City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 11, 2016 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Karen Sheek, Mayor Pro-tem Ty Keel, Bob Archibeque, Jill Carlson, Orly Lucero, Shawna McLaughlin, and Tim Miller. Staff members present were Chief of Police Roy Lane, Director of Planning and Building Sam Proffer, Director of Public Works Phil Johnson, Airport Manager Russ Machen, City Clerk Linda Smith, City Attorney Mike Green, and City Manager Shane Hale. There were five people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of September 27, 2016. b. Approval of the payment of the Expenditure Vouchers of October 11, 2016. c. Approval of a renewal Hotel and Restaurant Liquor License for Halnier Inc., Nero’s Mediterranean Grill, located at 303 West Main Street, Cortez. Councilmember Lucero moved that Council approve the Consent Agenda, with the additional expenditure list totaling $269,996.81. Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes Yes Yes Yes Yes 3. PRESENTATIONS a. Michelle McNulty from Boutique Air. Ms. McNulty, Community Marketing Manager, thanked the City Council for accepting Boutique Air’s bid to serve the community with service to Phoenix and Denver. She stated that an open house/ribbon cutting would be held at the Airport on Wednesday, October 12, 2016, at 1:00 p.m., and she invited everyone to attend. Mayor Pro-tem Keel asked about advertising for the new airline service and Ms. McNulty stated that ads have begun on the radio and also several ads were placed in the newspaper recently. She stated that more advertising will be coming in the near future and noted that Boutique Air would like to sponsor local events as well to get the name out in the community. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS – None. 6. UNFINISHED BUSINESS - None 7. NEW BUSINESS CITY COUNCIL REGULAR MEETING OCTOBER 11, 2016 PAGE 2 a. Bid for Asbestos Abatement for 414 North Beech Street. Director of Planning and Building Proffer stated that code enforcement and nuisance abatement has been going on since 2015 and in 2016, Council approved $50,000 in the budget for demolition of dangerous buildings in the community. He stated that the property located at 414 North Beech Street has sat vacant for several years after fire rendered it uninhabitable and the owner was unable to rehabilitate the home and is now deceased. He stated that staff has notified the last known contact person (the property owner’s son) regarding the abatement process for the property; however, no response has been received to the recent letters. He stated that Western Technologies from Durango tested the building for asbestos and based on the report, bids were received for the abatement. He stated that the four bids received for full abatement were too high and it was felt that once the asbestos is removed, that the Public Works staff could demolish the structure. He spoke about three other structures that need to be rehabilitated in the community and stated that if the City pays for the abatement and demolition, the expense is attached to the property in the form of a lien and if the property is ever sold, the fee would be paid back to the City. City Manager Green spoke about the process of certification to the County Assessor for the tax lien. Director of Planning and Building Proffer stated that staff recommends that Golden Environmental be awarded the asbestos abatement bid at an amount of $14,369. In answer to a question from Mayor Sheek, Director of Planning and Building Proffer stated that the project shouldn’t take more than a few weeks to complete. Councilmember Lucero moved that Council award the Asbestos Abatement bid to Golden Environmental for the abatement of asbestos at 414 North Beech Street. Councilmember McLaughlin seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes Yes Yes Yes Yes b. Quotes for Salt Shed Metal Building. Director of Public Works Johnson stated that bids were received for the steel portion of a new salt shed. He stated that the erection and concrete work for the building would be bid out in the spring and the building would then be erected in the Public Works yard which is due east of the new fuel pumps. He stated that four bids were received and Armstrong Steel Corporation was the low bidder at $20,400.00. He stated that the structure meets the requirements of the IBC code and staff recommends that the bid be awarded to Armstrong Steel Corporation to engineer the building and provide stamped calculations and erection drawings. In answer to a question from Mayor Sheek, Director of Public Works Johnson stated that the salt is currently stored in a Quonset hut located in the existing Public Works yard; however, it has corrosion around the base and CIRSA has suggested that the building needed to be replaced about three years ago. He stated that once the salt is removed from the Quonset hut to the new building, the Quonset hut would be assessed to see if it could be repurposed for another use. In answer to a question from Mayor Pro-tem Keel, Director of Public Works Johnson stated that the steel building is 48’ x 52’ and would have three separate bays with a deck so the sand and salt could be mixed before it is loaded into the trucks. Councilmember Archibeque moved that Council award the Salt Shed Metal Building Bid to Armstrong Steel Corporation, for $20,400, for an engineered building and stamped calculations and erection drawings. Councilmember Lucero seconded the motion, and the vote was as follows: CITY COUNCIL REGULAR MEETING OCTOBER 11, 2016 PAGE 3 Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes Yes Yes Yes Yes c. Resolution No. 37, Series 2016. City Manager Hale stated that Resolution No. 37, Series 2016, would declare the City Council’s support for Ballot issue 3A, allowing the Montezuma Cortez School District RE-1 to take funds which were originally allocated to the school district in 2012 and reallocate $1.87 million dollars for the purpose of abating and demolishing the old high school. He stated that City Council has been involved in the happenings of the old high school and he noted that the agreement signed with the City prior to the construction of the new high school stated that the old high school would be torn down when the new high school was completed. He stated that the School Board would like to move forward with demolishing the old high school; however, their hands are tied in regard to funding for the project. He stated that there is $1.87 million dollars that has been set aside for a new sports complex for the new high school; however, that is not enough money to build the complex and the School Board will be asking the voters to use that money towards the removal of the old high school and the remaining money would be used towards the update of Panther Stadium. He stated that in the past Council has given their support for local ballots issues and therefor staff recommends that Council approve Resolution No. 37, Series 2016, encouraging the citizens to vote Yes on 3A. Councilmember Miller moved that Council approve Resolution No. 37, Series 2016, declaring Council’s support for 3A, allowing Montezuma-Cortez School District RE-1 to take funds which were originally allocated to the school district in 2012 and re-allocating $1.87 million dollars for the purpose of abating and demolishing the old high school. Councilmember Lucero seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes Yes Yes Yes Yes d. Third Party Plan Review Services for Southwest Memorial Hospital Project. Director of Planning and Building Proffer stated that staff feels a third party needs to be hired to complete the plan review for the new Southwest Memorial Hospital building. He stated that the City has experienced a surge in building and planning activity in 2016 and to date, staff has been able to deliver customer service in keeping with normal standards; however, staff feels that the projected workloads that will be experienced through the winter and into the spring of 2017, that additional help is needed. He stated that the permit package for the new medical office building for Southwest Memorial Hospital has recently been submitted and staff feels it is impossible to provide timely plan review and permitting services for the hospital and continue to provide good service to other projects. He stated that three qualified firms were identified that could provide plan review services and the firm that best meets the immediate need is C-West Code Consultants out of Lakewood, Colorado. He noted their credentials and stated that the plan review fee for the hospital project would be approximately $11,800 with $7,100 paid to C-West for the plan review and the remaining $4,700 would equal the cost for the time spent on civil drawing review by Public Works. City Manager Hale stated that in 2017, staff would be soliciting proposals from a third party vendor as a stopgap measure in case the need arises again for additional help with future projects. In answer to a question from Councilmember Lucero, Director of Planning and Building Proffer stated that he would be involved in pulling the project together and reviewing the final information. CITY COUNCIL REGULAR MEETING OCTOBER 11, 2016 PAGE 4 Mayor Pro-tem Keel moved that Council authorize the Planning and Building Department to engage C-West Code Consultants to perform the building plan review for the Hospital Medical Office Building Project. Councilmember Lucero seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes absent Yes Yes Yes Mayor Sheek asked about the chain link fence and other material that is currently being stored on the hospital property and Ralph Wagner, Owner’s Representative for the Montezuma County Hospital District, stated that the northeast corner of the hospital would be the material storage yard for the hospital projects. He stated that the Ambulance Garage project has begun and the Medical Office Building is currently ready for review by the City. 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS – None. 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT a. Boutique Air/Community Builder’s Leadership Group/Employee Golf Tournament. City Manager Hale stated that the ribbon cutting for Boutique Air will be held at 1:00 p.m. at the Airport and will include a welcome by Mayor Sheek and Kemper Elementary students will be in attendance to receive a tour of the Airport equipment along with a view of the airplane. He stated that City staff was invited to attend a Community Builder’s Leadership Institute that will be held in Durango on November 2-4, 2016. He stated that the meetings will involve gathering community members together to discuss economic development. He stated that the two top goals that the City would like to discuss are how to bring job creation with higher wages to the area and affordable housing. He also stated that he would like to congratulate the 1st Place City Employee Golf Tournament team which consisted of Gay Hall, Ralph Parker, Eric Ikenouye, and Shane Hale. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Sheek stated that during the workshop new City employees Ivan Silas, Recycling Materials Collector, and Robert Renning, Sr. Parks/Irrigation Worker were introduced. She stated that discussion was held on the addition of solar panels on the roof of the new City Hall and Community Support Grants were reviewed for 2017 funding. b. Golf Advisory Board. Mayor Pro-tem Keel stated that the Golf Advisory Board met on September 28, 2016, and discussion included revenues that were received in 2016 and the great shape of the greens which is contributed to the Golf maintenance staff and new employee Russ Grover. It was noted that the irrigation water will be turned off soon and discussion was held on how much water is received in Denny Lake from the golf course. Also, the last Golf Advisory CITY COUNCIL REGULAR MEETING OCTOBER 11, 2016 PAGE 5 Board meeting for the year will be held in November. c. Historic Preservation Board. Councilmember Carlson stated that the Historic Preservation Board met on October 5, 2016, and it was noted that the inventory of buildings located on the south side of Main Street has begun and a Fort Lewis student intern is working on the project with Espinoza Consulting. She stated that the board would like to start a Facebook page and discussion was held on old Centennial items that were found that included belt buckles and t-shirts. She stated that the flume sign should be installed next week and discussion was held on the language that needed to be added to historic building applications that would inform applicants they need to receive approval from the Historic Preservation Board prior to any improvements they may make to their historically designated property. d. Montezuma Community Economic Development Association (MCEDA). Councilmember Miller stated that discussion at the MCEDA included encouraging everyone to vote yes on 1A and to inform everyone on SB152. e. Library Advisory Board. Mayor Sheek stated that Mary Gulash, Gulash Designs, Inc., volunteered to look at the Library and offered ideas on how to better organize and more effectively use the space. She stated that more information will be received in the new few weeks. The regular meeting was adjourned at 8:20 p.m. ________________________________ Karen W. Sheek, Mayor ATTEST: ________________________________ Linda L. Smith, City Clerk