City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, NOVEMBER 24, 2015 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Karen Sheek, Mayor Pro-tem Ty Keel, Bob Archibeque, Tom Butler, Orly Lucero, Shawna McLaughlin, and Jim Price. Staff members present were Director of Finance Kathi Moss, Director of General Services Rick Smith, Director of Public Works Phil Johnson, Chief of Police Roy Lane, City Clerk Linda Smith, City Attorney Mike Green, and City Manager Shane Hale. Mayor Sheek wished everyone a Happy Thanksgiving and noted that thoughts and prayers go to the people of Paris, France as they deal with their tragedy. There were seven people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Special Meeting of November 3, 2015, and the Worksession and Regular Meeting Minutes of November 10, 2015. b. Approval of the payment of the Expenditure Vouchers of November 24, 2015. c. Approval of a Renewal Hotel and Restaurant Liquor License for Food 4 U Inc., DBA Lotsa Pasta, located at 1020 South Broadway, Cortez. d. Approval of a Renewal Medical Marijuana License for David Krzysztofiak LLC, DBA The Herbal Alternative, located at 1531 Lebanon Road, Cortez, with conditions. Mayor Pro-tem Keel moved that Council approve the Consent Agenda, with the additional expenditure list totaling $229,919.07. Councilmember Lucero seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes 3. PRESENTATION a. Access Control Plan Presentation by the Colorado Department of Transportation (CDOT). Mike McVaugh, Region 5 Traffic and Safety Engineer for the Colorado Department of Transportation (CDOT), shared a power point program with Council regarding a proposed Access Control Plan for US Highway 160. He stated that process for the Access Control Plan began in April with data collected through public meetings and numerous team engagements. He spoke about how the data was received from the public and how the comments were implemented in the report. He reviewed the highlights of the report and noted recommendations for various treatments on the highway. He stated that the plan would be a living document and does not bind the City to any financial obligation. He stated that the plan is intended to improve traffic, bicycle, and pedestrian safety and preserve the traffic flow capacity of US Highway 160 for the future. He stated that the project CITY COUNCIL REGULAR MEETING NOVEMBER 24, 2015 PAGE 2 would preserve reasonable access to properties and businesses adjacent to US 160 and provide safe travel for everyone using the corridor. He stated that the result of the study will be included in an Intergovernmental Agreement (IGA) between CDOT and the City of Cortez and would supersede the State of Colorado State Highway Access Code regulations. He stated that the Access Control Plan is traditionally a long term planning tool, with the recommendations from the plan being implemented as redevelopment takes place along the corridor and funding for elements of the plan become available. He spoke about the three segments which the plan was divided: Downtown segment (Maple Street to Harrison Street); City Park segment (Harrison Street to Sligo Street); and the Eastern Gateway segment (Sligo Street to Patton Street). Mr. McVaugh spoke about various issues included bike lanes, pedestrian crossings, designated access points, new traffic signals, and median issues. Discussion was held on a time line for implementing portions of the plan and Mr. McVaugh noted that project-related traffic volumes do not warrant the full implementation of the plan, however, the City should develop a method to collect funds from the owner/development with the understanding that the changes will be necessary in the future. He stated that the outcome of the study identifies number, location, and type of access points that will be allowed on US 160 and that future changes to the plan would be allowed based upon the guidelines of the State Highway Access Code. Council thanked Mr. McVaugh for the information and Mr. McVaugh spoke about the way in which the plan could be funded over time and how the items could be prioritized. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS – None. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Appointment to the Parks, Recreation, and Forestry Advisory Board. City Manager Hale stated that Natasha Cole applied for the Parks, Recreation, and Forestry Advisory Board youth position. He stated that the Parks, Recreation, and Forestry Advisory Board interviewed Natasha Cole at their regular meeting on November 13, 2015, and they have unanimous recommended Ms. Cole for the appointment to the Board. He stated that Council may choose to interview Ms. Cole or approve her appointment without the interview process. Councilmember Butler moved that Council appoint Natasha Cole to the Parks, Recreation, and Forestry Advisory Board. Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes b. Cancel Council Meeting of December 22, 2015. City Clerk Smith stated that Council traditionally cancels the last Council meeting of the year due to the Christmas holiday. Mayor Pro-tem Keel moved that Council cancel the December 22, 2015, Council meeting due to the holiday. Councilmember McLaughlin seconded the motion, and the vote was as follows: CITY COUNCIL REGULAR MEETING NOVEMBER 24, 2015 PAGE 3 Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes c. Ordinance No. 1202, Series 2015. Director of Finance Moss stated that Ordinance No. 1202, Series 2015, includes revisions to the 2015 Budget as were noted by staff during the budget hearings. She stated that Article VII, Section 22 of the City Charter of the City of Cortez allows for revised appropriations at the expiration of eight months of the audit year. She reviewed each of the funds and the revisions that would be recommended, and noted that the 2015 Budget would be increased by $562,616.00. Councilmember Lucero moved that Council adopt Ordinance No. 1202, Series 2015, on first reading, and set for a public hearing on December 8, 2015. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes d. Ordinance No. 1203, Series 2015. Director of Finance Moss stated that Ordinance No. 1203, Series 2015, approves the 2016 Budget and sets the mill levy for 2016. She reviewed the process for determining the mill levy percentage and noted that Council would review two more department’s budgets (Parks and Recreation and Public Works) at a special worksession to be held on December 1, 2015. She stated that the proposed 2016 Budget has been posted to the City’s web site and noted that the expenditures for all funds total $30,725,347.00. Councilmember Archibeque moved that Council approve on first reading, Ordinance No. 1203, Series 2015, approving the 2016 Budget and setting the mill levy for 2016, and set the ordinance for public hearing on December 8, 2015. Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Butler Keel Lucero McLaughlin Price Sheek Yes Yes Yes Yes Yes Yes Yes 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. ADDITIONAL CITIZEN PARTICIPATION – None. 10. OTHER ITEMS OF BUSINESS – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT a. Special Council Worksession/Thanksgiving Holiday. City Manager Hale stated that the last department budget meeting would be held at 5:30 p.m., Tuesday, December 1, 2015, at City Hall. He noted that the Recreation Center would be closed on Thursday, November 26, 2015, for Thanksgiving, and open for regular business on Friday, November 27, 2015. He stated that all CITY COUNCIL REGULAR MEETING NOVEMBER 24, 2015 PAGE 4 other City offices would be closed both Thursday and Friday, November 26 and 27, 2015. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Sheek stated that discussion during the workshop included review of the Police and General Services Department’s proposed 2016 Budgets. Also, discussion included an update on the Montezuma County Commissioners County/Council joint meeting that was held on November 3, 2015, and a proposal by South West TV for airing Council meetings. b. Mesa Verde Country Tourism Board. Mayor Sheek stated that the Mesa Verde Country Tourism Board met on November 17, 2015, and discussion included the 2016 budget and the trade show which Kelly Kirkpatrick, Tourism Director, will be attending in Vancouver. She noted that the City’s Marketing Director is working with Ms. Kirkpatrick, on advertising for the area. She noted that the centennial celebration of the National Parks will be held in 2016 and there will be advertisement for Mesa Verde National Park included with the centennial promotion. The regular meeting was adjourned at 9:00 p.m. ________________________________ Karen W. Sheek, Mayor ATTEST: ________________________________ Linda L. Smith, City Clerk