession Alex Carter, Superintendent for the RE-1 School District, and several School Board Members spoke to Council about issues regarding the old high school and Brett Keast, of Kendig Keast Collaborative, presented information on the new Land Use Code. b. Montezuma Community Economic Development Association (MCEDA) – Councilmember McLaughlin stated that on September 16, 2015, several educational classes were held for MCEDA board members. She stated that the classes were very informative. c. Mesa Verde County Tourism Board. Councilmember McLaughlin stated that it has been a wonderful summer as Lodgers Tax is up and the visitors to the Welcome Center has also increased over last year. She stated that work has begun on the budget and noted that Kelly Kirkpatrick, Tourism Director, is doing a great job for the community. d. Girl Scout Awards. Councilmember McLaughlin stated that the Girl Scouts invited her to attend an awards ceremony on Saturday, September 19, 2015. She stated that it was an honor to represent City Council at the event. 14. EXECUTIVE SESSION Councilmember Lucero moved that Council adjourn at 8:00 p.m. to discuss the purchase, acquisition, lease, transfer, or sale of real, personal, or other property interest under C.R.S. Section CITY COUNCIL REGULAR MEETING SEPTEMBER 22, 2015 PAGE 5 24-6-402(4)(a). Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes Council returned to the regular meeting at 9:20 p.m. No decisions were made during the Executive Session and the regular meeting was adjourned at 9:22 p.m. ________________________________ Karen W. Sheek, Mayor ATTEST: ________________________________ Linda L. Smith, City Clerk