City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, APRIL 10, 2018 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Karen Sheek, Mayor Pro-tem Ty Keel, Bob Archibeque, Jill Carlson, Orly Lucero, and Shawna McLaughlin. Council Elect members present were Sue Betts, Mike Lavey, and Gary Noyes. Staff members present were Director of General Services Rick Smith, Golf Course Superintendent Tom Kramlich, Grants and Special Projects Chris Burkett, Police Chief Roy Lane, Management Intern Peyton Heitzman, City Clerk Linda Smith, City Manager Shane Hale, and City Attorney Mike Green. There were seven people in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of March 27, 2018, and Special Meeting of April 3, 2018. b. Approval of the payment of the Expenditure Vouchers of April 10, 2018. c. Approval of a renewal 3.2% Beer Retail Liquor License for Worldwide Restaurant Corp., DBA Pizza Hut of Cortez, located at 1119 East Main Street, Cortez. d. Approval of a Special Event Permit for the Cortez Area Chamber of Commerce to host a ‘Business After Hours’ on April 12, 2018, at United Country Blue Sky Homes and Land, located at 1850 East Main Street, Ste. 6, Cortez. e. Approval of a renewal Hotel and Restaurant Liquor License for Rudosky Golf LLC, DBA Conquistador Golf Course, located at 2018 North Dolores Road, Cortez. Councilmember Lucero moved that Council approve the Consent Agenda with the additional expenditure list totaling $72,836.07. Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Sheek Yes Yes Yes Yes Yes Yes 3. PRESENTATIONS a. Recognition of National Service Proclamation. Mayor Sheek read the National Service Proclamation and encouraged residents to recognize the positive impact of national service in our community, to thank those who serve; and to find ways to give back to their communities. Ellen Underwood with School to Farm received the proclamation from Mayor Sheek. She stated that she works at all the elementary schools in the area teaching gardening classes to the students and that she enjoys inspiring young people by encouraging them to try new vegetables. She thanked Council for the proclamation and encouraged anyone that would like to volunteer to contact her. CITY COUNCIL REGULAR MEETING APRIL 10, 2018 PAGE 2 4. CITIZEN PARTICIPATION a. Mesa Verde National Park Ticket Sales. Alan Klein, 206 Lakeside Drive, spoke to Council about the loss of ticket sales to Mesa Verde National Park at the Welcome Center. City Manager Hale stated that the decision was made by the National Park Service though the City tried to work with them to continue the sales at the Welcome Center. He noted that the City sold 26,000 tickets to the park last year and have been frustrated with the process. He stated that he and the Mayor continue to meet with the Park Service with hope that the City can have the tickets sales back at the Welcome Center in 2019. Mr. Klein stated that he would voice his displeasure with the loss of the ticket sales in Cortez with the National Park Service. 5. PUBLIC HEARINGS – None. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. 2018 Golf Course Fertilizer Bid. Director of General Services Smith introduced Golf Course Superintendent Kramlich, noting that he would be answering any questions on the fertilizer should Council have any. Director of General Services Smith noted that the golf course has some surplus fertilizer left over from the previous year and will use it up this season. He stated that four responses were received for the 2018 Golf Course Fertilizer Bid and staff recommends the bid be award to golf Enviro ($16,710.75), Wilbur Ellis ($5,566.46), and Target Specialty ($838.50) for a total bid award of $23,115.71. He stated that the bid is $9,884.29 below the budgeted amount. Mayor Pro-tem Keel moved that Council award the 2018 Golf Course Fertilizer Bid as follows: Golf Enviro at the amount of $16,710.75; Wilbur-Ellis at the amount of $5,566.46; Target Specialty at the amount of $838.50, for a total award amount of $23,115.71. Councilmember Lucero seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Sheek Yes Yes Yes Yes Yes Yes In answer to a question from City Manager Hale, Golf Course Superintendent Kramlich stated that the water is on at the course. b. 2018 Upstream Bandwidth Bid. Director of General Services Smith stated that the City currently contracts with Cogent for upstream bandwidth for connectivity to the internet for the Govnet entities and now the pilot project. He stated that the current cost for the contract (1 Gigabit) is $4,090.00 a month. He stated that the 2018 Upstream Bandwidth Bid received seven responses from six vendors bidding non-recurring cost (one time set-up fee) and monthly recurring cost. He stated that Visionary Communications (a division of Mammoth) was the low bidder at a one time set-up fee (NRC) of $500.00 and a monthly fee (MRC) of $995.00. He stated that the savings would be $3,095.00 per month. He stated that the Govnet users are in support of the change. Councilmember Carlson moved that Council award the 2018 Upstream Bandwidth Bid to Visionary CITY COUNCIL REGULAR MEETING APRIL 10, 2018 PAGE 3 Communications at the bid amount of $500.00 non-recurring and $995.00 monthly recurring amount, and allow the City Manager to sign a 36-month contract for the services. Councilmember Lucero seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Sheek Yes Yes Yes Yes Yes Yes c. 2018 Vehicle Bid. Director of General Services Smith stated that the 2018 Vehicle Bid would include two Police Patrol pickups, one pickup for the Planning and Building Department, one 1/2- ton pickup and one 3/4-ton pickup for the Public Works Department. He stated that the 2018 Equipment Fund would pay for the two Police vehicles and the Planning and Building vehicle. He stated that the 2018 Water Fund would pay for the two vehicles for the Public Works Department. He stated that two local bids and two out-of-town bids were received and the bids were compared to the Colorado State Bid. He reviewed the three bid items and stated that Colorado State bid was low-bidder for each of the vehicles. He noted that the local vendor preference amount and the estimated delivery charges from Denver were added to the Colorado State bid. In answer to a question from Councilmember Lucero, Director of General Services Smith stated that the 1/2-ton pickup for Public Works would be used for travel back and forth to town from the water plant and the 3/4-ton pickup is a crew type vehicle. Director of General Services Smith explained that the Colorado State Bid is set up through the Colorado State Purchasing which receive bids from various car dealers in the State that offer prices for the different vehicles. Councilmember Lucero moved that Council award the 2018 Vehicle Bid as follows – Bid Item 1: Two units to the Colorado State bid at the amount of $30,474.54 each; Bid Item 2: Two units to the low-bidder Colorado State bid at the bid amount of $27,905.16 each; Bid Item 3: One unit to the low-bidder Colorado State bid at the bid amount of $32,560.44; for a grant total of $149,319.80. Mayor Pro-tem Keel seconded the motion, and the vote was as follows: Archibeque Carlson Keel Lucero McLaughlin Sheek Yes Yes Yes Yes Yes Yes 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS – None. 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT a. Dolores Water Conservancy District and Council Orientation Meetings. City Manager Hale stated that the Dolores Water Conservancy District will host a meeting on April 11, 2018, 7:00 p.m., at the Cortez Conference Center, to review mussels infestation. He also reminded everyone that the new Council orientation will be held on Tuesday, April 17, 2018, starting at 4:00 p.m., with a tour of the City. Discussion with department heads will be held at the Police Department CITY COUNCIL REGULAR MEETING APRIL 10, 2018 PAGE 4 beginning around 5:30 p.m. He stated that all new and current Councilmembers are invited to attend. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Sheek stated that during the workshop, discussion was held on the scope and expectations of a new Acting City Manager. Management Intern Heitzman spoke about the Youth Commission that is currently being formed and Council discussed a contribution ($2,500) being made to Philanthropy Days. Citizens supporting the Bridge Shelter spoke to Council about the future of the shelter should their current location be sold. b. Golf Advisory Board. Mayor Pro-tem Keel stated that the first Golf Advisory Board of 2018 was held on March 28, 2018. He stated that new Golf Superintendent Kramlich was welcomed along with new Mechanic Randy Curtis. He stated that discussion was held on the irrigation water which was released on March 26, 2018, and how to increase more water storage. He spoke about various golf tournaments including a Girl’s High School tournament scheduled for April 17, 2018. He stated that interviews continue for seasonal workers at the course. He stated that the Women’s Golf Association representative Mary Englehart resigned and a new person will be appointed to serve on the Golf Advisory Board. The regular meeting was adjourned at 8:10 p.m. ________________________________ Karen W. Sheek, Mayor ATTEST: ________________________________ Linda L. Smith, City Clerk