City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, NOVEMBER 14, 2017 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Karen Sheek, Mayor Pro-tem Ty Keel, Bob Archibeque, Jill Carlson, Orly Lucero, Shawna McLaughlin, and Tim Miller. Staff members present were Director of General Services Rick Smith, Director of Public Works Phil Johnson, Police Chief Roy Lane, City Clerk Linda Smith, City Manager Shane Hale, and City Attorney Mike Green. There were two people in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of October 24, 2017. b. Approval of the payment of the Expenditure Vouchers of November 14, 2017. c. Approval of a renewal Brew Pub Liquor License for Four Corners Brewing LLC, DBA Main Street Brewery and Restaurant, located at 21 East Main Street, Cortez. d. Approval of two Special Event Permits for the Cortez Area Chamber of Commerce to host ‘Business After Hours’ on November 16, 2017, at Image Net Consulting, located at 25 East Main Street, and on December 7, 2017, at XTROV Realty, located at 444 East Montezuma Avenue, Cortez. Mayor Pro-tem Keel moved that Council approve the Consent Agenda, with the additional expenditure list totaling $320,734.18. Councilmember Lucero seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes Yes Yes Yes Yes 3. PRESENTATION – None. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS – None. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Street Light Request for North Edith Street. Councilmember Lucero recused himself due to a possible conflict-of-interest. Director of Public Works Johnson stated that a request has been received from the citizens on North Edith Street for two street lights at the intersections of Melrose CITY COUNCIL REGULAR MEETING NOVEMBER 14, 2017 PAGE 2 Street and Acoma Street. He spoke about the City’s process for residents requesting a street light in their neighborhood. He stated that there has been some opposition from some of the neighbors for this request and the request that was recently approved by Council for Andrew Lane and 13th Street. He stated that staff feels the process could be improved by contacting everyone in the neighborhood with a letter so it is known how all the residents feel. City Manager Hale stated that the process could be similar to a Planning and Zoning review with the canvassing of the neighborhood within 200 feet of the proposed location of the new street lights. Director of Public Works Johnson stated that staff is recommending that the request for the new lights on North Edith Street be tabled to allow time to notify the neighbors. In answer to a question from Mayor Sheek, Director of Public Works Johnson stated that two weeks notice would be sufficient to allow the neighbors time to get back to the City with their opinions. Mayor Pro-tem Keel moved that Council table the request for the installation of two 100-watt high- pressure sodium streetlights on North Edith Street allowing time for the City to receive input from the neighborhood. Councilmember McLaughlin seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes * Yes Yes Yes *Councilmember Lucero recused himself from the discussion and vote due to a conflict-of-interest. b. Change Order for Resurfacing Tucker Lane. Director of Public Works Johnson stated that this year’s water line project included work on Alamosa Street south to Balsam Street and noted that the work has impacted Tucker Lane in an area that was previously failing, but passable. He stated that the impact has gotten to the point where reconstruction on the road sub-base and resurfacing is necessary as the road has issues and will completely fail in the near future. He stated that D&L Construction has proposed a change order in the amount of $75,962 to complete the work which would include removal of the existing asphalt mat and 12” of subgrade and replacing it with 12” of Class 6 road base and a 3” asphalt mat. He stated that North Henry Street was completed under budget and the money saved will be applied to this change order. He stated that the City’s inspector will verify all quantities used on Tucker Lane and the City will pay only for the quantities that are installed. Discussion was held on the exclusion items that were written in the change order contract from D&L Construction and Director of Public Works Johnson stated that he does not anticipate any surprises with the project and noted that the exclusion items are the standard clause. In answer to a question from Councilmember Miller, Director of Public Works Johnson stated that the road base on Tucker Lane is not as deep as it should have been and there is a mix of some fractured rock and clay which may have contributed to the road failure. Councilmember Miller moved that Council approve a Change Order to the 2017 Street Improvement Project in the amount of $75,962 for additional work on Tucker Lane. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes Yes Yes Yes Yes Director of Public Works Johnson gave an update on the Alamosa Street closure which was due to a CITY COUNCIL REGULAR MEETING NOVEMBER 14, 2017 PAGE 3 16-inch water line replacement. He stated that the Four Corners batch plant broke down today and should be back in operation by tomorrow at which time Alamosa Street will be paved. c. Engineering Contract for Police Department HVAC Project. Director of General Services Smith stated that the City is currently under contract with ME&E Engineering for the HVAC upgrade at the Recreation Center. He stated that during the 2018 Budget process ME&E was also engaged to conduct preliminary engineering on the Cortez Police Department HVAC system. He stated that because of the 24/7 nature of the Police Building, the engineering, equipment lead times, and the need to perform the construction at the time of the year with minimal heating and cooling use (in the spring), the City needs to begin the engineering and design work this year. He stated that ME&E will include a Life Cycle cost analysis and a presentation to City Council on their review of the project. He stated that the projected cost estimate for the project is $32,080 and ME&E has agreed to delay billing until after January 1, 2018, so the project would be included in the Capital Projects 2018 Budget as originally proposed. Mayor Pro-tem Keel moved that Council award the Engineering Contract for the Police Department HVAC Project to ME&E at the amount of $32,080 and authorize the City Manager to execute the City Professional Services Contract. Councilmember Carlson seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes Yes Yes Yes Yes d. Cancel Council Meeting on December 26, 2017. City Clerk Smith stated that traditionally the City has canceled the last Council meeting in December due to the holidays. After much discussion, Mayor Pro-tem Keel moved that the December 26, 2017, Council meeting be canceled. Councilmember Archibeque seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Miller Sheek Yes Yes Yes Yes Yes Yes Yes 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS – None. 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT a. Citizens for Recreation Meeting. City Manager Hale noted that the Citizens for Recreation would be holding a meeting at City Hall on Thursday, November 16, 2017, at 5:30 p.m. He stated that anyone interested is welcome to attend. b. DOLA Intern Interviews. City Manager Hale stated that he interviewed eight potential interns CITY COUNCIL REGULAR MEETING NOVEMBER 14, 2017 PAGE 4 from the Best and Brightest Program in Denver on November 10, 2017, and the field of candidates was narrowed down to four. He stated that the Management Team interviewed the four candidates, and noted that the City would be lucky to have any one of the four. In answer to a question from Mayor Pro-tem Keel, City Manager Hale stated that the candidates ranked the communities they would like to go to as well as the City’s ranking of each of them. He stated that he hopes to have a job offer for one of the candidates within the next week. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Sheek stated that during the workshop discussion continued on the 2018 Budget with Russ Machen at the Airport, Dean Palmquist and Joye McHenry with the Parks and Recreation Department, and Rick Smith with the General Services Department. She stated that a demonstration was given on the new Council meeting streaming that is available for the public to view. She noted that the live streaming option is available on the City’s website. b. Montezuma Community Economic Development Meeting. Councilmember Miller stated that he attended the Economic Development meeting today and the Sheriff’s Department presented information on community policing. He stated that they also spoke about heroin use in the area. c. D&L Construction. Councilmember Miller complimented D&L Construction on their work on the waterline that is being constructing in his neighborhood. He stated that they have done a great job and have been very professional. Councilmember McLaughlin also complimented them on their work. d. Golf Advisory Board. Mayor Pro-tem Keel stated that he missed the meeting but noted that interviews for the new superintendent position at the golf course will be held on November 16, 2017. City Manager Hale stated that five qualified candidates will be interviewed. e. Happy Thanksgiving. Mayor Sheek wished everyone a Happy Thanksgiving and safe travels to those that may be traveling. f. Black Friday Comedy Show. Councilmember Carlson stated that a Black Friday Comedy Show would be held on November 24, 2017, 7:00 p.m., at Angel’s End Zone. The regular meeting was adjourned at 8:00 p.m. ________________________________ Karen W. Sheek, Mayor ATTEST: ________________________________ Linda L. Smith, City Clerk