City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 12, 2018 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Karen Sheek, Mayor Pro-tem Orly Lucero, Sue Betts, Mike Lavey, and Gary Noyes. Councilmembers Ty Keel and Jill Carlson were absent. Staff members present were Director of Public Works Phil Johnson, Network Administrator Ron Smith, Director of Parks and Recreation Dean Palmquist, Chief of Police Roy Lane, Management Intern Peyton Heitzman, and City Clerk Linda Smith. Six people were present in the audience. Mayor Sheek asked that everyone pray for rain and keep the Durango community in their thoughts as they deal with the fires. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of May 22 and Special Meetings of May 29, June 4 and 5, 2018. b. Approval of the payment of the Expenditure Vouchers of June 12, 2018. c. Approval of a renewal Hotel and Restaurant Liquor License for BMCJ Inc., DBA Stonefish Sushi and More, located at 16 West Main Street, Cortez. d. Approval of a renewal Hotel and Restaurant Liquor License for Rosita Inc., DBA Tequila’s, located at East Main Street, Cortez. e. Approval of a Change in Director and a renewal Arts Liquor License for Community Radio Project Inc., DBA KSJD, located at 2-8 East Main Street, Cortez. f. Approval of four Special Event Permits for Cortez Retail Enhancement Association on June 21, July 19, August 16, and September 20, 2018, to host the Third Thursday events at Montezuma Park at the corner of Montezuma Avenue and Market Street, Cortez. g. Approval of a Special Events Permit on June 23, 2018, allowing St. Barnabas Episcopal Church to host a 20th Anniversary Celebration Dinner at the Mary Blake Hall, located at 110 West North Street, Cortez. h. It was noted that the Special Event Permit for the Cortez Area Chamber of Commerce to host “Business After Hours” on June 14, 2018, at The Journal, located at 8 West Main Street, Cortez, was canceled and will be held at a later date. Mayor Pro-tem Lucero moved that Council approve the Consent Agenda with the additional expenditure list totaling $100,021.60, with the deletion of the Special Event Permit for the Cortez Area Chamber of Commerce. Councilmember Noyes seconded the motion, and the vote was as follows: CITY COUNCIL REGULAR MEETING JUNE 12, 2018 PAGE 2 Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes Yes Yes 3. PRESENTATIONS – None. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS – None. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. 2018 Planning and Conceptual Design Services for New Community Park. Director of Parks and Recreation Palmquist stated that Council approved a GOCO grant contract for the purchase of the old MCHS (Montezuma Cortez High School) site for a new park to be developed on the south side of the community. He stated that Council approved the development of a conceptual plan for the site by professional design consultants in the 2018 Budget. He stated that the Parks and Recreation Department solicited bids for professional design services from qualified landscape architectural teams and received three bids. He stated that lowest bidder was DHM Design out of Durango, the second lowest bidder was Connect One Design out of Basalt, and the third bidder was Zehren and Associates out of Avon. He stated that each of the planning and design firms were interviewed by City staff members and references were checked as well. He stated that staff is recommending that the bid be awarded to Connect One Design. He stated that the funding for the bid would be covered with $10,250 from the General Fund covering the public meeting expenses and $9,010 from the Conservation Trust Fund covering the design expenses. Councilmember Betts moved that Council approve the Connect One Design bid of $19,260 to provide the planning and conceptual design services for the new community park, which is currently the site of the old Montezuma-Cortez High School. Mayor Pro-tem Lucero seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes Yes Yes b. Service Center HVAC – Data Rooms Upgrade. City Clerk Smith read the memo regarding the Service Center HVAC system for engineering services. She stated that ME&E is currently under contract for design and engineering of the Recreation Center and City Police Department. She stated that two of the replaced HVAC units at the Police Department were saved for re-purposing as the units were used on an emergency basis and are still good units. She noted that the City Service Center building houses the main City server room and co-location space for the networks. She stated that the City currently has four split A/C units – two in each room to cool the electronics and as density of equipment has been added, the split units are having a hard time keeping up with the increased cooling loads. It was noted that in the summer months the room temperatures have been in the 80 degree range and in the electronics racks, the temperature is 100 plus degrees. City Clerk Smith stated that re-purposing one of the units to cool the main server room and co-location would CITY COUNCIL REGULAR MEETING JUNE 12, 2018 PAGE 3 require a detailed engineering review and integration into the existing Service Center HVAC system. She noted that structural engineering is also required in order to determine if the existing roof system can handle the added weight of the unit. She stated that staff recommends approval of the ME&E proposal at the not to exceed amount of $11,300. In answer to a question from Mayor Sheek, Network Administrator Smith stated that it is important to have more cooling in the electronics room as it has exceeded its heat threshold. He stated that he did not know how soon the engineering study could be done. Mayor Pro-tem Lucero moved that Council approve the ME&E proposal at the not to exceed amount of $11,300 to provide engineering services for re-purposing the HVAC system at the Service Center for the data rooms. Councilmember Betts seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes Yes Yes c. 2018 Streets and Waterline Improvements Project. Director of Public Works Johnson stated that the 2018 Streets and Waterline Improvements Project consists of the installation of asphalt paving, new concrete sidewalk, curb ramps and new curb and gutter on North Dolores Road (serving Maverik/Southwest Open School) as well as East Carpenter Street (from North Mildred Road to the end of East Carpenter Street). He stated that new waterline would be installed in the areas as well. He stated that three bids were received and D&L Construction was the low bidder for both North Dolores Road and Carpenter Street at the total bid amount of $767,619.00. He stated that D&L Construction has completed several projects for the City and has done a good job in the past and is capable of handling the project. He stated that funding for the project has been budgeted with $325,000 from the Water Fund and $500,000 from the Streets Capital Fund. Mayor Pro-tem Lucero moved that Council award the 2018 Streets and Waterline Improvements Bid to D&L Construction at a bid amount of $767,619.00. Councilmember Betts seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes Yes Yes d. Request for Proposal Results for Professional Civil Engineering Consulting Services Project Administration for the Cortez ADA Ramps on US 160 and Downtown Safety Improvements – CDOT Project STE M250-007/Project Code #22419. Director of Public Works Johnson stated that at the regular meeting on May 22, 2018, the Council approved the Public Works Department to send out a Request for Proposals (RFP) for qualified civil engineering firms to provide professional civil engineering construction management, project inspections, and field survey services related to the 2018 Cortez ADA Ramps on US 160 and Downtown Safety Improvements. He stated that the bids were performance based bids and three firms provided pricing. He stated that the proposal preferred by City staff is Davis Engineering Service, Inc., from Pagosa Springs. He stated that the original proposal from Davis Engineering was $92,000 and included handling every aspect of the project from the beginning to the end. He stated that staff has been negotiating with Davis Engineering on the various tasks of the project that need to be provided by them, and a final CITY COUNCIL REGULAR MEETING JUNE 12, 2018 PAGE 4 proposal was submitted totaling $50,018.00 which would cover the City’s needs of providing a professional engineer on the ground and give support to the project. He stated that staff recommends approval of the Professional Civil Engineering Consulting Services with Davis Engineering Service, Inc., for a not to exceed amount of $50,000. In answer to a question from Mayor Sheek, Director of Public Works Johnson stated that he could come up with the $18.00 out of petty cash. Councilmember Lavey moved that Council approve the Request for Proposal for Professional Civil Engineering Consulting Services Project Administration for the Cortez ADA Ramps on US 160 and Downtown Safety Improvements to Davis Engineering Service, Inc., with modifications to their original proposal in order to meet the $50,000 budget. Mayor Pro-tem Lucero seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek No absent absent Yes Yes No Yes e. Appointment to the Board of Adjustment and Appeals. Chief of Police Lane stated that a letter of interest was received from Tom Butler for appointment to the Board of Adjustment and Appeals and staff recommends approval. Mayor Pro-tem Lucero moved that Council appoint Tom Butler to the Board of Adjustment and Appeals. Councilmember Lavey seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes Yes Yes f. Letter of Support for Relocating the National BLM Offices to Durango, Colorado. Mayor Sheek stated that the City was contacted by La Plata County Economic Development, who had received information that the Federal government is considering relocating the National BLM office to the West and that Colorado was being considered. She stated that Grand Junction is being considered as a possible location for the office; however, Durango would like to submit a request to locate the office in their community. She stated that a building located near the Durango airport has become available recently which would be an ideal location for the Federal office. She stated that the letter of support from the City of Cortez would support the office being located in Durango, which is much closer to Montezuma County than Grand Junction. Councilmember Lavey stated that there are merits in having the office in the western part of the country and also in Washington, D.C. where they can lobby and work with the central government; however, he supports the office being located in Durango over Grand Junction if they are going to move. Councilmember Lavey moved that Council approve and designate the Mayor to sign the Letter of support for moving the National BLM Offices to Durango, Colorado. Councilmember Noyes seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes Yes Yes CITY COUNCIL REGULAR MEETING JUNE 12, 2018 PAGE 5 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS – None. 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT – None. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Sheek stated that members of the Recreation Center Community Garden Club shared pictures of their garden and explained what they do with their produce. Discussion continued on setting time limits for receiving citizen comments at Council meetings. Mayor Sheek stated that Director of Public Works Johnson and Water Treatment Plant Superintendent Rich Landreth spoke about revisions to the Conservation Plan and discussion was held on the next steps for the Fiber – Feasibility Study. Discussion on the Housing Authority Letter/Subdivision was tabled until the June 26, 2018. meeting. b. Entryways to Cortez. Mayor Sheek complimented the Public Works and Parks and Recreation Departments for the wonderful job that has been done on the new entryway signs. It was noted that trees have been placed at both entryway signs and plants will also be included in the beautification of the area. c. Parks, Recreation, and Forestry Advisory Board. Councilmember Lavey stated that a ribbon cutting was held on June 4, 2018, at the softball complex for the new playground. The new pickle ball court ribbon cutting will be held on June 16, 2018, at 9:00 a.m. if anyone would like to come. He stated that the second BMX race was held June 11, 2018, with good attendance. d. Cortez Cultural Center. Councilmember Lavey stated that there was a solar barn raising event held on May 25, 2018, at the Cortez Cultural Center. He stated that there were a lot of people in attendance as there seems to be a great interest in people going solar. He stated that he attended the ranch tours which were really informative and interesting to see people working the land. He stated that the Native American Dances began May 30 and run through September 1, at 7:00 p.m., Monday through Saturday. The regular meeting was adjourned at 8:05 p.m. ________________________________ Karen W. Sheek, Mayor ATTEST: ___________________________ Linda L. Smith, City Clerk