City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 23, 2018 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Pro-tem Orly Lucero, Sue Betts, Jill Carlson, Ty Keel, Mike Lavey, and Gary Noyes. Mayor Karen Sheek was absent. Staff members present were Chief of Police Roy Lane, Director of Public Works Phil Johnson, Director of Parks and Recreation Dean Palmquist, Associate Planner Neva Connolly, Director of Planning and Building Sam Proffer, Management Intern Peyton Heitzman, City Attorney Mike Green, and City Clerk Linda Smith. There were six people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of October 9, 2018. b. Approval of the payment of the Expenditure Vouchers of October 23, 2018. c. Approval of a Special Event Permit for United Way of Southwest Colorado to host a ‘Meet and Greet’ event on November 7, 2018, from 3:30 to 8:00 p.m., at the Pink Building (addressed as 30 North Beech Street, Cortez. Councilmember Keel moved that Council approve the Consent Agenda with the additional expenditure list totaling $34,736.79. Councilmember Lavey seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes Yes Yes Yes Yes Yes absent 3. PRESENTATIONS – None. 4. CITIZEN PARTICIPATION – None. 5. PUBLIC HEARINGS a. Resolution No. 22, Series 2018. Associate Planner Connolly stated that Resolution No. 22, Series 2018, approves a Conditional Use Permit to establish a temporary emergency shelter for The Bridge at the Grace Fellowship Evangelical Free Church, located at 24 North Chestnut. She stated that The Bridge would operate the shelter facility during the hours of 5:00 p.m. to 7:00 a.m. from November 1, 2018 and ending April 30, 2019. She stated that the City’s Fire/Building Inspector has determined the shelter occupancy would be a maximum of 33 overnight residents per night. She reviewed the applicants’ proposal for temporary use of the building noting that meals will be prepared off site and served to clients on site by Bridge staff. She stated that The Bridge Shelter falls under Land Use Code Schedule of Uses Section 3.05(a), “other public facilities”, and requires a Conditional Use Permit to establish the use at 24 North Chestnut, which is located in the Central CITY COUNCIL REGULAR MEETING OCTOBER 23, 2018 PAGE 2 Business District (CBD). Associate Planner Connolly reviewed the Conditional Use Permit criteria and noted that the application states there will be increased foot traffic in the alleyway to the south of the facility, and that a policy will be developed, monitored, and enforced to discourage loitering throughout the day. She stated that public notice was placed in the newspaper and was sent to the neighbors within 300 feet of the property noting comments could be made at the Planning and Zoning meeting and/or the City Council meeting. She stated that Planning and Zoning approved the request at their October 2, 2018, meeting. She stated that staff recommends approval of the Conditional Use Permit through Resolution No. 22, Series 2018, with six conditions. Mayor Pro- tem Lucero opened the public hearing. Three people raised their hands in support of the project. The public hearing was closed. Councilmember Betts moved that Council approve Resolution No. 22, Series 2018, approving a Conditional Use Permit to establish a temporary emergency shelter at the Grace Fellowship Evangelical Free Church, located at 24 North Chestnut, in the Central Business Zone (CBD), as submitted by Laurie Knutson (Agent for the Bridge Emergency Shelter) and Jon R. Kelly (Agent for Grace Fellowship Church) with six conditions: a) all requirements of utility providers, City departments and affected Districts must be satisfied, as outlined in adopted City Codes and other regulatory documents, specifically in reference to Building Code and Fire Code requirements. City Engineering requirements, if any, must be met; b) any exterior lighting shall be contained on the property, as per Land Use Code Section 5.07 – Performance Standards; c) the appropriate construction drawings for the project, signed, and stamped by a Colorado-licensed architect or engineer, if needed, must be approved by the Building Official and City Engineer and a building permit obtained prior to any construction on site; d) showers must be installed in the facility before shelter occupancy is allowed; e) the maximum occupancy for shelter guests is 33 persons; and f) the Conditional Use Permit will be terminated on May 1, 2019. Councilmember Carlson seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes Yes Yes Yes Yes Yes absent 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Ordinance No. 1257, Series 2018. Director of Public Works Johnson stated that Ordinance No. 1257, Series 2018, adopts by reference the 2018 Water Conservation Plan for the City of Cortez, Colorado, promoting the efficient consumption of all water usage by residents, business, and local governments to more beneficially use water resources and insure a future adequate water supply. He stated that Council has reviewed the plan during several worksessions and the public comment period will be concluded on November 1, 2018. He stated that so far one comment has been received that will be included in the plan. He stated that staff recommends approval of Ordinance No. 1257, Series 2018, on first reading and that the final reading and a public hearing be set for November 13, 2018. Councilmember Keel moved that Council approve Ordinance No. 1257, Series 2018, on first reading and set for public hearing on November 13, 2018. Councilmember Carlson seconded the CITY COUNCIL REGULAR MEETING OCTOBER 23, 2018 PAGE 3 motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes Yes Yes Yes Yes Yes absent b. Resolution No. 23, Series 2018. Management Intern Heitzman stated that Resolution No. 23, Series 2018, supports the grant application for a local Parks and Outdoor Recreation Grant from the State Board of the Great Outdoors Colorado Trust Fund for the completion of the Cortez Neighborhood Park (Phase One). She stated that the GOCO grant is for $350,000 to help fund the eleven acre development of the neighborhood park that will be located at the property of the old high school. She stated that the application is due November 1, 2018, and grants will be awarded in March 2019. She stated that grant funding would be used towards the development of the first phase of the new park which staff feels would be divided into three phases total. She stated that staff is hoping that with the assistance of the GOCO funds the walking path around the park, at least one park shelter, the proposed playgrounds, restrooms, and other additional items could be completed. In answer to a question from Councilmember Noyes, Management Intern Heitzman noted that the contracting costs for Connect One Design, who designed the new park, were covered in the 2018 Budget. Management Intern Heitzman also noted that a GOCO grant was awarded to the City in March 2018, in the amount of $169,276, that would be used towards the purchase of the property. Councilmember Noyes moved that Council approve Resolution No. 23, Series 2018, supporting the grant application for a local Parks and Outdoor Recreation Grant from the State Board of the Great Outdoors Colorado Trust Fund (GOCO) for the completion of the Cortez Neighborhood Park (Phase One). Councilmember Lavey seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes Yes Yes Yes Yes Yes absent 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS – None. 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT – None. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Pro-tem Lucero stated that during the worksession discussion was held on the Community (Non-Profit) Support Grant requests for 2019. b. Parks, Recreation, and Forestry Advisory Board. Councilmember Lavey stated that he attended the Parks, Recreation, and Forestry Advisory Board meeting on October 19, 2018, and discussion CITY COUNCIL REGULAR MEETING OCTOBER 23, 2018 PAGE 4 was held on a proposal by Mark Drudge, from Cortez Retail Enhancement Association (CREA), to construct a band shell at the Montezuma Park. He stated that the shell would provide shelter for the music that is provided during the Third Thursday events and would be paid for by CREA. Director of Parks and Recreation Palmquist stated that the proposal is still being discussed and will be presented to Planning and Zoning and City Council for approval. c. Cortez Cultural Center. Councilmember Lavey stated that he attended the Cortez Cultural Center meeting on October 16, 2018, and discussion was held on past events that have been held including the Montezuma Revenge Chile Cook-Off which was a success. He reviewed upcoming events including a Business After-Hours scheduled for November 8, 2018, and a Festival on the Plaza on December 1, 2018, which will include Christmas tree lighting. The regular meeting was adjourned at 7:50 p.m. ________________________________ Orly Lucero, Mayor Pro-tem ATTEST: ___________________________ Linda L. Smith, City Clerk